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Font s se c t ion

InDesign embeds a font unless the font vendor has restricted embedding. Embedding
prevents font substitution when a reader edits the file and ensures that readers will see the
text in its original font.

If InDesign cannot embed a font due to the font vendor’s settings and someone who opens
or prints an Adobe PDF file does not have access to the original font, InDesign temporarily
substitutes the font with a Multiple Master typeface: either AdobeSerMM for a missing serif
font or AdobeSanMM for a missing sans serif font. Multiple Master fonts can simulate the
font metrics and line breaks of the original font so that the overall layout is preserved.

Subset Fonts Below:

Embed only the glyphs actually typed in the document, based on a

threshold percentage. The threshold determines the point at which InDesign embeds all
characters for a font. For example, if you change the threshold to 35, InDesign embeds all
characters only if more than 35% of the font’s characters are used in the file; if fewer than

35% of the characters are used, InDesign embeds only the characters used in the file.

For high-resolution output, it’s a good idea to subset fonts to ensure that the glyphs used by
the document are the ones that will be used by the output device. If font subsetting is not
used, output may not be as expected if some glyphs at the output device have subtle differ-
ences compared to the glyphs in the font versions used in the document. For this reason, the
PDF export preset Press is set to subset all fonts below 100% glyph usage by default.

O PI se c t ion

The OPI options in the Export PDF dialog box are identical to those in the Print dialog box,

except that there is no OPI Image Replacement option in the Export PDF dialog box. See

“OPI Section” on page 96.

The OPI settings in this dialog box don’t change the settings in the Print dialog box.

Trans pare nc y Fl at te ne r se c t ion

You can apply a transparency flattener preset when you export to PDF, just as you can when

you print. The Transparency Flattener section in the Export PDF dialog box works identi-
cally to the same section in the Advanced panel of the Print dialog box. See “Transparency
Flattener Section” on page 97.

The transparency flattener preset you specify in this dialog box doesn’t change the setting in

the Print dialog box.

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Summary of Contents for 718659340025 - InDesign CS - PC

Page 1: ...T E C H N I C A L R E F E R E N C E Adobe InDesign CS Printing Guide for Service Providers ...

Page 2: ...InDesign files 19 About InDesign icons and program versions 19 Handling dictionary differences 19 Managing missing fonts 19 Managing links and relinking imported files 22 Handling alerts about missing or mismatched color profiles 26 Preparing InDesign documents for output 30 Working with a book file 30 Previewing the output area and printable items 33 Checking for differences if the file was conve...

Page 3: ...107 Security panel 110 Summary panel 111 Streamlining output with print presets 112 Setting up print presets 113 Distributing print presets throughout your shop 115 Applying your print presets to customer files 116 Streamlining output with PDF presets 117 About the predefined PDF export presets 117 Setting up PDF export presets 119 ...

Page 4: ...dobe InDesign has incorporated feedback from print professionals worldwide This close collaboration with the print publishing community brought forth great advances in output efficiency and quality in Adobe InDesign 1 5 2 and Adobe InDesign 2 such as support for a wide variety of Adobe PostScript workflows advanced built in trapping and the Ink Manager The number of service providers embracing Ado...

Page 5: ... Adobe InDesign CS successfully outputs advanced features used in files placed from Adobe Photoshop Adobe Illustrator and Adobe Acrobat Adobe continues to make advanced design and output features more consistent across its product line for example the new Flattener Preview works the same way in Adobe InDesign CS Adobe Illustrator CS and Adobe Acrobat 6 Professional As a result the output improveme...

Page 6: ...arations Preview palette displays the percentage of that ink under the mouse pointer acting as a digital densitometer The preview appears in the regular document window so you can edit the document while previewing separations or the ink limit The Separations Preview palette shows how process and spot colors will color separate The Separations Preview palette also indicates areas exceeding the ink...

Page 7: ...lette Evaluate the effects of transparency flattener settings before generating output The Flattener Preview palette shows how page areas would be affected by flattening without altering the document You can try different presets and see the results When you re satisfied with the results of the flattener preview you can apply the currently viewed settings to the document s print settings by clicki...

Page 8: ...pletely integrated into all phases of your workflow Adobe InDesign CS adds Bleed and Slug preview modes which display a document on screen as it would appear when trimmed to the bleed area or slug area Adobe InDesign 2 already includes a Preview mode that displays a document trimmed to the page edge As you would expect bleed and slug areas can optionally be included in print or PDF output Screen p...

Page 9: ...rt PDF files and when print ing to a composite printer Mixed ink swatches let you define color swatches using at least one spot color Mixed ink groups Use a mixed ink group to automatically generate a range of swatches based on existing swatches This is a quick way to create a set of related mixed ink swatches You create a mixed ink group by selecting two parent swatches and specifying increments ...

Page 10: ...ndards Adobe InDesign CS also supports PDF 1 5 which is useful for workflows that involve PDF 1 5 layers or images compressed using JPEG 2000 Adobe InDesign CS can export document layers to PDF 1 5 layers PDF 1 5 is also supported by Adobe Acrobat 6 Professional However most PDF prepress workflows are currently based on earlier versions of PDF so PDF 1 5 workflows won t be common until PDF 1 5 is ...

