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Room Scheduling System • Google Calendar Environment Setup

Set up the Room Scheduling System in the Google Environment

Perform the following operations to set up the Room Scheduling System:

�

Start the Room Agent software as an administrator (see

Start the Program

page 15).

�

Discover any panels that are on the same subnet as the computer running Room Agent
software (see

Automatically Discover Panels

on page 16).

�

Manually add any panels from a different subnet than the computer that is running
Room Agent software (see

Manually Add Panels

beginning on page 16).

�

Perform the following for

each

panel in the system:

�

Connect to the panel (see

Connect to the panel

on page 18).

�

Verify or change settings (internet variables and password) on the

Communication

Settings

tab (see

Communication Settings window

on page 19).

NOTE:

If you change any settings but the

Hostname

, the panel disconnects

and you must rediscover or manually find it again. A better approach is to
set these values ahead of time using the on-screen menus of the panel (visit

www.extron.com

and see the applicable panel user guides).

�

Verify or change settings (panel appearance, time, and audio clicks) on the

General

Settings

tab (see

General Settings window

on page 20).

�

Customize the appearance of your panels as desired. See the following:

•

Layout tab

on page 37

•

Background tab

on page 40

•

Date and Time tab

on page 41

•

Panel Message tab

on page 42

�

Select the Google Calendar server, (see

Panel Configuration Tab

on page 21).

�

Configure the Room Agent software to connect with the panels through the
Calendar server (see

Google Calendar configuration

on page 29).

�

Configure one or more panels (see

Configure panels

on page 29).

�

Authenticate the device to Google (identify the JSON credentials).

�

Enter a valid Google account name.

NOTES:

•

The IP Address and Hostname variables are set when you discover or manually
add panels.

•

The Room Agent software appends the name of the

Import

Credential

JSON

File

to the end of the

Google

Account

and displays the new value in the

Google

Account

field

•

The

Panel

Design

menu includes the

DefaultTLPTemplate

, which is the

default that is installed as part of the Room Agent software, as well as any
templates that you have created and saved (see

Templates pane

on page 44).

�

Send the configuration to selected panels (see

Send and retrieve the configuration

on page 35).

Summary of Contents for TLP Pro 520M

Page 1: ...User Guide Room Scheduling System Room Scheduling Room Agent Room Booking Software and TouchLink Scheduling Panels 68 3051 01 Rev G 01 19 ...

Page 2: ...nce importantes qui se trouvent dans la documentation fournie avec le matériel Pour en savoir plus sur les règles de sécurité la conformité à la réglementation la compatibilité EMI EMF l accessibilité et autres sujets connexes lisez les informations de sécurité et de conformité Extron réf 68 290 01 sur le site Extron www extron com Istruzioni di sicurezza Italiano AVVERTENZA Il simbolo se usato su...

Page 3: ... Inc or Extron Electronics see the current list of trademarks on the Terms of Use page at www extron com Registered Trademarks Extron Cable Cubby ControlScript CrossPoint DTP eBUS EDID Manager EDID Minder Flat Field FlexOS Glitch Free Global Configurator Global Scripter GlobalViewer Hideaway HyperLane IP Intercom IP Link Key Minder LinkLicense LockIt MediaLink MediaPort NetPA PlenumVault PoleVault...

Page 4: ...e responses mentioned in this guide the character 0 is used for the number zero and O represents the capital letter o Computer responses and directory paths that do not have variables are written in the font shown here Reply from 208 132 180 48 bytes 32 times 2ms TTL 32 C Program Files Extron Variables are written in slanted form as shown here ping xxx xxx xxx xxx t SOH R Data STX Command ETB ETX ...

Page 5: ...w Available Network Adapters 45 Update Firmware 46 Microsoft Environment Setup 50 Platform Versions 50 Before You Begin 51 Verify the Exchange User ID is the UPN Exchange 52 Verify the Exchange User ID is the UPN Office 365 54 Set up the Room Scheduling System in the Microsoft Environment 55 Google Calendar Environment Setup 57 Download the JSON File 57 Set up the Room Scheduling System in the Goo...

