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Xerox WorkCentre 4150 User Guide

55

5    

Network Scan

This chapter contains information about the options available within Network Scanning.

Network Scanning enables the creation of an electronic image file. 

Network Scanning is an optional feature which is only available on the WorkCentre 
4150s, 4150x and 4150xf models. 

If Network Scanning has been enabled, an electronic file can be created from a hard 
copy original.  The electronic file can be filed, faxed, or distributed through e-mail.

Summary of Contents for 4150 - WorkCentre B/W Laser

Page 1: ...Xerox WorkCentre 4150 User Guide Version 6 0 21 04 06...

Page 2: ...y statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays looks etc...

Page 3: ...y Procedure 18 Copy Features 24 ID Card Copy 34 4 Fax 35 Fax Procedure 37 Basic Faxing 42 Image Adjustment 45 Added Fax Features 47 5 Network Scan 55 Network Scan Procedure 56 Scanning Resources 61 Ne...

Page 4: ...Machine Presets 125 Change Default Settings 127 Software 129 CRU Replacement Defaults 130 Accounting 132 On Demand Image Overwrite 146 Machine Tests 147 Customer Support and Supplies Numbers 150 Opti...

Page 5: ...2 Getting Started Chapter 9 Setups Further chapters within this guide offer additional information on the features and options available For additional assistance at the machine press the Help button...

Page 6: ...rade and Cabinet or Short Stand are available as options Xerox WorkCentre 4150x This model has digital copying printing scan to e mail and faxing capabilities It also provides networked printing A Doc...

Page 7: ...ription Example Italic TypeFace Used to denote screen or tab titles In addition references to other publications are displayed in Italic typeface Basic Copy Features Please refer to chapter 3 page 42...

Page 8: ...elections made and returns to the previous screen Orientation Short Edge Feed SEF Landscape When observed from the front of the machine paper or originals with the short edges to the left and right of...

Page 9: ...Guide 5 Related Information Sources Information on this family of products can be found in 1 This User Guide 2 The Getting Started Guide 3 The Quick Install Booklet 4 The System Administration CD 5 T...

Page 10: ...the space below to make a note of the machine serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the fron...

Page 11: ...Accessible Areas This equipment has been designed to provide operator access to safe areas only Operator access to hazardous areas is restricted using covers or guards which require a tool to enable...

Page 12: ...r use supplies or cleaning materials for purposes other than those for which they were intended Keep all supplies and materials out of reach of children Do not use this product near water wet location...

Page 13: ...pier printer The equipment is exposed to water Any part of the equipment is damaged CAUTION Risk of explosion if battery is replaced by an incorrect type Dispose of used batteries according to the ins...

Page 14: ...rkets please contact your authorised local dealer or Service Provider For Consumables Store all consumables in accordance with the instructions given on the package or container Keep all consumables a...

Page 15: ...tal ChoiceTM EcoLogoTM requirements for minimized impact to the environment CE Mark The CE mark applied to this product symbolizes Xerox s declaration of conformity with the following applicable Direc...

Page 16: ...ority to operate this equipment WARNING Shielded cables must be used with this equipment to maintain compliance with FCC regulations ICES 003 This Class A digital apparatus complies with Canadian ICES...

Page 17: ...details The Ringer Equivalence Number or REN is used to determine the number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringi...

Page 18: ...for the Fax Kit option Model Number XRX FAXKIT This product meets the applicable Industry Canada technical specifications The Ringer Equivalence Number REN is an indication of the maximum number of de...

Page 19: ...efer to the customer documentation for this procedure Country codes should be set prior to connecting this product to the network NOTE Although this product can use either loop disconnect pulse or DTM...

Page 20: ...ginal Postal Money Orders Bills checks or drafts for money drawn by or on authorized officers of the United States Stamps and other representatives of value of whatever denomination which may be or ha...

Page 21: ...or Naval personnel or by members of the various Federal Departments and Bureaus such as the FBI and Treasury unless the photograph is ordered by the head of such Department or Bureau WARNING Copying o...

Page 22: ...r state and or shut off completely after a specified period of use These energy saving features can reduce product energy consumption in half when compared to conventional equipment Canada Environment...

Page 23: ...ted collection facilities free of charge Please contact your local disposal authority for information In some member states when you purchase new equipment your local retailer may be required to take...

