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Chapter 5:  Working with Courses

Viewing course information

You can view or change information about a course from within Breeze Manager. The starting 
point for any of this information is the Course Information page, the page that appears when you 
click the course name in the Training folder list. From this page, you can view or edit the 
information for a specific course, including the course summary, content, enrollees, and settings 
for notifications and reminders. Each of these features is accessible as a navigation link when you 
access the Course Information page. 

Change course enrollees

Add or remove enrollees from a 
specific course.

“Changing course enrollees” 
on page 76

Send or change settings for 
course notifications

Send (or change settings or text for) 
course e-mail notifications.

“Changing settings for course 
notifications” on page 77

Send or change settings for 
course reminders

Send (or change settings or text for) 
course e-mail reminders.

“Changing settings for course 
reminders” on page 78

View course reports

Create reports with information about a 
specific course, including applying 
filters to define specific parameters for 
the report information.

“Course reports” on page 79

Task

Description

See

Содержание BREEZE 5-MANAGER

Страница 1: ...Breeze Manager User Guide...

Страница 2: ...ence and the inclusion of the link does not imply that Macromedia endorses or accepts any responsibility for the content on those third party sites Copyright 2005 Macromedia Inc All rights reserved Th...

Страница 3: ...7 Breeze terms and concepts 21 Breeze icons 22 Global Breeze Manager features 23 CHAPTER 2 About Content 29 About the Content library 29 Types of files in the Content library 29 About Content library...

Страница 4: ...folder 95 Removing items from a curriculum 96 Editing curriculum information 96 Specifying or editing completion requirements 97 Viewing curriculum status information 97 Managing enrollees 98 Sending...

Страница 5: ...inar library 160 About seminar terminology and attributes 160 About permissions 162 Seminar room templates 163 Seminar tasks 163 CHAPTER 12 Working with Seminars 165 Obtaining information about a semi...

Страница 6: ...ities 236 CHAPTER 18 Managing the Breeze Account 237 About your organization s Breeze account 237 Editing Breeze account information 240 Customizing Breeze 241 Viewing the Administration Dashboard 246...

Страница 7: ...ze configuration and your permissions Breeze Manager users You use different features of Breeze Manager depending on your user needs Breeze users are divided into the following groups Meeting Hosts on...

Страница 8: ...s own attributes and licensing structure For information on seminars see Chapter 11 About Seminars on page 159 For instructions on creating and changing seminars see Chapter 12 Working with Seminars o...

Страница 9: ...omedia Flash Player is standard in most browsers You can find out what version of Flash Player you have at the Test Macromedia Web Players page at www macromedia com software flash about A sound card...

Страница 10: ...e former Accounts Reports and Users tabs functions used by Breeze administrators with several new features and enhancements added See New features for Breeze administrators on page 11 as well as Chapt...

Страница 11: ...er and group management easier You can also now define managers and team members for Breeze users as well as customize the attributes you want to include on user profiles In addition there are two new...

Страница 12: ...an also use the Publish option to upload content to the Content library For more details see the Breeze Presenter User Guide To access Breeze Manager 1 In a browser window enter the URL provided by yo...

Страница 13: ...nformation on Breeze including FAQs white papers testimonials and tips Check the website often for the latest news on Breeze at www macromedia com software breeze Breeze Support Center The Breeze Supp...

Страница 14: ...14 Introduction Using Breeze Manager...

Страница 15: ...eate meetings events courses and much more The full Breeze Manager application user interface consists of seven tabs also called pages each associated with a particular function and application as the...

Страница 16: ...es the Home tab in detail See Home tab on page 17 Content tab for users to manage content that can be used for presentations training meetings and seminars The Content tab contains the Content library...

Страница 17: ...n accessing Breeze see Using Breeze Manager on page 7 You can think of this page as your base of operations From here you join any Breeze meetings or events for which you are scheduled create any meet...

Страница 18: ...g the My Scheduled Events link displays a list of all the events for which you are registered as well as all your expired events Just as you can join a meeting at any time you can view an event at any...

Страница 19: ...menu has four links that are useful in learning Breeze Getting Started A list of Breeze manuals including this guide as well as procedures targeted to specific audiences Breeze Manager Help This guid...

Страница 20: ...to change your time zone and audio conference settings Group Memberships Click here to display a list of all the groups to which you belong including built in groups Organization Click here to displa...

Страница 21: ...all Breeze meeting rooms are contained in the Meeting library For more details about the library as well as procedures for joining participating in and setting up meetings see Chapter 9 Working with...

Страница 22: ...wing table Icon Description Content Breeze content includes files such as Adobe PDF files or Microsoft Word documents that are used with Breeze meetings seminars presentations or training Course A Bre...

Страница 23: ...ining Flash Video file FLV A video file that Breeze users can access just as they access other Breeze content HTML file An HTML file defines the structure and layout of a web document using a variety...

Страница 24: ...ever the custom URL becomes available for re use If another Breeze user is currently using the custom URL you receive an error message when you enter the URL In this case depending on the circumstance...

Страница 25: ...rom People I Manage Directly or Show Data From People I Manage Directly And Indirectly Groups The data on the report only applies to the members of a specific group that participated You can select mo...

Страница 26: ...r the information page you opened A set of report links appears above the title bar with Summary highlighted and the Summary report for this meeting appears below the information heading 3 Click the r...

Страница 27: ...ate columns To set filters for groups go to step 8 8 Click the Add Remove Groups link A list of all the groups in the system appears 9 Select the check box to the left of each group that you want to s...

Страница 28: ...ger in an Internet Explorer browser and choose to open the report Windows automatically opens it in Excel In this case you must double click each cell to see its information Another option is to save...

Страница 29: ...ns to any content files for which you have Manage permissions Anyone to whom you have assigned the proper permissions can retrieve and view your content folders on demand and if you permit them manage...

Страница 30: ...owever to take advantage of the Breeze 5 features you must republish the presentation to the Breeze 5 server For instructions about how to publish presentations see the Breeze Presenter User Guide A p...

Страница 31: ...page 32 Manage Users or groups with a Manage permission setting for a folder or file can view delete move and edit the file or folder view reports for files in that folder set permissions for the fil...

Страница 32: ...ntent library no one can publish anything at all to the Content library unless they are authors In addition to membership in the Author group a user must also have Publish permissions for the file or...

Страница 33: ...sh new content in any User Content folder they manage only authors can do this My Content folder Each author has an individual content folder within the User Content folder The actual name of the fold...