Page 11: ... ments are made possible because Adobe InDesign CS reads Photoshop DCS and EPS files as images Reading these file types as images enables two more benefits their resolution is determined and reported in the Info palette and when preflighting and Photoshop EPS files can be color managed if an ICC profile was embedded For an EPS or DCS file to benefit from these enhancements in Adobe InDesign CS the...

Page 12: ... The Info palette reports horizontal and vertical resolutions which can indicate non proportional or anamorphic scaling Stroke enhancements Overprint the gap color of dashed dotted or striped strokes and control how strokes center over a path When working with dotted dashed or striped strokes that use a gap color other than None you can use the new Overprint Gap option on the Attributes palette to...

Page 13: ...erator in your shop can create their own palette layout and save it under the Window Workspace submenu Saving workspaces is especially useful when you use the new Separations Preview and Flattener Preview palettes because you can save a palette arrangement specifically for evaluating a document and preparing it for output New display controls ensure that Adobe InDesign documents display as quickly...

Page 14: ... in the Download pop up menu in the Graphics panel of the Print dialog box The improvements mentioned in this introduction are just a partial list of ways Adobe InDesign CS enhances the efficiency of print service providers the rest of this document covers them in detail Adobe s goal is to make Adobe InDesign documents the easiest jobs to move through your shop To reach and maintain that standard ...

Page 15: ...t settings that are not appropriate for high resolution color output Use Illustrator 10 or later for best results with spot colors and overprinting If pages using transparency include Illustrator 9 or 10 artwork particularly if the artwork was saved in Illustrator native or EPS formats earlier than Illustrator 9 use Overprint Preview to verify that results will be as expected When using transparen...

Page 16: ...all necessary fonts are embedded or available You can use the Preflight command to verify this Expect to closely examine InDesign pages containing transparency While color proofs are a proven way to do this you can also use the new Flattener Preview palette to anticipate the effects of transparency flattener settings The Pages palette displays a checkerboard pattern to identify pages that contain ...

Page 17: ...f the Press or PDF X 1a preset built into InDesign does not create optimal output for your workflow you can create your own customized version to provide to your customers Color settings files If your shop uses color management you may want to advise customers on color management settings that will ensure a smooth handoff to your shop The Color Settings dialog box in Adobe InDesign CS is consisten...

Page 18: ...y You can use this feature two ways by choosing File Package or by clicking Package in the Preflight dialog box If the document contains prob lems that generate Preflight warnings we recommend resolving any issues before packaging the document otherwise the resulting package may be incomplete Be sure your customers understand that incomplete packages can cause production delays Printing Instructio...

Page 19: ...ll graphic and image links are up to date When you package a document the linked files are collected and copied to one folder named Links By updating the graphic links at the time the document is pack aged your customers can help ensure that the links in their documents don t cause output problems Use Document Hyphenation Exceptions only This option embeds the customer s user dictionary in the InD...

Page 20: ...an ing that Adobe InDesign CS only includes content on layers that are visible at the time the document is packaged View Report This option automatically displays the Printing Instructions report after the package is created The report is always saved to the package folder whether or not this option is selected Instructions This button opens the Printing Instructions panel ...

Page 21: ...ities of each version and because some workflows such as RIPs and prepress applications support specific PDF versions The following is a brief summary of the differences among PDF versions that are most relevant to prepress PDF 1 3 is supported by many RIPs and is the version upon which the PDF X 1a standard is based Transparency must be flattened for PDF 1 3 PDF 1 4 adds support for transparency ...

Page 22: ... the document s hyphenation dictionary and the user dictionary installed at your workstation To preserve the hyphenation of a customer document click Document not User Dictionary The two available choices are User Dictionary and Document From a service provider s point of view User Dictionary means the dictionary installed on your shop s workstation and Document means the dictionary in a customer ...

Page 23: ...fonts Adobe InDesign CS features improved reporting of font errors and substitution A missing font will be reported even if a font of the same name is available in a different font format For example if Copperplate Type 1 is missing a missing font alert appears even if a TrueType version of Copperplate is active on the system in addition the TrueType ver sion won t be automatically substituted for...

Page 24: ...y fonts in imported graphics The graphics moves into view When the graphic becomes selected you can then use the Edit Original command available on the Links palette menu to open it in the applica tion that created it The Find Graphic button isn t available if the selected instance of the font is used on the layout or if you selected multiple fonts in the list 4 To see details about a selected fon...

Page 25: ...ou can select more than one font in the list However you can only find font instances or view font details when a single font is selected in the list Managing links and relinking imported files When you open a file that contains missing or modified links to placed files InDesign dis plays an alert and provides several features that make it easy for you to resolve link related problems in customer ...

Page 26: ... You can sort linked files in the palette by status name or page numbers by choosing options from the palette menu For documents that contain numerous links choosing Small Palette Rows from the palette menu lets you see more links in less space To see more information about a linked file such as its size and file type you can double click the link in the palette or select the link and choose Link ...

