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Using the Document Server

133

7

Using the Document Server

The optional HDD is required.

The Document Server can store docu-
ments from various applications.
The documents that are stored using
the facsimile function are available to
transmit by facsimile.
Storing in the Document Server en-
ables the following:
• Once stored, a document can be

sent out as many times as you want,
just by selecting it.

• Storing a document does not use

facsimile memory.

You can send and print multiple
stored documents as a single docu-
ment, and also send them with scanned
originals at the same time. Follow the
instructions under

[

Select Stored File

]

in

[

Sub TX Mode

]

when sending or

printing stored documents. See p.68
“Sending a Stored File”.

Reference

“What You Can Do with This Ma-
chine”,

General Settings Guide

Important

❒

Data stored in the machine can be
lost if there is an error on the ma-
chine’s hard disk. The manufactur-
er is not responsible for any damage
that might result from the loss of
data.

Note

❒

Stored documents are not deleted
even if there is a power failure, or
the main power switch is turned
off.

❒

You can specify whether or not the
machine automatically deletes
documents from the Document
Server after a certain number of
days. The delete function is pre-
configured with the software and
automatically deletes any stored
document that is more than three
days (72 hours) old. You can change
this setting using “Auto Delete
File” under “System Settings” . See
“Administrator Tools — Auto De-
lete File in Document Server”,

Gen-

eral Settings Guide

.

❒

You can store approximately 9,000
pages (ITU-T No.4 chart) in the
Document Server, using the copy,
facsimile, printer, and scanner
functions.

❒

The Document Server has a memo-
ry capacity of 3,000 documents
maximum.

❒

You can store up to 1,000 pages per
document.

❒

You cannot check received and
stored documents through the
Document Server. See p.34 “Print-
ing Received and Stored Docu-
ments”.

RussianC4-EN_Combine-F_FM.book Page 133 Tuesday, April 5, 2005 8:22 PM

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Summary of Contents for LD225

Page 1: ...ructions Facsimile Reference Advanced Features Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Informa...

Page 2: ...s and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a...

Page 3: ...hine from unauthorized use Also refer to this man ual for the procedures for registering administrators as well as setting user and administrator authentication Network Guide PDF file CD ROM 1 Provide...

Page 4: ...ions This guide is added to the Start menu when DeskTopBinder Lite is installed Auto Document Link Guide PDF file CD ROM 2 Describes operations and functions of Auto Document Link installed with DeskT...

Page 5: ...ons 22 Changing the Transmission Time 22 Changing the SMTP Server Setting 23 Printing a File 24 Resending a File 25 Printing a List of Files in Memory Print TX File List 26 3 Communication Information...

Page 6: ...Auto Document 66 Printing documents stored as Auto Documents 67 Sending a Stored File 68 Sending stored documents 68 Printing stored documents 70 Stamp 73 Transmission Options 73 Fax Header Print 74 L...

Page 7: ...Sided Printing 98 180 degree rotation printing 99 Multi Copy Reception 99 Image Rotation 100 Combine Two Originals 100 Page Separation and Length Reduction 101 Reverse Order Printing 102 Page Reductio...

Page 8: ...tion from Web Browser 125 Delivering Files Received by Fax 127 7 Simplifying the Operation Programs 129 Registering and Changing Keystroke Programs 129 Registering a priority function using a program...

Page 9: ...d 174 Memory Lock 175 Paper Tray 175 Programming Changing Special Senders 175 Programming Initial Set Up of a Special Sender 178 Deleting a Special Sender 180 Printing the Special Sender List 181 Box...

Page 10: ...to a Telephone Line and Telephone 205 Connecting the Telephone Line 205 Selecting the Line Type 206 Connecting the Optional Handset or an External Telephone 207 Optional Equipment 208 Expansion Memory...

Page 11: ...s all of which are included in Safety Informa tion General Settings Guide The statements above are notes for your safety Important If this instruction is not followed paper might be misfed originals m...

Page 12: ...ine s major functions are referred to in this manual as follows Internet Fax by specifying an e mail address Internet Fax Internet Fax by specifying an IP address IP Fax RussianC4 EN_Combine F_FM book...

Page 13: ...rned on Use this report to identify lost documents Limitation This function is unavailable with Im mediate Transmission Use Memo ry Transmission Note You can specify up to 23 hours and 59 minutes If t...

Page 14: ...ing Ifyoumakeamistake press Clear or the Clear Stop key before pressing OK and then try again To cancel Send Later press Can cel The display returns to that of step C E Press OK The standby display ap...

Page 15: ...ed in user s e mail address You can program one of the Quick Operation keys with operations for Sender Settings Quick Operation keys allow you to omit step B See p 145 General Settings Adjust ment You...

Page 16: ...l address is registered you can specify whether or not to send the transmission re sult by e mail to the sender If you enable this function the transmis sion result is sent to the registered mail addr...

Page 17: ...played in up to 14 characters followed by an ellipsis H Press OK The standby display appears Note Tocheckthesettings press Trans mission Mode I Specify the destination and then press the Start key Not...

Page 18: ...there is already a document stored with this function or a transmission in progress your document is sent after that document is transmitted A Place the original and then select the scan settings you...

Page 19: ...t Limitation The destination machine must be of the same manufacturer and have the Confidential Reception function The destination machine must have enough memory available This function is not availa...

Page 20: ...own above the highlighted Confidential TX Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel Confidential Trans mission press Cancel The displ...

Page 21: ...D overrides the ID stored in the machine The user must supply this ID when they poll your ma chine If the IDs match the docu ment is sent Make sure in advance the other end knows the ID you are using...