Страница 34: ...g e mail to send a content URL for viewing on page 47 Download content Download a content file to your computer Downloading content on page 48 Set content permissions Assign permissions to a content f...

Страница 35: ...ks Opening a folder to view its contents Moving up one directory level Returning to any higher parent directory level Opening a folder to view its contents To view the contents of a folder click the f...

Страница 36: ...fields as applicable Title All slide content You can also specify criteria to narrow your search and display your search results Show This option allows you to filter your search results by content ty...

Страница 37: ...t the content inherits the permissions of the folder in which the content is contained The values here are Custom if the permissions were changed from those of the parent folder or Same as parent fold...

Страница 38: ...you want to view for information see Navigating the Content library on page 35 3 Click the name of the file to view its Content Information page 4 Click the file s URL for Viewing link A new browser...

Страница 39: ...presentation Search pane on page 41 Using the presentation toolbar on page 41 Changing to full screen viewing mode on page 42 Navigating between slides on page 42 Navigating within the current slide o...

Страница 40: ...duration You can use the Thumb pane to see the contents of each slide quickly and to move to a specific slide in the presentation To view the Thumb pane Click the Thumb pane in the sidebar on the rig...

Страница 41: ...you move to the previous slide in the presentation Forward lets you move to the next slide in the presentation Slide progress bar shows and controls the playback location within the current slide The...

Страница 42: ...gain to change viewing modes If presentation controls are originally visible the Breeze Presentation switches to full screen mode without a presentation outline or presentation toolbar If a presentati...

Страница 43: ...ge your location within the slide s playback To move to a specific location in the slide playback 1 Click the slide playback Back button on the slide progress bar to move your playback location backwa...

Страница 44: ...resentation to a Content library folder that is different than the folder that contains the original presentation If you do not all of the reporting information for the original presentation will be m...

Страница 45: ...the procedure from step 4 Managing content files and folders Administrators and users with permission to manage a specific folder can organize the Content library by performing the following tasks Cr...

Страница 46: ...content file or folder Before you delete any content be aware of the consequences When content files or folders are deleted they are permanently deleted and cannot be retrieved This means that any pre...

Страница 47: ...URL to other people by e mail from within Breeze Manager When you use Breeze Manager to send the URL to other people a unique version of the URL is created for each e mail recipient This process has...

Страница 48: ...content as a ZIP file This section contains two procedures the first describes how to download a content file other than a Breeze Presentation and the second explains how to download a Breeze Present...

Страница 49: ...it on a CD It is downloaded as a ZIP file which you then extract on your computer To download a complete Breeze Presentation 1 Click the Content tab 2 Navigate to the presentation that you want to do...

Страница 50: ...to maintain any audio or timings in the presentation Thus you should have both the PPC and PPT files in your folder with the same name but with different file extensions It s critical that you do not...

Страница 51: ...using any method see Adding new content to the Content library on page 44 the file permissions are set to Same As Parent The file has the same permissions as that of the folder in which you have saved...

Страница 52: ...n use the following procedure to customize the permissions list for the folder To set permissions for a content file or folder 1 Click the Content tab 2 Navigate to the content file or folder that has...

Страница 53: ...lect a name in the list Press Control click or Shift click as appropriate to select multiple users or groups To search for a name click Search at the bottom of the window and enter the name to display...

Страница 54: ...m the Current Permissions list Viewing the Content Dashboard The Content Dashboard provides a graphical representation of statistical data about your content The data reflects all of the content in yo...

Страница 55: ...f users and percent of users Below the graph is a table that provides an overview of all questions listing each question by number name number of correct answers number of incorrect answers percentage...

Страница 56: ...all of the four report types For a description of report filters and procedures for setting and removing them see Setting and removing report filters on page 25 Downloading reports With the exception...

Страница 57: ...e such as classroom training and required reading As is the case with courses you can generate reports to track the progress of the enrollees as they move through the curriculum to ensure that it meet...

Страница 58: ...by the groups that a user belongs to and the individual permissions that are assigned to a user for specific files and folders The Training library has only two permissions Manage and Denied Members...

Страница 59: ...page 195 and Chapter 15 Working with Events on page 201 If the training is presented as an event all enrollees regardless of whether they have a Breeze account or whether the URL is public must provid...

Страница 60: ...sks you can perform by using Breeze Training and directs you to the appropriate topic in this guide Task Description See Navigate course or curriculum folders Open a folder and move up and down throug...

Страница 61: ...ettings or text for course or curriculum e mail notifications Changing settings for course notifications on page 77 and Sending notification to curriculum enrollees on page 99 Send or change settings...

Страница 62: ...der Moving a course or curriculum on page 113 Move course or curriculum folders Move a training folder to a different location within the Training library Moving a training folder on page 113 Delete c...

Страница 63: ...o in Breeze Manager This includes modifying any aspect of a course such as course description and times content enrollees notifications and reminders The following table describes the topics in this c...

Страница 64: ...s a navigation link when you access the Course Information page Change course enrollees Add or remove enrollees from a specific course Changing course enrollees on page 76 Send or change settings for...

Страница 65: ...ke this course and language Reminder Policy A field that indicates whether a reminder policy is enabled to whom reminders are being sent the date that the next reminder will be sent and how often remi...

Страница 66: ...Content library that you want to use as your content For more information see Structure of the Content library on page 32 Adding new content to the Content library on page 44 and Breeze Presenter User...

Страница 67: ...can be up to 750 characters long Course Starts On The course start date A required field for setting a date before which users cannot access the course Course Closes On The course end date An optiona...

Страница 68: ...t the option that you want to use for the course 3 Do one of the following Click Next to enroll learners now The Enroll Learners page appears with the Available Users and Groups list on the left and t...

Страница 69: ...Course wizard is setting up course notifications A course notification is an e mail notification sent to either all or designated course enrollees informing them that they are enrolled in the course a...

Страница 70: ...All enrollees the default value Enrollees who have not completed the course Enrollees who have failed the course Enrollees who have failed or not completed the course Only to specific e mail addresse...

Страница 71: ...s specified in their Breeze account Any e mail delivery failure notifications are sent to that address All e mail notifications are sent individually Recipients do not see the list of other recipients...

Страница 72: ...enrollees You set the reminder start date and specify whether the reminders are sent once daily weekly or monthly Recipients Setting for which recipients receive reminders The following are the possi...

