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Axis 70, User Manual

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Axis 70 User Manual Download Page 108

 

Meta Information

 

 User’s Manual

 

108

 

Meta Information 

AXIS 7000 only

The Meta Information functionality allows the Developer, System 
Integrator, Administrator etc. of the AXIS 7000 Network Document 

Server to define a list of information to be requested (it can be required 

or optional information) from the user at the moment of scanning. The 
user will be prompted for this information before the document is 

scanned and sent over the network.

This section describes Meta Information from the perspective of the 

Developer/System Integrator/Administrator and the user.

The Meta Information will be sent together with the scanned image in 

the Information File or as a separate document to a different 

destination. The Meta Information file format is specified by the 
Developer/System Integrator/Administrator in XML, HTML or almost 

any other text format. The Developer can also choose to send 

information set by the AXIS 7000 itself, e.g. a time stamp or user 
identification.

This Meta Information can then be used by different applications such 
as accounting software, workflow systems, archiving systems, 

document management systems, imaging systems, knowledge 

management systems etc or for storing in a database server.

Note:

Specifying the

Meta Information

(XML DD File)

The administrator defines the list of requested information that the 

user is required to enter before scanning the document. The user is 

prompted to enter the information by messages on the AXIS 7000 
Document Server control panel display.

• The Meta Information functionality requires that there is a keyboard connected to the 

AXIS 7000. If the Meta Information functionality is enabled and you do not have a 
keyboard connected you will receive the Error Message “

Meta Data Enabled. Key-

board required

”.

• XML (eXtensible Markup Language) is used as the language that defines the 

requested information.

Summary of Contents for 70

Page 1: ...Axis Network Document Servers User s Manual AXIS 70 AXIS 70U AXIS 7000 Network Document Servers User s Manual ...

Page 2: ...th the class B limits Europe This digital equipment fulfils the requirements for radiated emission according to limit B of EN55022 and the requirements for immunity according to EN55024 residential commercial and light industry Compliance is not valid for unshielded network cables Japan This is a class B product based on the standard of the Voluntary Control Council for Interference from Informati...

Page 3: ... Overview of the Administration Tools 36 Specifying the System Settings 39 Specifying Network Settings 43 Specifying Authentication Settings 55 Specifying Destinations 57 Specifying Profiles 69 Specifying Paper Sizes 81 Configuring Using a Text Editor and FTP 83 Scan Counter AXIS 7000 only 84 Using the Document Server 88 Sending Methods 88 Authentication 91 Sending to Destinations 92 Adding Tempor...

Page 4: ...ttings 133 Front Panel Indicator Conditions 135 Error and Warning Messages 136 Displaying the Log File 139 LDAP 141 Common Attribute Types 141 Meta Information DTD 145 The Parameter List 152 Updating the Software 163 Obtaining the Updated System Software 163 Updating the Flash Memory 163 Technical Specifications 165 Glossary 169 ...

Page 5: ...ith software release 1 00 and above AXIS 7000 with software release 2 40 and above It provides introductory information as well as detailed instructions on how to install and manage the Document Server in your networking environment Some knowledge of networking environments would be beneficial to the reader but is not considered prerequisite About Axis Axis develops solutions for user friendly and...

Page 6: ... your queries through the appropriate channels to ensure a rapid response If you are connected to the Internet you can Download user documentation and firmware updates Find answers to previously resolved problems in the FAQ database Search by product category or phrase Report problems to Axis support staff by logging in to your private support area Visit the Axis support web at www axis com techsu...

Page 7: ...and not fax lines postage or courier AXIS 70 SCSI connection AXIS 70U USB connection Supplied as a standalone unit typically located beside your scanner device one Document Server is required for each scanner For convenient electronic distribution of copied materials to e mail addresses it is suggested that the Document Server and the scanner device be located in the mail or printer room in close ...

Page 8: ...ndalone unit and located beside your scanner or digital copier one AXIS 7000 is required for each device for convenient electronic distribution of copied materials to e mail addresses and application servers Features and Benefits AXIS 7000 File Server Independence The AXIS 7000 is connected as a node in Ethernet or Fast Ethernet networks enabling scanner devices to be accessed via standard Interne...

Page 9: ...configuration and management capabilities as well as context sensitive help and links or user documentation and on line support Flexibility From the AXIS 7000 control panel you can send or copy directly to e mail addresses FTP servers or desktop directories and even to network printers You can also use a standard Web browser to trigger and save scanned documents The diverse range of transfer metho...

Page 10: ...s image file creation and network transfer methods Destinations and profiles saved for regular use External e mail addresses supported Supports industry standards Speed Auto sense for automatically detecting the speed of the local network segment and varying the rate of data communication accordingly between 10Mbps and 100Mbps Transparent operation for Ethernet and Fast Ethernet networks Improved ...

Page 11: ...s X User defines paper sizes X Profiles PDF format X X X TIFF format X JPEG format X PCL format X Black white grayscale and color support X X X Compression format G 4 Packbite JPEG X X X COmpression format G 3 Uncompressed X Duplex support X Multipage scanning to multiple files X More than 10 profiles X Fujitsu Image enhancement X Distribution methods Send to e mail X X X Send to file X Send to UR...

Page 12: ...ress book X Available User settings Specify file name for e mail and file destinations X Specify subject for e mail destinations X X X Add temporary e mail destinations via web X Add temporary e mail destinations via keyboard X X X Add temporary scan profiles via web X Hardware 16 MB SDRAM X X X Other Scan counter X Real Time clock with battery back up X Separate info file X Image information in e...

Page 13: ...IS 70U a USB connector for connection to the scanner device Network Connector The Document Server is designed for 10 Mbps Ethernet and 100 Mbps Fast Ethernet networks 10baseT and 100baseTX and connects to the network via an RJ 45 connector via twisted pair category 5 cable Auto sensing allows the Document Server to vary the speed of data communication from 10 Mbps to 100 Mbps according to the loca...

Page 14: ...cator The tri colored network indicator flashes Power Indicator The Power indicator is normally on while power is applied If the indicator remains off or flashes this indicates a problem with the Document Server or its power supply Note Power Indicator Network Indicator Status Indicator Busy Indicator Yellow indicating network activity on a 10MB Ethernet network Green indicating network activity o...

Page 15: ...s and menu options User Keys The function of each user key is described below Add page The Add page key scans the material in the scanner device Use this key when scanning each page from bound materials e g books and magazines Cancel The Cancel key cancels the sending process at any stage and clears any selections made from the menu It also resets error messages on the display Menu The Menu key sc...

Page 16: ...splays the Advanced menu Up Down Use the Up and Down scroll keys to select Event Log Firmware version number Network settings Select Use the Select key to enter the sub menu External Keyboard It is possible to connect a standard PC compatible keyboard to the Document Server This allows you to easily search long e mail listings and add any non listed addresses as temporary additions to the resident...

Page 17: ...g F3 F4 Press the F4 key to change the paper size Scroll through the list of available paper sizes by repeatedly pressing F4 F5 AXIS 7000 only Press the F5 key to switch between Duplex double sided printing and No duplex single sided printing F6 Press the F6 key to change between defined e mail subjects Scroll through the list of available e mail subjects by repeatedly pressing F6 F9 Press the F9 ...

Page 18: ...bject or to delete characters when editing a subject Backspace Press Backspace to delete characters Left Press the Left arrow key to go backwards in the menu Page Up Press Page Up to go to the next entry with a different first character in the Send to or Sent by list Page Down Press Page Down to go to the previous entry with a different first character in the Send to or Sent by list Home End Press...