Page 22: ...on the Polling Trans mission mode use one of the fol lowing procedures Free Polling Transmission A Check that Free Polling TX is se lected Default ID Transmission A Select Default ID TX ID Override Tr...

Page 23: ...ers are set to allow the stored originals to be repeated ly sent Save See p 167 User Pa rameters switch 11 bit 7 Note You can turn this function on or off with the User Parameters See p 167 User Param...

Page 24: ...smitting machine that have matching ID s If no ID s match any documents that do not require IDs are received Free Polling Limitation Polling Reception requires that the other machine is capable of Pol...

Page 25: ...ep tion B Specify a 4 digit ID using the number keys and A B C D E and F and then press OK ID Override and the entered Polling ID are shown above the highlighted Polling RX Note A Polling ID may be an...

Page 26: ...E mail TX Results is programmed in a Quick Operation key you can se lect whether a report e mail is sent after reception See p 146 Quick Operation Key Note You can also check the result of a Polling...

Page 27: ...mission Send Later Sender Settings Priority Transmission Confidential Transmission Polling Reception Polling Transmission Transfer Request Note If there are no files being sent or stored by Memory Tra...

Page 28: ...a file to check Note Ifmultipledestinationswerespec ified only the destination select ed first appears Ifmultipledestinationswerespec ified only the number of destina tions forunsentdocumentsappears...

Page 29: ...is received at the other end If the transmission finishes while you are carrying out this procedure transmission cannot be canceled A Press Change Stop TX File B Make sure Stop Transmission is se lect...

Page 30: ...ge for the destination you want to delete Note Pressing switches the des tination between fax number Internet Fax address and IP Fax address E Press Clear to delete the destina tion Note Pressing Clea...

Page 31: ...n between fax number Internet Fax address and IP Fax address E Specify the destination using the number keys or soft on screen keys Note To add an e mail address press Manual Input and then specify th...

Page 32: ...or cancel the transmis sion time D The recipient appears E Press Change TX Time F Press Clear and then re enter the transmission time using the number keys or select Economy Time and then press OK No...

Page 33: ...eatures A Press Change Stop TX File B Press Check Change Settings C Select a file whose SMTP server set ting you want to change D Press Change E Press SMTP F Select Yes or No and then press Exit G Pre...

Page 34: ...C Select the file you want to print Note Ifmultipledestinationswerespec ified only the number of desti nations for unsent documents appears If you want two sided printing optional press Print 2 Sides...

Page 35: ...tch 24 bit 1 A Press Change Stop TX File B Press Transmit Failed File C Select the file you want to resend TX failed is displayed for files that could not be sent Note Ifmultipledestinationswerespec i...

Page 36: ...be printed See p 24 Printing a File You can display a sender name with the User Parameters See p 167 Us er Parameters switch 04 bit 5 A Press Change Stop TX File B Press Print List Note To cancel prin...

Page 37: ...nts only the results of commu nications specified by file number Print per User Prints the results of communica tions by individual senders Note The sender name column of the Jour nal is useful when y...

Page 38: ...ser is not registered The display returns to that of step C Press Clear to return to the previous screen if a wrong user name is selected C Press OK aftercheckingtheuser name shown on the display Note...

Page 39: ...destinations Shows the name for display pro grammed by the other end Shows the programmed fax number if the name for display was not programmed If neither name nor fax number was programmed by the ot...

Page 40: ...appears in alpha betical letters or symbols Outgoing e mail set for Reception Notice of E mail Options is indicated by a Q where as A appears with reception notice e mails For IP Fax transmissions and...

Page 41: ...the key allows you to omit step A See p 145 Gen eral Settings Adjustment A Press Information B Select TX File Status C Check the transmission results Transmission results are displayed fromthelatestre...

Page 42: ...e latest result exit RX File Status and then try again You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step A See p 145 Gen eral Sett...

Page 43: ...tus C Check the memory status Note Others is displayed when storing attachment files See p 66 Sending an Auto Docu ment storing Reception Request files See p 52 Transfer Station storing originals in t...

Page 44: ...ess See p 196 Reception Report e mail You can store up to 400 received documents on the hard disk You can view and print received and stored documents using a Web Image Monitor or DeskTop Binder See p...

Page 45: ...ing Received and Stored Documents Use the following procedure to delete documents stored on the hard disk Note You cannot delete a document while another person is previewing or printing it using a We...

Page 46: ...ort is printed so you can confirm which documents have been deleted See p 202 Turning Off the Main Pow er In the Event of Power Failure Limitation You must program the Confiden tial ID for Confidentia...

Page 47: ...then try again E Press Exit The standby display appears If you cannot print confidential files even if the Confidential File i indicator is lit The Confidential File indicator also lights if the mach...

Page 48: ...of Power Failure Note If Memory Lock and received doc ument storage are both set to on Memory Lock is unavailable and received documents become stored documents For details see p 195 Storing or Print...

Page 49: ...s the Start key Note If the Memory Lock ID does not match the message Speci fied code does not corre spond to programmed Memory Lock ID appears Press Exit and retry after checking the Mem ory Lock ID...

Page 50: ...ng stored in memo ry incoming documents with this SUB Code appended are forwarded directly to the destination you speci fy You can specify a fax number e mail address or IP Fax destination as the rece...

Page 51: ...in advance Note The password is programmed in Administrator Tools See p 182 Programming chang ing Personal Boxes A Enter the password and then press OK Note If you make a mistake press Clear or the C...

Page 52: ...When an SEP Code Polling Recep tion request is made by another party the SEP Code they specify is matched against the SEP Codes programmed in that Information Boxes If a code matches the docu ment sto...