Страница 73: ...nders in the queue they are sent within a few minutes or a few hours after midnight PST Reminders appear to be sent from whoever creates the course using the e mail address specified in their Breeze a...

Страница 74: ...urse are able to access the course until the new course start date If some enrollees have already accessed the course their tracking and quiz information is retained in reports In addition changing th...

Страница 75: ...e following Quiz scoring becomes inconsistent Reports might not provide an accurate representation of pass or fail status for users who took the course before quiz changes occurred If you want to upda...

Страница 76: ...course to select it The Course Information page appears 4 Click the Manage Enrollees link in the navigation bar The Manage Enrollees page appears with the Available Users and Groups list on the left a...

Страница 77: ...otification timing when the e mail notification is sent to enrollees the recipients of the e mail notification all enrollees those who have not yet taken the course those who failed the course those w...

Страница 78: ...eminders 1 Click the Training tab at the top of the Breeze Manager window 2 Navigate to the course whose reminder settings you want to change for more information see Navigating the Training library o...

Страница 79: ...rcentage of correct percentage of incorrect as well as the score Above this is a bar chart that shows each answer color coded as correct or incorrect Click on a specific question in the bar to view a...

Страница 80: ...ble for all of the four report types For a description of report filters and procedures for setting and removing them see Setting and removing report filters on page 25 Downloading reports With the ex...

Страница 81: ...rs can test out of certain curriculum items such as courses and content by passing a related topic As users complete items in the curriculum you can track their progress and generate reports to ensure...

Страница 82: ...Exit from the New Curriculum wizard Exiting from the New Curriculum wizard on page 90 Task See View information about a curriculum Viewing and modifying curriculum information on page 90 Edit curricul...

Страница 83: ...lum on page 85 Adding items to a new curriculum on page 86 After you create a curriculum you can complete additional tasks such as adding external training adding enrollees and sending reminders Sampl...

Страница 84: ...To browse to a location and enter a description 1 Click the Training tab of Breeze Manager and click the Shared Training folder or User Training folder For more information about the library structur...

Страница 85: ...ter curriculum information for a new curriculum 1 In the Curriculum Name text box enter a title for the curriculum 2 In the Curriculum ID text box you have the option of entering an identification cod...

Страница 86: ...that lets you add items to the curriculum When you add an item to a curriculum you are actually adding a link to the item not copying the item in a new location within Breeze Note If you want to grou...

Страница 87: ...Items page of the New Curriculum wizard click Add Content Content in your user folder appears 2 To select content from a different content folder click a folder or click the Up One Level button to bro...

Страница 88: ...on page 88 To change the order of items in the curriculum see Changing the order of items within a new curriculum on page 89 To delete an item from the curriculum see Removing items from a new curric...

Страница 89: ...out items after you exit from the New Curriculum wizard For more information see Assigning prerequisites to an item on page 94 Specifying or editing completion requirements on page 97 and Assigning te...

Страница 90: ...g information A list of items in the curriculum The list of items appears on the left side of the page To change the order of the items see Specifying or editing completion requirements on page 97 To...

Страница 91: ...not on the Curriculum Info page for the curriculum that you want to modify click the Training tab and browse to the curriculum Select the curriculum name to open the Curriculum Info page For more info...

Страница 92: ...o a curriculum 1 After completing steps 1 and 2 to add items to a curriculum in Adding items to a curriculum on page 91 click New Folder 2 On the New Folder page enter a name for the folder in the Fol...

Страница 93: ...you want to add to the curriculum and click Save The selected items become part of the curriculum Note Invitations enrollments and reminders that you created for a course are not carried over when yo...

Страница 94: ...iculum Select the curriculum name to open the Curriculum Info page For more information see Viewing and modifying curriculum information on page 90 2 In the list of items select the name of the extern...

Страница 95: ...dify click the Training tab and browse to the curriculum Select the curriculum name to open the Curriculum Info page For more information see Viewing and modifying curriculum information on page 90 2...

Страница 96: ...ected for deletion 3 Verify that you do want to remove the selected items and click Delete The item that you removed no longer appears in the list Editing curriculum information After entering curricu...

Страница 97: ...equired items click Save The Curriculum Info page includes the completion requirements that you specified Viewing curriculum status information Viewing curriculum status offers another way to view a s...

Страница 98: ...um information on page 90 2 Click Manage Enrollees The page includes two lists Available Users and Groups which lists every user or group that you can add as an enrollee Current Enrollees For Curricul...

Страница 99: ...on the Curriculum Info page for the desired curriculum go to the Training tab in Breeze Manager and browse to the curriculum Click the curriculum name to open the Curriculum Info page For more informa...

Страница 100: ...Completed the Curriculum Send notification only to users who have not finished the curriculum Enrollees Who Have Failed or Not Completed the Curriculum Send notification to both users who have not pas...

Страница 101: ...To enable the feature select Send Curriculum Reminders 5 In the Starting pop up menus select the date when Breeze Manager should send the first reminder 6 Select one of the following Recipients option...

Страница 102: ...ollowing affects of this action The curriculum does not appear in the Training library Enrollees can no longer access the curriculum Reports for the curriculum are no longer available Curriculum remin...

Страница 103: ...Breeze Manager window Breeze Manager opens by default on the Summary report page In addition to the information that appears in the Curriculum Information area of the Curriculum Info page such as Cur...

Страница 104: ...d to change the status for this item see Changing the user status or score for an item on page 104 Score The percentage of correct answers Date Completed The date on which the enrollee completed the i...

Страница 105: ...tatus in the Status pop up menu 6 Enter the score in the Score text box and click Save For items without an associated pass or fail score you can enter 0 The updated status appears on the Users report...

Страница 106: ...tus or score for users who have completed the training See Changing the user status or score for an item on page 104 To view a summary report for external training 1 Verify that you re on the Reports...

Страница 107: ...removing report filters As with other applications in Breeze Manager you can further define the information you see on a particular report by setting report filters Keep in mind that filters that you...

Страница 108: ...lums About the Training Dashboard The Training Dashboard displays information about the number of enrollees who completed a particular course or curriculum For information on the Training Dashboard se...

Страница 109: ...n on how to work with courses or curriculums including creating courses and curriculums as well as viewing and changing information for a specific course or curriculum see Chapter 5 Working with Cours...

Страница 110: ...ining folder The User Training folder includes one folder for each training manager When a user is assigned to the Training Managers group Breeze automatically creates an individual user folder for th...

