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quadient IS-480, User Manual

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Importing/Exporting Account Lists

You can import an account list to or export an account list from your mailing machine as a
CSV file using OLS or a USB memory key.

Imported accounts are created and added to the existing account list as unformatted
accounts.

Using a spreadsheet program or a simple text editor, modify an
exported CSV file to add new accounts to your Mailing System by
re-importing the file.

Exporting an Account List

You can export an account list as a CSV file, for use as back-up or to modify it to create
new accounts.

The account list is exported with no group hierarchy.

How to Export an Account List

To export an account list on a USB memory key:

1.

As supervisor (see

How to Log in as Supervisor

on page 192):

Press

and select the path:

Account management

Manage accounts

Export Account list

2.

Insert the USB memory key into the USB port of the base (at rear left) and press

[OK]

.

3.

Follow the instructions displayed on the screen.

At the end of the process, a message will inform you that you when you may remove
the USB memory key.

136

| Page 136 | Jun-08-2016 10:21 |

5

Managing

Accounts

and

Assigning

Rights

Summary of Contents for IS-480

Page 1: ...User Guide IS 480 Mailing Systems ...

Page 2: ...it Mail 51 3 5 Date Correction Mode 57 3 6 Postage Value Correction Mode 62 3 7 Printing a Manifest Statement of Mailing 67 3 8 Printing Incoming Mail with RECEIVED RECU Mode 71 3 9 Running Seal Only Mail 75 3 10 Settings Details 78 3 11 Advanced Operations 99 Postage Funds Management 103 4 4 1 Overview 105 4 2 Managing Your Postage Funds 106 4 3 Unlocking the PSD Postal Inspection 109 Managing Ac...

Page 3: ...lable on your System 186 Configuring your Mailing System 189 8 8 1 Settings Overview 191 8 2 Logging in out as the Supervisor 192 8 3 Changing Languages 194 8 4 Enabling Disabling Sounds 196 8 5 Display Settings 198 8 6 System Time outs and Settings 200 8 7 High Value Low Funds Warnings and PIN code 203 8 8 Weighing Settings 205 8 9 Default Impression Settings 214 8 10 Impression Memories 219 8 11...

Page 4: ...ng the Mail Path 255 10 4 Touchscreen Calibration 259 10 5 Maintenance Processes 260 Troubleshooting 263 11 11 1 Paper Jamming 265 11 2 Label Jamming 270 11 3 Weighing Problems 272 11 4 Diagnostics and System Data 274 Specifications 279 12 12 1 Mail Specifications 281 12 2 Recommended Operating Conditions 286 12 3 Technical Specifications 287 12 4 Operating Specifications 288 Page 3 TOC Jun 08 201...

Page 5: ... Page 4 TOC Jun 08 2016 10 21 ...

Page 6: ...bout safety precautions and environmental recommendations to operate your equipment in the best possible conditions 1 1 What you will find in this Manual 3 1 2 Safety Requirements 6 How to Disconnect your Mailing System 8 1 Page 1 Read this First Jun 08 2016 10 21 ...

Page 7: ......

Page 8: ...running batches of mail etc Section 4 Postage Funds Management Loading Postage Funds into your Mailing System Section 5 Managing Accounts and Assigning Rights Changing Accounts as a User setting up Accounts and Assigning access to the Mailing System as the Supervisor Section 6 Reports How to generate and print reports Section 7 myEquipment E Services Accessing E Services and upgrading your Mailing...

Page 9: ...ime when processing your mail SUPERVISOR indicates that you have to log in as the supervisor using the supervisor PIN to perform the procedure Postage functions of the Mailing System are not accessible in this mode Glossary This manual uses the acronyms listed below Description Acronym Automatic Label Dispenser ALD Total postage used Ascending Postage amount available Descending IDentification ID ...

Page 10: ... Size Feeder MSF Personal Computer PC Personal Identification Number PIN Postal Security Device Postage Meter PSD Canada Post Corporation CPC Weighing Platform WP 1 Read this First 5 Page 5 Jun 08 2016 10 21 ...

Page 11: ...t the power plug to an outlet provided with a protective ground contact To reduce the risk of fire use only the power cord supplied with the Mailing System Do not use ground adaptors Do not use this product on a wet floor or near water In case of liquid spillage disconnect the power cord from the outlet and proceed with cleaning Compliance Energy Star compliance Office equipment is generally power...

Page 12: ...for office equipment when using your Mailing System To avoid damaging vital system components only use Neopost Canada Post approved supplies ink tape cleaners Follow the additional safety precautions below Do not place lit candles cigarettes cigars etc on the Mailing System When removing jammed material avoid using too much force to prevent personal injury and damaging components When lifting cove...

Page 13: ...isconnect the LAN cable from the wall before moving your system Disconnecting your Mailing System How to Disconnect your Mailing System 1 First switch your Mailing System to OFF mode see How to Turn Your Mailing System OFF on page 25 Only unplug the power cord when the Mailing System is in OFF mode or Sleep mode to avoid keeping the ink cartridge in an unprotected position where the ink may dry ou...

Page 14: ...ystem in this section 2 1 System Layout 11 2 2 Accessories 14 2 3 Control Panel Features 17 2 4 Connections 20 2 5 Power Management 24 How to Activate Sleep Mode 25 How to Turn Your Mailing System OFF 25 9 Page 9 Meet Your Mailing System Jun 08 2016 10 21 ...

Page 15: ......

Page 16: ...nd controls the Mailing System Base Allows you to set up job runs and change system settings and features as needed Control Panel Automatically measures the weight and dimensions of your mail pieces then calculates the amount of postage to apply to each item Dynamic Scale Holds large envelopes in place for feeding Side Guide Beginning of mail transport path Feeder 11 Page 11 Jun 08 2016 10 21 2 Me...

Page 17: ...Sleep Mode Awake Sleep button Stores this User Guide User Guide Receptacle Use this slot to store labels horizontally Label Storage Measures weight of mail pieces Weighing Platform Receives mail pieces after processing Catch Tray Allows you to remove jammed envelopes or labels Jam Release Handle 12 Page 12 Jun 08 2016 10 21 2 Meet Your Mailing System ...

Page 18: ...own the mail path Sealer Bottle Lift from the front to open Top Cover Supplies the ink used to print a postage impression on an envelope or Label Ink Cartridge Stores postage funds and tracks postage usage Postal Security Device PSD 2 Meet Your Mailing System 13 Page 13 Jun 08 2016 10 21 ...

Page 19: ... table below Keyboard use NAVIGATION KEYS Validates the current screen Enter OK Deletes the last character or digit in an entry field Backspace Clear Deletes the next character or digit in an entry field Del Delete Returns to previous screen or cancels the selection Esc Back Cancel Moves to the next entry field Tab Change field Moves the cursor before the character at the left Left arrow Move befo...

Page 20: ... the tactile elements can be activated by the pointer In addition it allows you to Exactly position the cursor in an entry field Select a part of the content of an entry field Report Printer option A USB printer can be directly connected to the mailing system for printing mailing related reports For more information about compatible printers that can connect to your mailing system please contact t...

Page 21: ...Barcode Scanner option This scanner is used to identify accounts through barcodes 16 Page 16 Jun 08 2016 10 21 2 Meet Your Mailing System ...

Page 22: ...bel Label Indicator Indicates unread messages in message box Mailbox Indicates the amount to be printed on the envelope Postage Value Moves the impression to the left to compensate for thick envelopes Print Offset Indicates the Postage Rate and the Special Postage Services selected Postage Rate and Services Displays the Postage Funds that are available for printing postage Remaining funds Resets t...

Page 23: ...ction Allows you to change the type of meter Impression Build Impression KEYPAD Allows the entry of alpha or numeric values accounts or other set up information Press a key several times to display other characters Alphanumeric Keys Clears keypad entries existing data in entry fields and resets the Postage Rate to your system s Default Post age Rate Clear Reset Rate Key START STOP KEYS Activates D...

Page 24: ...nt contexts the table below indicates the successive characters you may obtain by pressing keys several times in a row Alpha numeric Key 1 1 2ABCabc 2 3DEFdef 3 4GHIghi 4 5JKLjkl 5 6MNOmno 6 7PQRSpqrs 7 8TUVtuv 8 9WXYZwxyz 9 0 0 Clear function C 2 Meet Your Mailing System 19 Page 19 Jun 08 2016 10 21 ...

Page 25: ...mory key Base Connectors Connects to a wall socket Power Connector Weighing Platform s connection COM2 3 Connects to the Mixed Size Feeder or the Dynamic Scale COM1 Neopost secure server MAS connection LAN Port Memory device or printer connection USB Ports 20 Page 20 Jun 08 2016 10 21 2 Meet Your Mailing System ...

Page 26: ...Dynamic Scale Connectors To the Mixed Size Feed Platform COM1 To the Mailing System Base COM2 2 Meet Your Mailing System 21 Page 21 Jun 08 2016 10 21 ...

Page 27: ...hout Dynamic Scale Feeder to Base connection COM1 Base to Weighing Platform s connection COM2 3 Base to Neopost secure server MAS connection LAN Port Detail of connections with Dynamic Scale 22 Page 22 Jun 08 2016 10 21 2 Meet Your Mailing System ...

Page 28: ...to Weighing Platform COM2 3 base Base to Neopost secure server MAS connection LAN Port Feeder to dynamic scale COM1 dynamic scale Power connectors Power connectors are shown in section Connectors on page 20 2 Meet Your Mailing System 23 Page 23 Jun 08 2016 10 21 ...

Page 29: ...System is an Energy Star qualified Mailing System that automatically goes into a low power Sleep mode after a period of inactivity Spending a large portion of time in low power mode not only saves energy but helps your equipment run cooler and last longer Sleep Mode Sleep Mode can be activated automatically by your system or manually by a user To change the period of time after which the System ac...

Page 30: ...ng the machine OFF Mode To turn OFF your system you can use the ON OFF button located on the right side of the power cord How to Turn Your Mailing System OFF 1 Activate Sleep Mode see How to Activate Sleep Mode on page 25 2 Be sure that the light located next to the key at the top right corner of the control panel is Amber meaning that the Mailing System is in Sleep mode 3 Turn Off your Mailing Sy...

Page 31: ......

Page 32: ...or Standard Mail 41 How to Apply Postage Running Mail 46 3 4 Printing Permit Mail 51 How to Set Postage for Permit Mail 51 How to Process Permit Mail 54 3 5 Date Correction Mode 57 How to Set Date Correction Mode 58 How to Process Mail in Date Correction Mode 60 3 6 Postage Value Correction Mode 62 How to Set Postage Value Correction Mode 63 How to Process Mail in Postage Value Correction Mode 65 ...

Page 33: ...ge the Weighing Mode 88 How to Enter the Weight Manually 89 How to Change the Date 91 How to Add or Remove a Slogan 92 How to Move the Meter Impression Print Offset 94 How to Use an Impression Memory 96 How to Turn the Sealer On Off 98 3 11 Advanced Operations 99 How to Enable an Emergency Stop 99 How to Reset Batch Counters 100 How to Count Mail pieces by Weighing 101 How to Fill the Automatic La...

Page 34: ... Home Screen and Configuration Menu Each type of Meter Impression available on your system is associated with A specific Home Screen that displays current impression configuration weight postage A specific Build Impression Menu that allows you to view edit or select a new impression For direct access to the Build Impression Menu press Shortcut Key on the Control Panel Your system has five Shortcut...

