Panasonic KX-TG4000B, Operating Instructions Manual

Page: 59 / 108

59
Chapter 4
V
oice Mail System/Automated Attendant System/
Answering System
S e l e c t g r e e t i n g
: G r e e t i n g 1 ( n o n e )
∨∧
H
= S e t
To turn on the Automated Attendant System and record a
greeting message
If the line’s ANSWER ON indicator lights, press the
(ANSWER!ON)
button to
turn it off.
G r e e t i n g 1 r e c o r d
H
= S t a r t
1
Press the line’s
(ANSWER!ON)
button.
•
The ANSWER ON indicator lights.
•
The current setting is displayed.
2
Press
H
within 10 seconds.
3
Select “
Auto attendant
” by
pressing or , and press
H
.
4
Select “
Greeting1
” by pressing
or .
•
If the message has not been stored,
“
(none)
” is displayed.
•
Each time you press , the display
changes from “
Greeting1
” through
“
Greeting5
”.
5
Press
H
.
6
Press
H
to start recording.
7
After the tone, talk clearly, about 8
inches (20 cm) away from the MIC
(microphone). To end, press
H
.
•
If the elapsed recording time exceeds 2
minutes, the unit will stop recording.
•
The recorded message will be played.
•
To change the message, press
(1)
and
start again from step 6.
8
Press
(2)
to select the message.
•
The relevant line’s auto attendant icon
will be displayed.
G r e e t i n g 1 r e c o r d
: 0 0
H
= E n d
Greeting message sample:
“Thank you for calling (your company name and/or number). For Mr. Smith,
press 1 and #. For Mr. Jones, press 2 and #.”
G r e e t i n g 1 c h e c k
: 5 5
1 = C h a n g e 2 = O K
•
You can adjust the speaker volume by pressing or .
•
You can exit the programming mode any time by pressing (EXIT) .
Auto answering
Prerecord greet.
-L1-
H
= C h a n g e
H
A u t o a t t e n d a n t
A u t o a n s w e r i n g
∨∧
H
= S e t
1 2 : 0 0 A M J A N . 1