Page 19: ... Océ The MFP Kit mounts in less than 10 minutes AXIS TR Bridge The AXIS TR Bridge is an optional accessory for your AXIS 7000 Network Document Server providing a cost efficient permanent or temporary connection to a Token Ring network Installation is quick and easy as the device does not require any setup or configuration For more information on these and other Axis products visit the Axis web sit...

Page 20: ...host name Instructions on how to verify your installation Checking the Hardware Inventory Unpack and check all the items using the following list Contact your dealer if anything is missing or damaged All packing materials are recyclable Products Media Network Document Server AXIS 7000 0094 001 01 0094 001 02 0094 001 03 AXIS 70 0157 001 01 AXIS 70U 0162 001 01 CD ROM AXIS Network Product CD rev 1 ...

Page 21: ...d Keyboard included 17531 Mini Keyboard US 17588 DE 17883 UK 17884 AXIS TR Bridge AXIS 7000 Enables a device with Ethernet output to be connected to a Token Ring network 0125 001 01 AXIS PS H Europe 19108 AXIS 70 AXIS 70U AXIS 7000 0094 xxx 03 UK 19109 Australia 19111 USA Japan 19110 Korea 19112 AXIS PS F Europe 18424 AXIS 70 AXIS 70U AXIS 7000 0094 xxx 03 UK 18425 Australia 18428 USA 18480 Japan ...

Page 22: ...sconnect the Document Server s external power supply 2 Connect the SCSI cable to the SCSI connector on the Document Server 3 Connect the SCSI cable to the scanner device The Document Server uses a built in SCSI terminator Note that the scanner device must also be terminated properly Refer to the documentation supplied with your scanner device You can download the Acrobat Reader from the AXIS Netwo...

Page 23: ...the network Note 3 Switch on the scanner device 4 Connect the external power supply to the Document Server The network indicator will flash during power up and self test The following message will appear on the display during self test where x xx is the software version number e g 2 40 The AXIS 70U does not support USB hubs or USB converters and can only be connected to one scanning device at a ti...

Page 24: ...re is no network connection Not lit indicates that there is no network activity Method Environment Description Control Panels Suitable for all sup ported environments Provides a convenient method for setting the IP address in all supported networking environments Note the administrator can disallow this function from the Web based Administration pages PC Keyboard Not supplied Suitable for all sup ...

Page 25: ...al pool DHCP will when enabled cause the selected host to automatically allocate and download a free IP address default router address and subnet mask to the requesting Docu ment Server It also provides validation data that defines how long the IP addresses will remain valid This is the recommended method on networks since it allows a number of parameters to be set automatically provided the DHCP ...

Page 26: ...ecrease each highlighted digit as required 6 Press Select to confirm the changes 7 Press Menu to display the default router address setting 8 Press Select to edit the default router address 9 To change the value repeat steps 4 6 above 10 Press Menu to display the subnet mask setting The Administrator can disallow this function from the web based Administration pages For further details refer to Us...

Page 27: ...ctions label and attach it to the top cover The Document Server is ready for use when the Status indicator stops flashing and remains lit Note Verifying the Network Settings Access the Advanced menu from the Document Server control panel to verify that the chosen network settings are correct as described below 1 Press and hold down the Menu key while simultaneously pressing the Select key The Adva...

Page 28: ...rver power supply and Press Tab when the following message appears 2 After a few seconds the following message will appear 3 Press Enter to edit the IP address 4 Use the following keys to enter the IP address Use the numeric keys to enter the digits Press Left or Right arrow to edit the previous or next digit Press Backspace to erase the last entered digit Press Space to move to the next three dig...

Page 29: ...s Domain name NTP server IP address 2 Activate the scope Notes Do not use the IP address used in any of the following examples Power Make sure the Document Server is powered on and attached to the network System Privileges You will need administrator privileges on the Windows NT server or root privileges on the UNIX system Ethernet Address Depending on the method you are using you will need to kno...

Page 30: ...k before setting the IP address of your Document Server Type arp a to display the ARP table arp s Internet address Ethernet address ping Internet address arp s 172 16 253 80 00 40 8c 11 00 86 ping 172 16 253 80 ARP is enabled by default but can be disabled by an Administrator using the System Settings page Once the Document Server has established communication using an appropriate IP address the a...

Page 31: ... 11 00 86 temp ping spserv ARP is enabled by default but can be disabled by an Administrator using the System Settings page The arp s command may vary between different systems Some BSD type systems expect the host name and Ethernet address in reverse order IBM AIX systems require the additional argument ether for Ethernet networks e g arp s ether spserv 00 40 8c 11 00 86 temp Once the Document Se...

Page 32: ...ses as required by your system 3 Start the RARP daemon if it is not already running This is typically performed using the command rarpd a 4 Restart the Document Server to download the IP address Note RARP is enabled by default but can be disabled by an Administrator using the System Settings page ...

Page 33: ...ng the command bootpd a 4 Restart the Document Server to download the IP address default router address and subnet mask Note host name ht hardware type vm vendor magic ha hardware address ip Internet address sm subnet mask gw gateway field ht ether for Ethernet vm rfc1048 ha The Ethernet or node address i e the Document Server serial number ip The IP address of the Document Server sm The subnet ma...

Page 34: ...name is longer than 15 characters the Document Server truncates the host name to 15 characters when registering with a WINS server Notes Verifying your Installation After successful installation the Document Server will verify the attached scanner device and display the name of the detected device If the scanner device is not supported an error message will be displayed If the host name has not be...

Page 35: ...me or IP address of your Document Server in the location address field e g http 172 16 253 80 3 The Document Server Home Page is displayed Example from AXIS 7000 4 AXIS 7000 Click Scan Depending on the image format specified by the profile the Web browser will display the scanned image in an associated image viewer or ask you to save the file AXIS 70 70U Click admin enter username and password cli...

Page 36: ...configuration file you must first set the IP address as described in Assigning an IP Address on page 24 The following settings must be specified by the Administrator before the Document Server can be used for distributing documents on your network Network settings define the parameters for TCP IP and SMTP protocols Destinations specify the e mail address file server or printer to which you wish to...

Page 37: ...the Document Server Home Page using a standard Web browser such as Netscape Navigator or Internet Explorer 1 Start the Web browser 2 Enter the name or IP address of the Document Server on the location address line e g http 172 16 253 80 3 This brings you to the Document Server Home Page Example from the AXIS 7000 4 Click admin A prompt for a username and password is displayed when entering these p...

Page 38: ...istrator can modify the system settings directly from this page Access the other Administration tools using the control buttons to the left of the page It is recommended that you change the password of your Document Server as soon as possible since all Axis products are shipped with the same default password ...

Page 39: ...cument Server as described below When installing the Document Server for the first time it is recommended that the Administrator retains the default system settings profiles and paper sizes Optionally customize these when you are familiar with the unit operation and functionality Button Description Edit Allows editing of the General Date Time User Options Au thentication International and Meta Inf...

Page 40: ... AXIS 7000 has a built in real time clock with a back up battery which will keep the time when the power supply is disconnected AXIS 70 70U 7000 Automatically using the Network Time Protocol NTP Click here to obtain date and time information from a time synchronization source Time stamps are used in the event log NTP Server Specify the name or IP address of the NTP server used for time synchroniza...

Page 41: ...ail destinations Notes Authentication The authentication option makes it possible for the administrator to allow access to the Document Server to authenticated users only For more information please refer to Specifying Authentication Settings on page 55 To use Microsoft Windows NT Network SMB properly WINS must be enabled and the Domain GroupName parameter must be set to a valid name All tasks exc...