Page 24: ...domestic household and a professional business application Mercury Safety LAMP S INSIDE THIS PRODUCT CONTAIN MERCURY AND MUST BE RECYCLED OR DISPOSED OF ACCORDING LOCAL STAT OR FEDERAL LAWS For detail...

Page 25: ...Getting Started Before you use your machine take some time to familiarize yourself with the various features and options Use the instructions in the separately provided Quick Install booklet to unpack...

Page 26: ...On Off Switch Finisher Configuration with Trays 1 2 3 4 and Short Stand Short Stand Paper Tray 1 Paper Tray 2 Paper Trays 3 4 Configuration with Trays 1 2 Cabinet Stand Cabinet Stand Configuration wi...

Page 27: ...tingStarted Xerox WorkCentre 4150 User Guide 5 Document Registration Point User Interface UI Touch Screen Control Panel Document Glass Platen Numeric Keypad Document Glass User Interface and Control P...

Page 28: ...n Standard Standard Scan to E mail Standard Standard Standard Memory Configuration System 128Mb Fax 16Mb System 256Mb Fax 16Mb System 256Mb Fax 16Mb System 256Mb Fax 16Mb 520 Sheet Paper Tray 2 Option...

Page 29: ...machine Display and Touch Screen Displays and selects all the available programming features plus fault clearance procedures and general machine information Help Accesses additional information Langu...

Page 30: ...chine boots up the display is blank until the message Please Wait Machine self test in progress appears on the display 3 To power OFF press the ON OFF switch again to the O position Interrupt Printing...

Page 31: ...on on loading paper please refer to Loading the Paper Trays in the Paper and other Media chapter on page 99 Logging On Logging Off If the Auditron or the optional Network Accounting has been enabled a...

Page 32: ...select Enter 2 When Network Accounting has been enabled enter a valid User ID and Account ID and select Enter 3 Complete your job 4 To Log Off 1 Press Access on the control panel 2 Select Logout on t...

Page 33: ...support Total Impressions Displays a running total of impressions made Machine Details Select the Machine Details button to view useful information set by the System Administrator Customer Support det...

Page 34: ...rator Billing Meters Displays overall total of images made It also displays the number of images made by each machine feature Copy Print where installed Fax where installed E mail where installed Scan...

Page 35: ...occurred The fault messages can be ordered by time or by error code Xerox Standard Accounting XSA Displays XSA accounting data All Accounting Reports Prints all listed Accounting reports Report Descr...

Page 36: ...mages made with the current tray rollers Document Feed Roller Displays the number of images made with the current document feed roller Bias Transfer Roll BTR Displays the number of images made with th...

Page 37: ...ssistance Access the Online Help Press Help at any time to access the online help screens Messages screen instructions and graphics provide additional information For additional Help If you need any a...

Page 38: ...2 Getting Started 16 Xerox WorkCentre 4150 User Guide...

Page 39: ...150 User Guide 17 3 Copy This chapter contains information on the copy screen and the copy features available Some of the features described in this chapter are optional and may not apply to your mach...

Page 40: ...contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be copied either on the Document Glass or through the Document Feeder For information on settin...

Page 41: ...ent Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the regist...

Page 42: ...ections The control panel returns to the default entry screen 4 Select the button for the feature required If necessary press one of the tabs and configure the copy settings For information on the ind...

Page 43: ...the Clear C button and enter the correct quantity 4 Start the Copy Job Press the Start button Each document is scanned only once The number of copies remaining is displayed in the upper right hand co...

Page 44: ...Job Details button displays information such as owner status job type time submitted etc 4 Select Close to return to the Progress of Your Job screen 5 Select Close to return to the Job Queue screen Q...

Page 45: ...steps below to manually cancel an activated copy job 1 Press the Stop button on the control panel to cancel the current copy job 2 To cancel a queued job press the Job Status button on the control pa...

Page 46: ...n in each column To view all the choices for each option select the More button Reduce Enlarge Using this option originals placed on the document glass can be reduced or enlarged between 25 and 400 Or...

Page 47: ...ht ranges from 60 105 g sm Sizes range from A4 SEF to Legal and includes envelopes max 50 Tray 1 Use this option to select the paper loaded in Tray 1 Tray 2 Optional Use this option to select the pape...

Page 48: ...ion to create documents which can be read in a head to toe manner for example a calendar 2 2 Sided Use this option for 2 sided originals when 2 sided copies are required 2 1 Sided Use this option for...

Page 49: ...our landscape oriented output 1 Staple Use this option to add a single staple to all your portrait oriented output Image Adjustment The Image Adjustment tab provides copy features used for adjusting t...

