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4-53
Specifying Fields
You can show sender or fax recipient information, such as the
name, fax number, company name, and department/division
name on the cover sheet using a feature called a “field.”
Fields are objects in the cover sheet that you can replace with
data when sending a fax. Actual sender and recipient
information as specified in the fax driver is automatically
inserted in the corresponding fields on the cover sheet during
transmission.
Available fields:
– Sender information: Name, Fax Number, Company, Dept./Div.
– Recipient information: Name, Fax Number, Company, Dept./
Div.
– Sheets to send
– Other information: Remark, Comment
A recipient information field that contains multiple values is
called a “repeating field.” This feature is convenient for using the
same cover sheet to send faxes to multiple recipients.
The repeating field is used to insert data for every recipient
specified in the fax driver.
In addition to the [Sender Information] and [Recipient
Information] fields, you can also insert [Sheets to Send],
[Remark], and [Comment] fields on the cover sheet. When the
fax is sent, the number of sheets to send as a fax specified in
the fax driver is inserted in the [Sheets to Send] field,
information specified in the fax driver such as [Urgent] or
[Confidential] is inserted in the [Remark] field, and comments
specified in the fax driver are entered in the [Comment] field.
FAX
From
[Sender Name]
To
[Recipient Name]
Substituted
when the fax
is sent.
[Remark]
FAX
From
George Smith
To
Mr. David Walters
[Confidential]
FAX
FAX
[Recipient Company]
XXX Company
Dept. A
Dr. Curtis
Dept. B
Mr. Alter
Dept. C
Mr. Green
Dept. D
Ms. Harrison
Substituted
for each
recipient when
the fax is sent.
[Begin Repeat]
[Recipient Dept./Div.]
[Recipient Name]
[End Repeat]