Page 42: ...om the user of the AXIS 7000 This information is requested using an XML DD file The user is prompted to enter the information at the moment of scanning using the connected keyboard For more information please refer to Meta Information on page 108 The language default is set to English and the measurements to inches When a new language is selected you must go back to the Profiles page and click Res...

Page 43: ...P port Connection time out E mail reply address Cc address carbon copy Bcc address blind carbon copy Notify sender when a message has been delivered Notify sender when a message has been read SMTP Authentication E mail body text content External Address Book defines an external e mail address book on an LDAP server or a destination list on an FTP server which is automatically retrieved and downloa...

Page 44: ...ed protocols with one pass of the Wizard After completing one protocol you then re turn to the Network Settings Wizard page where you can option ally proceed with another protocol Detailed View Displays the Protocols page that allows all of the supported pro tocols to be set up within a single dialog Restart Server Restarts the Document Server LED indicators flash during star tup and self test Whe...

Page 45: ... table below provides an overview of the supported protocol settings describing both purpose and function The Network settings for the TCP IP and E mail SMTP protocols must be specified by the Administrator before the Document Server can be used for distributing reproduced documents on the network You can optionally configure the External Address Book for automatic retrieval and loading of e mail ...

Page 46: ...es or DNS names for primary and secondary e mail servers SMTP port Connection time out E mail reply address Bcc address Cc address E mail notification SMTP authentication method E mail body text contents External Address Book Defines an external e mail address book on an LDAP server or destina tions list on an FTP server The AXIS 7000 configuration parameters are fully described in The Parameter L...

Page 47: ...ed your manual settings might be overridden when you restart the Document Server Depending on how your network has been configured other Internet related parame ters such as the default router subnet mask mail server time server etc might also be set automatically However it is recommend that you verify the settings when the Document Server has been restarted and then enter any missing parameters ...

Page 48: ...ter sensing is used 6 Specify the Domain Name used by the Document Server for identification on the DNS server 7 Specify the IP address of the Primary DNS Server DNS Domain Name System servers are used for identifying computers with names instead of IP Addresses 8 Specify the IP address of the Secondary DNS Server that will be used in case the primary DNS server is disconnected or unavailable 9 Ch...

Page 49: ... a customized link Specify the full path for example http www company com images image gif or the path relative to the URL of the page e g images image gif Note E mail SMTP The Network settings for the e mail SMTP protocols must be specified by the Administrator before the Document Server can be used for distributing reproduced documents on the network Follow the instructions below to configure th...

Page 50: ...dary Mail Server The secondary mail server is only used if the primary mail server is disconnected or unavailable 4 In the SMTP Port field specify the number of the TCP IP port 5 Define the Connection Timout period i e how long the Document Server is to wait before timing out when connecting to the e mail SMTP server This must be greater than 5 but no more than 65535 seconds 6 IntheReply Address f...

Page 51: ...ation from an external account LDAP or NT or an internal account by entering a unique Username and Password in the Internal account fields For more information on authentication see Specifying Authentication Settings on page 55 12 E mail body text content Select Built in message to include the following message in the selected control panel language in each e mail sent from the Document Server The...

Page 52: ... has enabled Authentication or if the Specify the sender of scanned documents option is not selected see the admin Edit User Options tab Make sure that your Document Server has a valid SMTP reply address to avoid rejec tion by spam filters To be able to receive mail from the Document Server you may need to configure the IP address or host name of the Document Server in the mail server The external...

Page 53: ...the string cn is automatically added to the beginning of the contents Password Specify the password for logging on to the LDAP server If the User field is left blank this setting will be ignored Confirm Enter the password again to make sure it was spelled correctly Name Field Specify the name of the field that contains the destination name E mail Field Specify the name of the field that contains t...

Page 54: ...le is stored Example pub axis7000 address If left blank the root directory on the FTP server will be used File Name Specify the name of the file The file containing the destination information must be a text file using the following syntax Destination destination name Description destination name Transfer method Scan to e mail SMTP Scan to URL SMTP FTP Scan to file FTP Scan to print LPD Scan to pr...

Page 55: ...on None disables authentication disabled by default LDAP server authentication AXIS 7000 only enables authentication by this method Specify the parameter settings as described in LDAP Server Authentication on page 56 Windows NT Server authentication Document Server enables authentication by this method Click Change to access the parameter settings dialog as described in Windows NT Server authentic...

Page 56: ...mpany name User ID Field Specify the User ID field that contains the user ID user name of the authenticated user e g uid userid johnsmith Search Base Specify where to begin the search e g ou people o company name Name Field Specify the name of the field that contains the destination name e g cn commonname full name E mail Field Specify the name of the field that contains the e mail address e g mai...

Page 57: ... Manager tool on a Windows NT server Username Password Specify the username and password of the NT administrator Treat the added computer name as a security element Before your AXIS 7000 has joined the domain it is possible for a user to add a different computer to your computer name and have it join the domain using the computer account you have just created for your AXIS 7000 For more Informatio...

Page 58: ...nd create new destinations create copies of existing destinations selectively delete destinations set a Quick Destination which is a specific permanent destination to be accessible through the F9 key on the keyboard Services Overview The table below provides an overview of the information and services provided by each button on this page Product Button Document Server E mail Destination New Create...

Page 59: ...e text to be displayed in the subject field when sending to e mail destinations Note US ASCII characters only Destination Defaults Displays the default parameters for each destination e g the associated profile for a particular destination the transfer type etc Note Editingthe defaultsettingscausesalldestinationsusingthedefault value to be changed automatically Quick Destination Enter specific per...

Page 60: ...ist 5 Specify a descriptive name for the e mail destination in the Destination Name field This is the name that will appear in the destination list 6 Specify thee mailaddressoftherecipientintheE mail Addressfield Multiple recipients must be separated by a comma e g user1 company com user2 company com 7 From the drop down Profile list select the profile to be used as the default for this destinatio...

Page 61: ... on the Destination Defaults page Complete Information about the connected scanner device the parameter set tings used when scanning etc Basic Includes the image related profile settings None Does not include any information When selecting a URL that points to a scanned image you must specify the location for storing the scanned images Click URL for E mail to specify the directory where all such i...

Page 62: ...estinations permanent simply by clicking the Make Permanent button Creating and Editing File Destinations AXIS 7000 only File destinations allows the user to store scanned images in a directory on a file server using the FTP protocol Follow the instructions below to edit copy or create a new file destination 1 Click Destinations If you want to edit an existing destination in the displayed list cli...

Page 63: ...rver in the User field Note 7 If required specify the password for logging on to the FTP server Repeat the password in the Confirm field to check the spelling and syntax The user can specify another profile from the AXIS 7000 control panel at the moment of scanning Default xx is the default value specified on the Destination Defaults page Option Description Default xx Default value specified on th...

Page 64: ... File Destination page can be appended with a sequence number and or an extension These numbers and extensions specify the file name and define which application is needed to automatically launch the appropriate image viewer i e tif jpg or pdf Check the Append Sequence number to file name if you want to sequentially save a series of image files This causes a new image file to be stored every time ...

Page 65: ...ce number to the file name Start sequence with Selects the sequence number to be appended to the first image scanned to this destination For example if you choose 01 the first image will be called filename 00 the second will be called filename 01 etc Store sequence number on FTP server Check this box to store the sequence number on the FTP server For a directory with many files performance will in...

Page 66: ...at the printer uses normally 9100 8 From the drop down Profile list select the profile to be used as the default for this destination Notes 9 Check the Include Page Header check box only if you want date time destination sent by and page number to appear on your printer output The user can specify another profile from the AXIS 7000 control panel at the moment of scanning Default xx is the default ...