Page 50: ...ce or eliminate the dark background resulting from copying colored paper or newspaper originals NOTE Background Suppression is disabled if the Original Type is Photo Book Copying Use when copying boun...

Page 51: ...h the document feeder NOTE When originals are scanned using the document glass and an Auto feature is selected the machine will scan the original twice Manual Size Input Use this option to specify the...

Page 52: ...and right edge of the document Book Center and Edges Erase Use to erase shadows of a binding or book edge from the left and right edge of the document Image Shift This feature enables the position of...

Page 53: ...rect sequence The machine will also reduce and correctly position each image to fit on the selected paper NOTE Feed the originals from the document feeder and ensure that the Original Size settings on...

Page 54: ...ither a blank or printed divider between each transparency within a set Always load transparencies in the Bypass Tray Transparency jobs will be delivered single sided and collated with no finishing Th...

Page 55: ...purposes NOTE Originals must be loaded in the document feeder when using this feature 1 Page Up Copies an original onto one sheet of paper 2 Pages Up Copies two separate originals onto one sheet of p...

Page 56: ...paper tray for the copy job Lighten Darken Adjusts the lightness or darkness of the output To darken the output select the scroll down button To lighten the output select the scroll up button Backgro...

Page 57: ...enabled on your machine you will be able to transmit and receive hard copy fax jobs over the telephone network directly to and from another fax machine Your images are sent from your machine directly...

Page 58: ...sing the All Services button on the touch screen Depending on the options enabled and how your machine has been configured you may have to select All Services and Fax to display the Fax feature tabs T...

Page 59: ...ntact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be faxed either on the Document Glass or through the Document Feeder For information on setting up...

Page 60: ...Document Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the r...

Page 61: ...ions The control panel returns to the default Entry screen 4 Select the button for the feature required If necessary press one of the tabs and configure the fax settings For information on the individ...

Page 62: ...he progress of your fax job press the Job Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued fax job If...

Page 63: ...ol panel to cancel the current fax job 2 To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen 3 Select the appropriate job from the qu...

Page 64: ...option is selected Individual numbers can also be accessed from the Directory using the Speed Dial function Keypad Dial Use this option to enter the number using the numeric keypad The number entered...

Page 65: ...urrent Send List using any of the dialing methods available Dialing Characters Special dialing characters can be added to your fax number using the Dialing Characters option Dialing characters are spe...

Page 66: ...is option for originals that are printed on both sides Resolution The Resolution affects the appearance of the fax at the receiving fax terminal A higher resolution produces better quality for photos...

Page 67: ...ax select the scroll down button To lighten the fax select the scroll up button Background Suppression Use to automatically reduce or eliminate the dark background resulting from scanning colored pape...

Page 68: ...ze of the original Manual Size Input Use Manual Size Input to enter the dimensions of your original Mixed Size Originals Use Mixed Size Originals for documents of varying sizes Select the appropriate...

Page 69: ...red Multiple options can be selected for each fax job if required Fax Sending Features Select this feature to access the options which enable you to apply additional transmission features to your fax...

Page 70: ...elect Specific Time to enter the time you wish the fax to be sent Enter the hours and minutes separately and press AM or PM to denote if you want the fax to be sent in the morning or the evening Trans...

Page 71: ...E The storage time for faxes is set up by your System Administrator Store to Mailbox Allows users to scan and store fax documents for polling Documents are stored in your mailbox and automatically sen...

Page 72: ...ne number can be entered at a time If enabled a confirmation report is printed once the documents are sent to the remote mailbox Polling Polling enables you to store fax documents into the machine s m...

Page 73: ...lbox which is set up on a remote fax machine When contact has been made the remote machine sends the faxes stored within the mailbox To use this option you need to know the remote mailbox number and p...

Page 74: ...CP completed FA Fail TS Terminated by System Fax Transmission Displays the last 50 faxes sent by the machine Fax Receive Displays the last 50 fax jobs received on the machine Fax Broadcast Reports on...

Page 75: ...including any Dialing Characters using the number keypad 4 Select the Next button 5 Select the Edit button 6 Use the touchscreen keypad to enter the Directory name maximum of 20 characters 7 Select t...

Page 76: ...Group Either choose from the list using the scroll buttons or key in the Directory Location number using the keypad 7 Select the Add button to add the Individual number to the Group Continue selecting...

