Rowe Scan 600-20, Operating Manual

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7.3 ROWE Cost Control Professional
In addition to the options for consumption analysis provided in the standard version of
ROWE CostControl, the Professional version provides an extensive user and cost center
administration which allows precise breakdown and accounting of the costs caused by
use of devices. Moreover, use of devices by user and cost account can be limited by
setting limits.
7.3.1 Allocation of Limits and Discounts
Per job category an upper limit can be set for a person, cost center, or a corresponding
group. If this limit is reached when working with ScanManager, no further jobs of this
category can be executed until the limitation is reset by authorized personnel
(administrator).
The system also allows granting of discounts to selected persons and / or cost centers or
groups. An existing discount is considered in the order report in column
Price incl.
discount .
Calculation of the consumption per job category is effected as follows:
1. Limits allocated directly to a person have top priority.
2. Afterwards, limits allocated to a user group follow.
3. Limits allocated to a cost center or cost center group have the same priority but
are checked in the third place.
The course of a job entirely monitored with ROWE Cost Control Professional is as follows:
A person logs into ScanManager with user name and password.
The job is started; e.g. black/white scanning.
A window pops up where the person can select a cost center.
If the person is allowed to use this cost center, the limit is checked.
If the limit for the selected job category has not yet been reached, the job starts
as usual and all relevant information is recorded.
Afterwards, the program calculates the consumed quantity which is also
recorded.
For further information on the process, see Chapter Warnings, Limits, Errors.
7.3.2 Allocation of Limits and Discounts
ROWE Cost Control Professional provides the option to set a limit for each job category
2
and to grant a discount if applicable.
Limits can be allocated in four different ways.