Page 67: ... below to edit or create a new LPD printer destination 1 Click Destinations 2 If you want to edit an existing destination in the displayed list click the Destination Name link and proceed to step 5 3 Click Printer Destination New to display the New Printer Destination Page 4 Enter a descriptive Destination Name for the printer 5 Check the LPD radio button 6 Type the IP Address or Host Name of the ...

Page 68: ...eferences by clicking the associated radio buttons namely Only Print Single Sided Only Print Double Sided or Print As Scanned 12 Define the supported resolutions and paper sizes for the target printer by checking the appropriate check boxes 13 To complete this task do one of the following If you have added a new Printer Destination click Add to List After adding all of your required printers click...

Page 69: ... Profiles for Viewing permanent and temporary profiles Viewing the parameter settings Editing a profile Making temporary profiles permanent Creating copies of an existing profiles Selectively deleting profiles Setting Profile defaults Although a profile is normally associated with a destination the user can override that setting by choosing another profile from the AXIS 7000 control panel at the m...

Page 70: ...rt the document in the same orientation as when copying on a digital copier i e long edge first Profile Defaults Allows the administrator to set the default paper size to be used for all profiles using the default Image enhancement The image enhancement options will be available if supported by the connected scanner device Image enhancement is used to cre ate a profile to capture text on poor qual...

Page 71: ...pied an existing profile click OK 6 Click Scan to scan the material currently placed in the scanner device using the current profile settings Depending on the image format used the Web browser will either display the image or ask you to save the file Profiles Parameters AXIS 70 70U When you have selected a new language you must go to the Profiles page and click Restore Predefined Profiles to chang...

Page 72: ...percentage ratio Data Type Black and White Grayscale Color Select the appropriate data type Color Quality Level 0 100 Select the Color quality level for the Color formats High resolution settings produce higher quality scanning However your documents might take longer to scan The resolutions used when scanning depend on your scan ner s capabilities JPEG Quality Level An image compressed using a hi...

Page 73: ...ack to Letter Duplex Scanning Single sided Double sided Click the appropriate radio button to spec ify if the scanner device is to scan the doc ument on both sides of the paper Paper Orientation Portrait top along the short edge Landscape top along the long edge Click the appropriate radio button to spec ify your chosen orientation Multipage Documents All pages in one file Separate file for each p...

Page 74: ...rinformationoneach of the available techniques Dithering Method b w only Select the dithering method for black white images from the drop down dialog None recommended for text Dithered recommended for photos Converts pixels with gray values above the middle gray level to white and pixels with gray values below the middle gray level to black Error diffusion also recommended for photos Evaluates the...

Page 75: ... than an image compressed using a lower quality level Using 75 JPEG quality level you will not normally notice any differ ence from the original image Contrast is the tonal gradation between the highlights mid tones and shadows in an image Name Resolution Type Image format Color PDF high 150 24 bit color PDF JPEG Color PDF low 75 24 bit color PDF JPEG Text PDF high 300 black white PDF CCITT G 4 Te...

Page 76: ...Comments TIFF For black white and grayscale images Both single and multipage images are supported JFIF For color and grayscale images Single page images only PDF For black white color and grayscale images Both single and multipage im ages are supported Requires the Adobe Acrobat Reader PCL Profile used for print destinations black and white only AXIS 7000 only Compression techniques are distinguis...

Page 77: ...capture text on poor quality originals or to capture text on a dark background 1 Click Image Enhancement 2 The previously added image enhancement profiles are listed in the table The Profile Name is the text that appears in the profile list on the Document Server interface If you want to edit an existing profile click the Profile Name link and proceed to step 4 3 Click Profile New to add a new ima...

Page 78: ... To complete this task do one of the following If you have added a new profile click Add To List Once your profile additions are complete click Done Click Reset only if you wish to clear the current profile settings If you have edited or copied an existing profile click OK Image Enhancement Types Select the image type that is compatible with your device driver The available image enhancement types...

Page 79: ...ge Select 5 5 Matrix to remove all isolated dots Ball point pen mode texts written in ball point pen have two lines per stroke This filter merges the two lines into one to make the text recognizable to OCR OCR smoothing if an image is scanned in low resolution select OCR smoothing to reduce jagged edges Fujitsu IPC Gamma Pattern Gamma correction patterns are used to extend the availability of the ...

Page 80: ...tion White Level Follower used to scan a document with a colored background Emphasis emphasizes image edges but also background noise low medium high Outline Extraction extracts the edges from images and is used for image effects and image sensing Mirror used to reverse the image Automatic Separation automatically dithers photos and digitizes texts in one scanning Useful for scanning documents con...

Page 81: ...th cm Width inches Length inches A4 21 00 29 70 8 27 11 69 A5 14 80 21 00 5 83 8 27 B5 17 60 25 00 6 93 9 84 B5 JIS 18 20 25 70 7 17 10 12 Legal 21 59 35 56 8 50 14 00 Letter 21 59 27 94 8 50 11 00 Photo 3 5 x 5 8 89 12 70 3 50 5 00 Photo 4 x 6 10 16 15 24 4 00 6 00 Name Width cm Length cm Width inches Length inches A3 29 70 42 00 11 69 16 54 A4 21 00 29 70 8 27 11 69 A5 14 80 21 00 5 83 8 27 B4 2...

Page 82: ... document and rotate it from portrait to landscape and vice versa This option only affects the PDF output format on digital copiers It cannot be changed at the moment of scanning Example When a new language is selected you must go to the Paper Sizes page and click Restore Predefined Paper Sizes to change the language in the Paper sizes list It is recommended that you select your preferred language...

Page 83: ...3 Type get config ini to download the configuration file to your current directory PDF rotation and TIFF rotation are automatic for scanners with an RADF Reversing Automatic Document Feeder However the image viewer must also support rotated images See the documentation supplied with your image viewer for more information To access the Document Server configuration file you must first set the IP ad...

Page 84: ...xample http 123 123 123 123 service 2 You will be prompted to enter User Name and Password At the prompt log on as service and use the default password service Do not use MS Word or other similar word processor The configuration file can be used as a template when configuring multiple document servers It is sufficient to download the configuration parameters that have changed The other parameter s...

Page 85: ...e counter was last reset 1 Click Edit to access the pages where you can Change the password Specify the e mail address destination for the counter statistics report Click the checkbox default if the counter is to be increased only if the scanning is successful If the check box is empty all started scanning jobs will be counted Click Apply to save your changes without closing the dialog box or clic...

Page 86: ...nt Scan Counter To send a scan counter report go to admin Support and click the Scan Counter link The following dialog will appear Do one of the following depending on whether you wish to send the report to the specified e mail destination or to a printer Click SendMailNow to send the counter report to the specified e mail destination Select a printer from the printer drop down list and click Prin...

Page 87: ...er Report The scan counter report contains the following information General information i e date host name host address and connected scanner Counter information i e total number of pages scanned number of pages scanned since last reset and date of last reset ...

Page 88: ...pports the following basic methods for distributing scanned and copied documents over the network Send to e mail destinations AXIS 70 70U 7000 Send to file destinations AXIS 7000 only Send to printer destinations AXIS 7000 only Send to URL AXIS 7000 only Send to Web browser AXIS 7000 only The information in this manual applies to all Axis Document Server models unless otherwise stated Configuring ...

Page 89: ...stributed using the Document Server control panel or an attached PC compatible keyboard if connected by your administrator to selected e mail file or printer destinations Users can add temporary e mail destinations using the Web interface or keyboard if the destination you wish to send your document to does not exist in the destination list Contact your Administrator if you wish to add a new file ...

Page 90: ...cally a file is sent to a specific software management application for example groupware document management and workflow systems Note It is strongly recommended that you choose the send to print function for distributing documents to printer destinations However in some circumstances it may be desirable to send an image to a network printer using the send to file function instead To do this you m...