Page 27: ...S When you embed a linked graphic the filename remains in the Links palette marked by the Embedded icon In addition InDesign CS remembers the graphic s original location and lets you unembed it meaning you can relink the embedded graphic to an externally stored file if one is available Note that unembedding is only available for placed graphics pasted graphics can t be unembedded You may want to r...

Page 28: ... Links palette This will cause InDesign to stop tracking the source text files If a customer uses a workflow where text is only edited and formatted within Adobe InDesign after it s placed unlinking text files can be a good idea to prevent unnecessary alerts caused by modified or missing external text files that are no longer needed Depending on your customers editing workflow you might consider a...

Page 29: ...shop doesn t use color management in which case the standard is to turn it off Preventing profile messages in a non color managed workflow If your shop doesn t operate a color managed workflow and you see profile mismatch mes sages while opening a file click Cancel to stop opening the file and then prevent any further profile messages from appearing by turning off color management When color manag...

Page 30: ...ve an accurate CMYK profile for your proofing standard or press you may want to have both your shop and your customers use that profile as the CMYK working space This will prevent profile mismatches and may allow your customers to more closely simulate final CMYK color on their own monitor and color printers It isn t necessary or advisable to make customers use the same monitor profiles as your sh...

Page 31: ...smatch alert choose Convert the Document Colors to the Current Working Space to use your shop s InDesign working space and save it with the docu ment or Discard the Embedded Profile to use your shop s InDesign working space without saving it For a comprehensive overview of color management see the chapter Producing Consistent Color in the Adobe InDesign CS User Guide or online Help Excluding indiv...

Page 32: ...l remain color managed if color management is turned on in the Edit Color Settings dialog box Note that at any time you can use the Info palette to identify the color profile of a selected image The Info palette is new for InDesign CS ...

Page 33: ... across all documents in a book This requires using the book palette which displays a book s Adobe InDesign documents as a list Book palette A Style source document icon B Pagination column C Palette menu D Missing document icon E Modified document icon F Open document icon G Document in use or read only icon H Remove document button I Add document button J Print book or selected files button K Sa...

Page 34: ...nts are selected in the book palette the Preflight Book Export Book to PDF and Print Book commands appear as the Preflight Selected Documents Export Selected Documents to PDF and Print Selected Documents commands It s possible to create and print a book where the page size and orientation varies with each document in the book You may want to check for this before setting up output media by double ...

Page 35: ...ted If you encounter a color profile conflict error message deter mine the correct settings which may require a discussion with the customer and change the color settings in documents as needed Remember that you can quickly do this by saving the correct settings to a file in the Edit Color Settings dialog box and then loading them into other documents Because a book can contain complex links cross...

Page 36: ...ocument Click the view mode icon at the bottom of the toolbox and choose a mode from the pop up menu that appears Normal View mode icons at the bottom of the toolbox If objects appear to be missing in Preview mode those objects may have been designated as nonprinting by selecting Nonprinting in the Attributes palette If entire layers are unexpectedly visible or not visible they may not be set to t...

Page 37: ...rts the original file information to native InDesign information For example Text is converted to InDesign text frames Styles are converted to existing InDesign styles Text and graphics links are preserved and appear in the Links palette Embedded graphics those added to the original document using the Paste command are not con verted For more information on embedded graphics see Managing links and...

Page 38: ...d to the line styles they most closely resemble Custom strokes and dashes are converted to custom strokes and dashes in InDesign For information about other conversion issues check the support documents on the Adobe Web site To open a PageMaker or QuarkXPress document or template 1 Make sure that the original application file is closed To ensure that all links are main tained copy all linked files...

Page 39: ... fonts missing from linked EPS and PDF files the Fonts panel tells you the first page where the missing font is used When viewing font information Embedded fonts are used in EPS files Incomplete fonts are screen fonts without a corresponding printer font and Protected fonts can t be embedded in PDF or EPS files due to licensing restrictions You can select Show Problems Only to view a concise list ...

Page 40: ...g files in those formats RGB data can be detected in Photoshop raster EPS files Adobe InDesign CS adds two resolution indicators to the Links and Images panel Actual PPI displays the resolution indicated in the original file this value is written into the file by the application that created the image Much more useful is Effective PPI which indicates if the resolution is sufficient for high resolu...

Page 41: ...venient way to resolve all missing or modified links If the original path or filenames have been altered since the document was last saved InDesign displays the Find Link dialog box so that you can locate the links and globally resolve missing or modified links Note Links in multiple folders are relinked or updated when each folder is opened using the Relink command ...

Page 42: ...on the optimized screens for the current PostScript printing device selected in the Print dialog box Note that all swatches available in the document are listed including those in placed graph ics To list the colors and inks actually in use delete all unused swatches from the Swatches palette before preflighting choose the Select All Unused command on the Swatches palette menu and then click the p...