Page 6: ...Room Scheduling System Contents vi ...

Page 7: ...ure room booking appliances that conveniently display meeting information and availability for rooms see figure 1 ON OFF DISPLAY MUTE SCREEN UP SCREEN DOWN VCR DVD DOC CAM LAPTOP PC ON OFF DISPLAY MUTE SCREEN UP SCREEN DOWN VCR DVD DOC CAM LAPTOP PC Main Conference Room Reserve September 26 2014 10 31am 10 30 11 30 11am 12pm 12 30 1 30 1pm Available Main Conference Room Reserve September 26 2014 1...

Page 8: ...l programming Users can book a room from any device connected to the room calendar including their mobile devices or a connected panel Room Agent software installed on a computer with network access allows system administrators to set up the Extron TouchLink Scheduling panels as room scheduling appliances by filling in the required fields that correspond with areas of the user interface Customizat...

Page 9: ... management for the administrator and does not require any middleware or additional products to be placed on the network Eliminates a single point of failure The Room Scheduling System requires no middleware or intermediate server between the panels and the calendar server eliminating the possibility of a single point of failure Security Overview All communications between the Room Agent software ...

Page 10: ...nel can be mounted in a wall The panel can be mounted on a non porous surface such as a conference room window with the optional Extron SMB 1 Low Profile Surface Mount Box and GMK 1 Glass Mount Kit TLS 525M Scheduling Panel A 5 inch measured diagonally wall mounted panel with an 800x480 capacitive glass touchscreen Dimensions Enclosure 6 08 W x 4 03 H x 1 22 D 15 4 cm W x 10 2 cm H x 3 1 cm D Moun...

Page 11: ...istive glass touchscreen Dimensions 6 1 H x 7 5 W x 7 3 D 15 5 cm H x 19 0 cm W x 18 6 cm D Maximum height includes the base which is discarded for optional rack mounting Mounting The panel can be mounted outside a conference room by removing the base and using an optional Extron LPVM 1 Low Profile VESA Mount All panels can receive power and communication over a single Ethernet cable Power over Et...

Page 12: ...the scheduled meeting and retains the reserved status of the room even if the start of the meeting is delayed Optimize meeting room usage by automatically releasing an inactive room using occupancy sensors with TLS 520M TLS 525M TLS 725M TLP Pro 520M and TLS 1025M panels Customizable date and time formats with a preview showing how the user interface will look on the panel Customizable room availa...

Page 13: ...oom and to reserve a room now or in the future The display is highly customizable with the Room Agent software see Layout tab on page 37 so your panels may not exactly resemble the sample displays shown below 6 6 6 6 6 6 6 6 6 6 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 9 9 9 9 9 9 9 9 9 9 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4...

Page 14: ...selected block of time see the Timeline 4 When the room is reserved the Extend 7 Release 8 and Check in 9 buttons may also be displayed if they are programmed to appear using the Room Agent software see Layout tab Red LEDs on the panel bezels provide at a glance room availability status from down the hall NOTE These indicators reflect the reservation only not if the actual scheduled meeting has ta...

Page 15: ...gure 3 This button appears on the room available display when two conditions are met The room is available in the selected 30 minute block on the timeline see 4 on the previous page The button is programmed to appear using the Room Agent software see Layout tab on page 37 Touch the button to reserve the room for the selected 30 minute block The panel displays the red Room unavailable flag 3 for th...

Page 16: ...he meeting subject field if enabled see Layout tab displays the message Available 9 Check in button see figure 3 This button appears on the room unavailable display when two conditions are met The room is unavailable in the selected 30 minute block on the timeline 4 The button is programmed to appear using the Room Agent software see Layout tab How long Check in can be displayed before and after t...

Page 17: ...how Available Network Adapters Update Firmware Installation The Room Agent software is available at no charge at www extron com Minimum System Requirements CPU Intel Core 2 Duo or equivalent processor Operating System Windows 7 Windows 8 1 or Windows 10 Memory 4 GB of RAM Hard disk space 500 MB of available hard disk space Display Resolution 1280 x 768 minimum Network connection A data transfer ra...