Страница 111: ...urse or curriculum you want to view or if you want to browse the Training library Navigation controls exist for the following tasks Opening a folder on page 111 Moving up one folder level on page 112...

Страница 112: ...es and folders Administrators and users with permission to manage a specific Training library folder can organize the Training library by performing the following tasks Creating a training folder Movi...

Страница 113: ...folder location 5 Navigate to the folder location where you want to place the course or curriculum by clicking the target folder title or the Up One Level button As you navigate to the new location th...

Страница 114: ...check box to the left of the folder that you want to delete 4 Click the Delete button in the menu bar above the training listing The delete confirmation page appears If other items are linked to this...

Страница 115: ...n bar One of the following pages appears If this folder has already been customized the Set Permissions page appears with the Available Users and Groups list on the left and the Current Permissions li...

Страница 116: ...groups from the list This process lets you control exactly who has a specific type of access to your training To add a user or group to the permission access list 1 Click the Training tab at the top o...

Страница 117: ...ame click the Permissions button at the bottom of the window A pop up permissions menu appears c Click the permission appropriate for the selected name The permission you selected appears next to the...

Страница 118: ...Press Control click or Shift click to select multiple users or groups To search for a name in the list click the Search button at the bottom of the window and enter the name to display it in the list...

Страница 119: ...join these meetings or modify the meetings themselves For more information see Chapter 9 Working with Meetings on page 127 The meetings for which you are scheduled appear on the Breeze Manager Home t...

Страница 120: ...ing rooms and these changes remain between meetings In addition depending upon the pricing model your organization has purchased you might or might not be able to enter a meeting if there is no live m...

Страница 121: ...user also has Microsoft Outlook and has received and accepted an invitation for this meeting the meeting is automatically scheduled in the user s Outlook calendar making it possible to join from ther...

Страница 122: ...edit meetings in various folders in the Meetings library is determined by the groups a user belongs to and the individual permissions that are assigned to a user for specific files and folders For a d...

Страница 123: ...articipants functionality is operable To manage a meeting folder in the Meetings library you must have Manage permissions for the folder that you are manipulating To edit a meeting or change the parti...

Страница 124: ...y Templates folder which is in your personal My Meetings folder If you save the customized template in the Shared Templates folder you are giving all future users of this template permission to view a...

Страница 125: ...om a meeting room to a specified Content library folder Moving uploaded content to the Content library on page 149 Delete uploaded content associated with a specific meeting Deleting uploaded content...

Страница 126: ...126 Chapter 8 About Meetings...

Страница 127: ...viewing meeting information joining a meeting creating a meeting and viewing meeting reports It also gives procedures for sending meeting invitations as well as changing specific attributes of a meeti...

Страница 128: ...guage in which the meeting will be conducted Telephony information The telephone number for participants who call in to this meeting and the code that they must enter only necessary when the meeting i...

Страница 129: ...gnating the audio conference settings and selecting the meeting room template See Entering meeting information on page 130 Step two This step enables you to select your meeting attendees from a list o...

Страница 130: ...r the meeting is created For details see Editing a meeting profile on page 137 Meeting Name A required field that appears in the meeting list and reports Custom URL An optional field that lets you rec...

Страница 131: ...ng Only visible to Premiere audio conference users if you are a Premiere audio conference user select if applicable Include other audio conference with this meeting Audio conference users other than P...

Страница 132: ...who have the URL to the meeting room can attempt to log in as guests In this case as a host you can grant admission to guests on an individual basis You can also change the meeting participants or pre...

Страница 133: ...vidual attendance report for the meeting If you selected this option you can select which group of attendees you want to send an invitation to all presenters and participants presenters only or partic...

Страница 134: ...have Manage permissions for the folder that contains this meeting For more information about permissions see About permissions on page 122 Viewing and modifying meeting information The Meeting Inform...

Страница 135: ...ent Management tab For information see Chapter 15 Working with Events To view a meeting participants list 1 Click the Meetings tab at the top of the Breeze Manager window 2 Navigate to the folder that...

Страница 136: ...a list of all meeting recordings that have been uploaded to the Breeze server from a meeting room within that folder To view a meeting recordings list 1 Click the Meetings tab at the top of the Breez...

Страница 137: ...ing room and Breeze can generate an individual attendance report for the meeting If you selected this option you can select which group of attendees you want to send an invitation to all presenters an...

Страница 138: ...eeting unless the meeting s access is changed to allow anyone who has the meeting URL to enter To add meeting participants 1 Click the Meetings tab at the top of the Breeze Manager window 2 Navigate t...

Страница 139: ...k or Shift click to select multiple users or groups To search for a name in the list click the Search button at the bottom of the window and enter the name to display it in the list and then select it...

Страница 140: ...alendars Anyone If your meeting is open to anyone who receives the meeting URL click the Send E mail Invitations button to create an e mail invitation in your own e mail application The new message co...

Страница 141: ...Edit or type as appropriate the e mail subject and message 8 Send the e mail invitation The Meeting Information page appears Viewing the Dashboard The Meeting Dashboard provides a graphical representa...

Страница 142: ...an drill down to three separate views by clicking the appropriate link under the Report columns View answer distribution displays a pie chart in which each answer is color coded with a unique color Re...

Страница 143: ...ining and creating meetings as well as viewing and changing information for a specific meeting see Chapter 9 Working with Meetings on page 127 For background information Macromedia Breeze Meeting term...

Страница 144: ...eetings folder Administrators can manage all folders in this folder whereas meeting hosts can manage only their own folders Other users can manage individual folders only if they have been assigned Ma...

Страница 145: ...content to the Content library on page 149 Delete uploaded content associated with a specific meeting Deleting uploaded content on page 149 Move recordings from a meeting room to the Content library M...

Страница 146: ...r window Returning to any folder Above the functional links is a list of navigation links called the navigation trail which indicates your current location in the directory structure You can move to a...

Страница 147: ...it is not immediately available for use in any other room This means that you need to upload content again to every new meeting room that you create By moving your uploaded content to your Content li...

Страница 148: ...he upper right of the Breeze Manager window 6 Click the Move button The Move Successful page appears confirming that the move was successful 7 Click OK Deleting a meeting Administrators or users with...

Страница 149: ...ir new folder location in the Content library 7 Navigate to the folder location in the Content library where you want to move the content file by clicking the folder titles or the Up One Level button...