Page 43: ...t Settings panel The Print Settings panel summarizes the document s current print settings This can help your staff to identify differences between customer supplied laser proofs and those created at your shop ...

Page 44: ... RIPs Both approaches provide access to high end trapping controls you d expect to find in post processing trapping applications such as the ability to set trapping controls for text and rich blacks and to compensate for custom inks Adobe In RIP Trapping fully traps objects created in InDesign as well as placed images Adobe InDesign built in trapping also traps InDesign objects and placed images b...

Page 45: ... appropriate pages Note The default trap settings should not be changed except by someone familiar with the press conditions for the job Additional information about trap options is available in the Adobe InDesign CS User Guide and online Help To create or edit a trap preset 1 Choose Window Trap Presets 2 Do one of the following To create a new preset Alt click Windows or Option click Mac OS the N...

Page 46: ...jects drawn in InDesign to bitmap images All options except Neutral Density create a visually consistent edge Center creates a trap that straddles the edge between objects and images Choke causes objects to overlap the abutting image Neutral Density applies the same trapping rules as used elsewhere in the document Trapping an object to a photograph with the Neutral Density setting can result in no...

Page 47: ...ntage difference between the neutral densities of abut ting colors at which the trap is moved from the darker side of a color edge toward the centerline creating a more elegant trap Trap Color Reduction Indicates the degree to which InDesign uses components from abutting colors to reduce the trap color This is useful for preventing certain abutting colors such as pastels from making an unsightly t...

Page 48: ...valid range 4 Click Assign Note If you click Done without clicking Assign the dialog box closes without making any changes to the trap assignments Trap assignments previously made using the Assign button are preserved To disable a trapping page range 1 In the Trap Presets palette choose Assign Trap Preset from the palette menu 2 Type a page range and choose No Trap Preset from the Trap Preset menu...

Page 49: ...gement or you can choose the Desaturate Black command from the Separations Preview palette menu Desaturate Black reduces the opacity of the Black plate only Desaturate Black is disabled and turned off when color management is on because simulating Black opacity is part of the function of color management Keep the following tips in mind as you use the Separations Preview palette CMYK plates are alw...

Page 50: ...t Preview Adobe InDesign uses High Quality Display mode to show graphics at high resolution except for graphics that have their own display performance settings To display the Separations Preview palette Choose Window Output Preview Separations To remove unused colors so extra inks won t appear in the Separations Preview palette In the Swatches palette choose Select All Unused then click the Delet...

Page 51: ...nk percentages 2 Refer to the percentages along the right side of the Separations Preview palette Ink values for each plate are displayed along with the total for CMYK plates only Note When you view ink limits for a document that contains both process and spot colors determine the total ink percentage by adding the CMYK ink percentage to the percentages of each spot color To change how single plat...

Page 52: ...view because they actually are less opaque when printed Overprint Preview off left and on right where the text fill and stroke and the wave s light blue stroke are all set to overprint in the Attributes palette Because strokes are centered above fill edges half of each stroke falls outside each fill When using Overprint Preview use the same guidelines listed for the Separations Preview palette on ...

Page 53: ... the application generating output data RIPs are available that can process native transparency data directly by supporting PDF 1 4 and flattening transpar ency data in RIP But many RIPs in use today can t process transparency data directly so before sending them to such a device documents that use transparency must be flattened in advance It may seem that transparency creates a special case for a...

Page 54: ...pe or artwork depending on the transparency flattener preset that s applied 3 It sets rasterized areas to a resolution determined by the current transparency flattener preset Images already present in the document are flattened using the resolution of the highest resolution image in the document Original art with native transparency Flattened art simulates transparency by cutting up objects object...

Page 55: ...Transparency can be applied in InDesign or may be present in a file imported from another product that produces native transparency as indicated below To evaluate an InDesign document for transparency 1 Check the Pages palette Any pages containing objects with transparency applied will appear with a checkerboard pattern if the transparency is from InDesign 2 or later Illustrator 9 or later native ...

Page 56: ... in the file was applied using InDesign In this case you ll simply need to use the High Resolution transparency flattener preset or your own customized high resolution transparency flattener preset and the document is likely to output reliably with regard to transparency Moderate transparency InDesign and unflattened Illustrator transparency The document contains InDesign transparency and imported...

Page 57: ...mendations on using transparency with files saved in pre separated formats other than Photoshop DCS 2 0 format see Flattening DCS workflows on page 55 Color management If color management is in use it will also affect any color conversions resulting from transparency This is another reason color management settings must be synchronized with the customer and appropriate for the current workflow oth...

Page 58: ... in the DCS file Flattening OPI workflows To accurately calculate transparency flattening at imagesetter resolution high resolution image data must be available when flattening occurs Flattening occurs when exporting or printing but before PostScript code is generated Due to this processing order care must be taken in OPI workflows to make sure high resolution data is available at output time The ...

Page 59: ...nt with Adobe Illustrator CS and Adobe Acrobat 6 Professional Adobe InDesign CS defaults to Medium Resolution for fast output on the customer s desktop printer In a print service provider workflow the High Resolution flat tener preset is recommended or a similar preset customized for your workflow because the results of this preset are most likely to be press quality Low Resolution should be used ...