Page 18: ...er Depending on the browser you use some steps or indications may be different 1 Visit the website www extron com and momentarily rest the cursor over the Download tab see figure 6 1 The Find Software Downloads links appear 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Figure 6 Downloading a Software Package 2 Click the Software link 2 The main download page opens see figure 7 2 2 2 2 2 2 2 2 2 2 1 1 1 ...

Page 19: ...ccount 1 TIPS Click Sign up 2 to obtain website credentials Click Keep me logged in 3 to eliminate steps 5 and 6 in future downloads Enter your registered email address and click Retrieve Password 4 if you have forgetten your credentials 6 Click Log in to copy the software to the computer 5 7 If your browser asks you to confirm that you want to continue click Run or make a similar confirmation see...

Page 20: ...Help Room Agent Uninstall Room Agent Configuration Before you start the Room Agent software 1 Ensure all the panels have been mounted and are connected to the network 2 Ensure you know whether Microsoft Exchange Office 365 Google Calendar or CollegeNET 25Live is to be the calendar server and the network location of the server 3 Ensure that you know the IP addresses of all the panels in the system ...

Page 21: ...xtron Room Agent software by double clicking the desktop icon or as follows 1 Click Start All Programs Extron Electronics Extron Room Agent Extron Room Agent The Room Agent software opens in the Panel Management view the Panel Management tab selected see figure 10 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Figure 10 Room Agent Startup Panel Management View ...

Page 22: ...5M require firmware version 2 01 0010 b001 or higher to connect to them TLS 525M TLS 725M or TLS 1025M requires version 1 00 0004 b001 TLP Pro touchpanels ship with control firmware installed Room Agent requires that scheduling panels run different scheduling firmware version 2 01 0010 b001 or higher to connect to them For either family of panel models if you receive the message Cannot connect to ...

Page 23: ...uling panels ship with scheduling firmware installed All except the TLS 525M TLS 725M or TLS 1025M require firmware version 2 01 0010 b001 or higher to connect to them TLS 525M TLS 725M or TLS 1025M requires version 1 00 0004 b001 TLP Pro touchpanels ship with control firmware installed Room Agent requires that scheduling panels run different scheduling firmware version 2 01 0010 b001 or higher to...

Page 24: ...4 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Figure 14 Panel Connection Dialog Box 2 If applicable enter a password in Password block see figure 14 1 NOTE All panels ship with the default case sensitive password extron 3 Click the Connect button 2 The Room Agent connects to and synchronizes with the panel Once synced Room Agent displays the Device Management window with either the Communication Setti...

Page 25: ...n be edited All other settings other than DHCP itself are displayed only and unavailable for editing To edit all settings other than the MAC address DHCP must be deselected unchecked NOTE If you configure the panels with a static IP address and you use a host name for the exchange server ensure that you provide the DNS server address The Communication Settings tab also allows users to change the p...

Page 26: ...n use the Minutes field to specify between 1 and 99 minutes 3 Timezone Use the drop down list to select the appropriate time zone 4 Synchronize Clock with Toggle the clock synchronization source between the Calendar server and NTP Network Time Protocol a networking protocol for clock synchronization between computer systems by selecting the appropriate radio button NOTE If you select NTP specify t...

Page 27: ...ick the Select a Calendar Type drop down list 1 and select among the choices shown in figure 17 The appearance and available selections of the Panel Configuration tab vary depending on the selection The function of the Configuration and Activity buttons 2 is common to all Calendar Type selections See Common Panel Configuration tab functions on page 35 For all other functions on these windows If yo...

Page 28: ...w Exchange View Connect to the server Connect to the Microsoft Exchange server as follows see figure 19 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 Figure 19 Establishing a Connection the Microsoft Exchange Server 1 If necessary click the Protocol drop down list and select between https and http see figure 19 1 NOTE https is the correct selection for virtually a...