Страница 150: ...purpose of moving them to the Content library see About moving meeting contents to the Content library on page 147 To move a meeting room recording 1 Click the Meetings tab at the top of the Breeze M...

Страница 151: ...it The Meeting Information page appears 4 Click the Recordings link on the navigation bar The Recordings page appears with a list of recordings for this meeting 5 Click the check box to the left of a...

Страница 152: ...library folder can move the location of the meeting folder in question When you move a meeting folder all the meetings within the folder also move to the new location To move a meeting folder 1 Click...

Страница 153: ...nu bar above the meeting list A confirmation page appears 5 Click Delete on the confirmation page to permanently delete the selected folder The Meetings List page appears without the name of the folde...

Страница 154: ...ver permissions that are set for the parent folder Reset to Parent If a custom permissions profile has already been created for a meeting folder you can reset it to the permissions profile of its pare...

Страница 155: ...in the list and then select it b For each selected name click the Permissions button at the bottom of the window A pop up menu appears c Click the permission appropriate for the selected name Modifyin...

Страница 156: ...le users or groups To search for a name click the Search button at the bottom of the window and enter the name to display it in the list and then select it b For each selected name click the Permissio...

Страница 157: ...k or Shift click as appropriate to select multiple users or groups To search for a name in the list click the Search button at the bottom of the window and enter the name to display it in the list and...

Страница 158: ...158 Chapter 10 Managing the Meetings Library...

Страница 159: ...eting room Also seminars can only be created in a shared area while meetings can either be created in a shared area or a user folder You could consider holding a seminar in the following situations Yo...

Страница 160: ...as a physical meeting room exists the virtual meeting room continues to exist after a seminar ends A seminar is a gathering of people and resources in a particular place on a particular day between ce...

Страница 161: ...ze Manager If the seminar has been scheduled as an event it is listed under My Scheduled Events In addition if this user also has Microsoft Outlook and has received and accepted an invitation for this...

Страница 162: ...pes on page 162 For more information about the Seminar library management tasks see Chapter 13 Managing the Seminar Library on page 181 Seminar permissions for built in groups Breeze recognizes six de...

Страница 163: ...a participants list on page 172 Use the Seminar wizard to perform all the steps necessary to set up a new seminar Creating a seminar on page 167 Move a seminar to a different seminar folder Moving a s...

Страница 164: ...ng a seminar folder on page 190 Assign permissions to a seminar folder Setting seminar folder permissions on page 191 View aggregate statistical information about all your seminars using graphs in Bre...

Страница 165: ...seminar on page 166 Join a seminar as a participant For more information see Joining a seminar on page 166 Create a seminar which involves setting up your seminar room and inviting guests For more in...

Страница 166: ...he seminar is in progress You can click Enter Meeting Room to join the seminar Joining a seminar If you are scheduled to attend a Breeze seminar the seminar name appears in the My Scheduled Meetings l...

Страница 167: ...ton The Meeting wizard starts and displays the Enter Meeting Information page You are now ready to define some basic parameters for the seminar For more information see Entering seminar information on...

Страница 168: ...umber for attendees who call in to the seminar This information is included in the e mail seminar invitation for attendees Moderator Code is the code that identifies the seminar host to the telephone...

Страница 169: ...click the group name when you are done with selection double click Up One Level in the list to restore the original list To search for a name in the list click the Search button at the bottom of the...

Страница 170: ...guest is someone who has been accepted into the room by the host and although this person s attendance is added to the total number of seminar attendees on reports no individual attendance report is a...

Страница 171: ...rmissions for the seminar folder or file because when you make any change to a seminar that you created you are effectively changing the file or folder in the Seminar library Attendance permissions Yo...

Страница 172: ...r a particular seminar you can view a list of all invited participants for each seminar room Note If this seminar is presented as an event you must view the information in the Event Management tab For...

Страница 173: ...piece of uploaded content click Edit make your changes on the Edit page and click Save To return to the uploaded content list click Return To Uploaded Content Viewing a recordings list If you are an a...

Страница 174: ...see Meeting registration on page 121 Registered Breeze users must enter their Breeze user name and password to enter the meeting room and Breeze can generate an individual attendance report for the m...

Страница 175: ...who has the meeting URL to enter To add seminar participants 1 Click the Seminar Rooms tab at the top of the Breeze Manager window 2 Navigate to the folder that contains the seminar for which you want...

Страница 176: ...about the seminar To change a participant s seminar permission 1 Click the Seminar rooms tab at the top of the Breeze Manager window 2 Navigate to the folder that contains the seminar for which you wa...

Страница 177: ...eceives the seminar URL click the Send E mail Invitations button to create an e mail invitation in your own e mail application The new message contains a prepopulated subject the name of the seminar a...

Страница 178: ...n page appears 4 Click the Invitations link The Invitations page appears with the seminar details 5 Do ether of the following as appropriate Click the Send E Mail Invitations button A new blank messag...

Страница 179: ...r Last 30 Days Determined by the number of participants Most Viewed Archives Over Last 30 Days Determined by the number of views that is the number of times each archived meeting has been viewed You c...

Страница 180: ...180 Chapter 12 Working with Seminars...

Страница 181: ...uding Macromedia Breeze seminar terminology and concepts see Chapter 11 About Seminars on page 159 About the Seminar library The Seminar library contains all Macromedia Breeze seminar meeting rooms or...

Страница 182: ...ordings Deleting a seminar on page 186 Move content uploaded from a seminar meeting room to a specified Content library folder Moving seminar recordings to the Content library on page 188 Delete uploa...

Страница 183: ...browser window Moving up one directory level You can move to the parent folder the folder one level above the current folder by clicking the Up One Level button on the navigation bar above the semina...

Страница 184: ...Macromedia Breeze seminar from within the seminar itself see Breeze Meeting User Guide for Hosts and Presenters For a detailed explanation of why you should archive seminar information in the Content...

Страница 185: ...u create By moving your uploaded content to your Content library folder you make it accessible from every other room You can also make this content available to other people s rooms if they have the p...

Страница 186: ...in the upper right of the Breeze Manager window 6 Click Move The Move Successful page appears confirming that the move was successful 7 Click OK Deleting a seminar Administrators or users with permiss...

Страница 187: ...ation in the Content library 7 Navigate to the folder location in the Content library where you want to move the content file by selecting the folder titles or the Up One Level button As you navigate...