Page 91: ... to any printer defined in the AXIS 7000 destination list using either Raw TCP or LPD as printing method Raw TCP printing support means that you can distribute your document images across network segments to any TCP IP printer connected on a local or remote network Authentication If the administrator has enabled authentication the user must enter a user name and password to gain access to the Docu...

Page 92: ...by pressing Cancel for two seconds on the control panel or Esc on the keyboard 7 To continue press any key or wait until the following message appears Note Sending to Destinations Note Perform these instructions from the Document Server control panel Login in progress Login failed To logout press Cancel 2 sec Send to xxxxxx If no destinations are set the display will show the Add Address prompt Be...

Page 93: ...gs for scanning parameters You can select temporary settings for profile paper size and double sided Use to select the desired value Note 6 Insert a single page into the flatbed or a stack of paper into the sheet feeder of the attached scanner device Send to Accounting Dept If a keyboard is connected you can easily search the list by pressing the first letter of the required destination Send to 1 ...

Page 94: ...age Image Files By scanning multiple pages you can accumulate several pages into one image file Multipage documents are by default collated and output into a single PDF or TIFF image file Deselect the All pages in one file parameter only if you want each page to appear separately in several PDF or TIFF files Scanning 1 please wait If you do not press Send within 60 seconds after scanning a page by...

Page 95: ...ing i e long edge first Note Adding Temporary Destinations The e mail list resident within the Document Server is initially created by your administrator If you want to send a scanned document to an e mail destination that is not featured in the list you can add a temporary e mail destination using either standard PC keyboard AXIS 70 70U 7000 standard web browser AXIS 7000 Note The JFIF format sen...

Page 96: ...ss to the list 1 If the keyboard is not already connected disconnect the Document Server power supply connect the keyboard to the keyboard connector located on the rear panel and then reconnect the power supply 2 Press the Insert key on your keyboard The following prompt will appear on the message display 3 Enter the new e mail address you want to add then press Enter Note If the searched destinat...

Page 97: ... material and send the image in one step F3 To change the profile Scroll through the list of profiles by repeatedly pressing F3 F4 To change the paper size Scroll through the list of paper sizes by re peatedly pressing F4 F5 To switch between Duplex double sided and No duplex sin gle sided AXIS 7000 only F6 To change between defined e mail subjects Scroll through the list of e mail subjects by rep...

Page 98: ... lists the available destinations 4 Click New Destination and specify the settings for the new destination 5 Click OK to save the destination temporarily Notes http 172 16 253 80 Only the five most recently added temporary destinations will appear in the destina tion list Contact your Administrator if you want to add a destination permanently All temporary destinations are erased when the Document...

Page 99: ...rofile and specify your settings If you place a document in the scanner device you can click Scan to monitor the results Note 5 Click Add to save the profile temporarily Contact your Network Administrator to make a profile permanent Notes The Administrator might not allow the user to add temporary profiles http 172 16 253 80 The Administrator can disable the option for users to add temporary profi...

Page 100: ...iously entered name for that specific file Note 3 Edit the file name using the keyboard 4 When you are finished press Enter and the Document Server will return to the previous state so that you can change other scanning properties and proceed as described in Sending to Destinations on page 92 Note Send to 1 Accounting Dept Enter file name Default name You can also use the keyboard shortcut Ctrl s ...

Page 101: ... Server power supply connect the keyboard to the keyboard connector located on the rear panel and then reconnect the power supply 2 When you have selected the e mail destination and the sender of the e mail press the Menu key on your Document Server The following prompt will appear on the message display 3 Enter the new e mail subject you want to add using the keyboard then press Send Notes Subjec...

Page 102: ... 103 for details The profiles are maintained by the Administrator If you have been granted permission by your administrator you can define temporary profiles For details refer to Adding Temporary Profiles AXIS 7000 only on page 99 Select a profile appropriate to the document to be scanned Documents typically use one of the Text profiles Pictures could use one of the Text Photo Gray or Color profil...

Page 103: ...erate multipage files Color low Color pictures suitable for web publishing databases clip art in documents etc The JPEG JFIF format cannot generate multipage files Gray high Black white pictures diagrams etc which require more detail Generates 16 shades of gray Gray low Black white pictures suitable for web publishing Generates 16 shades of gray Text default Black white documents intended for OCR ...

Page 104: ...wser AXIS 7000 only Follow these steps to scan to your Web browser 1 Place the material in your scanner device 2 Start the Web browser 3 Enter the name or IP address of the AXIS 7000 on the location address line Example 4 This brings you to the AXIS 7000 Home Page the Scan Document page We recommend that you add the address as a bookmark or as a link on the Department or Workgroup Web page 5 Optio...

Page 105: ...vice 10 At the AXIS 7000 control panel continue as follows One single page or a stack of paper in the sheet feeder a Press Send to scan and transmit the image to your Web browser in one step Several separate pages or stacks of paper a Press Add to scan each page or stack b Insert the next page or stack and press Add again Repeat the procedure until all your pages are scanned c Press Send to transm...

Page 106: ...d Tools for Viewing OCR and Archiving Tools for viewing OCR and archiving generally support multipage compressed TIFF but often also JPEG JFIF Document viewers are optimized for presenting document data in a readable format on a screen Suitable tools are often bundled with desktop scanners Tools that combine viewing and simple archiving are becoming increasingly popular These tools are delivered w...

Page 107: ...tion used to perform action field specify the path to the application you want to use for opening files that have this extension When using the Text profiles for scanning documents make sure that the viewing tool supports multipage CCITT G 4 compressed TIFF the TIFF format is the most com mon standard for imaging and archiving of scanned documents If your application does not support multipage doc...

Page 108: ... any other text format The Developer can also choose to send information set by the AXIS 7000 itself e g a time stamp or user identification This Meta Information can then be used by different applications such as accounting software workflow systems archiving systems document management systems imaging systems knowledge management systems etc or for storing in a database server Note Specifying th...

Page 109: ...administrator to verify that the XML DD file used for Meta Information is correct before setting up the whole environment Note Application Examples This section contains three examples of the Meta Information functionality The examples are complete with XML DD files For more examples please refer to the White papers in the Developer section at http www axis com products axis_7000 Note You can writ...

Page 110: ...t over your network to the Accounts Department and to the Orderer with the following information Invoice Number Date of Payment Name of Orderer Example Job applications Your company receives a number of job applications and you want to store these applications for future reference The user is prompted to enter the following information when scanning the document Job Description Arrival Date Person...

Page 111: ...a dtd MetaDataFile AlwaysAsk MetaData Required yes Id DOC_ID Prompt Doc Id No ErrorMessage Wrong Id DefaultValue 00000 Pattern 0 9 5 The value entered by the user must match the set pattern which is in this case 5 digits Make sure that the DefaultValue matches the Pattern in the XML DD file The Meta Data will be discarded if the DefaultValue and Pattern do not match When the Required attribute of ...

Page 112: ...pted to choose from a list of values The values in this example describe which level of importance the scanned document has The values are not editable in this example but if Editable is set to Yes the user can specify a value using the external keyboard MetaData Required no Id DOC_ISSUER Prompt Doc Issuer DefaultValue DEFAULT_ISSUER MetaData Required no Id DOC_VERSION Prompt Doc Version DefaultVa...

Page 113: ... An XML information file is generated through the CDATA section Output FileName DOC_IMPORTANCE To Destination Description Archiving System To Format CDATA xml version 1 0 DOCTYPE NewArchiveDocument SYSTEM newarchivedoc dtd NewArchiveDocument DOC_ID DOC_ID DOC_ID DOC_IMPORTANCE DOC_IMPORTANCE DOC_IMPORTANCE DOC_NAME DOC_NAME DOC_NAME DOC_ISSUER DOC_ISSUER DOC_ISSUER DOC_VERSION DOC_VERSION DOC_VERS...