Page 53: ...entering a password press Cancel The display returns to that of step C D Place the original and then select the scan settings you require Note You can also select the following settings Book Fax 2 Si...

Page 54: ...r the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns to that of step D E Press the Start key Note If you want two sided printing op...

Page 55: ...Enter the password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again To cancel entering a password press Cancel The display returns...

Page 56: ...Communication Information 46 3 RussianC4 EN_Combine F_FM book Page 46 Tuesday April 5 2005 8 22 PM...

Page 57: ...number keys E Press the Start key Redial The machine stores the last 10 desti nations specified in each transmission method This function saves time when you are sending to the same destination repea...

Page 58: ...t to redial to Note When the date and time the origi nal was scanned appears as a key select by pressing it When you press ProgDest you can register a selected recipient in the destination list See p...

Page 59: ...ou are send ing You can store IDs in the destina tion list and Programs See Fax Destination General Settings Guide See p 129 Registering and Changing Keystroke Programs The SUB Code is printed on all...

Page 60: ...e only if the SID Code is specified in Adv Fea tures using the number keys SEP Code Normally you can only use Polling Reception to receive faxes from ma chines that have the Polling Reception function...

Page 61: ...cel or the Clear Stop key be fore pressing OK and then try again F To enter a password press Pass word PWD G Enterthepasswordusingthenumber keys and then press OK H Press Exit I Press Transmission Mod...

Page 62: ...dv Fea tures using the number keys Transfer Request Transfer Request allows fax machines that have this function to automati cally transfer incoming documents to multiple fax destinations This func ti...

Page 63: ...eivers per Transfer Station If you specify a Transfer Station s Group the Group counts as a single receiver When a Transfer Request is sent by e mail as soon as the Transfer Sta tion completes transfe...

Page 64: ...s sent by e mail e mail options can be set See steps B and C on p 63 Sending Internet Fax Docu ments Facsimile Reference Ba sic Features Reference p 39 Entering a Fax Number Facsimile Reference Basic...

Page 65: ...to see the Receiving Stations already entered You can select a Re ceiving Station from this list and remove it by pressing Clear or the Clear Stop key H When you have specified all the Receiving Stati...

Page 66: ...e destination list this machine sends a Transfer Request to the programmed Transfer Station This function allows fax documents to be transferred via multiple stations and makes fax doc ument transfer...

Page 67: ...ll hear a low tone from the internal speaker Note If you want to cancel this oper ation press the On Hook Dial key again C Dial The machine immediately dials the destination Note You can adjust the vo...

Page 68: ...x machine you can speak with the other party when you hear a voice If you hear a voice before pressing the Start key pick up the external tele phone and tell the receiver you want to send a fax docume...

Page 69: ...select the scan settings you require Reference p 15 Placing Originals Fac simile Reference Basic Features p 34 Scan Settings Facsimile Reference Basic Features B Pick up the handset You will hear a d...

Page 70: ...1 G3 2 G3 3 or G3 Auto depending on the number of the installed unit Multi port When the extra G3 interface unit is installed communications can take place simultaneously through three lines at once...

Page 71: ...you want to use When one optional extra G3 unit is installed Note If you select G3 Auto the ma chine will use any available line This increases efficiency C Press Exit The standby display appears Rus...

Page 72: ...idth Originals larger than A4 are re duced to A4 width See p 15 Plac ing Originals Facsimile Reference Basic Features If the receiver is T 37 full mode compliant originals are sent at the width specif...

Page 73: ...after each page After scanning the last original press If is not pressed the ma chine will automatically start sending the documents 60 sec onds after the last original has been scanned Two Sided Tra...

Page 74: ...neral Settings Ad justment A Place the original in the ADF and then select the scan settings you require Reference p 15 Placing Originals Fac simile Reference Basic Features p 34 Scan Settings Facsimi...

Page 75: ...first original sent There are four types of standard mes sages Confidential Urgent Please phone and Copy to corres section You can also program other messages Note While this function is in use the t...

Page 76: ...to Document Note You can attach one Auto Document to each transmission Youcanstoreupto6AutoDocuments See p 158 Storing Changing and Deleting an Auto Document Files with Auto Documents are sent by Memo...

Page 77: ...Printing documents stored as Auto Documents This function is used for printing doc uments stored as Auto Documents This function is very convenient as it can be used for checking the contents of store...

Page 78: ...e Stored RX File You can program one of the Quick Operation keys with operations for this function Using the Quick Op eration keys allows you to omit step A See p 145 General Settings Ad justment Send...

Page 79: ...c uments in order by programmed user name Press Date to place the documents in order of programmed date Specifying documents from the file list A Press UPrev or TNext to dis play the documents to be s...

Page 80: ...rigi Stored File is pressed the machine sends the originals and then stored files When Stored file R Origi is pressed the machine sends the stored files and then originals The added originals are not...

Page 81: ...programmed date To see details of the selected docu ment press Detail To return to the display in step C press Se lect File Selecting a document from file list A Select the file Note Press UPrev or TN...

Page 82: ...all the pages When Print 1st Page is pressed the ma chine prints only the first page Limitation When Print 1st Page is selected originals larger than A4 size are printed after they are reduced to A4 s...

Page 83: ...amp can easily be turned off for any single transmission by press ing Stamp See p 145 General Set tings Adjustment A paper jam during Parallel Mem ory Transmission may cause the transmission to fail e...

Page 84: ...In the USA law requires that your fax number be included in the Fax Header Program the fax number and switch on Fax Header Print with User Parameters See p 167 User Parameters Label Insertion With th...

Page 85: ...Important If you turn this function off the scale of the original is maintained and some parts of the image may be deleted when printed at the oth er end Default ID Transmission If you turn this funct...