Страница 188: ...hem to the Content library see Moving and deleting seminars and seminar content on page 185 To move a seminar meeting room recording 1 Click the Seminar Rooms tab at the top of the Breeze Manager wind...

Страница 189: ...e 6 Click the Delete button above the list A confirmation page appears 7 Click the Delete button on the confirmation page to permanently delete the selected recordings The Recordings page appears with...

Страница 190: ...ne Level button to navigate to the folder location where you want to place the seminars As you navigate to the new location the new destination location appears in the upper right of the Breeze Manage...

Страница 191: ...der on page 189 the folder permissions are set the same as parent folder In contrast to the permissions rules for the Content library you cannot set permissions for a seminar within a given folder tha...

Страница 192: ...ers and Group list on the left and the Current Permissions list on the right 6 Create a custom profile for this folder or modify the existing profile as follows Press Control click or Shift click as a...

Страница 193: ...t folder To add users or groups go to step 5 If this folder has already been customized the Set Permissions page appears with the Available Users and Groups list on the left and the Current Permission...

Страница 194: ...s button One of the following pages appears If this folder has already been customized the Set Permissions page appears with the Available Users and Groups list on the left and the Current Permissions...

Страница 195: ...s courses and curriculums are the events You can consider creating an event in the following situations You want participants to register You also want the option to screen participants for the event...

Страница 196: ...e can ensure that events run smoothly and that post event activities can be completed quickly The following are important pre event tasks Consider licensing considerations Determine event content Set...

Страница 197: ...ed permissions Presenter A person who is showing content to attendees Presenters are assigned Presenter permissions Host The person who creates the event invites guests selects content and assigns rol...

Страница 198: ...pen in real time Such events involve clicking a URL to view a presentation or self paced course or curriculum You can notify potential participants of the event through an e mail invitation or by publ...

Страница 199: ...page 206 Preview the event Lets a presenter view the content before it is posted to ensure that it is formatted correctly Previewing registration and event pages on page 210 Also see the Breeze Meetin...

Страница 200: ...rmissions to start it Viewing and changing the participant list on page 216 Assign pre event permissions Before a meeting lets the host define speakers who need Presenter permissions when they join th...

Страница 201: ...ummary selecting an image to associate with the event selecting the content determining participants and defining the different phases in your event in which e mails are sent to participants Breeze ev...

Страница 202: ...ormation appears on the Event Information page and in events reports 4 Optional In the Detailed Information text field enter specific notes about the event up to 1000 characters in length 5 Optional I...

Страница 203: ...as having attended the event In contrast if a user views a course but only a few of the slides they are not shown in reports as having attended the event In order to be shown in reports as having att...

Страница 204: ...include on the registration page 2 Click Next Now you can customize the registration page for the event Customizing the Registration page You have a great deal of flexibility in designing a registrati...

Страница 205: ...ck the Delete button next to the answer h Click Save The Customize Registration window appears showing your new question i Do one of the following To add another multiple choice question repeat steps...

Страница 206: ...ze account in which the event was created Note Guests cannot be converted to users If you would like a guest to have access to other Breeze content that is not part of an event you should add them as...

Страница 207: ...s meeting as follows Press Control click or Shift click to select multiple users or groups To expand a group to select individuals double click the group name when you finish double click Up One Level...

Страница 208: ...Click the Import List button The Import List window appears b Click Browse to navigate to the correct CSV file c Select the CSV file and click Open d Click Import to List The Invitations page appears...

Страница 209: ...here are several fields in braces Do not change any of these fields because they are variables that the system replaces with actual values that are specific to your event To select view and or customi...

Страница 210: ...the event that you want to preview 3 Click the event name in the list The Event Information page appears 4 Do one of the following Click Preview event information login and registration pages Click P...

Страница 211: ...ement tab in Breeze Manager The Event folder list appears 2 Navigate to the desired folder 3 Click Make This Folder Public Note If you want to change the folder setting from Public to Private click Ma...

Страница 212: ...click Preview event listing page The event information appears exactly the way it will appear on the event listing page 5 To close the preview window click the Close button in the upper right corner...

Страница 213: ...logo banner background color event logo text below event logo and footer Note To edit the Registration login page go to the Registration form page you can make changes on this page and click the Logi...

Страница 214: ...page appears The Publish button disappears and the Status message now states This event has been published E mail options are active Changing an existing event You might want to make changes to an ev...

Страница 215: ...rofile information so that potential attendees can be aware of your changes To change event information 1 Click the Events Management tab in Breeze Manager The Event folder list appears 2 Navigate to...

Страница 216: ...elected and created Do any of the following as desired To change the order of questions in the list click the check box to the left of the question and click Shift Up or Shift Down until the question...

Страница 217: ...ion page click the Select Content link The Select Contents page appears 5 If the content you want does not appear in the list navigate to the file or folder where the content that you want resides a C...

Страница 218: ...is the URL that participants used to enter the event You can customize the thank you e mail message to include the URL and let the attendees know that the room is still available Manage the event file...

Страница 219: ...a notification e mail that provides your status pending approved or denied If you are approved the e mail message includes the following information URL Dial in telephone number and participant code...

Страница 220: ...220 Chapter 15 Working with Events...

Страница 221: ...user with permissions to manage a specific Event library folder you can navigate in the Event library To locate and manage events you must be able to navigate in the Event library Note You can always...

Страница 222: ...parent folder appear The name and location of the parent folder is displayed in the navigation trail near the top of the browser window Returning to any higher parent directory level Above the navigat...

Страница 223: ...vent library folder To view an event participants list 1 Click the Event Management tab in Breeze Manager 2 Navigate to the folder that contains the desired event 3 Select the name of the event The Ev...

Страница 224: ...ts that you want to move 4 Click the Move button located in the menu bar above the event list A new window appears listing the items that you selected and letting you specify their new location 5 Navi...

Страница 225: ...ts that you want to delete 3 Select the check boxes to the left of the events that you want to delete 4 Click the Delete button in the menu bar above the event list 5 On the Delete page click the Dele...

Страница 226: ...cipants on page 226 Removing event participants on page 228 Changing permissions for event participants on page 228 Adding event participants You can add participants to an event at any time after cre...

Страница 227: ...n page appears 4 Click Participant Management in the navigation bar 5 Click Add User 6 In the Available Users and Groups list select a user or group that you want to invite to the event and click Add...

