Toshiba 5520, Management Manual

Page: 159 / 202

3.MANAGING COUNTERS (COUNTER MENU)
Managing Department Codes 157
3 MANAGING COUNTERS (COUNTER MENU)
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Enabling department codes
In the initial setting, the department code feature is disabled. If you want to manage the counter separately by department
codes, you must enable department codes. When department management is enabled, the department code input screen
will be displayed before entering the copy, scan, fax, and e-Filing operation screens to manage the operations for each
department code. In addition, print jobs that are sent from computers can be managed for each department code.
y [DEPARTMENT MANAGEMENT] will be available after registering a department code. Before enabling the
department code, register the required department code.
P.160 “Registering a new department code”
y Using TopAccess, you can also configure department code enforcement settings specifying whether invalid jobs,
for which a department code is not specified or for which the department code is invalid, will be printed or stored in
the invalid job list when department management is enabled. For instructions on how to set the department code
enforcement, refer to the
TopAccess Guide .
y The department management function does not support Web Services Scan. Web Services Scan jobs performed
when department management is enabled are always counted as “Undefined” Department Name.
1
In the DEPT. MANAGEMENT menu, press [DEPARTMENT MANAGEMENT].
The DEPARTMENT MANAGEMENT screen is displayed.
For instructions on how to display the screen above, see the following page:
P.154 “Logging on as administrator”
2
Press [ENABLE] to enable the department code, or [DISABLE] to disable the
department code.