Page 60: ...er presets but you can select one as a start ing point for a new preset that is fully editable to match your workflow 3 In the Flattener Settings dialog box type a name in the Preset text box or accept the default name 4 Drag the Raster Vector Balance slider only if necessary In most service provider work flows there is little reason to use a value lower than 100 Lowering this value allows more ra...

Page 61: ...n such as Illustrator 10 Note Do not change this value to improve feathered edges or drop shadows InDesign automatically increases the resolution for Feather Width or drop shadow Blur Width values in the Feather and Drop Shadow dialog boxes respectively that drop below 0 5 points 6 Select any of the following and then click OK Convert All Text to Outlines to convert all text to outlines throughout...

Page 62: ... the display refreshes When you re satisfied with the output quality indicated by the flattener preview you can apply the currently viewed settings to the document s print output settings by clicking the Apply Settings to Print button When you use the Flattener Preview palette you specify what kind of results you want to see and what flattener preset to apply This displays all objects in the docum...

Page 63: ...t be flattened because they interact with the objects that use transparency This setting does not indicate flattening results but it s useful because it indicates all objects that could potentially be flattened Affected Graphics highlights images that will be flattened but not effects or non image objects such as vector drawings This setting is especially useful for OPI workflows because the highl...

Page 64: ... differently because it indicates which parts will appear on the CT page as a result of flattening It also highlights objects that will be rasterized when the Raster Vector Balance uses a value less than 100 If many areas are highlighted you may want to consider using transparency flattener settings with the Raster Vector Balance set to 100 or increase the Line Art and Text Resolution if you set R...

Page 65: ...mand on the Pages palette menu To apply a flattener preset to all spreads for print output using the Flattener Preview palette 1 Make sure the flattener preset you want is selected in the Preset pop up menu 2 If you want the preset to apply to all spreads select Ignore Spread Overrides 3 Click Apply Settings to Print To apply flattener settings as a spread override 1 In the Pages palette make sure...

Page 66: ...from the Print dialog box Print dialog box overview A Printer Preset menu B Printer and PPD menus C Panel list D Proxy E OS printer buttons On Windows Setup button appears only F Save Preset button G Panel specific options B C D G E A F At the top of the Print dialog box are the Printer Preset the Printer and the PPD menus In the middle of the left side is a list of each panel in the Print dialog ...

Page 67: ...menus The Printer Preset Printer and PPD menus are at the top of the Print dialog box because they set the context for the controls in the rest of the Print dialog box The three menus are interdependent and should be set from the top down Printer Preset Printer and PPD menus set up the overall printing environment The Printer Preset menu at the very top of the dialog box can change any or all prin...

Page 68: ...th the correct PPDs Once you set up your printers you don t have to change them until your workflow or available devices change Panel list Use the panel list to change the options on the right side of the Print dialog box You can move up and down in the list by pressing Ctrl Windows or Command Mac OS and the up or down arrow keys or the Page Up and Page Down keys Proxy The proxy in the lower left ...

Page 69: ...s shown in red and the slug area is shown in blue purple is where they overlap Text view Presents the proxy data as text Custom page or cut sheet view Displays the spatial relationship between the selected media paper size to the paper transport system including the printable area It answers the question What is the media position relative to the device s paper transport system Also displays indic...

Page 70: ...x and the driver specific dialog box such as page range page size PostScript level and font downloading settings When options are duplicated set the option in the InDesign print dialog box For this reason you will typically not need to set options in the Page Setup dialog box If you use a printer driver s options to print to a file InDesign passes file level control to the printer driver For examp...

Page 71: ...t be saved The only exception is that if you saved settings in a driver specific dialog box changes you made there will be saved If you want to save changes to the Print dialog box but don t want to print consider clicking the Save Preset button to save the settings as a print preset ...

Page 72: ...you can specify a drop folder InDesign PostScript file driver and device independent PostScript generated by Adobe InDesign only Device targeted None Implications of this output path Ideal for prepress workflows where the output will be post processed for example imposed or trapped 100 DSC compliant Completely device independent Composite CMYK with spot colors Colors must be separated and trapped ...

Page 73: ... separations are specified in the Output panel of the Print dialog box Can only be printed to a file not directly to a device To set up an InDesign driver independent and device dependent PostScript file 1 In the Print dialog box choose PostScript File from the Printer pop up menu 2 Choose a device name from the PPD pop up menu Printer and PPD menus set up for InDesign driver independent device de...

Page 74: ...using the Add Printer wizard Printer and PPD menus set up for AdobePS driver dependent device dependent output Apple LaserWriter driver PostScript file Mac OS X In Mac OS X the LaserWriter driver produces PostScript that is DSC compliant and as flex ible as the AdobePS output path The technical implications of the LaserWriter OS X output path are identical to those listed for the Windows AdobePS P...

