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TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO. TERMS AND CONDITIONS WILL COMPLY/WILL NOT
COMPLY COMMENT
4.4.4.1 Packaging
4.4.4.2 “Attention To” labeling
4.4.4.3 Address to where returns should be shipped
4.4.4.4 Method of shipment (company truck, courier, transport)
4.4.4.5 If a return authorization number is required
4.4.4.6 What charges apply and who is responsible for payment
4.4.5 The TVDSB will not pay to return any goods which do not meet the specifications listed in this bid.
4.5 ILLUSTRATIVE LITERATURE
4.5.1 Bidders should submit ILLUSTRATIVE and SPECIFICATION INFORMATION for each item of
which they have bid. Bidders who are bidding EXACTLY as specified do not need to supply this
information. Bidders who are submitting a catalogue must indicate page number where the item is
illustrated.
4.5.1.1
Bidders should state if this literature can be obtained directly from the manufacturer via the internet.
4.5.1.2
Bidders should state the web site addresses for each manufacturer.
4.6 SAMPLES/DEMONSTRATION
4.6.1 Each bidder may be required to submit, at the bidder’s own expense, the items which are being bid
upon for examination and comparison purposes. This
must be done on request and at a time and
location chosen by the TVDSB.
4.6.1.1 Samples requested must be clearly marked with the name of the bidder and the bid item number.
4.6.2 Bidders who do not submit the required samples will be considered noncompliant.
4.6.3 Not all samples will be returned immediately. Those retained for quality control purposes or testing
will be purchased and any item tested that proves defective will be returned
4.6.3.1 Bidders should provide return instructions (i.e. address and authorization number) if required, for
sample returns.
4.7 SUBSTITUTIONS
4.7.1 In the event that an item ordered becomes discontinued during the contract, all bidders must notify
the Purchasing Services Department for authorization before the item is substituted and shipped to
the appropriate location. Successful bidders may be required to provide samples of the proposed
substitutions before sending shipments. The Board reserves the right to return any shipment
COLLECT , if in our opinion the products supplied do not conform to the specifications in this bid
document.
4.8 PRESENTATION/INTERVIEW/DEMONSTRATION
4.8.1 Qualified bidders may be required to make a presentation an interview at the bidders’ own expense
or arrange a visit for the evaluation committee to an existing installed location that matches the
requirements of the bid. No bid alterations will be allowed. Notification will be given to qualified
bidders as to time and place.
FIRM NAME : ______________________________ SIGNATURE : ______________________________________