Xerox DocuMate 3115 User Manual Download

Page: 165 / 223

Xerox

DocuMate

3115

User’s Guide

165

Document Settings

•

Main panel

—this panel contains the most commonly used scan settings. When the

Basic

source

configuration mode is selected, this is the only panel available. Change to the

Advanced

source

configuration mode to enable the other panels which are also described in this section.

•

Advanced panel

—this panel contains advanced document handling options. If you select an

option in this panel that also appears on the Main panel, when you return to the Main panel that
option will be selected.

The

Document settings

section when the

Basic

document source configuration mode is selected.

The

Document settings

section when the

Advanced

document source configuration mode is selected.

Summary of Contents for DocuMate 3115

Page 1: ...Xerox DocuMate 3115 OneTouch 4 6 May 2013 05 0796 100 User s Guide...

Page 2: ...oft Corporation ZyINDEX is a registered trademark of ZyLAB International Inc ZyINDEX toolkit portions Copyright 1990 1998 ZyLAB International Inc All Rights Reserved All other products mentioned herei...

Page 3: ...Scanner Setup Unpack and Assemble the Scanner 26 Connect the Scanner Power Cord 28 Connect the Scanner Power to the Wall 28 Connect the Scanner Power to the Computer 29 Detach or Attach the Xerox Doc...

Page 4: ...Settings Tab 65 Advanced Settings Tab 67 Redaction Settings Tab 67 File Formats 71 Create Single Image Files 71 Image Formats 72 Text Formats 74 Configure Before Scan 76 To Scan Using Configure Before...

Page 5: ...OmniPage OCR Options 128 The OCR Tab 129 Creating Your Own Dictionaries 130 Editing User Dictionaries 132 The Format Tab 134 OneTouch with Visioneer Acuity Technology 137 The Acuity Settings 137 Hard...

Page 6: ...er Settings 187 Application Settings 189 8 Maintenance Safety Precautions 192 Clearing Paper Jams 193 Cleaning the Scanner 194 Cleaning the Scanner Body 194 Cleaning the Docking Station 195 Replace th...

Page 7: ...Table of Contents Xerox DocuMate 3115 User s Guide 7 Product Recycling Disposal 216 USA Canada 216 European Union 216 Energy Star for the USA 217 Index...

Page 8: ...Table of Contents Xerox DocuMate 3115 User s Guide 8...

Page 9: ...Safety Introduction on page 10 Operational Safety Information on page 11 Electrical Information on page 12 Emergency Power Off on page 14 Maintenance Information on page 15 Product Safety Certificati...

Page 10: ...eet strict safety requirements These include safety agency evaluation and certification and compliance with electromagnetic regulations and established environmental standards WARNING The safety and e...

Page 11: ...locate the machine in an area that has adequate ventilation and room for servicing Always unplug this equipment from the electrical outlet before cleaning NOTE Your Xerox machine is equipped with an...

Page 12: ...cks a ground connection terminal 6 Do not place this equipment where people might step or trip on the power cable 7 Do not place objects on the power cable 8 Do not override or disable electrical or m...

Page 13: ...onnect Device The power cable is the disconnect device for this equipment It is attached to the back of the machine as a plug in device To remove all electrical power from the equipment disconnect the...

Page 14: ...nd disconnect the power cable s from the electrical outlet s The equipment emits unusual odors or makes unusual noises The power cable is damaged or frayed A wall panel circuit breaker fuse or other s...

Page 15: ...The use of cleaners that are not approved may cause poor performance of the equipment and could cause a dangerous condition 4 Use supplies and cleaning materials only as directed in this manual 5 Do n...

Page 16: ...DocuMate 3115 User s Guide 16 Product Safety Certification This product is certified by the following Agency using the Safety standards listed Standard UL60950 1 USA CSA 22 2 No 60950 1 Canada IEC 60...

Page 17: ...l Health and Safety Contacts Contact Information For more information on Environment Health and Safety in relation to this Xerox product and supplies please contact the following customer help lines U...

Page 18: ...Xerox DocuMate 3115 User s Guide 18...

Page 19: ...20 System Requirements on page 21 Documentation on page 22 The Xerox DocuMate 3115 Scanner on page 23 Congratulations on purchasing your Xerox DocuMate 3115 With this scanner you can quickly scan sta...

Page 20: ...ts of the box to make sure that all parts are included If any items are missing or damaged contact the dealer where you purchased the scanner DocuMate 3115 Scanner Installation Discs Technical Support...

Page 21: ...2 bit or 64 bit Windows 8 The scanner is compatible with Service Pack 3 for Windows XP Service Pack 2 for Windows Vista and Service Pack 1 for Windows 7 Minimum of 2 gigabyte GB of internal memory RAM...

Page 22: ...se dispose of this card in paper recycling The following soft copy documentation is available on the installation disc Scanner user s guide contains detailed installation configuration scanning and ma...