Page 86: ...ceed to step E Tocanceltheoptionsettings press Cancel Programming the Fax Header Print A Press On for Fax Header Print Programming the Label Insertion A Press Programmed Name for La bel Insertion Note...

Page 87: ...ault ID Transmission A Press On for Default ID TX Note Press Off if you do not want to use ID transmission E Press OK twice F Specify the destination and then press the Start key RussianC4 EN_Combine...

Page 88: ...arallel Memory Transmission in the following cases When the line is busy and could not be connected to With Send Later When you store an original for Memory Transmission while an other communication i...

Page 89: ...on is not available with Internet Fax and IP Fax Note You can turn this function on or off with the User Parameters See p 167 User Parameters switch 14 bit 2 The originals to be transmitted at a speci...

Page 90: ...ace unit if you set the line se lection as G3 Auto beforehand the machine will use whichever G3 line is not busy This increases effi ciency JBIG Transmission If you use JBIG Joint Bi level Image Exper...

Page 91: ...l If the Journal fails to be transmit ted in e mail format the Journal is printed out The name of an attached CSV file is JOURNAL year month date hours minutes For example the file name transmitted in...

Page 92: ...printed Use it to keep a record of failed transmissions so you can send them again Note You can select whether the Com munication Failure Report and Transfer Result Report are auto matically printed...

Page 93: ...ing important fax doc uments it is recommended that you confirm the contents of the re ceived documents with the senders Note The machine may not be able to re ceive fax documents when free memory spa...

Page 94: ...d on Use this report to identify lost documents The machine may not be able to re ceive large numbers of documents or documents with high data con tent In such cases it is recom mended that you switch...

Page 95: ...ute Reception any further reception becomes impossible and the current communication is terminated When a fax document is received after Store is selected for Reception File Set ting in the Facsimile...

Page 96: ...has not programmed their Own Name or Own Fax Number the machine may fail to receive an important fax document It is recommended that you ask important senders to program an Own Name or Own Fax Number...

Page 97: ...ations Program each Transfer Station number in this machine Trans fer Station and in the Requesting Party itself See p 192 Transfer Report Program the same Polling ID in both this machine Transfer Sta...

Page 98: ...y s own dial number 001813 11112222 Transfer Station s Destination key 03 11112222 Transfer Result Report Preparation Program the Requesting Party fax number into a Destination key in the Transfer Sta...

Page 99: ...ess is programmed the Transfer Result Report e mail is for warded to that address Note Unprogrammed indicates that the document could not be sent be cause the end receiver s address is incorrect or no...

Page 100: ...orwarding destination in advance See p 162 For warding If you want to forward documents to a different destination depending on the sender see p 172 Special Senders to Treat Differently You can select...

Page 101: ...you can use the forward feature to send all received transmissions to a specific e mail address See p 162 Forwarding Preparation You must set the Personal Box and register a delivery destination befor...

Page 102: ...tation as receivers re ceived documents are sent in an e mail format to the receivers Preparation Transfer Boxes and Receiving Stations must be set up in order to transfer re ceived documents See p 18...

Page 103: ...not be received and the machine reports an error if SMTP reception is not set Also the SMTP server sends an error notification to the originator If an error occurs while receiving e mail reception is...

Page 104: ...may not be available Note If an e mail transfer request is received when the SMTP RX File Delivery Set tings is Off this machine responds with an error message to the SMTP server You can make setting...

Page 105: ...grammed in the destination list fax registration number of 5 digits or less host name of this machine do main name Example to transfer to the destination number 00001 fax 00001 abc company com Group d...

Page 106: ...be set to shut down automatically if no one has used it for a while In these situations even though the operation switch is off the machine can still receive incoming documents as long as the main po...

Page 107: ...he first page of fax documents to help you separate them Note You can turn this function on or off using Reception Setting See p 147 Reception Settings Center Mark When this function is enabled marks...

Page 108: ...eet You can turn this function on or off using Reception Settings See p 147 Recep tion Settings Limitation To use this function all pages of the received document must be of the same size inform the s...

Page 109: ...lti Copy Reception If you switch this function on multi ple copies of each incoming fax docu ment is printed You can also select to have multiple copies made of docu ments from particular senders See...

Page 110: ...tion are received con secutively they are printed on a sin gle sheet when you turn this function on This can help you economize on paper Two A5K documents are printed side by side on a sheet of A4L Tw...

Page 111: ...ction uses Memory Reception Page Separation and Length Reduction If the size of a received document is longer than the paper loaded in the machine each page of the document can be split and printed on...

Page 112: ...you receive a document that is longer than the paper in the tray the ma chine usually prints it on two pages If you turn this function on the ma chine reduces the width and length of the received ima...

Page 113: ...size based on the paper available Note Thedocumentissplitovertwosheets of paper depending on the paper size Paper placed in the bypass tray is not usually selected for printing a received document How...

Page 114: ...ing If you enable this function received documents are printed on the sheet that has the highest priority This function is enabled with User Param eters See p 167 User Parameters switch 05 bit 5 If th...

Page 115: ...eral Features General Settings Guide Note Youcanloadamaximumof100sheets of standard paper in the bypass tray You can use a size of paper not loaded inthepapertray s in the bypass tray The machine can...

Page 116: ...use this function specify the port and destination using Specify Tray for Lines See p 147 Reception Set tings Tray Shift The optional finisher or shift sort tray unit is required When the optional fi...

Page 117: ...tinations In addition to sending faxes the LAN Fax Driver allows this machine to be used for printing out documents prepared on a computer for proof checking To use the LAN Fax Driver connect this mac...