Page 114: ... 127 Entering the Required Meta Information Archiving When the user wants to scan and send a document a destination is selected from the list Note xml version 1 0 DOCTYPE NewArchiveDocument SYSTEM newarchivedoc dtd NewArchiveDocument DOC_ID 12345 DOC_ID DOC_IMPORTANCE Medium DOC_IMPORTANCE DOC_NAME AXIS 7000 User s Manual DOC_NAME DOC_ISSUER AXIS DOC_ISSUER DOC_VERSION 0 0 DOC_VERSION DOC_CLASS AX...

Page 115: ... name of the document and then press Enter The star indicates that this is required Meta Information and that the user can not scan and send a document without entering the requested information 3 The user is prompted to enter the name of the person who issued the document This information is not required and can be ignored by pressing Menu Note 4 The user is prompted to enter the version number o...

Page 116: ... 116 5 The user is prompted to enter the level of importance by which the document is to be archived The specified default value appears in the display Using the UP Down arrows the other values can be selected Doc Importance Medium ...

Page 117: ...taData Required hidden Id DOC_CLASS DefaultValue AXIS7000_DOC MetaData Required yes Id DOC_IMPORTANCE Prompt Doc Importance Editable no DefaultValue Medium Value Really high Value Value High Value Value Low Value Value Really Low Value MetaData Output FileName DOC_IMPORTANCE To Destination Description Archiving System To Format CDATA xml version 1 0 DOCTYPE NewArchiveDocument SYSTEM newarchivedoc ...

Page 118: ...he destination When a destination with associated Meta Information is selected the user will be prompted to enter the requested information The XML DD file generates the required messages 1 to 3 in this example 1 Invoice Number 2 Date of Payment 3 Name of Orderer In this example the information is associated with the Accounts or Orderer destination The XML DD file generates the required display me...

Page 119: ...se the elements xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description Accounts Destination description Orderers When MetaData Required yes Id INVOICE_NO Prompt Invoice No ErrorMessage Wrong No DefaultValue 00000 Pattern 0 9 5 MetaData Required yes Id DUE_DATE Prompt Due Date ErrorMessage Date DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required ye...

Page 120: ...is associated with these destinations and the following messages will be displayed MetaData INVOICE_NO 12345 DUE_DATE 05 05 2000 ORDERER Name xml version 1 0 DOCTYPE MetaDataFile SYSTEM metadata dtd MetaDataFile Ask When Destination Description Accounts Destination Description Orderers When MetaData Required yes Id INVOICE_No Prompt Invoice No ErrorMessage Wrong No DefaultValue 00000 Pattern 0 9 5...

Page 121: ...enter the date and then press Enter 3 The user is requested to enter the name of the orderer then press Enter Example Job Applications Job Applications The administrator wants to send the following information with the scanned image as specified in the Job Applications example above 1 Job Description 2 Arrival Date 3 Personal Details of Applicant 4 Job Type The XML DD file generates the required m...

Page 122: ...d MetaDataFile Ask When Destination Description Job Applications When MetaData Required yes Id JOB_ID Prompt Job Ref ErrorMessage Wrong Job Ref Pattern 0 9 2 a zA Z 2 0 9 5 DefaultValue 00 aa 00000 MetaData Required yes Id ARRIVAL_DATE Prompt Arrival date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id PERSON_NAME Prompt Name Pattern MetaData Requ...

Page 123: ...e the file on an FTP server For information on how to configure the AXIS 7000 to retrieve the XML DD file see Retrieving the XML DD file on page 127 MetaData Required yes Id JOB_TYPE Prompt Applied Job Type Pattern Editable yes Value Student Value Value Clerk Value Value Boss Value MetaData Output Format Job Application Form JOB_ID JOB_ID ARRIVAL_DATE INT_DATE PERSON_NAME PERSON_NAME PERSON_BIRTH ...

Page 124: ...llowing display will be shown The user must press Enter and try again to be able to proceed 2 The user is prompted to enter the arrival date and then press Enter The star indicates that this is required Meta Information and that the user can not proceed without entering the requested information The administrator has the option to specify the extension of the Information File when saving the file ...

Page 125: ...e date of birth of the applicant This information is not required and can be ignored by pressing Menu 5 The user is prompted to enter the type of job the application is for The values are editable meaning that the user can scroll among the listed values or enter a value using the external keyboard Note Name Birth Date Applied Job Type The Menu button scrolls through the list of Meta Information Th...

Page 126: ...ired yes Id ARRIVAL_DATE Prompt Arrival date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id PERSON_NAME Prompt Name Pattern MetaData Required no Id PERSON_BIRTH Prompt Birth date DefaultValue 00 00 0000 ErrorMessage DD MM YYYY Pattern 0 9 2 0 9 2 0 9 4 MetaData Required yes Id JOB_TYPE Prompt Applied Job type Pattern Editable yes Value Student Va...

Page 127: ...t Explorer 1 Start your Web browser 2 Enter the name or IP address of your AXIS 7000 in the location address field Example 3 This brings you to the AXIS 7000 Home Page Click admin Log on as described in Accessing the Tools on page 37 4 Click the Edit button on the This AXIS 7000 page and then click the Meta Information tag to display the page where you specify theMeta Information parameter setting...

Page 128: ...rver Password Specify the password for logging on to the FTP server If the user field is left blank this setting will be ignored Confirm Confirm the password to make sure the spelling is correct Directory Specify the directory on the FTP server where the file is stored If left blank the root directory on the FTP server will be used Note Specifying the root as will work in the majority of FTP serve...

Page 129: ...l times postfix matches the previous expression once or not at all character set ranges are denoted with as in a z an initial as in 0 9 complements the set r 1 5 r could be repeated between 1 and 5 times upper limit 48 r 1 r must be repeated exactly once r 2 r must be repeated at least twice r 2 r could be repeated twice i e 0 1 or 2 times matches at beginning of line matches at end of line a b a ...

Page 130: ...tion does not apply if the Edit able attribute in the XML DTD is set to NO Example Description 0 9 2 0 9 2 0 9 4 Date DD MM YYYY a zA Z a zA Z a zA Z a zA Z a z 2 3 E mail address name example com name example se 0 9 3 0 9 3 1 0 9 4 Telephone number 123 123 1234 123 1231234 123 123 1234 a zA Z Name John Doe John 0 9 2 0 9 3 ZIP code 12345 12 345 1 2 3 4 5 6 7 8 9 10 11 12 0 9 2 0 9 0 2 AM am Am PM...

Page 131: ...he file name of the image file only INT_FILE_SIZE Specifies the size of the image file INT_DATE Specifies the date of the image file INT_TIME Specifies the time of the image file INT_HOST_NAME Specifies the host name of the AXIS 7000 that produced the file INT_HOST_ADDRESS Specifies the IP address of the AXIS 7000 that has produced the file INT_SCANNER Specifies the descriptive name of the scanner...

Page 132: ...INT_DOUBLE_SIDED Specifies the orientation of the image file INT_INTENSITY Specifies the intensity of the image file INT_CONTRAST Specifies the contrast of the image file INT_DESTINATION Specifies the destination description that originated the image file INT_SUBJECT Specifies the selected subject INT_USER_MAIL Specifies the e mail address of the user INT_USER_ID Specifies the description of the u...