Page 77: ...work Scanning enables the creation of an electronic image file Network Scanning is an optional feature which is only available on the WorkCentre 4150s 4150x and 4150xf models If Network Scanning has b...

Page 78: ...for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be scanned either on the Document Glass or through the Document Feeder Doc...

Page 79: ...tion arrow near the top left of the document glass 3 Lower the document feeder 2 Select Network Scanning By default the Copy screen is the first screen displayed on the machine If the screen displays...

Page 80: ...gh the list one page at a time and select a Template To get quickly to a specific page in the Template list use the number keypad to identify the page number then select the pound key The counter will...

Page 81: ...b Status button on the control panel to display the Job Status screen The default Job Status screen displays all incomplete jobs including the queued network scan job If there are no incomplete jobs i...

Page 82: ...n the control panel to cancel the current network scanning job 2 To cancel a queued job press the Job Status button on the control panel to display the Incomplete Printing Jobs screen 3 Select the app...

Page 83: ...d web server The user scans a document at the machine and it is stored on a file server or workstation on the network called the scan repository The user manually retrieves the image from the scan rep...

Page 84: ...Internet Services or FreeFlow SMARTsend if installed Template names starting with the symbol have been created using the CentreWare Internet Services A default template can also be created using FreeF...

Page 85: ...ning more than 20 characters will be shortened to the first 20 characters Remember this when searching for existing templates or assigning template names Selecting a template Select a template based o...

Page 86: ...als 2 Sided Originals This is used to specify whether the originals are single sided or double sided Option Description Full Color Use this option to scan a color original Black White Use this option...

Page 87: ...ments The output file size will be small for High Quality Use this option for high quality documents This option produces the largest output file size for Archival Record Use this option for documents...

Page 88: ...manually This option is also used when scanning mixed sized originals NOTE If your machine does not show Mixed Size Originals it is recommended that the originals used are of the same size Option Desc...

Page 89: ...Select a standard size or use Custom to manually adjust the scanning dimensions Use this option to scan the image to the edges of the original Option Description Resolution Description 72 x 72 dpi Pro...

Page 90: ...tware the recipient of the scanned image can view or print the file no matter what their computer platform PDF files usually open with Adobe Acrobat Readers Multi Page TIFF Tagged Image File Format A...

Page 91: ...soft touch screen keypad then select the Save button Document Management Fields Document Management Fields provide information which is filed with your scanned documents in the Job Log Third party app...

Page 92: ...e same name this feature sets the save behavior Option Description Rename New File Prompts user to rename the new file Overwrite Existing File Automatically overwrites the old file with the new one Ap...

Page 93: ...feature if you want a recently created or updated template and cannot wait until the system automatically updates the system NOTE The template update can take several minutes A maximum of 250 templat...

Page 94: ...5 Network Scan 72 Xerox WorkCentre 4150 User Guide...

Page 95: ...e sent as an e mail attachment to a specified e mail recipient or recipients Access to the E mail features is gained using the Services button on the control panel Depending on the options enabled and...

Page 96: ...or for more information contact the Key Operator or the System Administrator 1 Load the Documents You can load the documents to be e mailed either on the Document Glass or through the Document Feeder...

Page 97: ...ument Glass The following steps explain how to load documents using the document glass 1 Raise the document feeder 2 Place the document face down on the document glass aligned with the tip of the regi...

Page 98: ...If the Authentication feature is enabled you may need an account number before using the machine To get an account number or for more information contact the Key Operator or the System Administrator...

Page 99: ...80 Repeat the process as required to enter the recipient address es and any Cc or Bcc addresses Select Edit Subject to add a subject line that will appear in the recipient s e mail inbox Use the touch...

Page 100: ...on the Job Status screen refer to Job Status Screen in the Copy chapter on page 21 6 Stop the E mail Job Follow the steps below to manually cancel an activated e mail job 1 Press the Stop button on th...

Page 101: ...e e mail Add Me Use this option to enter your own e mail address and receive a copy of the e mail job Edit Subject Use this option to add a new subject or edit the default e mail subject The subject i...

Page 102: ...elete a character press the Backspace button Address Book Address books contain a list of e mail addresses and details that are relevant to your company and or you If configured your machine is able t...

Page 103: ...2 sides of your original will be scanned You can also program the orientation for 2 sided originals Option Description Black White Transmits a Black White image Full Color Transmits a Color image Opt...

Page 104: ...for normal quality documents The output file size will be small for High Quality Use this option for high quality documents This option produces the largest output file size for Archival Record Use th...