Page 29: ...ollows see figure 21 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 3 3 3 3 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 7 7 7 7 8 8 8 8 8 8 8 8 8 8 8 8 8 8 Figure 21 Panel Configuration NOTE The Enable Service Account checkbox see figure 21 1 allows one or more service accounts to be used to configure the pane...

Page 30: ...e changed every few months rather than change the password on multiple panels an administrator can change the password of one service account tied to multiple panels Enable and add service accounts 1 If necessary access the Exchange server Active Directory Users and Computers window or the Office 365 Admin center page and create one or more service accounts with valid e mail addresses NOTE The ser...

Page 31: ...6 6 6 6 6 6 6 6 6 5 5 5 5 5 5 5 5 5 5 Figure 23 Add Service Accounts 4 Enter a valid Service Account Email address 2 5 Enter the Service Account Password 3 TIP The Service Account Password field is normally masked Select the Show Password checkbox 4 to see the password characters as you type 6 Click Add 5 The Add Service Account area displays the message Service Account has been added and is ready...

Page 32: ...ount drop down list 4 4 Click Assign 5 The selected Service Account is assigned to the designated panels 6 5 Repeat steps 2 through 4 to assign other service accounts to other panels 6 Click Close 7 The Service Account Manager dialog box closes and the Room Agent software returns to the Panel Configuration Window displayed For the panels with service accounts that are enabled the normal Exchange U...

Page 33: ...4 Highlight the password and type a new value 3 5 Type the keyboard Enter key TIPS The Password field is normally masked Delete the existing password to activate the Show feature to see the password characters as you type Click Show to toggle between Show and Hide After you type Enter the Password field is again masked 6 Click Close 4 Delete a service account password 1 If necessary open the Servi...

Page 34: ... panels See Use service accounts beginning on page 24 to configure and use service accounts Connect to the server Connection to the panels is made automatically through the Office 365 server Configure panels Configure the panels for Office 365 as follows 1 Select check one or more Status checkboxes see figure 27 2 2 For the direct entry settings Room Name 3 Exchange User ID Exchange credentials 4 ...

Page 35: ... Calendar configuration When you select Google Calendar see figure 17 1 on page 21 the Panel Configuration window displays the settings necessary to configure the panels for Google Calendar see figure 28 If you select Google Calendar you can have multiple devices using the same calendar or multiple calendars 2 2 2 2 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 1 1 1 1 Figure 28 Panel Configuration Wind...

Page 36: ...Navigate to the folder where you saved the JSON file Select the file 1 5 Click Open 2 The Authenticate a Device to Google dialog box returns to the top with the JSON file entered in the Import Credential JSON File field see figure 29 2 6 Enter a value in the Google Account field 3 NOTE You can enter anything for the Google Account such as an e mail address or a meaningful name The software uses th...

Page 37: ...t setup see step 12 on page 59 is the name that appears on the Google Device page When you are finished the Check Authorization Status button in the Room Agent User Code dialog box is enabled 3 10 Click Check Authorization Status 3 The Room Agent software checks the authorization status Assuming no errors it reports Complete see figure 32 1 1 1 1 1 1 1 1 1 1 Figure 32 Completion Dialog Box 11 Clic...

Page 38: ...e default that is installed as part of the Room Agent installation as well as any templates that you have created and saved see Templates pane on page 44 a Click in the desired field b Click the drop down list button c Click the desired setting 14 Observe the Account Calendar field 6 The field shows the individual calendar from the Google account For GSuite Resource calendars this should be the Re...

Page 39: ...thorized for Google Calendar NOTE Before you start the authorization process the indicated status is 4 Click Reconnect 5 to retrieve the user code and verification This is similar to the device authentication procedure step 7 through step 10 beginning on page 30 Click 6 to delete a selected account Save 7 becomes available when an account is deleted click it to save the list of Google accounts Col...

Page 40: ... to be used for ad hoc events from the server Event Types are created in the 25Live server Certain Event Types in 25Live can have requirements such as catering or facilities that are not applicable to ad hoc events The requirements for these events are not recognized by Room Agent An Event Type that properly coordinates with Room Agent cannot have any requirements beyond the Space Name and an orga...