Page 133: ...ng one of the following methods Push button Web browser FTP Important Push Button Follow these steps to restore the default settings using the Push button Important When you restore the factory default settings all your current settings including the destinations and profiles will be lost You will need to re assign the IP address as described in Assigning an IP Address on page 24 If you have forgo...

Page 134: ...button for at least five seconds until the Status indicator remains constantly lit 5 The Document Server is now reset to factory default settings 6 Restart the Document Server by disconnecting and reconnecting the power supply Web Browser Follow these steps to reset to the defaults settings from a web browser 1 Start the web browser 2 Enter the name or the IP address of the Document Server in the ...

Page 135: ...The Document Server will now restart with the factory default settings Front Panel Indicator Conditions The Power LED is hardware controlled and should always remain on when power is connected to the Document Server The remaining LEDs are all software controlled Normal Conditions This table shows the front panel indicators during normal conditions Event Status LED Busy LED Network LED Remarks Powe...

Page 136: ...XIS 7000 only Event Status LED Busy LED Network LED Remarks Power up On Off Off Check SCSI cable to scanner device Off Off Off Check RJ45 cable to network Idle On Off Off Check RJ45 cable to network If known network traffic the Network LED should flash Error in FLASH PROM Flash Off Flash Consult Network Administrator Error in SRAM Flash Flash Off Consult Network Administrator Error in DRAM DIMM Fl...

Page 137: ... not match the pattern speci fied by the administrator Invalid field in SCSI CDB AXIS 70 7000 The SCSI command includes an invalid field Contact your Document Server dealer Invalid field in SCSI parameter list AXIS 70 7000 The SCSI parameter block includes one or several in valid fields Contact your Document Server dealer Invalid LDAP credentials e g invalid user or password The LDAP server did no...

Page 138: ...dware failure Contact your equipment supplier Scanner lamp failure The lamp in the connected scanner device is blown Refer to your suppliers user documentation for in structions Scanner not connected Scanner disconnected Please check the scanner device connection and try again Scanner not ready please check scanner and retry The scanner device is busy Please try again If the error occurs repeatedl...

Page 139: ...ord in order to access the Document Server The ADF cover is open please check and retry Check that the ADF cover is properly closed and try again The user specified for LDAP is invalid Invalid user name for the LDAP server Enter a correct user name Unresolved name server name Cannot find the IP address mapped to server name USB Device not supported The connected device is not supported by the Docu...

Page 140: ...play the log file from a Web browser 1 Start the Web browser 2 Enter the name or IP address of the Document Server in the location address field Example 3 The Document Server Home Page is displayed Click admin 4 Click Event Log The event log is displayed http 172 16 253 80 ...

Page 141: ...resources and services to be selected with ease and accessed with location independence Note Structure Example A structure can look like this Example Common Attribute Types These are the most typical attribute types the LDAP server implementation should understand these attribute types LDAP works differently depending on the organization and the structure of the system AXIS SE US Engineering Marke...

Page 142: ...name of a person c Contains a two letter country code l Contains the name of a locality such as a city county or other geographic region st Contains the full name of a state or province street Contains the physical address of the object to which the entry corresponds such as an address for package delivery o Contains the name of an organization ou Contains the name of an organization unit title Th...

Page 143: ...aphically less than or equal to Smith Presence attr sn All surnames Filter Type Format Example Matches AND filter1 filter2 sn smith objectclass person Entries with an object class of person and a surname exactly equal to Smith OR filter1 filter2 sn smith cn smith Entries with a surname exactly equal to Smith or a commonname ending in smith NOT filter mail Entries without a mail attribute It is wis...

Page 144: ...familiar with the administrator and or the inner workings of the server itself only trial and error can tell you whether your filter is working efficiently or not Searched Filter to use All persons in Sweden objectclass person c SE All entries at Axis independent of country except the ones called Smith o axis sn smith All persons at Axis Marketing in Sweden objectclass person c SE o axis ou market...

Page 145: ...ernal web pages in the Troubleshooting section at admin support Meta Information DTD Here follows the Meta Information DTD xml version 1 0 FILE metadata dtd ROOT MetaDataFile DESCRIPTION This file contains the DTD for the Meta Data functionality This functionality allows the Administrator to define custom information that will be required from the User at the moment of scanning This custom informa...

Page 146: ...ly when a particular destination is selected gathered in the Ask section ELEMENT MetaDataFile AlwaysAsk Ask ATTLIST MetaDataFile Version CDATA FIXED MD_DTD_VERSION Domain CDATA FIXED MD_DOMAIN PARENT MetaDataFile CHILD MetaData one or more Output optional ATTRIBUTES None DESCRIPTION This element gathers the meta data that is requested from the user regardless of the destination This does not imply...

Page 147: ...dministrator to define the specific format of the output for this set of MetaData For instance the Administrator can ask for an invoice number when the User selects the invoice destination He can also define a particular output format that can easily be processed by a database for instance ELEMENT Ask When MetaData Output ELEMENT MetaData PARENT AlwaysAsk Ask CHILD Value zero or more ATTRIBUTES Re...

Page 148: ...trator does not specify the text the User will be prompted with the Id attribute Label This attribute contains the output string when the Administrator has not defined an output format If no labels are defined the Id attribute will be used instead ErrorMessage This attribute contains the string that will be displayed when the value entered by the User does not match the Pattern attribute If the Ad...

Page 149: ... different from the one purposed in the list of value defined for this Meta Data The User will be allowed if the attribute is set to yes and will not be if the attribute is set to no DESCRIPTION This element contains the information specific to the meta data itself See the attribute descriptions for more details ELEMENT MetaData PCDATA Value ATTLIST MetaData Required yes no hidden no Id ID REQUIRE...

Page 150: ... from the User When one or more of the specified destinations is selected by the User the following MetaData will be requested ELEMENT When Destination ELEMENT Destination PARENT When To CHILD None ATTRIBUTES Description This is the Id of the Destination One restriction is that the destination s description attribute must be a valid destination description This means that the Administrator cannot ...

Page 151: ...contains the specific information for when the Administrator wants to specify a format different from the traditional one The Administrator can also specify a destination for the output file ELEMENT Output To Format To Format ELEMENT To PARENT Output CHILD Destination ATTRIBUTES None DESCRIPTION This element contains the particular destination to which the output file should be sent ELEMENT To Des...

Page 152: ... Set this parameter to yes to restart the AXIS 7000 TimeZone UTC Specifies the time zone in which AXIS 7000 operates TimeSyncSource NTP Specifies the time source for the AXIS 7000 Valid values are NTP Windows SMB or None Note To use Microsoft Windows NT Network SMB properly WINS must be enabled and the Domain GroupName parameter must be set to a valid name ServerPassword pass Specifies the Server ...

Page 153: ...ter is set NetMask 0 0 0 0 Specifies the subnet mask used for determining whether the traffic should stay within the network or be sent via a router For example the normal class C mask is 255 255 255 0 The default 0 0 0 0 indicates that automatic router sensing is used BOOTPEnable yes Enables Disables BOOTP for setting the IP address DHCPEnable No Enables Disables DHCP for setting the IP address R...

Page 154: ...lic Specifies the community for all generated SNMP traps It corresponds to the TrapCommunity SNMP object SystemContact Optional entry which should be in plain text and may be used to show the name of the system contact person SystemName Optional entry which should be in plain text and may be used to show the name of the system SystemLocation Optional entry which should be in plain text and may be ...

Page 155: ... to the FTP server URL Directory Specifies the directory on the FTP server where the image will be stored URL Specifies an external URL to the specified directory e g http www company com documents filename or ftp ftp company com documents filename This could be necessary when scanning to destinations outside your own company If left blank the URL will be constructed from the other fields Use URL ...