Page 35: ...ealing on or off Permit mail Printing Permit Mail on page 51 Sending Permit mail Postage amount 0 Date advance Print offset Sealing on or off Date Correction Date Correction Mode on page 57 Re dating a mail piece print on back of envelope Manual entry of postage Date advance Print offset Sealing on or off Amount correction Postage Value Cor rection Mode on page 62 Correcting a postage amount print...

Page 36: ...l Only Running Seal Only Mail on page 75 Count items by feeding Specific application see Piece Counting on page 101 n a Count items by weighing The Default Meter Impression at start up is a Standard Meter Impression unless you have changed your Default Settings 3 Processing Mail 31 Page 31 Jun 08 2016 10 21 ...

Page 37: ...l Selecting a Meter Impression on page 37 Checking other system settings such as active Accounts Ink level available Postage Funds etc Frequently Asked Questions on page 38 This section also provides instructions on how to use the Mixed Size Feeder Using the Feeder on page 39 Sorting Mail by Type and Task To save time sort your mail in groups that have similar characteristics This will prevent you...

Page 38: ...do not 3 Accounts to allocate costs to only if you have to select an account at log in see Settings Details on page 78 4 Postage Rates to apply and Special Options to add 5 Physical characteristics Separate mail pieces that exceed the weight size or thickness allowed in the system mail path see Mail Specifications on page 281 6 Finally sort each stack by item size Your Mailing System can run mixed...

Page 39: ...s Depending on the Default System Settings you choose Access to your system may be open to all Users You may have to enter a security PIN Code before you can set up a Job Run and or process your mail You may have to select an Account before you can set up a Job Run and or process your mail 34 Page 34 Jun 08 2016 10 21 3 Processing Mail ...

Page 40: ... and Start a Job To log in as a user 1 Press to wake up the system The system may display one of the following screens Home Screen Standard Login Screen Account Screen 3 Processing Mail 35 Page 35 Jun 08 2016 10 21 ...

Page 41: ... account The Homescreen Standard page is displayed The job run starts To find an account To locate an Account quickly type the Account Number or Name tap column headers to switch between number and name or use a Barcode Scanner To type letters instead of figures using the keypad press the corresponding key several times in a row Example For N press the 6 key three times Accounting information To c...

Page 42: ...sion Once you are logged in as user 1 Either Press and select the path Build Impression Press or The Build Impression screen is displayed 2 Select Impression Type The Type of impression screen is displayed 3 Select the type of impression in the list The Build Impression screen is updated and displays the menu items that allow you to modify the impression options 4 Press to return to the home scree...

Page 43: ... Counters on page 100 Do I need to clear the Batch Counter For sealing envelopes For sealer equipped feeders see How to Fill the Sealer Bottle on page 253 Is the Sealing Fluid Container device properly filled Before placing envelope s on the Weighing Platform your Home Screen should display 0 g If __g is dis played press and hold the key to zero the WP See How to Rezero the Weighing Platform on pa...

Page 44: ... a mix of envelopes of different thicknesses and sizes How to Use the Feeder Feeding a stack of mail pieces 1 Arrange the mail pieces according to their size the largest heaviest letters beneath 2 Fan the envelopes to separate them 3 Bevel the edge of the stack 4 Place the envelopes in the feeder their upper edge resting against the rear guide Ensure that all the envelopes are stacked along the re...

Page 45: ...hickness Setting Depending on the thickness of your envelopes you may have to adjust the thickness setting of the Feeder Change this setting to process several stacks of thin envelopes or to remove thick envelopes blocked at the entrance of the mail path 1 Open Feeder Cover 2 Change lever position 1 for thin envelopes 2 for thick envelopes 3 Close the Feeder Cover 40 Page 40 Jun 08 2016 10 21 3 Pr...

Page 46: ... print a Meter Impression As mail requirements differ from day to day some of the Impression Options may not be necessary or their order may vary Begin by selecting a Meter Impression to gain access to the Impression Options that you may need to process your mail Make sure you have already completed the preparation steps mentioned in Preparing and Starting your Job Run on page 32 How to Set Postag...

Page 47: ...ion screen To change the type of Meter Impression select Impression type and then select Standard in the Type of Impression screen For more details see How to Change a Meter Impression on page 37 To select an option in the screen Tap the related zone on the screen 42 Page 42 Jun 08 2016 10 21 3 Processing Mail ...

Page 48: ...ect Date and then select a date option in the Date advance screen Select Today s date for printing today s date For more details see How to Change the Date on page 91 Press to return to the home screen 4 Select a Postage Rate and add Options Press to open the Rate selection screen Type a rate number to select a rate or display new rate options Select Postage Rate History to choose a recently selec...

Page 49: ...the Weighing Mode on page 88 If the WP automatic selection is activated see Weighing Platform Automatic Selection on page 206 you can change from the home screen the weighing mode to Standard Weighing WP by putting a mail piece on the Weighing Platform You can also apply the optional setting s 1 Move the impression away from the envelope edge for thick envelopes see How to Move the Meter Impressio...

Page 50: ...eliminate the set up of repeated job runs simply save your job as an Impression Memory for details please see Using Impression Memories on page 95 Running Mail Mail processing mainly depends on the weighing method you have chosen It is indicated by the icon in the Weighing Mode zone of the screen If you need to change the current account before applying postage on account enabled configurations se...

Page 51: ...e envelope from the WP and insert it into the mail path against the rear guide wall with the side to be printed facing upwards If a mail piece is bigger than mail path maximum thickness press to print a label The label is printed To know the maximum thickness see Mail Specifications on page 281 4 The Mailing System prints postage and the mail piece or label is sent to the catch tray When using sea...

Page 52: ...sly display the weight of the item the postage amount to be printed and start the system motors 3 Insert the mail piece into the Feeder against the rear guide wall with the side to be printed facing upwards The Mailing System applies the postage and the mail piece or Label is sent to the Catch Tray If a mail piece is bigger than mail path maximum thickness press to print a label The label is print...

Page 53: ...u inadvertently remove more than one item from the Weighing Platform replace the removed items onto the Weighing Platform before the weight stabilization occurs which takes approximately 1 5 seconds to complete If you do not replace the item in time a Label will be printed 3 Repeat the previous step for each piece of mail To quit the process at any time press When you remove the last object from t...

Page 54: ...using the Sealer collect the mail piece stack in the catch tray and put stack aside to let envelopes dry In other modes Manual Weight Entry no weight From the Standard home screen 1 Press System motors start running 2 Insert the mail piece into the mail path against the rear guide wall with side to be printed facing upwards Your Mailing System applies the postage and the mail piece or Label is sen...

Page 55: ...the mail stack in the catch tray and put stack aside to let envelopes dry To print several identical labels 1 Press and enter the number of labels Make sure the labels are available in the label dispenser see Filling the Label Dispenser on page 102 2 Press to print the labels 50 Page 50 Jun 08 2016 10 21 3 Processing Mail ...

Page 56: ...ome of the settings may not be necessary or their order may vary You must begin with the Type of impression selection step to gain access to the corresponding parameters and be able to run mail Make sure you have completed the preparation steps mentioned in Preparing and Starting your Job Run on page 32 How to Set Postage for Permit Mail Required settings 1 Check that you are in the Permit Type of...

Page 57: ... type of mail you have to process you can choose an efficient weighing method that uses a weighing platform or the dynamic scale if installed to save time see Choosing a Weighing Mode on page 85 To change the current weighing method press and select a weighing mode in the Weighing Mode screen For more details see How to Change the Weighing Mode on page 88 52 Page 52 Jun 08 2016 10 21 3 Processing ...

Page 58: ...ctive charged account See Using Impression Memories on page 95 Processing Permit Mail To run mail follow the procedure below after you have completed the sequence in How to Set Postage for Permit Mail on page 51 If you need to change the Account to allocate the postage costs to on Account enabled configurations see How to Change Account on page 78 3 Processing Mail 53 Page 53 Jun 08 2016 10 21 ...

Page 59: ... WP and insert it into the mail path against the rear guide wall side to be printed facing upwards If mail piece is bigger than mail path maximum thickness see Mail Specifications on page 281 press before you press to print a label The label is printed at once The Mailing System applies postage and the mail piece or label is sent to the catch tray When using sealer collect the mail piece stack in ...

Page 60: ...weight From the home screen 1 Press System motors start running 2 Insert the envelope into the mail path against the rear guide wall side to be printed facing upwards If mail piece is bigger than mail path maximum thickness see Mail Specifications on page 281 press before you press to print a label The label is printed at once The Mailing System applies postage and the mail piece or label is sent ...

Page 61: ...labels Make sure the labels are available in the label dispenser see Filling the Label Dispenser on page 102 2 Press to print the labels When using sealer collect the mail piece stack in the catch tray and put stack aside to let envelopes dry 56 Page 56 Jun 08 2016 10 21 3 Processing Mail ...

Page 62: ...ter date See also How to Change a Meter Impression on page 37 Setting Date Correction Mode The instructions below outline the steps that you need to complete to set up your system to print a Date Correction Meter Impression As mail requirements differ from day to day some of the Impression Options may not be necessary or their order may vary Begin by selecting a Meter Impression to gain access to ...

Page 63: ...Correction Mode Required settings 1 Make sure you are on the home screen of the Date Correction type of impression The home screen indicates the date as illustrated below 58 Page 58 Jun 08 2016 10 21 3 Processing Mail ...

Page 64: ... the date press to access the Build Impression screen and then select Date to display the Date Advance Screen Select a date Press OK to return to the home screen For details see How to Change the Date on page 91 Other possible settings 1 You can adjust the print location of your Impression on your envelopes if necessary Adjusting the print location Print Offset is used to compensate for envelopes ...

Page 65: ...mpression 1 Press The system motors start running 2 Insert the mail piece s into the mail path against the rear guide wall side to be printed facing upwards see How to Use the Feeder on page 39 The Mailing System applies postage and the mail piece or label is sent to the catch tray If mail piece is bigger than mail path maximum thickness see Mail Specifications on page 281 press before you press t...

Page 66: ...veral identical labels 1 Press and enter the number of labels Make sure the labels are available in the label dispenser see Filling the Label Dispenser on page 102 2 Press to print labels 3 Processing Mail 61 Page 61 Jun 08 2016 10 21 ...

Page 67: ...alue Correction Mode The instructions below outline the steps that you need to complete to set up your system to print a Postage Value Correction Meter Impression As mail requirements differ from day to day some of the Impression Options may not be necessary or their order may vary Begin by selecting a Meter Impression to gain access to the Impression Options that you may need to process your mail...

Page 68: ...illustrated below 2 To change the type of meter impression if you are not in Postage Value Correction mode Press to access the Build Impression screen and then press OK to display the Type of impression screen Select Postage Correction in the list and press OK to validate To select an option in the screen Tap the related zone on the screen 3 Processing Mail 63 Page 63 Jun 08 2016 10 21 ...

Page 69: ...e Amount line and press OK Type the amount in and press OK to validate Press to return to the home screen Other possible settings 1 You can adjust the print location of your Impression on your envelopes if necessary Adjusting the print location Print Offset is used to compensate for envelopes with a steep edge See How to Move the Meter Impression Print Offset on page 94 You are now ready to print ...

