BRT_AN_079 PanL Desk Manager 2.X User Guide
Version 1.0
Document Reference No.: BRT_000377
Clearance No.: BRT#179
11
Copyright © Bridgetek Pte Ltd
III.
Welcome to PanL Desk Manager
A.
Overview
The management of shared spaces particularly working desks, either in traditional corporate offices
or the fast growing co-space providers is increasingly important as real estate costs have climbed
steadily over the years especially in land scarce city-states. A 1:1 desk to head ratio may no longer
be cost effective or a good use of shared space when desks are under-utilized. Other use case
applications such as libraries, cyber cafes or community centres also face similar challenges in
managing desk bookings. PanL Desk Manager (PDM) addresses the problem by providing a
complete solution ecosystem as illustrated in Figure 1 – PanL Desk Manager Ecosystem, enabling
organizations to automatically manage desk bookings and increase the number of users per desk
without compromising user experience. By continuous re-conditioning of the workspace based on
statistical data collected, substantial cost and space savings can be realized.
Figure 1
–
PanL Desk Manager Ecosystem
PDM Server Software installed on on-premise server can be configured via a simple web console
interface (PDM Console) to connect to supported Microsoft Exchange or Office 365 calendars. The
PDM console also allows system administrators to assign desk layouts across local or multi-site
locations, setup PanL35L display panels remotely and configure a variety of desk booking policies to
suit administrator’s preference such as maximum desk booking hours per day or desk claim time
limit to ensure desks are in good use. A dashboard which displays booking statistical data provides
valuable insights to management to understand and manage user behaviour to further improve
desks utilization.
Users can book desks via Outlook Add-In, mobile devices and right from the desk panels. On spot
desk booking through the panel is as easy as scanning the QR code through the mobile app and
setting the desired booking time slot. The panel comes with a bright LED indicator to provide at-a-
glance desk availability status from a distance. One or more desk panels are added to the network
as clients through on-boarding (see Getting started with PanL PD35L Device). PDM enables the
panels, mobile apps and the calendars to integrate seamlessly, synchronizing all scheduling data
across all platforms on the same network. All communications in between are encrypted to ensure
data security. The
interface provides an overall view of desks availability across
different locations of a building spanning across different locations. This can be displayed on any
network enabled screen placed at public access areas.
Summary of Contents for PanL Desk Manager
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