Page 118: ...rsforvariousdrivers and utilities launch automatically as Auto RunprogramswhenyouinserttheCD ROM If your operating system is Windows 2000 XP Windows Server 2003 or Win dows NT 4 0 installing a printer...

Page 119: ...D Click LAN Fax Driver The software license agreement window appears E Read all of the terms and if you agree select I accept the agree ment and then click Next Note If you select I don t accept the a...

Page 120: ...itor helps you edit LAN Fax cover sheets Operating systems Microsoft Windows 95 98 Me Microsoft Windows 2000 XP Microsoft Windows Server 2003 Microsoft Windows NT 4 0 Setting LAN Fax Driver Properties...

Page 121: ...Make settings for optional units in stalled in this machine Note If the options on this machine are not configured as instructed LAN Fax functions may fail When this machine is connected to a network...

Page 122: ...d then perform the following procedure For details see Help Limitation When using SmartDeviceMonitor for Client you cannot send docu ments to this machine using more than one LAN Fax at the same time...

Page 123: ...To use a desti nation list that did not appear click Browse and then se lect the file C Select Contact or Group in the Name dropdown menu as the display format Note Destination list contents change a...

Page 124: ...p B Pause is not avail able Reference p 39 Entering a Fax Num ber Facsimile Reference Ba sic Features p 41 Entering an E mail Ad dress Facsimile Reference Basic Features p 43 Entering an IP Fax Destin...

Page 125: ...check box and then specify a transmission time B Click Send To print a sender stamp A Selectthe Print Fax Header check box B Click Send To attach a cover sheet A Select the Attach a Cover Sheet check...

Page 126: ...econds G Enter a file name Note You can also change the fold er in this step H Click Save The image file is saved in the specified folder To store the fax document on the Document Server A Select the...

Page 127: ...mplete or if an er ror occurs during communication be tween this machine and a computer Note You can confirm transmission results using the E mail TX Results function and the Communication Result Repo...

Page 128: ...document you want to print or create a new docu ment and then perform the following procedure For details see Help Note You can select the length of time the machine keeps document data in memory if...

Page 129: ...te line type G3 G3 2 G3 3 G3 Dir Auto G3 PABX Auto or I G3 To bypass the SMTP server underthe E mail address box selectthe Do not use SMTP serv er check box For Protocol under IP Fax ad dress select H...

Page 130: ...d using SmartDeviceMonitor for Admin that contain user codes Managing facsimile functions using SmartDeviceMonitor for Admin You can check information about this machine s fax functions using a com pu...

Page 131: ...Select a cover sheet file from the drop down list or after clicking Browse in Select Cover Sheet Note The selection made in Select Cover Sheet is not canceled un less you select another file If you w...

Page 132: ...n be entered The number of destinations specified exceeds the maxi mum possible The maximum number of destinations that can be specified at one time is 500 LAN Fax has already been launched Cannot lau...

Page 133: ...from a Computer Reference Using Web Image Monitor Net work Guide Viewing Printing andDeleting Received Fax Documents Using a Web Image Monitor Use the following procedure to view and or print receive...

Page 134: ...irmation win dow to appear Note The method for downloading differs depending on the select ed format For more informa tion see Help on the Web Image Monitor Printing fax information using a Web browse...

Page 135: ...eturns to that of step D Programming Destination Information from Web Browser If the receiving machine is compliant with T 37 full mode Internet Fax you can program the receiver s properties from Web...

Page 136: ...new receiver A Click Add The Add User page appears B Check that User is selected in the dropdown menu C Enter the registration number name and e mail address then set the necessary properties Note Yo...

Page 137: ...no Confi dential ID for ID Override Confidential Transmission SUB Code Own Name or Own Fax Number are saved in the deliv ery server inbox You can also set it so that the received docu ments are stored...

Page 138: ...Fax via Computer 128 6 RussianC4 EN_Combine F_FM book Page 128 Tuesday April 5 2005 8 22 PM...

Page 139: ...Req 2 Sided Original Enter Text Recept Notice BCC TX Protocol Store File Options Program name up to 20 characters Limitation Destinations and polling transmis sion cannot be registered in pro gram No...

Page 140: ...ncel a program press Can cel The display returns to that of step E Reference Entering Text General Set tings Guide Registering a priority function using a program You can select whether or not the fun...

Page 141: ...el tocancelthechange and proceed to step F F Press Exit The standby display appears Deleting a Program A Make sure that the machine is in fac similemodeandthestandbydisplay is shown Note Ifthestandbyd...

Page 142: ...nd the standby display is shown Note Ifthestandbydisplayisnotshown press the Facsimile key B Place the original C Press the Program key D Confirm that Recall is selected and press the registered progr...

Page 143: ...e manufactur er is not responsible for any damage that might result from the loss of data Note Stored documents are not deleted even if there is a power failure or the main power switch is turned off...

Page 144: ...that the machine is in facsimile mode and the standby display is shown If the standby display is not shown press the Facsimile key B Place the original and then select the scan settings you require R...

Page 145: ...itle key to switch between titles To set a non programmed user name press Non programmed Name and then enter the name User names entered by pressing Non programmed Name are not programmed into the use...

Page 146: ...only proceed to step H H Press the Start key Changing Stored Document Information Youcanchangethefilename username and password of stored documents To change a stored document delete the document you...

Page 147: ...user name and then press OK Note Press the title word keys to switch between titles To set a non programmed user name press Non programmed Name and then enter the name User names entered by press ing...

Page 148: ...appears Deleting a Stored Document Usethisfunctiontodeletestoreddocuments Note You can program one of the Quick Operation keys with operations for this function Using the key allows you to omit step A...