Page 70: ...tart running Before printing turn the envelope to print on a free area 2 Insert the mail piece s into the mail path against the rear guide wall side to be printed facing upwards see How to Use the Feeder on page 39 The Mailing System applies postage and the mail piece or label is sent to the catch tray If mail piece is bigger than mail path maximum thickness see Mail Specifications on page 281 pre...

Page 71: ...veral identical labels 1 Press and enter the number of labels Make sure the labels are available in the label dispenser see Filling the Label Dispenser on page 102 2 Press to print labels 66 Page 66 Jun 08 2016 10 21 3 Processing Mail ...

Page 72: ...of Mailing See also How to Change a Meter Impression on page 37 Setting a Manifest Make sure you have completed the preparation steps mentioned in Preparing and Starting your Job Run on page 32 How to Set a Manifest Statement of Mailing Required settings 1 Make sure you are on the home screen of the Statement of mailing type of impression The home screen indicates the date as illustrated below 67 ...

Page 73: ...Statement of mailing mode Press to access the Build Impression screen and then select Statement of mailing in the Type of impression screen To select an option in the screen Tap the related zone on the screen 68 Page 68 Jun 08 2016 10 21 3 Processing Mail ...

Page 74: ...unt entry screen is displayed Type the amount in and press OK to validate and return to the home screen From the Build Impression screen Select the Amount line Type the amount in and press OK to validate Press to return to the home screen You are now ready to print the statement of mailing 3 Processing Mail 69 Page 69 Jun 08 2016 10 21 ...

Page 75: ...How to Print a Manifest Statement of Mailing To print the statement of mailing 1 Press and enter the number of labels you wish to print 2 Make sure the labels are available in the label dispenser see Filling the Label Dispenser on page 102 The Mailing System prints the statement of mailing and the label is sent to the catch tray 70 Page 70 Jun 08 2016 10 21 3 Processing Mail ...

Page 76: ...IVED RECU Mode printing The instructions below outline the steps that you need to complete to set up your system to print a Received Meter Impression As mail requirements differ from day to day some of the Impression Options may not be necessary or their order may vary Begin by selecting a Meter Impression to gain access to the Impression Options that you may need to process your mail with a Recei...

Page 77: ...mpression screen To change the type of meter impression select Impression type and then select Received in the Type of impression screen For more details see How to Change a Meter Impression on page 37 Additionally you can Activate or deactivate printing the date Activate or deactivate printing RECEIVED RECU Select the option to change The buttons indicate the current status of the options The scr...

Page 78: ...f your Impression on your envelopes if necessary Adjusting the print location Print Offset is used to compensate for envelopes with a steep edge See How to Move the Meter Impression Print Offset on page 94 You are now ready to print 3 Processing Mail 73 Page 73 Jun 08 2016 10 21 ...

Page 79: ...on page 72 How to Process RECEIVED RECU Mail On the Received home screen 1 Press System motors start running 2 Insert the mail piece into the mail path against the rear guide wall side to be printed facing upwards The Mailing System applies the impression and the mail piece is sent to the catch tray 74 Page 74 Jun 08 2016 10 21 3 Processing Mail ...

Page 80: ... Impression see How to Choose a Meter Impression on page 29 Setting Seal Only Mail processing The instructions below outline the steps that you need to complete to set up your system to run in Seal Only Mode As mail requirements differ from day to day some of the Impression Options may not be necessary or their order may vary Begin by selecting a Meter Impression to gain access to the Impression O...

Page 81: ... mode Press to access the Build Impression screen To change the type of impression select Impression type and then select Seal Only in the Type of impression screen For more details see How to Change a Meter Impression on page 37 3 Press to return to the home screen If you want to seal envelopes without printing you must turn the sealer lever on see Using the Sealing Function on page 97 You are no...

Page 82: ...ps in How to Set Seal Only Mail on page 76 How to Process Seal Only Mail 1 Press System motors start running 2 Insert the mail piece s into the mail path against the rear guide wall side to be printed facing upwards see How to Use the Feeder on page 39 3 Processing Mail 77 Page 77 Jun 08 2016 10 21 ...

Page 83: ...nge Account To change accounts 1 As a user Tap the Account zone on the screen or Press and select the path Change Account The list of accounts that are available is displayed 2 Select the account you want to use and selected account is automatically accepted 3 Press to return to the home screen The current account number is displayed 78 Page 78 Jun 08 2016 10 21 3 Processing Mail ...

Page 84: ...Using Barcode Scanner to Change of Account A barcode scanner can be used for One Click entry of accounts into your Mailing System 3 Processing Mail 79 Page 79 Jun 08 2016 10 21 ...

Page 85: ...al ways to select a postage rate Using a shortcut keys in the rate selection screen Using the rate wizard that asks you to choose all the rate parameters class destination format services in complete lists of options Using a list of the last 10 selected postage rates from the postage rate history On the home screen press to select the default postage rate and refresh weight How to Select a Postage...

Page 86: ...elect a recently selected postage rate or Rate wizard to build your rate with the wizard To re set your system to the Default Postage Rate and to re fresh the Weight displayed on the Home Screen press at anytime 3 Follow the instructions on screen and once you have chosen the postage rate and services press OK to validate your selection The Postage Amount displayed on the Home Screen will always b...

Page 87: ...es use the arrow keys to highlight Code or Country You can select from the alphabetically sorted Country list by entering the country letters or you can use the Code List to enter the numeric code for the country if you know it Selecting a Service All the services available depending on your previous choices are displayed in a list including No services After you select a service any additional av...

Page 88: ...print a Permit Mail Meter Impression When selecting the Permit Mail type of impression a default permit is automatically selected See also How to Change the Default Permit Impression on page 215 Managing Permit Impressions on page 240 3 Processing Mail 83 Page 83 Jun 08 2016 10 21 ...

Page 89: ...e screen or Press on the keyboard and then select Permit number The Select Permit screen is displayed 2 To select a permit impression on that screen you can Type the permit number Select the permit using the arrows 3 Press OK to validate your selection and return to the Build Impression screen 84 Page 84 Jun 08 2016 10 21 3 Processing Mail ...

Page 90: ...ng Automatic Label or Manual Weight Entry Items exceeding the mail path size specifications Dynamic Weighing Items having different weights stacked on the Feeder Plat form Dynamic Weighing Batch Mode Standard Weighing Items having the same weight and size stacked on the feeder platform The recommendations in the table apply to items processed with the same postage rate If the postage rates are dif...

Page 91: ...eighing Platform Remove the pieces one by one and put them into the mail path The Mailing System calculates the postage and prints the mail piece automatically You can leave all the mail pieces in a tray on the Weighing Platform the Mailing System will ask you to confirm printing for the last item removed from the tray Differential Weighing Automatic Label optional This mode is identical to Differ...

Page 92: ...e the default weighing mode as supervisor see How to Change the Default Weighing Mode on page 205 To change the weighing mode according to the type of process you want to run see Choosing a Weighing Mode on page 85 follow the steps outlined below 3 Processing Mail 87 Page 87 Jun 08 2016 10 21 ...

Page 93: ...played The options actually displayed in the screen depend on the weighing devices that are connected to your Mailing System and on features that are activated 2 Select the weighing mode If you select the option Differential Weighing Automatic tape make sure the Auto Label Dispenser is properly filled with labels See How to Fill the Automatic Label Dispenser on page 102 88 Page 88 Jun 08 2016 10 2...

Page 94: ... stick onto the mail piece How to Enter the Weight Manually To enter the weight manually from the home screen you must first select the Postage Rate 1 Either Tap the Weighing mode zone on the screen or Press and select the path System Settings Weighing Modes The Weighing mode screen is displayed 2 Select Manual weight entry The Manual weight entry screen is displayed 3 Processing Mail 89 Page 89 J...

Page 95: ... 37 Job Types and Meter Impressions on page 30 Accessing the Impression Configuration Menus When you have selected the Type of impression To access the Meter Impression Configuration menu press To return to the Meter Impression home screen press Advancing or Omitting the Date The Date Advance function allows you to change the date printed on mail pieces You can set the date advance feature from su...

Page 96: ...is displayed 3 On the Date Advance screen you can configure the printed date as follows To cancel the date select No date To cancel the day in the date select No day To choose another day select the corresponding item in the list The icon indicates the current selection The date can be advanced up to 30 days from today s date 4 Press OK to apply changes and return to the configuration menu 3 Proce...

Page 97: ...r remove a slogan from your Meter Impression 1 Either Select the Imprint left or Imprint right zone on the screen or Press and select the path Build Impression Press or 2 Select Imprint left or Imprint right option on the Build Impression screen The Select Slogan screen is displayed 92 Page 92 Jun 08 2016 10 21 3 Processing Mail ...

Page 98: ...the current selection See also Managing Slogan on page 235 Moving the Meter Impression Print Offset You can move the impression away from the edge of the envelope when printing on thick envelopes with rounded edges 1 Impression printing offset 3 Processing Mail 93 Page 93 Jun 08 2016 10 21 ...

Page 99: ... Impression 1 As a user Tap the Offset zone on the screen or Press and select the path System Settings Print Offset The Print Offset Mode screen is displayed 2 Select the offset and press to return Homescreen if necessary 94 Page 94 Jun 08 2016 10 21 3 Processing Mail ...

Page 100: ...impression memories allow you to assign your postage costs to pre selected Accounts If your mail requires different settings then the impression memories are the solution all your settings are stored in a single memory Just press the impression memory key instead of multiple keystrokes to select all the required elements See also To prepare impression memories as supervisor see Impression Memories...

Page 101: ... Press and select the path Impression Memories Press or The impression memories list is displayed 2 Select an impression memory in the list 3 Press OK to validate your selection The impression memory zone Mem of the home screen displays the current impression memory name 96 Page 96 Jun 08 2016 10 21 3 Processing Mail ...

Page 102: ...aling On Off icon in the Home Screen indicates the current state of the Sealing Function Sealer may be active by default To set the default Sealing Setting see supervisor setting How to Set the Default Sealing Mode on page 222 Do not insert sealed envelopes in the Feeder when the Sealing Function is ON the envelopes could jam 3 Processing Mail 97 Page 97 Jun 08 2016 10 21 ...

Page 103: ...e Sealing Zone on screen or Press and select the path System Settings Sealing 2 Select the switch on the screen to set sealing on or off and then press OK See also To adjust sealing level see How to Adjust the Sealing Fluid Flow on page 254 98 Page 98 Jun 08 2016 10 21 3 Processing Mail ...

Page 104: ...perations 3 11 Emergency Stop If you want to stop the system in the event of an emergency How to Enable an Emergency Stop To stop the run process immediately 1 Press 99 Page 99 Jun 08 2016 10 21 3 Processing Mail ...

Page 105: ...sociated to counters see Reports on page 149 How to Reset Batch Counters To reset a Counter 1 On the Homescreen display Select the Reset counter Zone The counter is reset or 1 As a user Press and select the path System Settings Start Batch Counter 2 Select the counter you wish to reset and press OK 100 Page 100 Jun 08 2016 10 21 3 Processing Mail ...

Page 106: ...ng 1 As a user Press and select the path Piece Counting 2 Press OK 3 Place 10 items on the Weigh Platform and press OK 4 Put the complete stack of items on the Weigh Platform and press OK 5 The total number of items is displayed You must first weigh 10 ten items in order to get the count of the total number of items 3 Processing Mail 101 Page 101 Jun 08 2016 10 21 ...

Page 107: ... 1 Stack the labels and insert them in the dispenser the printing side should face to the right with the peel off tab on the top 2 Push the block of labels down until you feel the label click into position The Label Dispenser can hold up to 40 labels 102 Page 102 Jun 08 2016 10 21 3 Processing Mail ...