Page 75: ...resolution and not suitable for prepress Instead use any of InDesign s preview features such as Preview mode Overprint Preview Separations Preview or Proof Colors 4 Click Print or Save InDesign is now set up to use the Apple LaserWriter driver to output PostScript to a file Summary Setting up PostScript output paths To generate Set Printer menu to Set PPD menu to Driver and device independent PS P...

Page 76: ... as print presets and to minimize potential conflicts and confusion about whether a setting has been made Click Setup or Printer only to set device specific options not available in the InDesign Print dialog box Pages section Copies Up to 999 copies are allowed Collate Prints the first copy of the entire requested page range before printing a second copy and so on When deselected the specified num...

Page 77: ...s Sequence Prints even pages only odd pages only or both the default This is used primar ily when printing double sided output on single sided desktop printers so for a service provider this option should usually be set to Both Pages when creating final output or print presets This option isn t available when Spreads is selected Spreads Prints all of a spread s pages on a single sheet of media Thi...

Page 78: ...flattened These options are automatically turned off when you select Separations in the Output panel Setup panel The Setup panel defines the relationship between the page and the output media in terms of size orientation and position Paper Size section Paper Size menu By default InDesign uses the paper size specified in the default printer style The selections available here depend on the type of ...

Page 79: ... To rotate media select a Transverse paper size or for custom paper sizes select the Transverse option If you select the Transverse option it s a good idea to switch the proxy to custom cut sheet view by clicking the proxy to verify that the orientation will produce the results you want The following options are available only when Custom is selected in the Paper Size menu The range of values for ...

Page 80: ...e media For example when the 1x2 option is selected for a document with tall pages and the original orientation is Tall the pages will fit best if page orientation is Wide To save media InDesign automatically chooses the orientation for thumbnails In this example 1x2 thumbnails laid out as tall pages A will print more efficiently with wide orientation B than with tall orientation C Tile Enables pr...

Page 81: ...verlap Manual lets you set the position of each tile individually Note Tiling adds tile marks to each sheet This adds to the total print area required to output all sheets Creating a custom page size The unit of measure for a custom page size is the one specified in the InDesign Edit Preferences dialog box You can override the units by using standard abbreviations as described in the online Help f...

Page 82: ...et to specify the distance between the left edge of the media and the left edge of the page Gap to specify a space between pages on continuous media Transverse to rotate both the page and media for devices that have wide media sizes such as imagesetters To see a visual indication of these options click the proxy in the lower left corner of the Print dialog box until it displays the custom size cut...

Page 83: ...o be sure the paper size is large enough to accommodate the page plus all printer s marks If the paper size s imageable area isn t large enough printer marks may be cut off or not appear at all You can use the proxy to monitor whether or not there is enough room for page marks If you want the paper size to scale to the media size allowing for printer marks choose Auto from the Paper Size pop up me...

Page 84: ...fter trimming Registration marks Adds target graphics which assist in aligning color separations Color bars Adds two bars of gray and color squares in representative increments to the top of each page as a guide in adjusting ink density on a printing press When you output to separations separation bars also appear Page Information Adds the file name page number current date and time and the name o...

Page 85: ...elected If you want to specify the same value for all sides click the link icon to make all four values identical then enter a value in any box If page marks are on they are always printed even if a bleed value is zero because the bleed value only affects how far objects on the layout print beyond the page edge However when bleed is set to zero trim marks and bleed marks may be indistinguishable b...

Page 86: ...er Composite RGB Sends full color composite RGB output Useful for sending output to RGB based output devices such as inkjet printers or film recorders Composite CMYK Sends full color composite CMYK output Useful for sending output to proofing devices or other composite CMYK workflows Note that this color output mode converts spot colors to process colors in a composite environment but preserves sp...

Page 87: ...3 output device or a PostScript Level 2 device using a RIP that supports in RIP separations You also need a PPD that supports this device and a compatible Adobe PostScript printer driver Additional important notes about output color modes Composite color output modes do not alter the color spaces of graphics that use non CMYK color spaces For example printing an RGB EPS in Composite Gray mode does...

Page 88: ...sed on the resolution provided by the Adobe Graphics Manager AGM which is usually obtained from the device PPD Resampling of grayscale and color images is now based on the current screen ruling Note that all resampling is controlled by the setting of the Send Data option in the Graphics panel of the Print dialog box In the Send Data popup menu the All option does not resample and the other options...

Page 89: ...o printing inks This section includes the Ink Manager which can simplify ink manage ment at output time without altering the original colors of objects Inks list Displays all inks and indicates their output status This list may show fewer inks in a different order than that originally generated by the document s color swatches if you ve used the Ink Manager to reassign inks through ink aliasing In...

Page 90: ...The Ink Manager includes an inks list and options for each ink The ink options let you reduce the total number of plates by making a spot ink output on another spot or process color plate or by converting a spot ink to its closest approximation in process color inks You can t assign a process ink to another process ink Ink list By default the ink list contains all inks from the point of view of th...