Page 41: ...ing subject meeting organizer booking date meeting date and starting time and duration among other data for the assigned room The activity file can be retrieved and written to the PC running the Room Agent software as an Microsoft Excel spreadsheet or cleared erased from the panel You can use data analytics tools to transform this activity data to create usage reports NOTE The panel has 4 Mb of ac...

Page 42: ...mplates can be created using a variety of tools in the Panel Design window see Panel Configuration Tab on page 21 and saved in the template pane see Templates pane on page 44 You can retrieve the template assigned to a panel for example to use as a starting point for designing a new panel layout as follows 1 Right click the panel in the Status column 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 see see...

Page 43: ...ardcoded sample entries The layout and appearance of this pane change to reflect changes in the design pane but other than the date and time the contents such as Main Conference Room do not change 3 3 3 3 3 3 3 3 3 3 3 3 3 3 1 1 1 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 Figure 38 Panel Design Window Layout Tab Selected Design pane Layout tab If necessary click the Layout tab see figure 3...

Page 44: ... to choose the data displayed in the corresponding position Watch the preview pane to see how your selections affect the appearance of a panel Selecting Blank causes no data in the associated position NOTE Organization is available for selection only when you have selected CollegeNET 25Live on the Panel Management page see figure 17 1 on page 21 Organization causes the panel to display the organiz...

Page 45: ...whether the Check in button appears on the panel for a scheduled meeting Check in disappears from a panel once it is pressed If checked additional controls ê and ë appear on the panel to control how the Check in button functions ê Before start and After start fields Use the scroll buttons or type a value into these fields to define how long the Check in button appears Before start controls how man...

Page 46: ...3 3 3 3 3 3 3 3 3 3 Figure 41 Panel Design Pane Background Tab and Preview Pane 2 Theme color drop down list Use this drop down list to select either Light black text on a light background or Dark white text on a dark background 3 Background image Change Image button Click to open a dialog box to assign a background image see figure 42 and the following procedure Remove button Click to clear any a...

Page 47: ... tab see figure 43 1 to make changes to the date and time format 5 5 5 5 5 5 5 5 5 5 6 6 6 6 6 6 6 6 6 6 7 7 7 7 7 7 7 7 7 7 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 Figure 43 Panel Design Pane Date Time Tab 2 Time Format Time drop down list Use this drop down list to select among 12 Hour 1 30 PM for example 24 Hour US 13 30 and 24 Hour International 13 30 3 ...

Page 48: ...s spelled out display formats such as day month year or month day year and whether to include the day of the week Panel Message tab If necessary click the Panel Message tab see figure 44 1 to make changes to the message displayed when the panel has no connection to the calendar server 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 Figure 44 Panel Design Pane Panel ...

Page 49: ...Allow room occupancy sensor for meeting checkbox Check and uncheck this box to enable and disable the use of room occupancy sensors to determine if a meeting has started If checked additional controls see Õ through become available to control how the sensors function Õ Disable sensor field Use the scroll buttons or type a value into this field to disable the sensors for longer meetings Ö When room...

Page 50: ...ate and time the content such as Main Conference Room do not change 2 2 2 2 2 2 2 2 2 2 1 1 1 1 1 1 1 1 1 1 Figure 46 Preview Pane and Drop down list 2 Preview drop down list The Preview drop down list lets you select among various display possibilities so that you can further refine the appearance of panels in all of these circumstances Templates pane Templates such as the default DefaultTLPTempl...

Page 51: ...u all of the network interfaces available on the computer for you to use in communications and allow you to select the active one Type Ctrl Shift F2 to open a dialog box displaying the available controllers see figure 48 1 1 1 1 1 1 1 1 1 1 4 4 4 4 4 4 4 4 4 4 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 Figure 48 Available Network Controllers Dialog Box Select a network controller as follows 1 Click t...

Page 52: ...oom Agent software you should update firmware to take advantage of the any new features the software provides 1 Click the Setup button for a panel to be updated NOTE The button deletes a panel from the list The Panel Connection dialog box opens see figure 49 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 Figure 49 Panel Connection Dialog Box 2 If applicable enter a password in Password field 1 NOTE All p...