Page 108: ...ur Mailing System to allow postage operations 4 1 Overview 105 4 2 Managing Your Postage Funds 106 How to Check your Postage Funds 106 How to Add Postage Funds 107 4 3 Unlocking the PSD Postal Inspection 109 How to Unlock the PSD 109 103 Page 103 Postage Funds Management Jun 08 2016 10 21 ...

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Page 110: ...ee Connection Settings on page 223 Managing Your Postage Funds When logging in as a User you can carry out the following postage funds operations Check the available postage funds in your Postage Meter Add more postage funds to your Postage Meter All funding operations trigger a connection of your Mailing System to our Postage Servers via your or internet LAN connection Tracking Your Postage Funds...

Page 111: ...to complete your current task Remaining funds are continuously displayed at the bottom of the home screen see Control Panel Features on page 17 You can also use the procedure below How to Check your Postage Funds To check available postage funds 1 Either Press and select the path My Funds Press or The Funds Menu is displayed 106 Page 106 Jun 08 2016 10 21 4 Postage Funds Management ...

Page 112: ...order to complete your transaction connection of your system to Neopost s postage server is required You may need a re credit PIN code to add funds to the Mailing System depending on supervisor settings see How to Set Cancel a Postage Account PIN Code on page 204 How to Add Postage Funds To add funds to the Postage Meter 1 Either Press and select the path My Funds Press or 2 Select Add Funds 4 Pos...

Page 113: ...fails the system displays a failure message and the amount that you may actually add depending on your postal account balance In the case of a communication error the amount previously entered cannot be changed Check connection settings see Connection Settings on page 223 6 You can open the Funds Used Funds Available screen to check your account balance once the transaction is complete see How to ...

Page 114: ...iling System time after Daylight Savings Time transitions the server connection synchronizes the Mailing System time and date How to Unlock the PSD To unlock the PSD and manually connect to the Postal Server 1 Either Press and select the path My Funds Press or 2 Select Postal Inspection The system asks for confirmation 3 Press OK to connect to the Postal Server If the audit is successful the syste...

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Page 116: ... 129 How to Activate Deactivate a Group 130 How to Delete a Group or a Subgroup 130 How to Create an Account 131 How to View Edit Account Information 133 How to Activate Deactivate an Account 135 How to Delete an Account 135 How to Export an Account List 136 How to Import Accounts 137 5 6 Managing Operators 138 How to Create an Operator 139 How to Modify an Existing Operator 141 How to Assign Acco...

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Page 118: ...tage expenses by for example associating accounts to departments in your organization Marketing Sales etc or to different companies if the Mailing System is shared When the Accounts Function is activated the currently selected account is charged each time the user applies postage to mail Reports can be generated for each account or groups and subgroups of accounts depending on how the supervisor h...

Page 119: ... your funds The different access control policies you can implement as the supervisor are No PIN code unlimited access Shared System PIN Code users enter a PIN code to access the system Operator PIN codes users enter their own PIN code to access the machine In this last mode the operators use only the accounts you allow them to access to 114 Page 114 Jun 08 2016 10 21 5 Managing Accounts and Assig...

Page 120: ...h account mode Access Control Function Yes No No Accounts with Access Control No Accounts No Accounts Function Accounts with Access Control Remote Account Management Accounts Yes Remote Account Management is reserved for a connection to a PC based mail accounting application and should be set up by an authorized Neopost service representative 115 Page 115 Jun 08 2016 10 21 5 Managing Accounts and ...

Page 121: ...og in No postage tracking Restricts access to the system No Accounts with Access Control Select the account to track postage Tracks postage by Account Depart ment Accounts Type a PIN code to log in Select the account to track postage Tracks postage by Account Depart ment Controls access to system and to accounts Accounts with Ac cess Control same as modes with accounts listed above Postage trackin...

Page 122: ...tem functions No Accounts Mode is the default mode of your Mailing System Activating No Accounts mode Follow the procedure How to Display and Change the Account Mode on page 123 and select the No Accounts mode No Accounts Management Menu In No Accounts mode No other setting is necessary for the No Accounts mode 117 Page 117 Jun 08 2016 10 21 5 Managing Accounts and Assigning Rights ...

Page 123: ...Control please see How to Display and Change the Account Mode on page 123 and select the No Accounts with Access Control mode 2 Enter the 4 digit shared PIN code the users will enter at log in No Accounts with Access Control Management Menu In No Accounts with Access Control mode the menu allows you to change the shared PIN code How to Change a Shared PIN Code 1 As the supervisor see How to Log in...

Page 124: ...activate an Account please see How to Display and Change the Account Mode on page 123 and select the Accounts Mode 2 Create accounts as indicated in How to Create an Account on page 131 When you activate the Accounts mode the system creates an account by default Accounts Mode Management Menu In Accounts Mode the menu allows you to manage your accounts See also To add modify or delete accounts see ...

Page 125: ...ing Accounts with Access Control 1 Select the Accounts with Access Control mode see How to Display and Change the Account Mode on page 123 2 Create the group structure you wish to implement see How to Create a Group or a Subgroup on page 127 3 Create the accounts you wish to implement see How to Create an Account on page 131 4 Create the Operator PIN codes you wish to implement see How to Create a...

Page 126: ...emote Account Management allows you to manage accounts and or operator PINs from a PC based software program MAS The PC application provides advanced postal and or shipping expense management in order to monitor track and control your mailing and shipping costs You can allow the Mailing System to be used even when not connected to the PC In this Disconnected Mode only one account and operator are ...

Page 127: ...iling System activate the mode Remote Account Management see How to Display and Change the Account Mode on page 123 3 Configure the required Accounts and the active Operators in MAS for details please see the MAS User Guide If operators or accounts are already created on the Mailing System they will be deleted when switching to Remote Account Management mode 122 Page 122 Jun 08 2016 10 21 5 Managi...

Page 128: ...tion The Account Mode Selection screen is displayed with the current Account Mode shown 2 Select another Account Mode 3 Press OK to confirm 4 If required enter the PIN code and press OK The Mailing System then confirms that the Account Mode has been changed If you have selected the Remote Account Management mode a connection process to the MAS begins If the connection fails the previous account mo...

Page 129: ...ts Groups and subgroups of accounts The groups and subgroups Simplify the management of the accounts Allow you to issue consolidated reports on group activity as groups and subgroups total in reports the consumptions of the accounts they include see Account Data on page 163 Accounts can be created at 3 levels in the ROOT in a Group or in a Subgroup By default the system creates the accounts in the...

Page 130: ...he same number An account number cannot be modified after the ac count is created However the account can be de leted 30 Alphanumeric Characters Number Name of the account Two accounts cannot have the same name 32 Alphanumeric Characters Name Only active accounts are visible to users Active Inactive Status The group that contains the account may be Root or the name of a group or subgroup see Group...

Page 131: ...orting option is activated See Budget and Surcharge Preferences on page 146 Group Settings A Group or Subgroup has the following settings displayed on the Add Group screen Description Format Setting Name that you will use when assigning Groups or Subgroups of Accounts to Operators This name has to be unique 32 Alphanumeric characters Name If a Group is not active the corresponding Accounts are not...

Page 132: ...or delete Groups See also Group Settings on page 126 Creating groups How to Create a Group or a Subgroup To create a group or a subgroup 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage accounts Account list The Account list screen is displayed 5 Managing Accounts and Assigning Rights 127 Page 127 Jun 08 2016 10 21 ...

Page 133: ... screen then displays the current status of the Group you have selected 6 To put the current Group into a Subgroup select the Folder button select a group in the list and press OK 7 On the Add group Screen press OK The Group creation summary Screen is displayed 8 Press OK to create this group 128 Page 128 Jun 08 2016 10 21 5 Managing Accounts and Assigning Rights ...

Page 134: ...played 2 Select the Group use the double arrows to scroll through the list A Group that is not in the list is probably a Subgroup select its Parent Group press Edit Del and then select View content to display the content of the Group Select the Subgroup in the list 3 Press OK Edit Del The Group management Screen is displayed 4 Select Edit Modify 5 Change the settings as necessary and press OK The ...

Page 135: ... active or inactive and press OK 3 On the Group modification summary screen press OK Deleting Groups You can delete a Group to delete all of its content including Subgroups and Accounts How to Delete a Group or a Subgroup To delete a Group or a subgroup 1 Follow the procedure How to View Edit a Group or a Subgroup on page 129 2 On the Group management screen select Delete instead of Edit A confirm...

Page 136: ...mation on page 125 Creating Accounts How to Create an Account To Create an account activate the mode Accounts See How to Display and Change the Account Mode on page 123 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage accounts Account list The Account list screen is displayed 5 Managing Accounts and Assigning Rights 131 Page 131 Jun 08...

Page 137: ...T select the Folder button select a Group or Subgroup in the list and press OK 5 On the Add account screen press OK The Account creation summary screen is displayed The Budget and Surcharge settings are only available when Advanced Reporting option is activated See Budget and Surcharge Preferences on page 146 6 Press OK to confirm the creation of the account You can also import a list of Accounts ...

Page 138: ...2 Press and select the path Account management Manage accounts Account list The Account list screen is displayed 2 Select the account or type the account number and press OK If the account is not contained in the list select the group or the subgroup that contains the account press Edit Del or OK and then press View Edit content until you can select the account by pressing OK 3 Select Edit Modify ...

Page 139: ...The Account modification summary screen is displayed The Budget and Surcharge parameters are only available when Advanced Reporting option is activated See Budget and Surcharge Preferences on page 146 5 Press OK to accept the changes 134 Page 134 Jun 08 2016 10 21 5 Managing Accounts and Assigning Rights ...

Page 140: ...K on the Account modification summary If an account is deactivated it is no longer visible to the operator Deleting Accounts You may need to delete an account How to Delete an Account To delete an Account 1 Perform procedure How to View Edit Account Information on page 133 2 On the Account management screen select Delete instead of Edit Modify A confirmation of account deletion is displayed An acc...

Page 141: ...nt list as a CSV file for use as back up or to modify it to create new accounts The account list is exported with no group hierarchy How to Export an Account List To export an account list on a USB memory key 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage accounts Export Account list 2 Insert the USB memory key into the USB port of t...

Page 142: ... before re importing it into the Mailing System See also Maximum number of accounts Account Information on page 125 How to Import Accounts To import accounts from a CSV file 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage accounts Import Account 2 Insert your USB memory key into the USB port of the base at rear left and press OK 3 Sel...

Page 143: ...g options must be specified when creating operators Description Format Option Operator PIN code Two Operators cannot have the same PIN code 4 digit PIN code Operator name Two Operators cannot have the same name 20 alphanumeric characters Name Users can only log in using active Operator s PIN codes Active Inactive Status Accounts that the Operator may use List of accounts and groups Only active acc...

Page 144: ... to create an operator you must first set up an Accounts with Access Control in Account Mode Management Mode How to Create an Operator To create an Operator 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage operators The Manage Operator screen is displayed 2 Select Operator List The Operator list screen is displayed 5 Managing Accounts ...

Page 145: ...erator 5 In the Account List screens select the Accounts or groups subgroups that the operator will be allowed to use You can complete this step later see How to Assign Accounts to an Operator on page 142 6 Press OK The Operator creation summary screen is displayed 7 Press OK to create the Operator 140 Page 140 Jun 08 2016 10 21 5 Managing Accounts and Assigning Rights ...