Page 105: ...Use this feature to enhance the quality of your scanned originals Lighten Darken Adjusts the lightness or darkness of the output To darken the output press the scroll down button To lighten the output...

Page 106: ...ocument feeder Manual Size Input Use this option to specify the dimensions of the document scanning region when scanning from the document glass There are several dimensions that correspond to common...

Page 107: ...lly or archived 100 x 100 dpi Produces a small file size and is recommended for simple text documents 200 x 200 dpi Recommended for average quality text documents and line art 300 x 300 dpi Recommende...

Page 108: ...ti page Tagged Image File Format A graphic file that can be opened in a variety of graphic software packages across a variety of computer platforms Single page TIFF Single page Tagged Image File Forma...

Page 109: ...e network When you change a setting and select Save an override confirmation screen displays Select OK to confirm the new setting NOTE Changing the Quality File Size may affect the Scan Presets option...

Page 110: ...6 Scan to E mail 88 Xerox WorkCentre 4150 User Guide...

Page 111: ...More detailed information about printing is contained either in the printer driver screens or in the electronic user guides that accompany the printer drivers To access the many printer drivers which...

Page 112: ...ator If your machine is connected to a network documents can be printed from your PC using the print drivers supplied The print driver must be loaded on each PC which uses the machine for printing 1 S...

Page 113: ...7 Print Xerox WorkCentre 4150 User Guide 91 2 Click OK to confirm your selections 3 Click OK to print your document...

Page 114: ...cation is closed and the printer driver options revert to the default settings Cancel Closes the dialog and returns all settings in the tabs to the values that were in place before the dialog was open...

Page 115: ...Used to select options such as the job type and the output requirements The choices available are based on the options enabled on your machine Click on the arrow scroll button for the option or click...

Page 116: ...ox WorkCentre 4150 User Guide Image Options Use the options available in this tab to modify the appearance of your print job This feature can also be used to print draft versions by choosing the Toner...

Page 117: ...of a document and add watermarks Multiple documents can be printed on one page from 2 Up to 16 Up Booklets can also be created Use the Watermark option to display for example the word DRAFT or CONFIDE...

Page 118: ...50 User Guide Advanced Select this tab to access the postscript options and advanced programming features for your print job Use the scroll arrows to move through the options Clicking on a plus symbol...

Page 119: ...Guide 97 8 Paper and other Media In this chapter you will learn about the different types of stock and stock sizes that can be used on your machine available paper trays and the types of stock and si...

Page 120: ...Centre 4150x WorkCentre 4150xf Tray 1 Standard Standard Standard Standard Bypass Tray Standard Standard Standard Standard Tray 2 Option Option Standard Standard Trays 3 4 Option Option Option Standard...

Page 121: ...isfeeds do not remove paper from its packaging until required Loading the Paper Trays Using the instructions provided below load paper into the machine Up to four paper trays are available depending o...

Page 122: ...side of the stack Do not allow the guide to press against the edge of the paper tightly 5 Close the paper tray When printing from your PC ensure you select the Select Paper button to specify the corre...

Page 123: ...0 g m2 and 90 g m2 Loading the Bypass Tray 1 Lower the bypass tray located on the right side of the product and unfold the paper support extension Remove any curl on postcards envelopes and labels bef...

Page 124: ...upply settings for the Bypass Tray on the left hand side Press the Change Size button and or the Change Type and Color button to change the settings if necessary If the settings are correct press the...

Page 125: ...ed on the left hand side of the UI Change Size Select the required paper size from the list provided Use the up down scroll buttons to view all options Save your selection to return to the Tray Inform...

Page 126: ...correct to go to the default feature screen NOTE Failure to confirm the new correct paper size and type may cause problems when using the printing feature The printer drivers select the paper tray ba...

Page 127: ...fications detailed in Paper Supply on page 164 Use only well constructed envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lin...

Page 128: ...rial between labels CAUTION Exposed areas can cause labels to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of la...

Page 129: ...hapter identifies some of the key settings that you can customize to meet your requirements It is aimed primarily at the Key Operator and System Administrator of the machine Changing these settings is...

Page 130: ...t the Access button on the control panel 2 The Tools menu is password protected Use the number keypad to enter the default password 1111 Select Enter on the touch screen NOTE 1111 is the factory set d...