Page 156: ... logging on to the LDAP server If the User Field is left blank this setting will be ignored LDAP Search Base Specifies where to begin the search e g o companyname c countrycode LDAP Name Field cn Specifies the name of the field that contains the destination name LDAP Mail Field mail Specifies the name of the field that contains the e mail address LDAP Filter Specifies an LDAP filter to reduce the ...

Page 157: ... the Meta Information file FTP User anonymous Specifies the name used to log on to the server FTP Password Specifies the password used to log on FTP Directory metadata4axis7000 The directory where the AXIS 7000 will find the Meta Information file FTP File Name axis7000 xml Specifies the file that contains the Meta Information FTP Reload Interval 12 Specifies the reload interval in hours AllowScanI...

Page 158: ...protocol Destination name company com Defines the E mail address of the e mail recipient SMTP Destination printer Description printer Specifies the name of the printer This is the name that will appear in the destination list on the AXIS 7000 message display Transfer method Scan to print LPD Scan to print TCP Specifies how the scanned image should be sent that is by which protocol Destination Prin...

Page 159: ...mage Description A Scanned Image Specifies the text that will be used in the subject field when scanning to e mail destinations Profiles Clear List first no Profiles 10 Profile0 Profile Color high Profile1 Profile Color low Profile2 Profile Color PDF Profile3 Profile Gray high Profile4 Profile Gray low Profile5 Profile Text Profile6 Profile Text high Profile7 Profile Text low Profile8 Profile Text...

Page 160: ... level of contrast The contrast is the tonal gradation between the highlights midtones and shadows in an image Image enhancement none Specifies the type of image enhancement Paper sizes Clear List first no PaperSizes 14 Specifies the number of paper sizes defined in the AXIS 7000 PaperSize0 PaperSize A3 PaperSize1 PaperSize A4 PaperSize2 PaperSize A5 PaperSize3 PaperSize B4 PaperSize4 PaperSize B4...

Page 161: ...hancement2 ImageEnhancement Static Threshold ImageEnhancement DTC Description DTC Specifies the name of the image enhancement profile This is the name that will appear on the AXIS 7000 message display Enhancement Type Fujitsu DTC Specifies the type of image enhancement Gamma Sharp Specify image processing parameters to improve image quality See descriptions in manual or help files White Level Foll...

Page 162: ...ill appear on the AXIS 7000 message display Enhancement Type Fujitsu Static Threshold Specifies the type of image enhancement Gamma Sharp Specify image processing parameters to improve image quality See descriptions in manual or help files White Level Follower Disable Emphasis Smoothing Mirror On Outline Extraction On Automatic Separation On Parameter name Value Description ...

Page 163: ...y new issues of the software You should have your present version numbers ready to compare against the latest software issues from Axis Axis Web Site Check the Axis web site at http www axis com where you can download the latest versions of the software Anonymous FTP You can also get files and information through anonymous ftp log in to ftp axis com and go to the pub axis directory Updating the Fl...

Page 164: ... message Updating server and a progress bar Wait for the flash load to finish This normally takes 1 to 4 minutes The unit will then automatically restart with the new Document Server software Caution 6 Log out using the command quit bye or exit depending on your FTP version Notes Be careful not to interrupt the upgrade process If the upgrade is interrupted try again If this is unsuccessful the Doc...

Page 165: ...SNMP UDP LDAP NTP WINS SMB AXIS 7000 only LPD Reverse Telnet SLP Supported Devices If supported the Document Server automatically senses the brand and model of the attached scanner device without any user intervention Scanner devices with built in compression provide optimum performance Supported scanners and digital copiers Avision Bell Howell Canon Epson Fujitsu Gestetner Hewlett Packard Infotec...

Page 166: ...hanumeric LCD display with 2 rows by 16 characters side scrollable by 40 characters English German French Spanish Italian and Swedish text available 4 LED indicators signaling Status Busy Network and Power 7 keys for Menu Up Down Select Send Add and Cancel Menu for selecting Destination Profile Paper size Subjects Number of Copies Double sided Sender Meta Information and File name Multiple selecti...

Page 167: ... limited by the User Storage Area LDAP destinations are limited only by available RAM memory Software Updates Flash memory allows central and remote updating of the Document Server software over the network using FTP Hardware CPU 32 bit RISC Controller AXIS ETRAX 100LX Flash memory 2 Mbytes RAM 16 Mbytes Logical Connection IEEE 802 2 IEEE 802 3 SNAP and Ethernet II frame types simultaneously Netwo...

Page 168: ...ntal Temperature 40 105 F 5 40 C Humidity 20 80 RHG noncondensing Approvals EMC FCC Part 15 Subpart B Class B CE EN 55022 1998 Class B EN 55024 1998 EN 61000 3 2 2000 EN 61000 3 3 1995 A1 2000 VCCI Class B C Tick AS NZS 3548 Safety EN 60950 Warranty Warranty Sheet included in the package All specifications are subject to change without prior notice ...

Page 169: ...ormation such as its IP address BSD Berkeley Software Distribution The University of California Berkeley additions to the UNIX operating system CCITT G 4 The most common format for compressed TIFF files Used for viewing and archiving of scanned documents CMIP Common Management and Information Protocol DD Document Description DTC Dynamic Threshold Curve Image enhancement type see IPC DTD Document T...

Page 170: ...text Transfer Protocol The TCP IP protocol for web based communication e g Web browsers IP Internet Protocol The TCP IP session layer protocol that regulates packet forwarding by tracking IP addresses routing outgoing messages and recognizing incoming messages IPC Image Processing Circuit Used to capture text on a colored background or from poor quality originals JFIF JPEG File Interchange Format ...

Page 171: ... get a time when a message was stored in the event log a NTP server must be specified OCR Optical Character Recognition A technology that converts scanned documents into editable and searchable text PDF Portable Document Format A format for cross platform distribution of electronic documents Can be viewed by anyone that has Acrobat Reader from Adobe installed RARP Reverse Address Resolution Protoc...

Page 172: ...oped by AT T URL Uniform Resource Locator A way of specifying the location of publicly available information on the Internet USB Universal Serial Bus A plug and play interface between a computer and peripheral devices scanners printers etc UTC Universal Time Coordinated WINS Windows Internet Name Service XML Extensible Markup Language Describes how to define a collection of data Sometimes referred...

Page 173: ...tion 83 Administration 37 Destinations 60 62 65 67 Profiles 69 81 Connectors 10baseT 13 keyboard 13 SCSI 21 Control panel 15 Counter 84 D Default router address 26 Default settings 133 Destination settings 60 62 65 67 Destinations 36 DHCP 25 29 Double sided 104 DTD Document Type Definition 145 Duplex 104 E E mail 92 E mail body text 46 51 E mail notification 46 E mail reply address 46 Error condit...

Page 174: ... Paper sizes 103 Parameter list 152 PC Keyboard 24 PDF 106 PDF Rotation 82 Photo 75 81 Picture editing 106 Power indicator 135 Power Supply 21 Power supply 13 Predefined paper sizes 81 Profile settings 69 81 Profiles 76 102 Push button 13 133 R RARP 25 31 Resolution 75 Restoring default settings 133 S Scan Counter 86 Scanning parameters 102 Search filters 142 Sending to destinations 89 Sending to ...

Page 175: ...5 Subnet mask 26 Support services 6 Supported scanners 165 T Temporary Destinations 101 Temporary e mail destinations 41 62 Temporary profiles 41 Text profile 75 TIFF 75 Time 40 U URL for e mail 61 USB 7 172 V Viewing image files 106 W Windows NT Server authentication 56 WINS 34 Wizard 45 X XML 108 145 XML parser 109 ...

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