Page 149: ...nts EasyViewer Displaying document properties Prop erties Deleting documents Delete Copying documents to a computer Copy Printing documents Print from Doc ument Server Exporting documents as files Ex...

Page 150: ...he Document Server can be viewed using a Web Im age Monitor on a network computer These fax documents can also be downloaded to the computer s hard disk See p 123 Viewing Fax Infor mation Using a Web...

Page 151: ...s turned on settings specified here are selected p 145 General Settings Adjustment Memory Immed Transmission Switch Text Size Priority Original Type Priority Auto Image Density Adjust Scan Density Sel...

Page 152: ...wo Sided Printing RX Reverse Printing p 102 Reverse Order Printing Paper Tray p 178 Paper Tray Specify Tray for Lines p 106 Specifying Tray for Lines Checkered Mark p 97 Checkered Mark Center Mark p 9...

Page 153: ...tion Reference Program Change Delete Standard Message Store Change Delete Auto Document Program Change Delete Scan Size Print Journal Transmission Page Count Forwarding Memory Lock RX ECM Parameter Se...

Page 154: ...ing the Clear Modes key Reference For the items that can be changed using System Settings see User Tools System Settings General Settings Guide A Press the User Tools Counter key The User Tools main m...

Page 155: ...le to be shown on the destination list Title 1 Title 2 Title 3 Change Initial Mode Use this function to select whether contents registered in program No 1 are to be used as the initial settings after...

Page 156: ...Quick Operation Key Frequently used functions pro grammed as Quick Operation keys are shown on the menu immedi ately after the power is turned on The Quick Operation keys can be programmed with the f...

Page 157: ...ion File Print Quantity Specify the number of copies to be printed for each fax document re ceived 1 to 10 set s 2 Sided Print Available only with the optional duplex unit and HDD Specify whether or n...

Page 158: ...mark is to be printed halfway down the left side and at the top center of each page received On Off Print Reception Time Specify whether or not the received date time and file number are printed at t...

Page 159: ...ived via SMTP See p 94 Rout ing e mail received via SMTP On Off When an authorized e mail ad dress is set e mail received from addresses that do not match the authorized address is discarded and an er...

Page 160: ...dresses from the network ad ministrator Enable H 323 Specify whether or not H 323 is used for IP Fax transmission On Off Enable SIP Specify whether or not SIP is used for IP Fax transmission On Off H...

Page 161: ...step B D Press OK Configuring the SIP server Note If you select On using the User Parameters you can use the SIP server See p 167 User Parame ters switch 34 bit 1 A Press SIP Settings B Press Change f...

Page 162: ...and then enter a new pre fix For documents sent using a gate way to G3 Fax prefixes can be used If the first several digits of IP Fax number and the gate way specific prefix are identical documents c...

Page 163: ...ng a gateway A Press Program Change Delete Gate way B Press Delete and then select a gateway to delete C Press Delete on the confirmation message Note If you do not want to delete the gateway you have...

Page 164: ...Facsimile Features 154 8 RussianC4 EN_Combine F_FM book Page 154 Tuesday April 5 2005 8 22 PM...

Page 165: ...frequently used scan sizes p 160 Programming Chang ing and Deleting a Scan Size Print Journal Prints a Journal p 162 Printing Journal Transmission Page Count Checks the transmission and reception and...

Page 166: ...e in some areas p 194 Selecting Dial Push Phone Reception File Setting Selects whether received doc uments are saved on the hard disk to be printed later or printed immediately without being saved p 1...

Page 167: ...d change your messages A Press the User Tools Counter key B Press Facsimile Features C Press Administrator Tools D Press Program Change Delete Stan dard Message Programming or changing standard messag...

Page 168: ...per file Scan settings resolution original type and image density Irregular scan area Document name 16 characters max imum Important When about one hour passes after power to the machine is turned of...

Page 169: ...n select any scan settings you require Note You can also specify a scan size See p 17 Setting a Scan Area Facsimile Reference Basic Fea tures G Press the Start key The machine starts to scan and compl...

Page 170: ...am a custom size in advance To change an existing scan size just use the same procedure Important When programming or changing a scan size it is recommended that you make a record of the new size Note...

Page 171: ...if fers depending on the selected unit When mm is selected Au to Detect 210 mm A4 257 mm B4 JIS 297 mm A3 216 mm 8 1 2 and 279 mm 11 are shown When inch is selected Auto Detect 8 3 inch A4 10 1 inch B...

Page 172: ...e standby display appears Forwarding This function allows you to have doc uments printed on the machine and sent to a specified End Receiver This is useful if for example you are visiting another offi...

Page 173: ...a destination is changed a document is transmitted to the new destination If there is no des tination of the specified type you can set which destination to be used as an alternative destination See...

Page 174: ...lders General Settings Guide If you have specified a folder for forwarding you can specify the file format used for forwarding See p 167 User Parameters switch 21 bit 3 If you make a mistake press Cle...

Page 175: ...er the Memo ry Lock ID A user without the ID can not print the document This prevents unauthorized users from seeing the document Preparation To use Memory Lock program the Memory Lock ID and then swi...

Page 176: ...ction is not available with Internet Fax Note If you turn ECM off you cannot use the following functions JBIG Transmission Super G3 Communication A Press the User Tools Counter key B Press Facsimile F...

Page 177: ...User Parameter List User Parameter Switches are outlined in the following table Switch 02 0 0 1 1 1 0 1 1 7 6 5 4 3 2 1 0 Switch Bit Item 0 1 02 0 Forwarding Mark Off On 3 TSI Print Off On 03 0 Automa...