Page 131: ...e Scan Held Job Timeout Audio Tones Fault Tone Conflict Tone Selection Tone Time Date Set Date Time page 113 Greenwich Mean Time Offset page 113 System Administrator Job Sheets Banner Sheets Error She...

Page 132: ...evice Setup Feature Defaults Feature Default Priority Order Set Fax Defaults Set Copy Defaults Set ID Card Copy Defaults Connectivity Network Setup Physical Media Network Setup TCP IP Options Apple Ta...

Page 133: ...Tests page 147 User Interface Button Test Audio Tone Test LED Indicator Test Touch Area Test Display Pixel Test Video Memory Test Reset User Interface Application Checksum Verification Power Save Admi...

Page 134: ...eive Junk Fax Prevention Receive Mode Remote Code Secure Polling File Management page 121 Retained Documents Policy Mailbox Setup Line Configuration page 121 Dial Type Fax Number Machine Name Fax Repo...

Page 135: ...heet This utility enables you to set and change the local date and time on the machine Go To Tools System Settings Time and Date Set the date in either mm dd yy or dd mm yy or yy mm dd format and ente...

Page 136: ...also set the decimal point Numeric Separator to either a period e g 12 3 or a comma e g 12 3 Go To Tools System Settings More Measurements Set Altitude The xerographic process used in your machine to...

Page 137: ...9 Setups Xerox WorkCentre 4150 User Guide 115 Go To Tools System Settings More Altitude Adjustment Setting the altitude enables the machine to operate effectively and maximises performance...

Page 138: ...Setups Fax Transmission Defaults Automatic Redial Setup If the machine cannot make contact with the destination fax machine it will automatically wait and redial later This option enables you to spec...

Page 139: ...this feature Batch Send The Batch Send feature allows the user to send several fax jobs to the same destination fax machine during one transmission This reduces the connection time and provides an eco...

Page 140: ...re enables the user to hear a ringing tone from the machine when an incoming fax is being received If you do not want to hear a ringing tone when the machine receives an incoming fax select the Off bu...

Page 141: ...another recipient either fax or e mail Forward to E mail Select either Forward All Faxes Forward Transmitted Faxes or Forward Received Faxes Select either Output Format pdf or Output Format TIFF Ente...

Page 142: ...lete a number from this directory touch the line number to highlight it then select the Edit List button Press C Clear on the keypad to clear the number and then select the Save button Receive Mode Th...

Page 143: ...and for documents stored for polling whether in general memory or a private mailbox Choose the appropriate option and select whether to Delete on Print or Keep Mailbox Setup The Mailbox Setup feature...

Page 144: ...ations and can be printed after every transmission or only when a transmission error occurs Multipoll Report Reports the success or failure of a polled fax to several destinations and can be printed a...

Page 145: ...e machine will feed if a specific stock type is not selected Go To Tools System Settings Tray Management Default Paper Paper Substitution This feature enables the machine to automatically substitute c...

Page 146: ...9 Setups 124 Xerox WorkCentre 4150 User Guide When the Off button is selected the Auto Tray button is disabled on the Basic Copy screen The tray selection defaults to Tray 1...

Page 147: ...To change one of the preset ratios touch the appropriate preset window and use the keypad to type in the required value The common values show the most frequently used presets depending on the market...

Page 148: ...9 Setups 126 Xerox WorkCentre 4150 User Guide Go To Tools System Settings More Reduce Enlarge Presets Basic Copy Presets...

Page 149: ...utes duration etc Select the Save button to confirm the change Go To Tools More Power Saver Administration Set Duration Time Entry Screen Default This feature enables the machine administrator to set...

Page 150: ...ay wish to adjust the touch screen display in order to minimize glare and improve readability Use the adjustment knob to the left of the touch screen to adjust the brightness of the user interface scr...

Page 151: ...and switching on the machine Go To Tools More Software Reset This facility allows you to reset the System Software Select the Reset System Software button A pop up window will appear warning you that...

Page 152: ...tons to set the expected drum life percentage level at which the message displays During normal machine operation once the re order message has appeared and you have placed your order for a new module...

Page 153: ...achine has run out of toner you will be told to replace the toner cartridge If you replace the toner cartridge when instructed to do so by the message on the display the machine will assume that you h...

Page 154: ...orked features such as copy and embedded fax No other features are affected by the Auditron Auditron The Auditron is a standard feature of the machine which automatically tracks copy usage for each us...

Page 155: ...he Auditron must next be initialized Type Description Master Account Provides the initial account to log into when the Auditron is authenticated and initialized The account has all tools and Auditron...