Page 91: ... of underlying colors but allow trapping along the ink s edges Use this option for metallic inks OpaqueIgnore for heavy non transparent inks to prevent trapping of underlying colors and to prevent trapping along the ink s edges Use this option for inks that have undesir able interactions with other inks Neutral Density Indicates the neutral density of the ink If trapping is on this value is used b...

Page 92: ...change ink aliasing settings at any time because they affect only the output They have no permanent effect on original document colors The spot color Blue 3 is aliased to the PANTONE 2725 CVC ink All instances of Blue 3 will now output on the PANTONE 2725 CVC plate The color swatches in the document are otherwise unchanged Note Ink aliasing is among the settings that can be previewed on screen whe...

Page 93: ...y settings do so when no documents are open Do this by choosing Ink Manager from the Swatches menu because you cannot choose the Print command when no documents are open You can enter neutral density values within the range of 001 10 Use the following guide lines for adjusting neutral density values Metallic and opaque inks Metallic inks are usually darker than their CMYK equivalents while opaque ...

Page 94: ... because it s typical for printing final output on a high resolution device It may cause slow print times when proofing high resolution jobs to low resolution devices because it may send more data than needed Optimized Subsampling Sends enough bitmap image data to print the graphic at the best resolution for the output device If you expect to print proofs to devices of various resolutions this opt...

Page 95: ... to the fonts This is the appropriate option to choose if the fonts reside in the printer and you are certain that the printer resident fonts are exactly the same version as the fonts on the host computer Complete Downloads all fonts for the publication at the beginning of the print job rather than page by page Subset Downloads to the printer only the characters glyphs used in the document Glyphs ...

Page 96: ...ript Level 2 Data format Specifies whether InDesign sends PostScript data as hexadecimal or binary data including gradients and fonts Note that support for binary printing can vary depend ing on the printer driver The Data Format menu contains the following options Binary Sends PostScript to the printer as binary code which is more compact and therefore faster than ASCII but which may not be compa...

Page 97: ...e the colorspace within which the document colors will be prepared for output The Source Space section contains the following options Document Prepares to send document colors in the document s working colorspace as specified in the Edit Color Settings dialog box In most cases this is the correct setting Proof Prepares to send document color after translating it into the colorspace currently selec...

Page 98: ... a job originally targeted to one kind of press is run on a different press that requires a different profile PostScript Color Management This option in the Profile pop up menu is the only one that isn t an ICC profile It enables the CRD and Intent options so that PostScript Color Management can be used and makes no further changes to the source colors except to include the CRD and Intent if speci...

Page 99: ...at it will replace linked graphics in placed EPS files This is useful when you need to output using high reso lution data instead of low resolution OPI placeholders such as when flattening transpar ency Keep the following in mind when turning on OPI Image Replacement When placing an EPS file the Read Embedded OPI Image Links option in the EPS Import Options dialog box must be selected to be able t...

Page 100: ...ncy Flattener section This section allows the application of a transparency flattener preset for the job Note that transparency on each spread can be flattened differently by the customer or the print service provider using spread overrides To apply a single flattener preset to the entire document click the Ignore Spread Overrides option For more information see Flattening Transparency for High Re...

Page 101: ...s useful for troubleshooting communicating job settings to colleagues and customers and archiving the exact settings used to output a job In Adobe InDesign CS the targeted PPD file and the full path to it are now included in the summary Save Summary Saves the summary as a text file which can be sent to others printed or archived ...

Page 102: ...you can also still use Acrobat Distiller to create PDF files from PostScript files you generate from InDesign if you need an option that isn t available in the Export PDF dialog box Note If you or a customer are creating a PDF file from all documents in a book file you must choose Export Book to PDF from the book palette menu when no documents are selected in the book palette Options in the Export...

Page 103: ...esign includes several built in PDF export presets which you can view on the Preset pop up menu As a rule service providers should use the built in Press preset or uss the Press preset as a starting point for specifying a custom PDF export preset The Press preset settings result in the level of quality required for prepress output The presets PDF X 1a and PDF X 3 are ISO standards which are also p...

Page 104: ...es not have Sequence and Print Master Pages options See Pages section on page 73 Note You may want to advise customers to leave the Spreads option off because it may interfere with imposition workflows Options section The Compatibility pop up menu includes the following options Acrobat 4 Generates a file using the PDF 1 3 standard Maintains compatibility with software or hardware that isn t compat...

Page 105: ...xported or one thumbnail for each spread if the Spreads option is selected in the General panel Acrobat 5 and 6 automatically generate page thumbnails so this option is most useful for Acrobat 4 where deselecting this option can reduce the file size Optimize for Fast Web View Optimizes an Adobe PDF file to reduce file size InDesign restructures the file to prepare for page at a time downloading by...

Page 106: ...ible in the document Grids and guides export in the same color as used in the document eBook Tags Generates an Adobe PDF file that automatically tags elements in the story based on a subset of the Acrobat 5 and Acrobat 6 Professional tags that InDesign supports Interactive elements Exports movies sounds and all enabled buttons states While not directly relevant to prepress projects this allows the...

