52
OKIFAX 4500
Receiving Confidential Faxes
Before you can receive confidential faxes, you have to create a
confidential or personal mailbox on your fax machine that is
password protected (see below). You then have to tell the person
sending the confidential fax your mailbox number.
When your fax machine receives a confidential fax, it stores the
fax in your personal mailbox. Your fax machine will
automatically print a Confidential RX Report to indicate that a
confidential fax has been received and is waiting to be printed.
Also
MSG. IN MEMORY
appears on the display after receipt of
a confidential fax.
Creating Confidential Mailbox
Create a confidential or personal mailbox on your fax machine
as follows:
1.
Press the
SELECT FUNCTION
key.
2.
Press the
USER PROG
One Touch key. The display shows:
1:FUNC. PROGRAMMING
YES (
ß
ß
ß
ß
ß
) NO (
à
à
à
à
à
/1-7)
3.
Using the numeric keypad, press number 5. The display
shows:
5:PERSONAL BOX PRG.
YES (
ß
ß
ß
ß
ß
) NO (
à
à
à
à
à
/1-7)
4.
Press the
ô
YES
key and the display shows:
PERSONAL BOX NO. [ ]
ENTER 1 - 8
5.
Using the numeric keypad, enter the number (between 1
and 8) of the personal mailbox you want to use and press
the
ô
YES
key. The display normally shows:
PERSONAL BOX [CLOSE]
YES (
ß
ß
ß
ß
ß
) NO (
à
à
à
à
à
)
6.
Press the
NO
õ
key until the display shows:
PERSONAL BOX [CONF]
YES (
ß
ß
ß
ß
ß
) NO (
à
à
à
à
à
)
Note: If you cannot select
[CONF]
, then the mailbox
number you have selected already contains a bulletin
polling message. If you get the message
ILLEGAL
OPERATION
, then the mailbox number you have selected
already contains a confidential message in memory. Please
select another personal box number to use.
7.
Press the
ô
YES
key and the display shows:
PRG PASSWORD [ ]
ENTER 4DIGITS
8.
Using the numeric keypad, enter a four digit password and
press the
ô
YES
key to confirm your entry. The display
again shows:
PERSONAL BOX NO. [ ]
ENTER 1 - 8
9.
Continue to create personal mailboxes or press the
SELECT
FUNCTION
key to finish.
Summary of Contents for B4500 Series
Page 1: ...User s Guide OKIFAX 4500...
Page 14: ...14 OKIFAX 4500 Control Panel...