Page 53: ...3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Figure 50 Firmware Update 5 Click the Update Firmware button see figure 50 1 The Update Firmware window opens 2 6 Click the Browse button for the desired model 3 TLP TLS 520 Model Firmware TLP Pro 720 and TLS 1022 Model Firmware TLP TLS 525 725 and TLS 1025 Model Firmware The Open Firmware File dialog box opens in the appropriate fo...

Page 54: ...ow returns to the top with the firmware file selected see figure 52 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 2 5 5 5 5 5 5 5 5 5 5 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 4 Figure 52 Selecting Firmware Files and Panels 9 If desired repeat steps 2 through 4 beginning on page 46 for other panel types The Update Firmware window returns to the top with the firmware...

Page 55: ...you select Once firmware files and panels are selected the Update Firmware button becomes available for selection 5 11 Click the Update Firmware button 5 The Status column reports the status of the update see figure 53 When the Status is Updated the update is complete Figure 53 Firmware Update Status Flow 12 Click the Close button to return to the Panel Management view see figure 13 on page 17 Roo...

Page 56: ... reserve it This section guides system administrators through linking the Scheduling System to the Rooms Platform Versions The Extron Room Scheduling System works with cloud based Microsoft Office 365 as well as the following Microsoft Exchange versions maintained on the premises of your facility Exchange 2007 Service Pack 1 Exchange 2010 Exchange 2013 Exchange 2016 In Exchange servers the Room Sc...

Page 57: ...ss for all compatible panels is 192 168 254 251 Visit www extron com and see the applicable panel user guides to assign unique IP addresses to each panel Panel passwords All panels ship with the default case sensitive password extron See the applicable manuals listed above to assign different passwords Exchange User IDs The Exchange User ID requires the User Principal Name UPN the name of a Window...

Page 58: ...he Exchange server Active Directory Users and Computers window see figure 54 1 1 1 1 1 1 1 1 1 1 Figure 54 Active Directory 2 Click the Find object icon see figure 54 1 The Find Users Contacts and Groups dialog box opens see figure 55 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 4 4 4 4 4 4 4 4 4 4 5 5 5 5 5 5 5 5 5 5 Figure 55 Find Users Contacts and Groups Dialog Box 3 Enter the n...

Page 59: ...Tab 6 If necessary click the General tab 1 The general properties for the room are displayed 7 Note the room e mail address shown 2 This value is the UPN the value used as the only valid Exchange User ID for this room in the Room Scheduling System 8 Click Cancel to exit the display 3 9 Repeat steps 3 through 8 for each desired room TIP Write down the UPNs of all rooms for setting up the Room Sched...

Page 60: ...ed This information is correct as of June 2017 However this site is not controlled by Extron and may change Verify the UPN as follows 1 Access the Office 365 Admin center page see figure 57 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 Figure 57 Active Directory 2 Click Resources Rooms equipment see figure 57 1 The Home Rooms Equipment pane displays 3 Enter the room name in the Room ...

Page 61: ...rator see Start the Program on page 15 Discover any panels that are on the same subnet as the computer running Room Agent software see Automatically Discover Panels on page 16 Manually add any panels from a different subnet than the computer that is running Room Agent software see Manually Add Panels beginning on page 16 Perform the following for each panel in the system Connect to the panel see C...

Page 62: ...on on page 22 NOTE For Microsoft Office 365 connection is made automatically through the Office 365 server Configure one or more panels see Configure panels on page 23 for Microsoft Exchange or Configure panels on page 28 for Microsoft Office 365 NOTES The two Configure panels procedures linked above are identical you can refer to either The IP Address and Hostname variables are set when you disco...

Page 63: ...r organization into the Room Scheduling System To do this you need to download the JSON file as follows NOTES The following procedure assumes that you already have a Google account with the necessary administrative rights The screen images in this procedure were created using the Google Chrome browser Your screen images may appear different This information is correct as of June 2017 however this ...