Page 178: ...is received 10 Enabled for Polling ID match 11 Disabled Reception off 5 Print sheet is limited to that which has highest priority Off On 7 Empty tray alert Paper Emp ty Warning even when one paper tr...

Page 179: ...s ing the Start key 18 0 Print date with Fax Header Off On 1 Print transmitter origin with Fax Header Off On 2 Print file number with Fax Header Off On 3 Print page number with Fax Header Off On 19 0...

Page 180: ...On 2 Detect a dial tone before send ing faxes when using the tele phone line LINE3 Not detect Off Detect On 24 0 Store documents that could not be transmitted in memory Off On 1 Length of time docume...

Page 181: ...ols Counter key B Press Facsimile Features C Press Administrator Tools D Press Parameter Setting E Select the switch number you want to change F Select the bit number you want to change When the bit n...

Page 182: ...vance you can set the following function for each sender Authorized RX Forwarding Reception File Print Qty Print 2 Sided Memory Lock Paper Tray UsetheOwnNameorOwnFaxNumber to program your senders If t...

Page 183: ...ders using the specified sender list See p 27 Printing the Journal See p 181 Printing the Special Sender List To use Forwarding Print 2 Sided or Paper Tray with Internet Fax re ception program the sen...

Page 184: ...s the machine transfers all incoming documents to the other end receivers specified in Specify End Receiver You can set the fax destination In ternet fax destination IP Fax desti nation or folder dest...

Page 185: ...the ma chine prints the documents from Spe cial Senders on the blue paper and prints the documents from other senders on the white paper making it easy for you to separate the two If you do not progra...

Page 186: ...hat of step E Authorized RX Authorized Reception A Select Authorized RX B Press On or Off andthenpress OK Note After you perform step K set Authorized RX of Recep tion Settings to On See p 147 Recepti...

Page 187: ...able causes the settings of the for ward destination to be delet ed so they must be registered again When a destination is changed a document is trans mitted to the new destina tion If there is no des...

Page 188: ...nt to use and then press OK Note Selecting Same as Basic Set tings will result in the same setting made for Paper Tray of Reception Settings See p 147 Reception Settings J Press OK A Special Sender is...

Page 189: ...o Detect pro ceed to steps B and G If you select Standard Size pro ceed to steps B C and G If you select Custom Size pro ceed to steps B and D to G B Select the size you want to pro gram Note If you s...

Page 190: ...size from 148 mm 5 9 to 600 mm 23 7 You cannot enter a size smaller than 148 mm or larger than 600 mm Each time you press mm or inch the units switch be tween mm and inch If you enter a length and cha...

Page 191: ...ollowing functions are for deliv ery and transfer of documents Personal Box Information Box Transfer Box Reference For details about how to set up these functions p 182 Programming chang ing Personal...

Page 192: ...Fax destination and IP Fax destination as the transmission destination The Fax Header is not printed on delivered documents If a document cannot be delivered a Communication Failure Report is printed...

Page 193: ...at from step H J Specify the settings you require If you do not want to program a password or receiver proceed to step K Programming a password A Press Password B Enter a password and then press OK No...

Page 194: ...ess K Press OK L Press Exit M Press the User Tools Counter key The standby display appears Deleting Personal Boxes This section describes how to delete Personal Boxes Limitation If documents were prog...

Page 195: ...be composed of digits 0 9 and spaces the first character can not be a space When programming a password a mark is displayed before the Box name Note You can edit boxes in the same way you program them...

Page 196: ...then try again To change the box name press Box Name and then repeat the procedure from step H J Press Password Note If you do not want to program a password proceed to step N K Enter a password and t...

Page 197: ...tures C Press Administrator Tools D Press Box Setting E Press Delete and then select the box you want to delete With a programmed password A Enterapasswordusingthenumber keys and then press OK Note If...

Page 198: ...Up to 20 characters long and can be composed of digits 0 9 and spaces the first character can not be a space Note When programming a password a mark is displayed in front of the Box name End Receiver...

Page 199: ...Press Box Setting E Check that Program Change is se lected F Select the box to program When programming a new box press Not Programmed Note Tochangeaboxalreadyprogrammed press it and then proceed to...

Page 200: ...s Password B Enter a password and then press OK Note If you make a mistake press Clear or the Clear Stop key before pressing OK and then try again C Re enter the password and then press OK Note If you...

Page 201: ...wing procedure to print alistshowingthecurrently programmed Personal Boxes Information Boxes and Transfer Boxes A Press the User Tools Counter key B Press Facsimile Features C Press Administrator Tool...

Page 202: ...Request if the telephone number of their ma chine is not programmed into that machine Up to 16 digits are available for G3 A Press the User Tools Counter key B Press Facsimile Features C Press Admini...

Page 203: ...The standby display appears Programming a Polling ID Program a Polling ID to use the Trans fer Request Transfer Station Default ID Polling Transmission and Default ID Polling Reception functions When...

Page 204: ...tor Tools D Press Program Memory Lock ID E Enter an ID using the number keys and then press OK Note A Memory Lock ID can be any four digit number except 0000 If you make a mistake press Clear or the C...

Page 205: ...ach time they are received Limitation If using System Settings you have set the machine to distribute re ceived faxes to the delivery server the documents cannot be saved on the hard disk Note You can...

Page 206: ...this machine Otherwise the Web browser may not open and an er ror may occur A Press the User Tools Counter key B Press Facsimile Features C Press Administrator Tools D Press Reception File Setting E S...

Page 207: ...mended that you use a Web Image Monitor running un der the same network environment as this machine Otherwise the Web browser may not open and an error may occur If the programmed user code was delete...