Page 156: ...ox Standard Accounting Foreign Interface Device and the Network Accounting buttons only appear when the options are installed The Auditron is always available 2 Select the Auditron On button 3 Select...

Page 157: ...reated fewer General Accounts can be created The number of Group Accounts is fixed and is not affected by the partitioning To change the number of User Accounts touch the User Accounts numeric entry r...

Page 158: ...lected User Account If the User Account selected is unused the User Number field is blank and the Group Account is 1 The User Number and Group Account are entered or amended by touching the required n...

Page 159: ...ccount To change the General Account use the navigation buttons on the left touch the General Account numeric entry region and type the new number on the keypad or use the up down scroll buttons to in...

Page 160: ...Group Accounts button The information displayed on the screen is for the currently selected Group Account To change the Group Account touch the Group Account numeric entry region and type the new num...

Page 161: ...Rights 1 To deactivate a user account access the tools pathway and select the User Account and Access Rights button from the Internal Auditron Setup screen 2 Select the User Account and Access Rights...

Page 162: ...rights and a numeric passcode by the Auditron Administrator When the Basic Copying or Embedded Fax button is selected from the All Services screen you are presented with the User Account Login screen...

Page 163: ...button is only available if you have Master Account access If available this button will take you to the Tools Pathway so that you can create or modify Auditron accounts General Accounts 1 If you hav...

Page 164: ...on Auditron Logout When you have finished a session you must log out by pressing the hard Access button on the control panel This opens the Accounting Authentication Logout screen Use this screen to c...

Page 165: ...up If you have logged into a group account the table shows the totals for the account you are currently logged into The General Account button is only available if you are logged into a general accoun...

Page 166: ...by all User Accounts Group Accounts and General Accounts since the accounts were reset Accounting authentication logout If you have access to Group Accounts other than the default or to General Accoun...

Page 167: ...nternet Services the machine s embedded web browser System Administrators create accounts and specify limits before users are authorized to access the machine XSA is configured via CentreWare Internet...

Page 168: ...ts The On Demand Image Overwrite feature provides an on demand facility for a System Administrator to erase all residual image data from the memory of the machine The process takes approximately 15 mi...

Page 169: ...enabled refer to Audio Tones in the Setups chapter on page 128 2 Select Start Test to begin the test 3 Press each button on the panel to the right of the touch screen A short audio tone will be genera...

Page 170: ...on the keypad to conclude the test 4 Select the Passed button if all the screen on the User Interface changed color from black to white otherwise select the Failed button LED Indicator Test The LED I...

Page 171: ...seconds before starting the Reboot process Application Checksum Verification The User Interface Application Checksum Verification checks that the UI software is up to date and running correctly 1 Sele...

Page 172: ...users access to numbers and details vital to maintain the machine uptime Go To Tools Customer Support and Supplies Numbers This utility allows you to set the following numbers Customer Support Telepho...

Page 173: ...authentication mode in Access and Network Accounting to something other than Network Accounting For more information please refer to the System Administration CD Immediate Image Overwrite Immediate Im...

Page 174: ...9 Setups 152 Xerox WorkCentre 4150 User Guide Embedded Fax Enabling Embedded Fax will disable Server Fax if Enabled For information on Faxing refer to Fax on page 35...

Page 175: ...0 User Guide 153 10 Maintenance Performing routine maintenance tasks enables your machine to continue running at optimum performance levels Instructions are provided in this chapter for all the mainte...

Page 176: ...iving your company name product number and the machine serial number NOTE For information about locating the serial number please refer to Customer Support on page 6 CAUTION When replacing consumables...

Page 177: ...n supplied with your machine Toner Cartridge This procedure shows you how to remove a used toner cartridge and replace it with a new toner cartridge New toner cartridges have a capacity of approximate...

Page 178: ...the toner cartridge and remove the used toner cartridge The instructions that are packed with the new toner cartridge will tell you how to dispose of the used toner cartridge WARNING Only install the...

Page 179: ...e counters and messages If however you have fitted a new toner cartridge without being instructed to do so by the machine display the toner usage counters will need to be reset manually This is done i...

Page 180: ...Xerox WorkCentre 4150 User Guide 1 Open the right side cover 2 Open the front cover 3 Turn the locking lever clockwise 4 Lift the latch to release the toner cartridge and remove the toner cartridge L...