Page 146: ...lect the path Account management Manage operators The Manage Operator Wizard window opens 2 Select Operator List 3 Select the operator and select Edit Del 4 Select Edit Modify The Edit Modify screen is displayed 5 Change the operator options as needed and press OK to display the Operator modification summary screen Use key C to clear characters 6 Press OK to accept your changes 5 Managing Accounts...

Page 147: ...ble to the supervisor How to Assign Accounts to an Operator To create change the list of Accounts an Operator has access to 1 Follow the procedure How to Modify an Existing Operator on page 141 until the Edit modify screen and select Account list The Account List screen is displayed 2 Select Add Account Group The Account list screen is displayed 3 You can allocate entire groups or subgroups to the...

Page 148: ... the line Status to activate or deactivate the operator the button displays the current status and then press OK 3 Once the Operator modification summary screen appears press OK Deleting Operators Follow the procedure below in order to delete an operators How to Delete an Operator To delete an Operator 1 Perform procedure How to Modify an Existing Operator on page 141 2 Select Delete instead of Ed...

Page 149: ...ng of the period Threshold a warning that alerts the user that the budget for the period will be reached soon Additionally the Mailing System will Block postage for accounts that have consumed their budget Send a message to the supervisor when the budget of an account is reached Reset the consumed amount at the next beginning of the period Applying Surcharges to Accounts You can charge any account...

Page 150: ... must be enabled in your Mailing System see Account Modes on page 115 See also Advanced Reporting Options and Updates on page 227 to activate the Advanced reporting functions Advanced Reporting Reports on page 174 5 Managing Accounts and Assigning Rights 145 Page 145 Jun 08 2016 10 21 ...

Page 151: ...his period of time to a month or a year and to choose a start day Budget Preferences Description Range Preference Budget allocated to the account for the period 0 to 99999 Amount The point at which the system sends a warning to the User and the Supervisor that the Budget Limit is close to being reached The Warning Limit setting is based on the percentage of the Budget that has been used in the def...

Page 152: ...set up the Budget and Surcharge function If the Budget and Surcharge function has already been activated on the system the accounts recover their prior settings when re activating the function How to Activate Deactivate Budgets and Surcharges 1 Display the Account mode management menu 2 Select Budget and Surcharge Mgt The Budget and Surcharge Management screen is displayed 3 Select Budget and Surc...

Page 153: ...od or Start the Day of Budgets 1 Display the Account mode management menu 2 Select Budget and Surcharge Mgt 3 Modify preferences as needed and press OK 148 Page 148 Jun 08 2016 10 21 5 Managing Accounts and Assigning Rights ...

Page 154: ...rt as Supervisor 155 6 3 Processing Activity Data 156 6 4 Mail Processing Data 158 6 5 Postage Funds Data 161 6 6 Account Data 163 How to Generate the Account List Report 164 How to Generate the Operator List Report 168 6 7 System Data 169 How to Generate a IP Configuration Report 172 How to Generate a Proxy Configuration Report 173 6 8 Advanced Reporting Reports 174 149 Page 149 Reports Jun 08 20...

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Page 156: ...post Sales Representative or visit us at neopost ca List of Reports Output on L label or envelope S screen P USB printer M USB memory key Page Output Devices Report description Report name COUNTER DATA Batch Report on page 156 SP Batch Counter and corresponding post age for outgoing mail since the last re set Batch Data Received Batch Data on page 157 SP Batch Counter for incoming mail RE CEIVED R...

Page 157: ...ount Report on page 166 PM Usage per group sub group on all ac counts in a selected period Multi Account Operator List Re port on page 168 PM Operator list with PIN codes supervisor only Operator list SYSTEM DATA System Configur ation Report on page 169 PM Supervisor settings impression default data date advance postal services connections Ink cartridge weighing options etc System Configura tion B...

Page 158: ... Activity number of items postage value of all operators in the machine in a se lected period Operator Activity System Activity Report on page 177 Activity of the system presented in hour bands for a specified period if time System Activity Only available with Advanced Reporting option activated see Options and Updates on page 227 6 Reports 153 Page 153 Jun 08 2016 10 21 ...

Page 159: ... is displayed 3 Select the report type and press OK 4 Depending on the report type the system may ask for preferences such as Period of time targeted start date end date Desired account etc Select or type the required parameters and press OK The Output selection screen is displayed Use the C key to clear displayed parameter data from right to left and then enter the new parameter data you want 5 S...

Page 160: ... To generate a Report 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Reports 2 Resume with the steps outlined in How to Generate a Report as a User on page 154 6 Reports 155 Page 155 Jun 08 2016 10 21 ...

Page 161: ...in as a user You must be in Standard meter impression type to view the outgoing mail batch counter Output Screen USB printer Content Comments Fields Begin Date of last reset End Current date Period On printed report only Meter Serial number Number of items without 0 00 items Total value of items After issuing reports like Batch Data or Received Batch Data you may wish to reset the batch counters s...

Page 162: ...type to view incoming mail batch counter Output Screen USB printer Content Comments Fields Begin Date of the last reset End Current date Period Number of items Incoming Mail After issuing reports like Batch Data or Received Batch Data you may wish to reset the batch counters so that your next reports restart from zero at the current date See How to Reset Batch Counters on page 100 6 Reports 157 Pa...

Page 163: ...in date and the End date of the report The default End date is then 31 days later You can specify another End date Default period Begin 1st day of the current month End Current day Output Screen USB printer USB memory key Content Comments Fields On printed report only Meter Serial number For each day in the period Day number Number of items processed zero and non zero Total postage value for this ...

Page 164: ... selection of month and year Default period Begin Current month of the previous year End Current month Output Screen USB printer USB memory key This will generate a report from March 2015 to March 2016 Content Comments Fields On printed report only Meter Serial number For the period for each month presented in data collected Month name and year Total number of items processed Total postage value f...

Page 165: ...u have to be logged in as a user Permit mode must be selected Output Screen USB printer Content Comments Fields For each permit impression including date only permit if present Permit name Permit mail piece total count Total weight Grand total mail piece count for all the permit mail 160 Page 160 Jun 08 2016 10 21 6 Reports ...

Page 166: ...put On label Screen USB printer Content Comments Fields Printed report only Current date and time Printed report only PSD status Printed report only Meter Serial number Total postage printed by the system Funds used ascending Postage available in the system to print Funds available descending Total funds downloaded into the system Must be equal to ascending descending Control total Total number of...

Page 167: ...in as a supervisor Output Screen USB printer USB memory key Content Comments Fields Period Default period Begin Current date 6 months End Current date On printed report only Meter Serial number Represents the new total amount available in the machine For each postage download performed Download date time Funding amount New descending 162 Page 162 Jun 08 2016 10 21 6 Reports ...

Page 168: ...eport displays the list of accounts in the system Requirements To generate this report You have to be logged in as a supervisor The current Account Mode has to be Accounts or Accounts with Access Control 163 Page 163 Jun 08 2016 10 21 6 Reports ...

Page 169: ...en Advanced reporting is enabled budget and surcharge data is included in the report Please contact your Customer Service to enable options How to Generate the Account List Report To generate the Account Report 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage accounts Account report 2 Select an Output and then press OK 164 Page 164 Jun...

Page 170: ...account in the list of accounts then the Begin date and the End date of the report Default period Begin 1st day of the current month End Current date Output Screen Content Comments Fields Period printed report only Meter Serial number Account number Account name Number of items processed zero non zero items Total postage value When Advanced reporting is enabled budget and surcharge data is include...

Page 171: ...s in active status and accounts inactive or deleted with a postage value Requirements This report is available as a user or a supervisor The current account mode has to be Accounts or Accounts with Access Control You have to specify the period for the report Begin and End dates Default period Begin 1st day of current month End Current date 166 Page 166 Jun 08 2016 10 21 6 Reports ...

Page 172: ...the hierarchy of groups and sub groups with the total values per group and sub total values per sub group For each group sub group Group sub group name Total number of items processed Total postage value For each account Account Number Account name Number of items processed zero non zero items Total postage value When Advanced reporting is enabled budget and surcharge data is included in the repor...

Page 173: ...e Status Activated Deactivated Active account assigned status if there is at least one active account assigned to the operator the value is Yes otherwise the value is No How to Generate the Operator List Report To generate the operator list report 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Account management Manage operator Operator report 2 Select the Ou...

Page 174: ...s Meter Impression default settings Default Slogan Default Postage Rate Date advance parameters Postage funds settings High Value Low Funds Connections settings System settings including for example MMI settings language default home screen sleep mode timeout backlight Weighing settings Geo code weight threshold rounding mode Connection settings See also Generating a Report on page 154 169 Page 16...

Page 175: ...B Key If you use screen to see this report Scroll the errors using the arrow keys and Press if you want to go back to the selection of the output Content Comments Fields Reference code of the base error BAS XX YYY XX is a 2 digit number YYY is a 3 digit number Code Date when error occurred Date Number of impression when this error occurred Cycles See also Generating a Report on page 154 170 Page 1...

Page 176: ...ve to be logged in as the supervisor Outputs Screen USB Printer optional USB Key Content Comments Fields Reference code of the meter error PSD XX YYY XX is a 2 digit number YYY is a 3 digit number Code Date when error occured Date Number of impression when this error occured Cycles See also Generating a Report on page 154 6 Reports 171 Page 171 Jun 08 2016 10 21 ...

Page 177: ...s Supervisor the mailing machine must be connected to the network with LAN Output The IP Configuration Report outputs are Label How to Generate a IP Configuration Report To generate a IP Configuration Report 1 See Generating a Report on page 154 172 Page 172 Jun 08 2016 10 21 6 Reports ...

Page 178: ...port you must be logged in as a supervisor Output The Proxy Configuration report output is Label How to Generate a Proxy Configuration Report To generate a Proxy Configuration Report 1 See Generating a Report on page 154 6 Reports 173 Page 173 Jun 08 2016 10 21 ...

Page 179: ... selected time period Time periods can be the current Budget period or the previous Budget period Operator Activity Provides details on the activity of all of your Operators within a selected time period Details include the number of items processed and the total postage used System Activity Provides details on the activity of your Mailing System within a selected time period Time periods for this...

Page 180: ...reen USB Printer USB Memory device Content Comments Fields Budget period Period begin date end date If an account has no Budget Budget and Remaining budget fields show value 0 For each group subgroup Group or subgroup name for each account that consumed postage during the period Account number Account name Budget Remaining budget budget total postage value total sur charge 6 Reports 175 Page 175 J...

Page 181: ... the period for the report Begin date and an End date Default period Begin 1st day of the current month and End current date Output Screen USB printer USB memory key Content Comments Fields If an account mode without Operators has been used during the period the items prin ted in this mode appear in the report under the name Others For each operator Period Operator name whatever its status Number ...

Page 182: ...t Begin date and an End date Default period Begin 1st day of the current month and End current date Outputs Screen USB printer USB memory key Content Comments Fields Before 7h00 totals items processed between midnight and 7h00 After 19h00 totals items processed between 19h00 and midnight For each hour Number of items Total postage value 6 Reports 177 Page 177 Jun 08 2016 10 21 ...