Страница 228: ...rmissions for event participants You can change the permissions assigned to users or groups that are participating in an event To change a participant s event permission 1 Select the Event Management...

Страница 229: ...lated message event date time duration location and summary but you can edit the text To send invitations for an Invitees Only event 1 Select the Event Management tab in Breeze Manager 2 Navigate to t...

Страница 230: ...olders These users can also set permissions for specific folders You can manage event folders by doing the following Creating an event folder on page 230 Moving an event folder on page 230 Deleting an...

Страница 231: ...ed events Reports for the deleted events are no longer available The uploaded content and recordings associated with an event are removed from the Event library To delete an event folder 1 Click the E...

Страница 232: ...tton 6 On the Set Permissions page do one of the following Create a custom profile for groups and users or modify an existing profile for groups and users and modify the access permissions For more in...

Страница 233: ...the Current Permissions window as follows a Select a name in the list Press Control click or Shift click as appropriate to select multiple users or groups To search for a name click the Search button...

Страница 234: ...234 Chapter 16 Managing the Event Library...

Страница 235: ...Working with Users and Groups on page 255 Customization which enables you to customize and brand Breeze for your organization This link is only operable if your organization has purchased the Customi...

Страница 236: ...c access privileges or by setting permissions for users for high level folders in the Breeze libraries For information see the following sections Breeze permissions as they apply to users groups and t...

Страница 237: ...rchased Customization features For details on Customization see Customizing Breeze on page 241 Service Plan if your organization signed up for its Breeze account on the web you can click this link to...

Страница 238: ...Features There are different models for training and meetings Training pricing models There are two pricing models for training the concurrent learner model and the named learner Named learners This a...

Страница 239: ...the kind of information that you see under the System Features heading Such information is specific to your organization s Breeze account which means that you only see the applications that your orga...

Страница 240: ...nstallation and cannot be changed through Breeze Manager As the Breeze administrator you can only modify two attributes the time zone for your Breeze account and the administrator contact information...

Страница 241: ...rs see the Breeze log in page when they log into Breeze Manager a Breeze Meeting or on demand trainings or presentations The Events login page is a separate login page created by the event manager whe...

Страница 242: ...nd top links text navigation text selection highlight or table header do the following a Click the appropriate item name in the list to the left of the color selection box b Move the mouse over the co...

Страница 243: ...e preview area 5 Click Apply to save your changes Your changes appear within 5 to 10 seconds alternatively you can refresh the page Customizing the Breeze login page Use the Customize Login link to cu...

Страница 244: ...her logo the default logo is Macromedia Breeze After you have selected the image it displays in the upper left corner of the preview display 6 Click Apply to save your changes Your changes appear with...

Страница 245: ...button rollover background or title bar do the following a Click the appropriate item name in the list to the left of the color selection box b Move the mouse over the color selection box to find the...

Страница 246: ...account allows Learners quota Meeting administrators quota Meeting hosts quota Monthly bandwidth in megabytes Disk space per month in megabytes Dashboard options The light green bar represents your c...

Страница 247: ...e no active meetings occurring this list is blank Event Reports This feature shows the number of active current events for the Breeze account and a list of these For each the report shows the event na...

Страница 248: ...oadable report by using report filters For information about these filters including the implications of applying them and the procedures for setting them see Setting and removing report filters on pa...

Страница 249: ...ser Constraints The Users report excludes the following information Password which is not stored in plain text Time zone and language which are not available in human readable form for example PST is...

Страница 250: ...row for every answer chosen For example when the user answers 1 and 4 there are two separate rows One row contains the value 1 and the other row contains the value 4 Column name Description url Uniqu...

Страница 251: ...rect which can be determined by checking for a non zero score Date answered which does not exist in the version 410 schema Slide Views This report is a history of slide views within Breeze It provides...

Страница 252: ...bsequently deleted Users might want to use custom URLs that correspond to their first names or ones that are meaningful for the organization so it is possible that multiple users might enter the same...

Страница 253: ...riculum seminar or event that is using this URL Type the type of function this URL is currently being used for meeting content training and so on User the individual who is currently using the URL URL...

Страница 254: ...254 Chapter 18 Managing the Breeze Account...

Страница 255: ...nd application and each application is represented by its own tab on Breeze Manager You only see the tabs for the applications that your organization purchased The libraries are Content Training Meeti...

Страница 256: ...rresponding library s functions within the folder For example in the Meetings library although any user with Manage permissions for a specific Shared Meetings folder can manage this folder only meetin...

Страница 257: ...ndance permissions The following attendance permissions are associated with the Meetings application Host A host sets up meetings invites guests adds content from the Content library customizes the me...

Страница 258: ...meetings see Meetings application attendance permissions on page 257 The event status permissions are as follows Invited A permission that applies to an individual who the event manager invited but wh...

Страница 259: ...r directory of the library they re associated with unless you assign them Manage permissions If you do they can also create new instances of their associated function meetings courses events and so on...

Страница 260: ...ions for Seminar library files or folders and creating new subfolders within Seminar library folders as well as adding participants View account information account features account quotas and account...

Страница 261: ...actions Manage his or her own user folder in the Training library including all Training library file management functions as well as create and manage courses and curriculums enroll users send enroll...

Страница 262: ...ign a user to the Meeting Host group Breeze creates a folder for this user in the User folder of the Meetings library This group can only manage their individual My Meetings folder in the User Meeting...

Страница 263: ...manage all the folders in the Seminar library A seminar host can perform the following actions Manage all Seminar library folders including file management functions and create and manage seminars wh...

Страница 264: ...dence on page 269 for information on assigning permissions to custom groups see Setting custom permissions for the Breeze libraries on page 285 Library activities and their permissions Every library h...

Страница 265: ...permissions to users and groups see Tips on working with permissions on page 271 The tables are as follows Content library on page 265 Meetings library on page 267 Event library on page 269 Seminar li...

Страница 266: ...e lists none enabled Create new courses and curriculums none enabled Move courses and curriculums none enabled Delete courses and curriculums none enabled Edit course and curriculum information none e...

Страница 267: ...ecordings lists none enabled Create new meetings none enabled Move meetings none enabled Delete meetings none enabled Edit meeting information none enabled Change meeting participants none enabled Sen...

Страница 268: ...rdings lists none enabled Create new seminars none enabled Move seminars none enabled Delete seminars none enabled Edit seminar information none enabled Change seminar participants none enabled Send s...