Page 181: ...Remove the protective paper and seal tape from the cartridge 9 Slide the SMart KitTM Drum Cartridge into the frame in the machine 10 Replace the toner cartridge see above 11 Rotate the latch to lock...

Page 182: ...k from the staple unit WARNING Ensure that you have the correct Staples unit for your machine Units for similar Xerox machines may look the same but WILL NOT WORK 4 Unpack the new staples pack 5 Place...

Page 183: ...hat are behind these covers and guards DO NOT attempt any maintenance procedure that is NOT specifically described in the documentation supplied with your machine Document Glass and Constant Velocity...

Page 184: ...wel Duplexing Automatic Document Feeder and Output Tray Regular cleaning keeps the document feeder and output tray free from dust and dirt 1 Use a soft lint free cloth lightly dampened with water 2 Wi...

Page 185: ...e machine adheres to strict specifications approvals and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully function...

Page 186: ...her width 28 6 x depth 15 4 x height 11 8 W 726 x D 390 x H 300 mm Machine Weight 99 2 lb 45 kg without finisher 143 3 lb 65 kg with finisher Access From the front and both sides Copier Speed From pap...

Page 187: ...to 279 mm x 356 mm Auto Size Sensing Yes Feature Specification Capacity Approximately 50 sheets of 20 lb 80 g m2 bond paper Paper Weights 12 lb 28 lb 50 to 105 g m2 Paper Sizes B5 SEF to 11 x 14 US Le...

Page 188: ...Staples 3000 staples per cartridge 50 sheets maximum 1 staple position Feature Specification Feature Specification Frequency 50 60 Hz Electrical Voltage 110 127 VAC 220 240 VAC Power Consumption Maxi...

Page 189: ...ndard Fax Memory 16 MB Effective Scanning Width 8 2 208 mm Maximum Print Width 8 5 216 mm Image Compression JBIG MH MR MMR Redial Attempts Intervals 0 to 14 attempts 1 to 25 minutes Connection Approva...

Page 190: ...cification Connection Type Standard Ether net 802 11b via 3rd party Speed CCD 45 ipm Max scan width 8 5 216 mm Effective scan width 8 2 208 mm Maximum Resolution 600 x 600 dpi TWAIN ISIS Compatible Ne...

Page 191: ...ne When a change occurs allow the machine at least two hours to adjust to its new environment depending on the extent of the change Follow routine maintenance schedules for cleaning areas such as the...

Page 192: ...o clear the fault NOTE Any printed sheets removed will automatically be reprinted once the paper jam is cleared Paper Jams The display screen will indicate the location of the jam NOTE Jam Clearance a...

Page 193: ...rned to their correct positions Document Jams 1 Remove all the documents from the document feeder and document glass 2 Re order the documents as at the start of the job and reload The documents will b...

Page 194: ...ple unit 1 Open the left front cover 2 Pull on the latch to remove the staple unit 3 Lift the staple front cover WARNING Sharp objects Take care to avoid injury 4 Clear staple jam 5 Lower staple unit...

Page 195: ...er in the paper tray has run out Load paper in the tray indicated by the warning message Paper Empty at Bypass Tray The copy paper in the bypass tray has run out Load paper in the bypass tray Tray Cas...

Page 196: ...led correctly If problem persists call for service Toner Supplying Error Toner is not being supplied correctly Remove the seal tape from the SMart Kit Drum Cartridge Check the toner cartridge is insta...

Page 197: ...f the fault persists Power Off Power On If the problem persists call for service Stacker Fault Stacker unit does not work Open finisher door and check the finisher Close finisher door If the fault per...

Page 198: ...12 Troubleshooting 176 Xerox WorkCentre 4150 User Guide...

Page 199: ...t Original Size 29 Auto Reduction Fax Receive Settings 118 Automatic Redial Setup Fax Setup 116 B Background Suppression Faxing 45 Batch Send Fax Setup 117 Book Center Edge Erase 30 Book Copying 28 Bo...

Page 200: ...30 Individual Directory Setup Faxing 53 J Jams Document 171 Jams Paper 170 Jams Staples 172 Junk Fax Fax Receive Settings 119 L Layout Watermark Print 95 Lighten Darken Faxing 45 Line Configuration Fa...

Page 201: ...Drum Cartridge 157 Staples 159 Reports Auditron 144 Resolution E mail 84 Resolution Faxing 44 Ring Volum Fax Receive Settings 118 S Scan Presets E mail 82 Scan to Edge E mail 85 Secure Polling Fax Re...

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