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Page 184: ...ze your system s performance 7 1 E Services Overview 181 7 2 Connecting to E Services 182 How to Call E Services Manually as a User 182 How to Call E Services Manually as Supervisor 183 How to Test the Connection to E Services 184 7 3 Uploading Statistics 185 How to Upload Report Data to the E Services Server 185 7 4 E Services available on your System 186 179 Page 179 myEquipment E Services Jun 0...

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Page 186: ...s information can be printed on labels or exported into other software programs for review and analysis Messages on Demand Neopost can send messages directly to your Mailing System console that will allow us to inform you if there is a problem with your system if we have a new program in place that will save you money etc All you have to do is open the message on your console when the message arri...

Page 187: ...ed on in sleep mode and connected to a network during the night to allow the connection to the E Services Server to occur automatically Manual Calls Manual calls allow you to connect to the E Services Server in order to retrieve new information update postage rates slogan or messages or to enable features and options weigh platform capacity number of accounts differential weighing etc You can init...

Page 188: ...ur established call schedule is if it is requested by an authorized Neopost Service Technician Testing the Connection to E Services You may test the connection to the E Services server via the commands in the E Services menu Ping server Establishes a connection and checks whether the server answers to a ping command This test Validates connection parameters see Connection Settings on page 223 Indi...

Page 189: ...e 192 Press and select the path E Services Ping server To test the server 1 As a user Press and select the path E Services Test server 2 Or as supervisor see How to Log in as Supervisor on page 192 Press and select the path E Services Test server The call process starts and displays its sequence of operations on the screen 184 Page 184 Jun 08 2016 10 21 7 myEquipment E Services ...

Page 190: ...ploads are initiated after the end of each month Your system uploads basic statistic data for basic postal expense management reporting Enhanced reporting is optional See Activating New Options on page 234 How to Upload Report Data to the E Services Server To upload report data 1 As a user Press and select the path E Services Standard Call 2 As supervisor see How to Log in as Supervisor on page 19...

Page 191: ...our Ink Management Service please contact our Customer Service Centre Rate Protection Rate Protection ensures that the latest Canada Post postal rates are installed on your Mailing System When Canada Post announces changes to their rate and fee structure the EServices Server downloads the new rates into your Mailing System on a scheduled date at a scheduled time Your Mailing System will automatica...

Page 192: ...ade the number of Accounts available on your system at anytime using E Services To upgrade the number of Accounts on your system please contact our Customer Service Centre 7 myEquipment E Services 187 Page 187 Jun 08 2016 10 21 ...

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Page 194: ...Enable Disable Sounds 196 How to Change the Default Sound Settings 197 8 5 Display Settings 198 How to Adjust the Display Contrast 198 How to Change the Display Contrast by Default 199 8 6 System Time outs and Settings 200 How to Adjust the Time outs 201 How to Change System Time Outs 202 8 7 High Value Low Funds Warnings and PIN code 203 How to Set the High Value Warning Amount 203 How to Set the...

Page 195: ... 214 How to Change the Default Permit Impression 215 How to Change the Default Slogan 216 How to Set the Automatic Date Advance Time 217 How to Set the Default Printing Offset 218 8 10 Impression Memories 219 How to Create an Impression Memory 220 How to Edit Modify an Impression Memory 221 How to Delete an Impression Memory 221 8 11 Default Sealing Mode 222 How to Set the Default Sealing Mode 222...

Page 196: ...nguage Setting Your Screen Contrast Sounds Warning Alerts and Error Alerts Supervisor Settings Your Mailing System has one supervisor PIN code that allows you to configure the default settings and perform other functions such as managing accounts and access rights generating certain reports etc The supervisor settings allow you to Change the default user settings Modify system time outs Set postag...

Page 197: ...gged in as supervisor only the supervisor menu is available Printing postage is not possible while logged in as supervisor How to Log in as Supervisor To log in as Supervisor when you are already logged in as a user 1 As a user Press and select the path Supervisor The Login screen is displayed 2 Type the supervisor PIN code and press OK The supervisor Main menu is displayed 192 Page 192 Jun 08 201...

Page 198: ...p Exiting the Supervisor Mode Follow the step below to exit the supervisor mode You must exit the supervisor Mode before you can begin to print postage How to Exit the Supervisor Mode To exit the supervisor mode 1 As supervisor Press The system will go into Sleep mode and supervisor is logged out 8 Configuring your Mailing System 193 Page 193 Jun 08 2016 10 21 ...

Page 199: ... Setting How to Change Languages To change the current language 1 As a user Press and select the path User Preferences Language 2 Select the language you want to use 3 Press OK to validate This is a User Setting that will only be active as long as you are logged in as a User Once you log out the Default Language Setting will be re activated 194 Page 194 Jun 08 2016 10 21 8 Configuring your Mailing...

Page 200: ...ge Setting To change the Default Language setting 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default User Settings Default User Pref erences Language 2 Select the default language 3 Press OK to validate This setting will not be affected by the standby mode 8 Configuring your Mailing System 195 Page 195 Jun 08 2016 10 21 ...

Page 201: ...e or disable sounds 1 As a user Press and select the path User Preferences Sounds 2 Select Key Sounds Error Sounds to ON OFF 3 Press OK to validate This is a User Setting that will only be active as long as you are logged in as a User Once you log out the Default Sound Settings will be re activated 196 Page 196 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 202: ...tings To change your Default Sound Settings 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default user settings Default user pref erences Sounds 2 Select Key Sounds Error Sounds to ON OFF 3 Press OK to validate 8 Configuring your Mailing System 197 Page 197 Jun 08 2016 10 21 ...

Page 203: ...s and select the path User Preferences Contrast 2 Select Increase Contrast Decrease Contrast to increase or decrease the contrast The screen updates immediately 3 Press OK to exit This is a User Setting that only lasts as long as you are logged in As a User once you log out the Default Display Setting will be reactivated 198 Page 198 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 204: ...sor on page 192 Press and select the path Default user settings Default user pref erences Contrast 2 Touch the Increase Contrast Decrease Contrast button to increase or decrease the contrast The display updates to the new setting 3 Press OK to validate Do not press OK if the screen contrast is completely light or dark Readjust the contrast so the screen is visible then press OK 8 Configuring your ...

Page 205: ...will stop Start The period of time the system waits for the next envelope to enter the mail path after printing the previous envelopes Once this time out is reached the system will stop Stop The period of time the system waits for an interaction with a User before automatically switching to Sleep Mode see Power Management on page 24 Sleep You can set a long Stop time out to allow for reloading the...

Page 206: ...splayed 2 Select each field and specify the length of each the time out Use C to clear digits 3 Press OK to exit This is a User Setting that will only be active as long as you are logged in as a User Once you log out the Default Time Out Settings will be re activated Setting Default Time Outs 8 Configuring your Mailing System 201 Page 201 Jun 08 2016 10 21 ...

Page 207: ...192 Press and select the path Default user settings Time out settings The Timeout setting screen is displayed 2 Select each field and specify the length of each the time out Use the C key to clear old settings then enter a new value 3 Press OK to validate 202 Page 202 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 208: ...an also warn you that the available funds remaining in your Postage Meter is getting low Low Funds Threshold This warning prevents you from running out of postage before or during a Job Run How to Set the High Value Warning Amount To set a high value warning amount 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default User Settings System Settings High Value...

Page 209: ...stem to ask for a security PIN Code for your Accounts in order to start a job run This allows you to restrict the usage of your funds See Postage Funds Management on page 103 How to Set Cancel a Postage Account PIN Code To set a postage account PIN code 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default user settings Funds settings 2 Press the arrow to th...

Page 210: ...ighing mode This setting defines both the Weighing Device and the Weighing Mode that are automatically activated by your system each time a User begins to set up a Job Run see Changing the Weighing Mode on page 87 How to Change the Default Weighing Mode To change the default weighing mode 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default User Settings Sy...

Page 211: ...the Automatic Weight Detection on the WP To activate the automatic weight detection on the WP 1 Log in as the Supervisor see How to Log in as Supervisor on page 192 then Press and select the path Default User Settings System Settings Auto Weight Detection ON 2 Select Auto Weight Detection ON to activate the function 3 Press OK to validate How to De activate the Automatic Weight Detection on the WP...

Page 212: ...e Weighing Platform as a user 1 As a user Press and select the path System Settings Zero Weigh Platform 2 Remove all items from the Weighing Platform 3 Press OK to set to zero the Weighing Platform 4 Press OK when Weigh Platform zeroing complete How to Tare the Weighing Platform as a User To tare the Weighing Platform as a user 1 As a user Press and select the path System Settings Tare Weigh Platf...

Page 213: ...tform as Supervisor To tare the Weighing Platform 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path System settings Weighing Modes Tare Weigh Platform 2 Press OK to tare the Weighing Platform Checking on Zero Weight The function Zero Weight can be activated de activated by the supervisor When the function is de activated the Permit Mail type of impression may no...

Page 214: ...ng Application is a PC Application that communicates to the Mailing System to transfer the weight value When the Shipping application mode is activated the weight value is communicated by the Mailing System to the Shipping application The function Shipping Application Mode can be activated de activated by the supervisor How to activate de activate Shipping Application mode To activate de activate ...

Page 215: ...g screen is displayed 2 Enter PC IP address 3 Enter PC Port number 4 Press OK to validate Dynamic Scale High Accuracy Mode How to Set Dynamic Scale High Accuracy Mode To activate the high accuracy setting 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path System settings Accessories Settings Accuracy High Accuracy 2 Switch ON OFF to activate or deactivate the fun...

Page 216: ...teps below Changing the GEO code modifies the weight values the Mailing System calculates Make sure you enter the correct GEO Code to ensure your weights are accurate How to Change the GEO Code To change the GEO code 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path System settings Accessories Settings Geocode 2 See the map and table on the next pages to get the...

Page 217: ...Geodesic map 212 Page 212 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 218: ...Geodesic codes 8 Configuring your Mailing System 213 Page 213 Jun 08 2016 10 21 ...

Page 219: ...on Settings that you can change as needed These settings include The Default Postage Rate The Default Permit Impression The Default Slogan When viewing lists that appear on your screen the check mark indicates a Default Impression Setting Changing the Default Postage Rate This setting defines the Postage Rate that is automatically activated by your system each time a User begins to set up a Job Ru...

Page 220: ...As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default user settings Default impression parameters Permit mail 2 Select the default permit impression in the list 3 Press OK to validate the change See also To manage the permit impressions see Managing Permit Impressions on page 240 To change the current Permit Impression see How to Select a Permit Impression on ...

Page 221: ...select the path Default User Settings Default Impression Settings 2 Select Imprint Left or Imprint Right 3 Select the default slogan from the list or None for no slogan 4 Press OK to validate See also Managing Slogan on page 235 You can order custom Slogans Please contact Neopost Customer Service 216 Page 216 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 222: ...e envelopes after a confirmation message to the user How to Set the Automatic Date Advance Time To set the auto date advance time and days 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default user settings Default Impression Settings Automatic Date Advance The Automatic date advance configuration screen appears 2 Switch the Auto Date Advance button to Enabl...

Page 223: ...ded edges You can increase the distance by about 5 mm 13 64 or 10 mm 25 64 How to Set the Default Printing Offset To change the default printing offset 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default user settings System settings Print Offset 2 Select the default print offset from a position list 3 Press OK to validate 218 Page 218 Jun 08 2016 10 21 8 ...

Page 224: ...on Memory is identified by a name and a number The system displays on the home screen the name of the current Impression Memory Standard Impression Memory The table below gives the content of a Standard impression memory Slogan Postage Rate Impression settings Account number if activated Account setting Permit Impression Memory The table below gives the content of a Permit Mail impression memory S...

