65
Chapter 4
V
oice Mail System/Automated Attendant System/
Answering System
1
Press the line’s
(ANSWER!ON)
button.
•
The ANSWER ON indicator lights.
•
The current setting is displayed.
2
P
ress
H
within 10 seconds.
3
While “
Auto answering
” is at the
arrow,
p
ress
H
.
4
Select the number of rings, “
2
” to “
7
” or
“
Toll saver
”
*
(p. 64), by pressing
or and
press
H
.
5
Select “
Greeting1
” by pressing
or
, and
p
ress
H
.
•
If the message has not been stored,
“
(none)
” is displayed.
•
Each time you press
, the display
changes from “
Greeting1
” through
“
Greeting5
”.
6
P
ress
H
to start recording.
7
After the tone, talk clearly, about 8
inches (20 cm) away from the MIC
(microphone). To end, press
H
.
•
If the elapsed recording time exceeds 2
minutes, the unit will stop recording.
•
The recorded message will be played.
•
To change the message, press
(1)
and
start again from step 6.
8
Press
(2)
to select the message.
•
You can adjust the speaker volume by pressing
or
.
•
You can exit the programming mode any time by pressing
(EXIT)
.
S e l e c t g r e e t i n g
: G r e e t i n g 1 ( n o n e )
∨∧
H
= S e t
To turn on the Answering System and record a greeting message
Greeting message sample:
“Thank you for calling (your company name and/or number). Sorry we cannot
take your call. Please leave a message at the tone.”
We recommend you record brief greeting messages (see sample
below) in order to leave more time for recording new messages.
G r e e t i n g 1 r e c o r d
H
= S t a r t
G r e e t i n g 1 r e c o r d
: 0 0
H
= E n d
G r e e t i n g 1 c h e c k
: 0 5
1 = C h a n g e 2 = O K
A u t o a t t e n d a n t
H
A u t o a n s w e r i n g
∨∧
H
= S e t
N u m b e r o f r i n g s
: T o l l s a v e r
∨∧
H
= S e t
Auto answering
Prerecord greet.
-L1-
H
= C h a n g e
If the line’s ANSWER ON indicator lights, press the
(ANSWER!ON)
button to
turn it off.
Summary of Contents for KX-TG4000B
Page 107: ......