Страница 269: ...user is not allowed access Feature Denied Manage Navigate event folders none enabled View and edit event summaries none enabled View and edit event participants and e mail lists none enabled View and...

Страница 270: ...ide any group acquired Denied permissions Individual Denied permissions also override any group acquired permissions User permissions take precedence over all group acquired permissions For example to...

Страница 271: ...reating an event folder on page 230 Creating a seminar folder on page 189 and Creating a meeting folder on page 152 Create groups using descriptive names that describe the group s permissions for exam...

Страница 272: ...2 To add predefined user fields see Adding a predefined field on page 273 To create your own user profile fields see Creating a custom user profile field on page 273 To change add a descriptive commen...

Страница 273: ...hift Down button as appropriate 8 To flag this field as required or add a description for it see Modifying a user profile field on page 274 Creating a custom user profile field You can create a field...

Страница 274: ...of the following as appropriate a Change the field name this is a required field you cannot delete the name only change it b Type change or delete a comment in the Comment text input box c Select or d...

Страница 275: ...u can include a special character that is mandatory in all passwords as well as specify whether the password must contain a number or a capital letter Password length You must specify a minimum or max...

Страница 276: ...of how you initially added the users and groups Working with LDAP acquired users and groups In LDAP enabled organizations Breeze acquires all its user data directly from the company s user directory...

Страница 277: ...that you create separate CSV files of 10 000 or fewer users per import The following example shows the user information required for a CSV file that is adaptable for Breeze To import a user CSV file...

Страница 278: ...users and groups with Breeze accounts appears 3 Click the Import link above the list The Import page appears 4 Do the following a Under the Select Import Type bar select the Create New Groups option...

Страница 279: ...st imported new users in a single department in your company and assigned them to the Sales and Promotion group and you also want to give them Publish permissions for the Content library you can assig...

Страница 280: ...ies on page 285 Creating groups manually Because part of setting up new Breeze users in the system involves assigning them to their appropriate groups it is best to create these groups first Although...

Страница 281: ...custom group To create a new custom group 1 Click the Administration tab at the top of the Breeze Manager window 2 Click Users and Groups The list of all users and groups with Breeze accounts appears...

Страница 282: ...dow to remove a name from this window select it and click Remove 8 Repeat step 3 through step 7 for each group to be added 9 Click Finish The View Group Membership page appears 10 Click the View Group...

Страница 283: ...user as follows To add this group without adding members click Finish The User Information page appears proceed to step 9 To add members click Next The Edit Group Membership page appears with the Pos...

Страница 284: ...Groups The list of all users and groups with Breeze accounts appears 3 If necessary click Search and enter the user s name in the Search text box to locate the name in the list 4 Select the user s na...

Страница 285: ...Add The message Submitting Request appears and then the message Operation Successful appears After this the name you selected appears in the Current Team Members list to remove this manager from list...

Страница 286: ...ning a user to a group on page 290 Removing a user from a group on page 290 Deleting a user on page 291 Any change that necessitates modifying any of these details usually involves changing the user s...

Страница 287: ...and only the administrator can modify these components The procedures in this section explain how to change any of the following elements of a user s account once a user exists in the system E mail ad...

Страница 288: ...he User Information title bar The Edit Information page appears 6 Edit any of the fields that you want to change 7 Click the Save button The User Information page reappears for this user reflecting th...

Страница 289: ...am members 1 Click the Administration tab at the top of the Breeze Manager window 2 Click Users and Groups The list of all users and groups with Breeze accounts appears 3 If necessary click Search and...

Страница 290: ...select each group to which you want to assign this user as follows To select multiple groups press Control click or Shift click as appropriate To expand a group so you can select individual names doub...

Страница 291: ...is permanently deleted from the system and the following occurs The user is removed from all group lists The user is removed from the enrollee lists for all courses Reports for the user are no longer...

Страница 292: ...wing group information on page 292 Changing a group name or description on page 293 Viewing or changing a group s permissions on page 293 Adding members to a group on page 294 Removing members from a...

Страница 293: ...ions exist In addition because permissions are assigned to a file or folder if the files are contained in multiple folders in different libraries you must change the permissions for all the folders in...

Страница 294: ...ick as appropriate To expand a group so that you can select individual names double click the group name when you are done double click Up One Level in the list to return to the original list To searc...

Страница 295: ...d to the permissions profile for any file or folder in any library deleting the group affects the permissions of its members because they no longer have permissions for those files or folders unless t...

Страница 296: ...296 Chapter 19 Working with Users and Groups...

Страница 297: ...istration tab 250 Attendance permissions about 257 content 257 events 258 seminars 258 training 258 attendance roles 256 audio muting 43 volume 43 audio conference settings 20 128 131 author permissio...

Страница 298: ...ns for 52 setting permissions for 51 viewing content from 38 Content library navigating 35 Content reports 55 content course changing 75 selecting 68 Contribute 3 editing events with 213 course creati...

Страница 299: ...41 244 login 241 243 D Dashboard 10 Administration tab 246 deleting courses 73 groups consequences of 295 meeting folders consequences of 153 meeting recordings 151 meetings 148 186 training folders 1...

Страница 300: ...les See FLV files FlashPaper 240 FLV files 120 folders Content library permissions for 33 creating in Meetings library 152 creating in Training library 112 deleting from Meetings library 153 deleting...

Страница 301: ...g folder name 153 191 meeting host permissions 262 meeting hosts 246 257 Meeting Hosts group 122 262 meeting hosts defined 7 Meeting Information page 134 135 137 meeting invitations 133 meeting partic...

Страница 302: ...3 Outlook Seminar invitations 170 P participants about 120 events 226 Seminars 172 175 participants meeting changing 138 permissions 139 176 228 sending invitations 229 password assigning a temporary...

Страница 303: ...ecordings meeting deleting 151 moving 150 188 viewing list of 136 refinining search criteria 36 registration about 59 121 events 198 for meetings 129 Seminars 161 reminders about 102 sending to curric...

Страница 304: ...sers and groups 277 279 settings 78 Shared Content folder 33 Shared folders 256 Shared folders Meetings library 144 Shared Meetings folder 144 Shared Training folder 110 Slide notes 40 Slide Views rep...

Страница 305: ...er deleting 291 editing information about 287 removing from a group 290 viewing information about 286 User Content folder 33 user details viewing 286 User folders about 256 Meetings library 144 user m...

Страница 306: ...306 Index...

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