Page 225: ...t 3 Press OK to create a new impression memory 4 Select a Permit or a Standard impression 5 Enter the name of the new impression memory then press OK 6 Enter the preferences press OK to validate and display the next list of parameters if any 7 Repeat the previous step until the system displays the name of the new impression memory in the list 8 You can modify any option by using the Edit Del funct...

Page 226: ...on screen is displayed 5 Use the arrows to select the preferences then press OK to modify the parameters 6 Press to exit How to Delete an Impression Memory To delete an impression memory 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Impression Memory 2 Select an impression memory from the list of saved impression memories 3 Press OK to validate 4 Select the ...

Page 227: ... that are already sealed This setting is used only if the Mixed Size Feeder is connected How to Set the Default Sealing Mode To modify the Default Sealing Mode 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Default User Settings System Settings Default Sealing Mode 2 Change the default sealing state as required 3 Press OK to validate 222 Page 222 Jun 08 2016 ...

Page 228: ...lly connect the LAN to the base see Connection Diagram on page 22 How to Set the Postage E Services Connection To set the postage E Services connection 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Communication settings Type of connec tion The Server Access screen is displayed If you did not have the LAN cable plugged into the system you will get a warning ...

Page 229: ...the LAN preferences 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Communication settings LAN settings The LAN configuration menu is displayed 2 Select DHCP ON DNS AUTO ON HALF DUPLEX and press OK four times for a standard LAN configuration 224 Page 224 Jun 08 2016 10 21 8 Configuring your Mailing System ...

Page 230: ...o check the time and date make sure the connection to the Postal Server is available See How to Set the Postage E Services Connection on page 223 How to Check Adjust the Machine Time and Date To check adjust the current time and date 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path System settings Date and time If you are processing postage at the time when the...

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Page 232: ...ges as Supervisor 232 9 3 Managing Options 233 How to Displaying the Options 233 How to Load New Options 234 9 4 Managing Slogans 235 How to Display the List of Slogans 235 How to Modify or Delete a Slogan 236 How to Download New Slogans 237 9 5 Managing Postage Rates 238 How to Check your Rate File Updates 238 How to Download a New Rate File 239 9 6 Managing Permit Impressions 240 How to Display ...

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Page 234: ...nloading custom Slogans To update your Mailing System s operating system see myEquipment E Services on page 179 The operations above are available through the supervisor menu Options and Updates How to Access the Options and Updates Menu 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Options and Updates The Options and Updates menu is displayed 229 Page 229 J...

Page 235: ...ges Unread messages icon on home screen The Mailbox list screen indicates unread messages and allows you to delete read messages How to Read Messages as a User 1 As a user Select or on display or Press and select the path Mailbox The Mailbox screen is displayed 2 Select the message to read and press OK 3 Select Delete message to erase the message after you have read it 230 Page 230 Jun 08 2016 10 ...

Page 236: ...essage to read and press OK 3 Select Delete message to erase the message after you have read it How to Delete Messages as a User 1 As a user Select or on display or Press and select the path Mailbox The Mailbox screen is displayed 2 Select the message to be deleted and press OK 3 Select Delete message to erase the message 9 Options and Updates 231 Page 231 Jun 08 2016 10 21 ...

Page 237: ...see How to Log in as Supervisor on page 192 Press and select the path Mailbox The Mailbox screen is displayed 2 Select the message to be deleted and press OK 3 Select Delete message to erase the message 232 Page 232 Jun 08 2016 10 21 9 Options and Updates ...

Page 238: ...s you can add to your Mailing System please contact our Customer Service Centre or your authorized Neopost Dealer How to Displaying the Options To display the option list 1 As supervisor see How to Log in as Supervisor on page 192 either Press and select the path Options and Updates Option list The Options list screen is displayed 2 To display the details of an option select the option and press O...

Page 239: ...ad New Options To activate an option that is ready for downloading on the E Services server 1 Check that your Mailing System is connected to a network see Connections on page 20 and that the connection is properly configured see Connection Settings on page 223 2 Select Check for updates It will trigger a call to the E Services server 3 After the call you can display installed options See How to Di...

Page 240: ...er See How to Load New Options on page 234 Displaying the List of Slogans The list of slogans displays all slogans that are installed in the Mailing System and indicates with a check mark the active slogan See also How to Change the Default Slogan on page 216 How to Display the List of Slogans To display the list of slogans 1 As supervisor see How to Log in as Supervisor on page 192 Press and sele...

Page 241: ...Display the List of Slogans on page 235 2 Select the slogan and press OK The Slogan setting menu is displayed To change the name of the slogan 1 Select Edit 2 Change the slogan name using the keypad and press OK The system updates the slogan list To delete the slogan 1 Select Delete The system asks for a confirmation 2 Press OK to confirm deletion The system updates the slogan list 236 Page 236 Ju...

Page 242: ...ownload New Slogans To download new slogans 1 Display the list of slogans see How to Display the List of Slogans on page 235 2 Select Check for updates The Mailing System connects to the E Services server and downloads available slogans 9 Options and Updates 237 Page 237 Jun 08 2016 10 21 ...

Page 243: ...playing Postage Rates Files The Rate File List displays all Postage Rate Files that are currently installed on your Mailing System Any Rate File appearing with a check mark is the active Rate File that contains the Postage Rates you are currently using to calculate your postage amounts Rate files will automatically become active on their effective date How to Check your Rate File Updates To displa...

Page 244: ...e How to Download a New Rate File To download a new Rate File 1 Display the Rate File List see How to Check your Rate File Updates on page 238 above 2 Select Check for updates The Mailing System connects to the E Services server and downloads available Rate Files 9 Options and Updates 239 Page 239 Jun 08 2016 10 21 ...

Page 245: ...st The Permit Impressions List displays all Permit Impressions that are currently installed on your Mailing System Any Permit Impression appearing with a check mark is your Default Permit Impression How to Display your Permit Impressions List To display the Permit Impressions List 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Options and updates Update Permi...

Page 246: ...the memory device to an USB port of the machine on your left hand side at the rear of the base see Connectors on page 20 3 Press OK The USB memory key content is displayed 4 Select a Permit Impression to load into the machine an press OK The Permit Impression list is updated with the new Permit Impression To delete a Permit Impression 1 Select the Permit Impression to delete and press OK 2 Confirm...

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Page 248: ...s Automatically as Supervisor 250 How to Clean the Print Heads Manually 250 How to Change the Ink Cartridge 251 10 2 Filling and Adjusting the Feeder Sealer 253 How to Fill the Sealer Bottle 253 How to Adjust the Sealing Fluid Flow 254 10 3 Cleaning the Mail Path 255 How to Clean the Brushes and Sponge Sealer 255 How to Clean the Feeder Belts and Rollers 257 How to Clean the Mail Path Sensors 258 ...

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Page 250: ...ds manually if the automatic cleaning is not sufficient The ink cartridge contains two print heads that must be aligned if lines appear offset in the impression If you observe poor print quality streaked too light blurred etc see Cleaning the Print Heads on page 249 Ink Cartridge Maintenance This section explains how to Check the ink level in the cartridge Align the print heads Do an automatic cle...

Page 251: ...ck the Best before date on the cartridge box The warranty on the Cartridge has expired once the best before date is reached How to Display Ink Level and Cartridge Data as a User To display the ink cartridge data 1 As a user Press and select the path Ink Cartridge Ink Cartridge information The Ink Catridge Information screen is displayed 246 Page 246 Jun 08 2016 10 21 10 Maintaining your Mailing Sy...

Page 252: ...evel and the Cartridge Data 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Maintenance Ink Cartridge Ink Catridge Information The Ink Catridge Information screen is displayed 10 Maintaining your Mailing System 247 Page 247 Jun 08 2016 10 21 ...

Page 253: ... cartridge change How to Align the Print Heads To align the print heads 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Maintenance Ink Cartridge Cartridge alignment The Cartrigde Alignment screen is displayed 2 Press OK and put a piece of paper in the mail transport The system prints a test pattern 248 Page 248 Jun 08 2016 10 21 10 Maintaining your Mailing Sy...

Page 254: ...Cleaning the Print Heads If your Meter Impressions do not look sharp and clear clean the Print head to restore your print quality How to Clean the Print Heads Automatically as a User To clean the print heads automatically 1 As a user Press and select the path Ink Cartridge Cleaning Process The cleaning starts automatically 10 Maintaining your Mailing System 249 Page 249 Jun 08 2016 10 21 ...

Page 255: ...ts automatically Manual Cleaning If automatic cleaning is not sufficient you can clean the printing heads manually How to Clean the Print Heads Manually To clean the print heads manually 1 Open the top cover 2 Remove the ink cartridge see How to Change the Ink Cartridge on page 251 3 Clean the heads with a soft damp cloth 4 Put the cartridge back in place Close the top cover 250 Page 250 Jun 08 20...

Page 256: ...o Change the Ink Cartridge 1 Open the cover the ink cartridge moves to the replacement position Keep fingers away from the ink cartridge while it is moving to the replacement position 2 Press down on the indent on top of the ink cartridge to disengage it 10 Maintaining your Mailing System 251 Page 251 Jun 08 2016 10 21 ...

Page 257: ...rips from the new ink cartridge 5 Insert the new ink cartridge and then push it forward until you hear the click 6 Close the cover The alignment process of the printing heads starts automatically 252 Page 252 Jun 08 2016 10 21 10 Maintaining your Mailing System ...

Page 258: ...em runs out of sealing fluid during a job run the system will continue to process your items but your envelopes will not be sealed properly How to Fill the Sealer Bottle To refill the Sealer Bottle 1 Remove the bottle from its base and turn it over 2 Unscrew the cap and fill the bottle with fluid 3 Screw the cap back and put the bottle back into place 253 Page 253 Jun 08 2016 10 21 10 Maintaining ...

Page 259: ...r on page 255 How to Adjust the Sealing Fluid Flow To adjust the sealing fluid flow 1 Set the fluid flow using the back lever When standing in front of the feeder Push the lever towards the left hand side to increase the fluid level Push the lever towards the right hand side to decrease the fluid level 254 Page 254 Jun 08 2016 10 21 10 Maintaining your Mailing System ...

Page 260: ...rushes and Sponge of the Sealer MAKE SURE YOUR SYSTEM IS DISCONNECTED FROM POWER SOURCE BEFORE CLEANING How to Clean the Brushes and Sponge Sealer To clean the brushes and sponge of the feeder 1 Open the feeder and push the left of the upper blue release lever to raise the upper drive assembly 2 Pull up the brush release lever 255 Page 255 Jun 08 2016 10 21 10 Maintaining your Mailing System ...

Page 261: ...e sponge 5 Clean the sponge and the brush 6 Re install the sponge and retainer 7 Put the brush back and push the release lever back down until it snaps into place 8 Push down on the upper drive assembly until it locks back into position 256 Page 256 Jun 08 2016 10 21 10 Maintaining your Mailing System ...

Page 262: ...der belts and rollers 1 Open equipment covers in the Mixed Size Feeder press the left of the upper blue handle to release and lift up the drive assembly 2 Clean the belts and or rollers with a damp cloth or 70 alcohol on a cotton applicator 3 Push down the upper drive assembly until it locks back into position and close the feeder cover 10 Maintaining your Mailing System 257 Page 257 Jun 08 2016 1...