Page 208: ...hen fold ers are programmed as the forward ing destinations to which documents are sent from all senders or Special Senders Preparation You must first register the destina tion for the Folder Transfer...

Page 209: ...Press the Destination key of the e mail address for notification and then press OK G Check the selected destination and then press OK H Press the User Tools Counter key The standby display appears Fo...

Page 210: ...Administrator Setting 200 9 RussianC4 EN_Combine F_FM book Page 200 Tuesday April 5 2005 8 22 PM...

Page 211: ...the sender to resend the document Note If an error happens frequently con tact your service representative The Page column gives the total number of pages The Page not sent or Page not received col u...

Page 212: ...Do not turn off the main power switch while the power indicator is lit or blinking If you do the hard disk and memory may be damaged and failure could result Turn off the main power switch be fore pul...

Page 213: ...ication cannot be sent the Error Report E Mail is printed by the machine If an error occurs when an e mail is received via SMTP the SMTP server sends an error e mail to the originator of the document...

Page 214: ...Solving Operation Problems 204 10 RussianC4 EN_Combine F_FM book Page 204 Tuesday April 5 2005 8 22 PM...

Page 215: ...phone system See p 83 Initial Settings and Adjustments Facsimile Reference Basic Features Make sure the connector is the correct type before you start Where to connect the machine 1 External telephone...

Page 216: ...h the machine is connected There are two types tone and pulse dial Note This function is not available in some areas Select the line type using Administrator Tools See p 194 Selecting Dial Push Phone...

Page 217: ...ion When you use the optional handset or an external telephone with the On Hook Dial key for telephone calls you can not talk with the other party with out pressing the On Hook Dial key after taking o...

Page 218: ...ine If you require this option consult your service representative See p 216 Maxi mum Values Handset You can make or receive calls by installing the optional handset and dialing manually Reference p 5...

Page 219: ...tion JBIG transmission 2 seconds Data compression method MH MR MMR JBIG Maximum original size Standard size A3 11 17 Maximum scanning size Standard size 297 432 mm 11 17 Irregular size 297 1200 mm 11...

Page 220: ...s Transmission SMTP TCP IP Reception POP3 SMTP IMAP4 TCP IP E mail format Single Multi part MIME Conversion Attached file forms TIFF F MH MR 1 MMR 1 compres sion Authentication method SMTP AUTH POP be...

Page 221: ...Standard A3 297 mm 432 mm Irregular 297 mm 1200 mm Transmission protocol Recommended T 38 Annex TCP UDP IP communication SIP RFC 3261 compliant H 323 v2 Compatible machines IP Fax compatible machines...

Page 222: ...pe Image tiff Multipart mixed text plain Image tiff attached file forms Data format Profile TIFF Profile S Coding MH MR 1 MMR 1 Original size A3 1 A4 B4 1 81 2 11 1 81 2 14 1 Resolution dpi 200 100 20...

Page 223: ...3 11 17 on the exposure glass only an A3 11 17 area is scanned Note Even if an original is correctly placed on the exposure glass or in the ADF a margin of 3 mm 0 1 around each edge of the original ma...

Page 224: ...ormally a length of about 420 mm 16 5 can be scanned however it is only possi ble to specify a scanning size up to 432 mm 17 Maximum scan area The following shows the maximum scan area Memory Transmis...

Page 225: ...drawings originals that contain areas of solid print originals that have solid print around their edges originals with glossy surfaces bound originals of more than 10 mm 0 3 in thickness such as book...

Page 226: ...Number of destinations you can specify for all files 500 500 Number of destinations you can program 1 500 500 Number of groups you can program 100 100 Number of destinations you can program in a grou...

Page 227: ...ocument information 136 Changing the line port 60 Changing the SMTP server setting 23 Changing the transmission time 22 Changing the User Parameters 171 Check Change Settings 18 Checkered Mark 97 148...

Page 228: ...ame 135 Folder Transfer Result Report 198 Folder Transfer Result Report by e mail 199 Forwarding 90 147 155 162 174 176 Forwarding Mark 165 Forwarding received documents 90 Free Polling Transmission 1...

Page 229: ...t Tray 106 P Page Reduction 102 Page Separation and Length Reduction 101 Paper Tray 147 178 Parallel Memory Transmission 78 Parameter Setting 155 Partial Agreement 176 Password 135 183 Pause Redial ke...

Page 230: ...7 Receiving Statn 54 Reception 83 Reception features 83 Reception File Print Quantity 147 Reception functions 87 Reception Reverse Printing 147 Reception Settings 147 Reception Time 98 Reception featu...

Page 231: ...tore Transmit 134 Storing a document 134 Storing documents in Information Boxes 42 Storing or printing received documents 195 SUB Code 49 91 Substitute Reception 85 Sub transmission mode 62 Sub TX Mod...

Page 232: ...nder 139 Using the Document Server 133 V Viewing fax information using a Web browser 123 W Web Image Monitor Programming destination information 125 Viewing printing and deleting received fax document...

Page 233: ...223 MEMO RussianC4 EN_Combine F_FM book Page 223 Tuesday April 5 2005 8 22 PM...

Page 234: ...224 EN USA B766 8511 MEMO RussianC4 EN_Combine F_FM book Page 224 Tuesday April 5 2005 8 22 PM...

Page 235: ...s and Windows NT are registered trademarks of Microsoft Corporation in the United States and or other countries Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated Ethernet is a...

Page 236: ...ructions Facsimile Reference Advanced Features Read this manual carefully before you use this machine and keep it handy for future reference For safe and correct use be sure to read the Safety Informa...

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