quadient IS-480, User Manual

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Overview 5.1
Postage Tracking and Access Control
Your Mailing System allows you to track postage by account/department and to add security
to prevent unauthorized use of a variety of functions.
• Track postage expenditures: the Accounts function
• Control user access with PIN code to the machine: the Access Control function.
You can activate these two functions independently. If both are activated, the user will login
with a secure PIN code and only have access to assigned accounts. If connected to MAS
advanced postal expense management software, postal expenses and system usage can
be tracked at the user level.
The Accounts Function
Activating the Accounts Function in the Mailing System is a convenient way to monitor,
track and control postage expenses by, for example, associating accounts to departments
in your organization (Marketing, Sales, etc.) or to different companies, if the Mailing System
is shared.
When the Accounts Function is activated, the currently selected account is charged each
time the user applies postage to mail.
Reports can be generated for each account, or groups and subgroups of accounts,
depending on how the supervisor has set up their structure. For more information see
Reports on page 149).
Accounts from the User's Perspective
If the Accounts Function is activated, users of the Mailing System must select an account
when starting their job run.
Afterwards, users can change accounts to allocate postal expenditures as needed.
To control the use of funds, each account can be allocated a budget
that cannot be overrun. This optional feature is described in the
Advanced Reporting User Guide.
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5
Managing
Accounts
and
Assigning
Rights