Page 64: ...6 From the Which API are you using drop down list select Calendar API 1 7 From the Where will you be calling the API from drop down list select Other UI e g Windows CLI tool 2 8 From the What data will you be accessing drop down list select User data 3 9 Click What Credentials do I need 4 The Add Credentials page opens see figure 60 1 1 1 1 1 1 1 1 1 1 Figure 60 Add Credentials ...

Page 65: ...ss the Google Calendar 1 12 Enter a Product Name shown to users 2 This name appears on the Google Device page during the Google Calendar setup see step 9 on page 31 13 Click Continue 3 Your Client ID is shown in the Download credentials area see figure 62 1 1 1 1 1 1 1 1 1 1 1 2 2 2 2 2 2 2 2 2 2 3 3 3 3 3 3 3 3 3 3 Figure 62 Download JSON file 14 Click Download 2 to save the JSON file This file i...

Page 66: ...ble panel user guides Verify or change settings panel appearance time and audio clicks on the General Settings tab see General Settings window on page 20 Customize the appearance of your panels as desired See the following Layout tab on page 37 Background tab on page 40 Date and Time tab on page 41 Panel Message tab on page 42 Select the Google Calendar server see Panel Configuration Tab on page 2...

Page 67: ...the Extron Room Scheduling System Port Protocol Service Description 80 TCP HTTP Used by panel and redirects to TCP port 443 123 UDP NTP Used by panel for NTP Service 443 TCP HTTPS Bidirectional communication between the panel and the calendar server 4502 UDP Discovery Used by Room Agent software to discover panels on the local subnet 4503 TCP SSH Internal system messaging between the panel and the...

Page 68: ...ticast DNS mDNS Calendar Server NTP Server 123 80 443 5353 4503 4522 Windows PC Laptop TouchLink Scheduling Panel Legend Figure 63 Room Scheduling Communication Flow Diagram Supported Languages As of Room Agent software release 1 3 0 the software supports scheduling panel displays in the following languages English Arabic Chinese simplified Chinese traditional Croatian Czech Danish Dutch Finnish F...

Page 69: ...4 shows how to wire the sensors to the panels and configure the panels NOTES Figure 64 shows the Extron OCS 100C ceiling Occupancy Sensors OCS 100W wall sensors are wired identically If you use other sensors check the connections and wiring in the documentation for your sensors Figure 64 is a configuration drawing only and does not show power to the sensors Figure 64 Occupancy Sensor Connection an...

Page 70: ...D TLP Pro 720T Panels Mountable to a two gang UL certified junction box a two gang mud ring or directly into or onto any solid surface such as brick wood masonry or drywall with an optional Extron LPVM 1 Low Profile VESA Mount TLS 1025M Scheduling Panel Mountable in a wall with the optional RWM 2 Recessed Wall Mount Kit Mounted on a non porous surface such as a conference room window with the opti...

Page 71: ...he cables into the rear panel connectors Install the panel Window Mounting TLS 520M TLS 525M TLS 725M TLP Pro 520M and TLS 1025M Mount the panel to a conference room window or other non porous surface as follows TLS 520M TLP Pro 520M Obtain an optional Extron SMB 1 Low Profile Surface Mount Box and a GMK 1 Glass Mount Kit TLS 525M Obtain an optional Extron SMK 1 Low Profile Surface Mount Kit TLS 7...

Page 72: ... twisted pair cables to the panel base and remove the cables Remove the four spanner drive security screws holding the hinges to the panel Lift the panel away from the base If necessary connect the cables and use a zip tie to secure them to the back of the panel Secure a VESA D 75 mm mount kit to the back of the panel Follow the instructions provided with the mounting kit ...

Page 73: ...rport Free Zone F13 PO Box 293666 United Arab Emirates Dubai This Limited Warranty does not apply if the fault has been caused by misuse improper handling care electrical or mechanical abuse abnormal operating conditions or if modifications were made to the product that were not authorized by Extron NOTE If a product is defective please call Extron and ask for an Application Engineer to receive an...

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