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TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO. TERMS AND CONDITIONS WILL COMPLY/WILL NOT
COMPLY COMMENT
2.5 QUESTIONS
2.5.1 All questions pertaining to this bid document are to be addressed to: Todd Springer, by Fax (519)
452-2399 or email t.springer@tvdsb.on.ca no later than Monday, May 30, 2011. After this date no
further inquiries, concerns or questions may be submitted. The TVDSB reserves the right to
distribute a notice of content of any inquiry and the TVDSB’s response to all other registered bidders.
All questions pertaining to this bid document
must be submitted in writing.
2.5.2 All Addenda will be issued at least seven days prior to the closing date. If an addendum is issued
within seven days of the closing date, the date will be extended accordingly.
3.0 CONTRACT TERM / PRICING / TAXES / DELIVERY / PAYMENT
3.1 CONTRACT TERM
3.1.1 The term of this agreement shall be for 1 year, commencing on July 1, 2011 and unless otherwise
provided herein, terminating on June 30, 2012.
3.1.2 The TVDSB may, at the end of this contract term, extend the contract for a period of 2 years in one
(1) year increments and will advise the bidder in writing of their intentions, no later than 60 days prior
to June 30, 2012.
3.1.3 Bidders must state if your company would agree to extending this contract with the same terms and
conditions for a second year ending June 30, 2013.
3.1.4
Bidders must state if your company would agree to extending this contract with the same terms and
conditions for a third year ending June 30, 2014.
3.2 PRICING
3.2.1 Bidders must complete the pricing section which is installed using the setup.exe file (see Section 9.0
- Installation Instructions).
3.2.2 Bidders must print and sign the Bid Report.
3.2.3 Bidders must print and sign Worksheets.
3.2.4 All charges including mandated fees such as OES fees must be included in the cost of the item.
Prices quoted must be for goods and services exactly as specified and in Canadian funds, unless
otherwise indicated.
3.2.5
Prices must include delivery, F.O.B. destination. NO AWARDS WILL BE MADE TO FIRMS
QUOTING FREIGHT EXTRA.
3.2.6
Prices must remain in effect for the initial 1 year term of the contract, commencing on July 1, 2011
and ending June 30, 2012. Thereafter only manufacturer’s price increases (supported by
documentation) will be allowed.
3.2.7 The TVDSB expects to order in multiple shipments over the length of this contract.
3.2.8 It is the intention of the TVDSB to rationalize its supplier base. This contract may be awarded on a
per item basis or on the best cost of various groupings. The groupings will be determined by the
TVDSB. Each bidder agrees to the award on this basis.
FIRM NAME : ______________________________ SIGNATURE : ______________________________________