Page 23: ...n Settings Dial Turn the dial to the right to turn on the scanner power Numbers 1 6 represent the 6 OneTouch scan settings Status Light Shows the scanner s current status OneTouch Scanner Buttons Pres...

Page 24: ...Xerox DocuMate 3115 User s Guide 24...

Page 25: ...DocuMate 3115 User s Guide 25 3 Scanner Setup This chapter includes Unpack and Assemble the Scanner on page 26 Connect the Scanner Power Cord on page 28 Detach or Attach the Xerox DocuMate 3115 on pa...

Page 26: ...ed in position paper feeding from the input tray may jam in the scanner 4 Pull the scanner cover release to open the scanner Remove the foam strip from the inside of the scanner Close the cover when y...

Page 27: ...on the docking station Detailed instructions for detaching and attaching the scanner are on page 30 6 Unfold the Input Tray and Extension from the paper guide 7 Pull the output tray away from the bott...

Page 28: ...SB port on the computer Connect the Scanner Power to the Wall 1 Plug the power supply into the power port on the scanner NOTE Only use the power supply either HEG42 240100 7L made by HiTron or DA 24C2...

Page 29: ...USB hub to power the scanner NOTE Only use the USB power cable included with your scanner Connecting any other type of USB power cable may damage your scanner and will void its warranty If you do not...

Page 30: ...be used as a mobile scanner Detach the Scanner Body from the Docking Station 1 Press and hold the release button on the side of the Docking Station 2 Tilt the scanner body towards the front of the Doc...

Page 31: ...ach the Scanner Body to the Docking Station 1 Place the front of the scanner body in the front of the Docking Station 2 Tilt the scanner body into the Docking Station and press on the back of the scan...

Page 32: ...Xerox DocuMate 3115 User s Guide 32...

Page 33: ...3 4 Installation This chapter includes Before You Begin on page 34 Install the Software and Connect the Scanner on page 35 Installing Additional Applications on page 41 View the User Guides on page 43...

Page 34: ...ion to proceed if that option is available Alternatively you can turn off the AntiVirus or AntiSpyware software before installing your scanner but if you do make sure to turn it back on again when ins...

Page 35: ...t the language to use Click OK The disc s Main menu window opens Note If the disc does not start check the following Make sure the disc drive s door is completely shut Make sure the disc was inserted...

Page 36: ...Scanner Driver and Visioneer OneTouch are selected as well as any other applications you want to install 6 Click Install now Installing the Scanner Driver The scanner driver installation will start f...

Page 37: ...Next If you choose not to accept the license agreement click Cancel Click Close on the Installation Interrupted window 3 The software will now be installed 4 Stop when you see the Complete the install...

Page 38: ...puter s manual for USB port locations If the plug does not attach easily make sure that you are plugging it in correctly Do not force the plug into either connection 3 Turn on the scanner power The st...

Page 39: ...by connecting your hardware window 5 Click OK to complete the installation process 6 Click Close on the Installation Complete window to close and exit the driver installer Installing Visioneer OneTou...

Page 40: ...accept the license agreement the installation will terminate and OneTouch will not be installed 3 Click Close on the Installation Complete window to close and exit the software installer NOTE If you s...

Page 41: ...ithin the PaperPort desktop you can sort your documents and move them between folders as you would through the Windows My Documents folder You can reorder the pages in a PDF file and unstack a documen...

Page 42: ...rs one click scanning to PDF the most advanced PDF search capabilities excellent graphics management document flattening and auto removal of sensitive information Combining unparalleled functionality...

Page 43: ...Click on View software documentation to access the user guides for the software applications provided with the scanner 3 Click the links of the guides you want to view 4 When you re finished click Mai...

Page 44: ...the scanner for our customer service contact information 1 Open an Internet Explorer window or any other internet browser you have installed on your computer 2 In the web address field type www xerox...

Page 45: ...scanner as described below you can also scan using the OneTouch Button Panel on screen or using a scanning application NOTE Always remove any staples or paper clips from documents before inserting the...

Page 46: ...ation mark on the scanner Scan from the Input Tray First if the front feed tray is open close it before scanning from the input tray The paper will jam in the scanner if the front feed tray is open wh...

Page 47: ...e scanner is attached to the Docking Station you can still scan using the front feed tray for single items such as thick paper embossed plastic cards plastic identification cards business cards and ot...

Page 48: ...1 Place an item face up on the front feed tray aligned to the registration marks on the tray and insert it into the front of the scanner 2 For one sided scanning press the Simplex button For two side...

Page 49: ...If you want to scan from OneTouch button panel on screen or to be able to place a page in the scanner and wait until you are ready to initiate the scan you can turn the AutoLaunch feature off Turn Aut...