Page 263: ... Clean the mail path sensors as indicated below on system base feeder and optional dynamic scale How to Clean the Mail Path Sensors To clean the mail path sensors 1 Use a damp cloth or 70 alcohol on a cotton applicator 2 Allow the parts to dry and close all covers and assemblies 258 Page 258 Jun 08 2016 10 21 10 Maintaining your Mailing System ...

Page 264: ... responsiveness How to Calibrate the Touchscreen To calibrate the touchscreen 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path System settings Display Touch screen calibration 2 Follow the instructions on the screen using your favorite pointing device The touchscreen will be calibrated at the end of the process 259 Page 259 Jun 08 2016 10 21 10 Maintaining your...

Page 265: ... the base from service Prepares the base for removal by saving data on USB key 3 Withdraw a Meter Remove Postage Meter from service 4 Update Registration This procedure is used if you have changed your postal code Contact your Customer Service to change your information then you will be instructed to perform the update registration procedure Running the Installation Wizard This type of call should...

Page 266: ...e the installation process and return to the supervisor main menu Additional information After installing your Mailing System you will want to add funds to the Postage Meter so you can begin to process mail See Adding Funds on page 107 Performing the Update Registration Procedure to Change your Postal Code This procedure is to be used if you have changed your postal code First contact your Custome...

Page 267: ...ce Processes A confirmation message is displayed 2 Press OK 3 Select Update registration 4 Press Continue twice to start the Update Registration Process A message Transaction completed is displayed 5 Press OK twice 6 Enter the Geocode Please refer to the User guide for the code values 7 Press OK The registration update process is finished 8 Press Finish to return to the supervisor main menu 262 Pa...

Page 268: ... Feeder 267 How to Remove Mail Jammed in the Dynamic Scale 269 11 2 Label Jamming 270 How to Clear a Label Jammed in the Base 270 11 3 Weighing Problems 272 11 4 Diagnostics and System Data 274 How to Access Diagnostic Data 275 How to Display Software Data 277 How to Display Hardware Data 277 How to Display the Event Lists 278 How to Display the Machine Counters 278 263 Page 263 Troubleshooting Ju...

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Page 270: ...er on page 39 Mail piece is too thick Mail size is incorrect Envelopes are not properly stacked on the feeder platform How to Clear Mail Jammed in the Base To clear mail jammed in the Base 1 Pull the release handle located underneath the base to lower the transport belts and wheels Hold the handle 2 Using your other hand remove the jammed envelopes 3 Release the jam release handle to put the trans...

Page 271: ...er on page 39 Mail piece is too thick Mail size is incorrect Too many envelopes are on the feed deck Envelopes are not properly stacked on the feed platform 1 Feed sealed envelopes only with seal ing OFF 2 Check that sealed envelopes are prop erly sealed at the leading edge Partially sealed envelopes will jam Sealing is ON while feeding sealed envelopes The mail transport path should be regularly ...

Page 272: ...er To clear mail jammed in the Mixed Size Feeder 1 Open feeder cover 2 Push the left of the upper blue release lever to lift up the upper drive assembly 3 If necessary lift up the brush release lever 11 Troubleshooting 267 Page 267 Jun 08 2016 10 21 ...

Page 273: ...es 5 Position the brush and push the brush release lever until it snaps into place 6 Push down on the upper drive assembly until it locks back into position 7 Close the cover 268 Page 268 Jun 08 2016 10 21 11 Troubleshooting ...

Page 274: ...Envelope stacking see Using the Feeder on page 39 Mail size is incorrect Envelopes are not properly stacked on the Feed Platform How to Remove Mail Jammed in the Dynamic Scale To remove mail jammed in the Dynamic Scale 1 Open the cover 2 Gently remove the jammed envelopes 3 Close the cover Do not lean on or leave any object on the Dynamic Scale Platform as it may alter its weighing accuracy 11 Tro...

Page 275: ...sport mechanism of the system base How to Clear a Label Jammed in the Base To clear a label jammed in the Base 1 Remove all labels from the dispenser Check that there is not label stuck in the bottom of the dispenser 2 Pull the release handle located underneath the base to lower the transport belts and wheels Hold the handle 270 Page 270 Jun 08 2016 10 21 11 Troubleshooting ...

Page 276: ...3 Using your other hand remove the jammed label 4 Release the jam release handle to put the transport belt and wheels back into position 11 Troubleshooting 271 Page 271 Jun 08 2016 10 21 ...

Page 277: ...on on the WP on page 206 You have to check the weighing device Weighing Platform or Dynamic Scale as follows Actions Possible causes See the weighing mode selection procedures in Choosing a Weighing Mode on page 85 The weighing device is not selec ted Use a solid and steady table Away from any door Away from any fan There are vibrations or air drafts affecting the scale Clear the weighing zone and...

Page 278: ...too heavy for the rate selected 1 Remove the package and if possible weigh it on another scale 2 Use Manual Weight Entry mode to enter the weight and determine the postage Weight of the items on WP exceeds the max capacity defined in Weigh ing Platform you have placed a package on the platform that is too heavy for your Weigh platform To avoid weighing errors make sure the weighing platform is cle...

Page 279: ... below Comments Diagnostic No Sends a message to a server if connected to check the line Ping Server 1 Reports the status 0 or 1 of the sensors below Top doc Start print Cover Carriage Top Seal Sensors Status 2 Tests the feed motor and clutch Mixed Mail Feeder 3 Gives access to the tests below 1 Dynamic Scale main motor test 2 Dynamic test Dynamic Scale Sensors 4 The screen displays a test pattern...

Page 280: ...ow to Log in as Supervisor on page 192 Press and select the path Maintenance Diagnostics 2 The system requires you press OK to start the diagnostic tests then displays the list of tests 3 Select a test from the list displayed on the screen 11 Troubleshooting 275 Page 275 Jun 08 2016 10 21 ...

Page 281: ...System Data 276 Page 276 Jun 08 2016 10 21 11 Troubleshooting ...

Page 282: ...s How to Display Software Data To display Software Data 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Maintenance System info Software information 2 The system software data appears on the screen How to Display Hardware Data To display hardware data 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Maintenance System info ...

Page 283: ... the selected list in a table which includes The Code of the event The Date and time of the event The Cycles count when the event occurred 5 Note the Code and contact the Neopost Customer Service Centre or your authorized Neopost Dealer How to Display the Machine Counters To display the counter data 1 As supervisor see How to Log in as Supervisor on page 192 Press and select the path Maintenance S...

Page 284: ...tains the main specifications of your Mailing System 12 1 Mail Specifications 281 12 2 Recommended Operating Conditions 286 12 3 Technical Specifications 287 12 4 Operating Specifications 288 279 Page 279 Specifications Jun 08 2016 10 21 ...

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Page 286: ...ications 12 1 Envelope Dimensions Your Mailing System can handle the envelope flap sizes as illustrated below note the illustration is not to scale Dimensions in mm 281 Page 281 Jun 08 2016 10 21 12 Specifications ...

Page 287: ... Dimensions in inches Envelope Weight 3 g 0 1 oz Min 907 g 2 lbs Max 282 Page 282 Jun 08 2016 10 21 12 Specifications ...

Page 288: ...Envelope Thickness 0 2 mm 1 64 Min 10 mm 25 64 Max 12 Specifications 283 Page 283 Jun 08 2016 10 21 ...

Page 289: ...ght 10 cm 3 15 16 Max height The Feeder cannot process nested envelopes Envelope Thickness 12 7 mm 1 2 Max with the Sealer OFF 9 5 mm 3 8 Max with the Sealer ON Additional information See also How to Use the Feeder on page 39 284 Page 284 Jun 08 2016 10 21 12 Specifications ...

Page 290: ...With the Dynamic Scale Envelope Thickness 0 2 mm 1 64 Min 12 mm 15 32 Max Envelope Weight 3 g 0 1 oz Min 907 g 2 lbs Max 12 Specifications 285 Page 285 Jun 08 2016 10 21 ...

Page 291: ... F 104 F Temperature range 80 max without condensation Relative humidity Weighing accuracy To obtain the best weighing results use a solid and steady table Away from any doors Away from any fan Dynamic Scale Environment The Dynamic Scale uses optical sensors do not install it in an area exposed to excessive light or heat sources 286 Page 286 Jun 08 2016 10 21 12 Specifications ...

Page 292: ...5 mm 10 15 64 x 13 25 32 x 24 7 32 Dynamic scale 263 mm x 350 mm x 438 mm 10 23 64 x 13 25 32 x 17 1 4 Weight Base 10 8 kg 24 lb 3 oz Mixed Size Feeder 9 7 kg 21 lb 6 2 oz Dynamic scale 11 9 kg 26 lb 3 7 oz Catch tray 1 2 kg 2 lb 10 3 oz Power Frequency 60 Hz Max current rating full configuration 2 5 A Power supply 110 V 6 10 3 wire grounded circuit up to standard NFC15 100 287 Page 287 Jun 08 201...

Page 293: ... 64 Max Thickness with Dynamic Scale 12 7 mm 1 2 Min Weight with Dynamic Scale 3 g 0 1 oz Max Weight with Dynamic Scale 1000 g 2 lb 3 27 oz Stack of Envelopes Mixed Size Feeder max 102 mm 4 high Min Weight 2 85 g 0 1 oz Max Weight 1 2 kg 2 lb 10 3 oz Label dimensions pre cut and self adhesive Max width 40 mm 1 37 64 Min length 150 mm 5 29 32 Label storage recommended room temperature 25 C 77 F and...

Page 294: ...c Scale Speed In weighing mode 90 pieces minute In no weighing mode 150 pieces minute Accounts The number of accounts you can create is set to 70 by default and can be raised optionally to 500 Operators Number of Operators 50 12 Specifications 289 Page 289 Jun 08 2016 10 21 ...

Page 295: ...46 147 149 151 158 181 182 183 185 187 189 191 192 194 195 196 197 198 200 203 204 206 207 209 214 216 217 218 222 223 225 227 229 233 234 235 241 246 250 269 272 281 cartridge 248 Cartridge 246 Catch tray 287 Catch Tray 12 Changing Accounts 3 Checking on Zero Weight 205 control panel 17 Control Panel 11 17 29 106 counter 17 30 38 71 100 157 Counter 30 38 151 156 COUNTER 151 Cover 13 274 credit 10...

Page 296: ... Mailbox 17 230 maintenance processes 260 Manifest 30 67 70 Manual Weight Entry 85 86 Manual Weight Entry mode 272 memory 20 154 158 159 162 163 166 169 176 177 Memory 20 175 240 menu 18 118 119 183 236 Menu 18 29 messages 17 230 Messages 181 meter 18 109 156 157 171 181 Meter 17 18 27 29 30 32 41 51 57 62 67 71 75 90 105 107 151 156 158 159 161 162 165 166 169 218 249 260 261 276 Mixed Size Feed ...

Page 297: ...tandard 30 41 85 86 156 219 272 statement of mailing 67 70 Statement of mailing 30 subgroups 120 124 138 Subgroups 126 supervisor 95 97 107 114 124 138 144 151 158 159 161 162 163 165 166 169 191 192 193 211 219 225 229 235 240 260 Supervisor 146 151 172 191 274 276 SUPERVISOR 4 System Base 21 T Tare 207 task 3 32 Task 32 37 text 136 Thickness 288 time 4 7 24 29 32 109 120 146 151 168 174 177 181 ...

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