TENDER 045 - PRINTERS
TERMS AND CONDITIONS
2012
ITEM NO.
TERMS AND CONDITIONS
WILL COMPLY/WILL NOT
COMPLY
COMMENT
4.0
SPECIFICATIONS/REQUIREMENTS
4.1
QUALITY
4.1.1
Unless otherwise specified, supplies must be new, in good condition, fit for the purpose for which
they are being acquired and free from defects. The decision of the TVDSB pertaining to items being
rejected is final.
4.1.2
Manufacturers’ brand names and numbers are used as guidance for the bidders; alternate items of
equal quality will be considered. If bidding on an alternate item, the manufacturer’s name and model
number
must
be indicated in the appropriate field in the Bid Report FOR EVERY ALTERNATE ITEM
BID.
4.1.3
The determination of equal quality will be based on our internal professional opinions.
4.1.4
In addition to price, quality and suitability to school use will be among the first considerations.
Delivery lead times, service, performance record, manufacturer’s warranties and the value of the
overall award will also be taken into consideration when awarding this contract.
4.1.5
Any material, equipment, service or work ordered which, in the opinion of the TVDSB, does not
completely fulfill the specifications
must
immediately be removed and/or completed to the
specifications or sample quality at the expense of the successful bidder.
4.1.6
The successful bidder(s)
must
carry out all work to the satisfaction of the TVDSB.
4.2
QUANTITY/TERM
4.2.1
The quantities indicated are based on previous 1 years’ purchases and projected current year capital
projects. Quantities are subject to equipment breakdowns, user requests, program changes and
budget approval which may be increased or decreased when orders are placed. All items may not
be purchased if costs exceed budget. In no way should the information furnished be considered as a
guarantee with respect to the future volume of business. The successful bidder(s) will be
responsible for supplying the quantities that are eventually ordered for each item awarded during the
term of this bid at the quoted price.
4.3
REQUIREMENTS
4.3.1
The requirements are detailed in Specifications List - Worksheet B.
4.3.2
The successful bidder(s)
should
be a certified dealer/distributor of the manufacturer of the
equipment/products they are proposing.
4.3.3
The successful bidder(s)
must
have the proprietary right or license to use software being provided or
imbedded in the hardware that is being provided.
4.4
RETURN OF GOODS POLICY
4.4.1
The TVDSB will return any shipment (COLLECT) if, in our opinion, the product supplied does not
conform to the specification and/or samples submitted in the bid.
4.4.2
Bidders
must
state if there is a time limit on returning goods.
4.4.3
Bidders should state if there is a “restocking charge” on any returned item and the amount or rate to
be charged if goods are returned for any other reason than those stated in 4.4.1.
4.4.4
Bidders should describe their procedure for returned goods with respect to:
FIRM NAME : ______________________________
SIGNATURE : ______________________________________