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TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO. TERMS AND CONDITIONS WILL COMPLY/WILL NOT
COMPLY COMMENT
7.1.3.5 2012045v.dbf
7.1.3.6 2012045a.cdx
7.1.3.7 2012045g.cdx,
7.1.3.8 2012045v.cdx
7.1.3.9 Appendices 045.xls - Terms & Conditions in Excel format - Electronic Response Required
7.1.4 It is the bidders responsibility to ensure that the necessary “files” are on the diskette CD, or memory
stick.
7.1.5 Failure to respond in electronic format will deem the bid noncompliant.
7.1.6 All bid documents should be submitted in an envelope marked with the bid name and number (as set
out in Section 9.9 - Labeling Instructions).
7.1.7 Bidders’ submissions should include page numbers for ease of reference by committee members.
7.1.8 The specifications and pricing section of the bid submission should not make reference to
supplemental materials.
7.1.9 Supplemental materials will not qualify as substitutes for direct responses to the bid’s requirements
unless specifically requested.
8.0 AWARD
8.1 EVALUATION PROCESS
8.1.1 An evaluation committee will be established to evaluate bid submissions.
8.1.2 All bid submissions will first be evaluated on their compliance with the requirements of this bid
document.
8.1.3 All compliant bid submissions will be evaluated by a TVDSB evaluation committee based on the
following evaluation criteria:
8.1.3.1 Price
8.1.3.2 Compliance with Specifications
8.1.4 Compliant bidders may be requested to make a presentation of their bid for clarification only. No
alteration of your submission will be permitted. Notification will be given to qualified bidders as to the
time and place. The presentation shall be at the expense of the bidder.
8.1.5 Delivery, lead times, service, performance record, and the value of the overall award will also be
taken into consideration when awarding this contract.
8.1.6 The determination of equal quality will be based on our internal professional opinions.
8.1.7 In the event of a tie score the TVDSB will resolve the tie by a draw. The names of the tie bidders will
be entered into the draw. All parties will have representation when the draw takes place.
8.2 AWARD AND NOTIFICATION OF CONTRACT
8.2.1 The results of this bid will be posted to the TVDSB web site as soon as decisions have been made:
8.2.1.1 www.tvdsb.ca
FIRM NAME : ______________________________ SIGNATURE : ______________________________________