Page 107: ...u can choose between downsampling which uses the average of the color values in a sample area and subsampling which uses the color value of the pixel in the center of a sample area Bicubic downsampling is the slowest but most precise method resulting in the smoothest tonal gradations In a print service provider workflow output quality is the priority If compression is applied downsampling will be ...

Page 108: ...y all RIPs and prepress applications Monochrome Bitmap Images To compress one bit images select Downsample To and enter the resolution of the final output device Then select CCITT Group 4 for the greatest lossless compression InDesign supports CCITT Group 3 and Group 4 compression options CCITT Group 3 which is used by most fax machines compresses monochrome bitmaps one row at a time Another optio...

Page 109: ...nel is identical to the Marks and Bleed panel in the Print dialog box As with the Print dialog box this panel now includes upgraded controls corresponding to the improved bleed and slug support in Adobe InDesign CS See Marks and Bleed panel on page 80 If you export a page to PDF with marks bleed area and slug area make sure you specify a page size large enough to accommodate them ...

Page 110: ... are converted to CMYK upon export as in the Output panel of the Print dialog box see page 83 All spot color information is preserved during color conversion only the process color equivalents convert to the designated color space Color Specifies what kind of color conversion to apply if any In a prepress workflow Leave Unchanged or CMYK are typically the most appropriate choices Choose from the f...

Page 111: ...ful when sending proofs back to customers using Acrobat 4 which doesn t support overprint preview Acrobat 5 and Acrobat 6 Professional do This enables you to soft proof document colors directly on the monitor before they are reproduced on a particular output device Note Simulate Overprint is intended for client review and proofing do not enable Simulate Overprint for a PDF that will be used to gen...

Page 112: ...d InDesign embeds only the characters used in the file For high resolution output it s a good idea to subset fonts to ensure that the glyphs used by the document are the ones that will be used by the output device If font subsetting is not used output may not be as expected if some glyphs at the output device have subtle differ ences compared to the glyphs in the font versions used in the document...

Page 113: ...document that includes security and click Save Preset from the Export PDF dialog box the passwords and security settings won t be preserved Passwords section An Adobe PDF file can have an open document password user password and a change security settings password master password If you set any security restrictions in your file you should also specify a master password otherwise anyone who opens ...

Page 114: ...the options in the Permissions section Permissions section Printing Allowed Controls the level at which printing is allowed For prepress service providers this should be set to High Resolution if the Permissions Password is in effect The None option prevents printing which can be useful for on screen review of materials where confidentiality is a concern Changes Allowed Defines which editing actio...

Page 115: ...op before starting to handle customer files You can then apply a print preset to a customer file and most or all of the options specific to your configuration will be applied instantly In many cases the only options you ll have to change are the ones specific to the job You can save time and decrease operator error by creating a print preset in advance for each workflow you regularly use in your s...

Page 116: ... the option may vary depending on the driver To create a print preset 1 Choose File Print Presets Define If you re editing the default preset make sure Default is selected in the list of print presets 2 Do one of the following If you re editing the default preset click Edit If you re creating a new preset click New After the Print dialog box opens type a preset name in the Name option at the top o...

Page 117: ... 7 Click OK to save the changes to the print preset You can save a document s settings as a print preset directly from the Print dialog box This is handy because you don t have to leave the Print dialog box and remember the settings To create a new print preset from the Print dialog box 1 In the Print dialog box click Save Preset 2 Do one of the following and then click OK To create a new preset t...

Page 118: ...rint Presets Define 2 Select all the presets you want to use across your shop s computers and click Save You can select multiple presets in the list by holding down a modifier key as you click the presets in the list Shift click to select a contiguous range Ctrl click Windows or Command click Mac OS to select any combination of presets 3 Click Save specify a name and location and click Save 4 On a...

Page 119: ...Presets Define and click Load to import print presets you ve saved 2 Review the panels in the Print dialog box If you set up your shop s default print preset in advance you usually won t need to specify shop specific options Just keep an eye out for settings that would be specific to the job such as ink usage 3 Make the few changes necessary for that specific file and output the file Tip To define...

Page 120: ...be read primarily on screen on desktop or laptop computers or eBook readers for example This set of options balances file size against image resolution to produce a relatively small self contained file All color spaces are converted to RGB color and grayscale images above 225 dpi are downsampled to 150 dpi and mono chrome images above 450 dpi to 300 dpi subsets of all fonts used in the file except...

Page 121: ...s preset The PDF is generated for PDF 1 3 Acrobat 4 compatibility colors are converted to CMYK as the output color space and OPI content cannot be omitted You can preflight PDF X 1a files in Acrobat 6 Professional PDF X 3 Creates Adobe PDF files that conform to the ISO standard PDF X 3 specification The objective of this standard is to deliver a file that is ready for high resolution output within...

Page 122: ...select a preset in the list click Edit type a new name and then click OK To delete presets select one or more presets in the list click Delete and then click OK to confirm the deletion 2 Click OK To load PDF export presets from another file 1 In the PDF Presets dialog box click Load 2 Locate and double click the file containing the presets you want to load or select the file and click Open To save...

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