Page 50: ...on 5 Click on OK to save the changes and close the window Click on OK to close the Hardware Properties window Function select the OneTouch function number that you want to use for automatic front feed...

Page 51: ...tem face up on the front feed tray aligned to the registration marks on the tray and insert it into the front of the scanner 9 The scanner pulls in the item scans and ejects it out of the front 10 A s...

Page 52: ...en sent to a destination on your computer or network drive See Scanning and Configuring OneTouch on page 53 OneTouch Button Panel Use this scan option when you want to scan from the computer screen Sc...

Page 53: ...Scan on page 76 Open Scanned Document s on page 78 Transfer to Storage on page 79 Scanning to Multiple Folders on page 81 Burn to CD ROM on page 85 Printer or Fax on page 87 PaperPort on page 89 Share...

Page 54: ...interface for using the scanner The OneTouch Button Panel that you see on the computer screen shows the pre set function for each button such as Email and the icon of the destination called the Desti...

Page 55: ...canner sends the scanned image directly to a folder without opening the image first in a software application A question mark for a button means your computer does not have the appropriate software or...

Page 56: ...into the scanner 2 Click on the OneTouch icon in the Windows notification area at the lower right corner of the screen 3 The OneTouch Button Panel opens 4 Click the button you want to use to scan 5 T...

Page 57: ...icon to open the OneTouch Properties Left click on the arrow buttons on the right side of the panel to view the rest of the OneTouch buttons The Detail View Left click on a Destination Application ico...

Page 58: ...ugh the OneTouch buttons Button Tabs Click on one of the tabs across the top of the OneTouch properties window to configure that scanner button There is one tab for each button on the scanner as well...

Page 59: ...the scanner and click the OneTouch button to start scanning The scanner scans and sends the image to the selected destination with the file format and scan configuration you specified Properties butto...

Page 60: ...for the type of application to include Destination Categories Document management includes Nuance PaperPort and other applications for processing and keeping track of your scanned documents This cate...

Page 61: ...scanning duplex the number of images detected is twice the number of pages scanned For example if you input 5 in the field and scan 10 pages 20 images are captured and you will get 4 separate files w...

Page 62: ...mm inserts the minute with a zero added to single digit time values 07 s inserts the second without zero added to single digit time values 9 ss inserts the second with zero added to single digit time...

Page 63: ...selected configuration Edit or delete a configuration Select the scan configuration you want to edit or delete To delete the configuration click the Delete button To edit the configuration click the...

Page 64: ...n folder as described on page 92 Use the FTP Transfer tab to specify an FTP site user credentials and destination folder as described on page 95 Use the SMTP Configuration tab to specify an SMTP serve...

Page 65: ...available based on either the selected color mode Black White Grayscale or Color or based on whether or not the scanner hardware supports the feature Standard click the menu arrow and choose a page si...

Page 66: ...t if a blank page has been fed through the scanner and remove it from the final file Typically you might use this option when scanning a stack of two sided pages which have a number of blank sides Sen...

Page 67: ...hue the color your eyes see as reflected from the image This option is only available when the selected scan mode is Color Gamma is the tone curve and the starting point for image enhancement As you r...

Page 68: ...ove the specified redaction area from the list Side click once on the word Front to show the Side option list If you are using a simplex one sided scanner only the Front option will be available If yo...

Page 69: ...input the upper left corner start position measured from the top of the page Width input the width of the area to be removed Height input the height of the area to be removed Color this color field sh...

Page 70: ...bed below On the Page Settings tab click the name inches or mm to toggle between the two units of measurement When you click back on the Redaction Settings tab the lower right corner displays the Pape...

Page 71: ...s or choose additional formats that are not represented in the panel by default The format names in the Select format panel indicates the file type extension for the scanned file Create Single Image F...

Page 72: ...compression can reduce the file size by approximately 95 when compared to a BMP file of the same image Company logos and small pictures on a webpage are often GIF images The GIF compression and limit...

Page 73: ...ted as the file format are not affected so you can set the JPG file size image quality independently for each button 4 Click OK or Apply on the OneTouch Properties window JPG the jpg joint photographi...

Page 74: ...an automatic step for scanning Therefore when you scan a document with the text format selected the text portions of the document are automatically converted to editable text PDF the pdf portable doc...

Page 75: ...ter Recognition OCR on page 124 To select a file type for the text format 1 Select the Destination Application 2 Right click on the text format icon The menu options depend on the type of Destination...

Page 76: ...ouch Properties window for that button 1 Open the OneTouch Properties window 2 Select the scan configuration Configure Before Scan 3 Click OK or Apply on the OneTouch Properties window To Scan Using C...

Page 77: ...tart over but select the correct picture type before scanning No scanning stops but all pages scanned in this batch up to this point are not deleted and the TWAIN interface remains open You can place...

Page 78: ...lable in the destination list you must select Document management on the Options tab in the OneTouch Properties window Technical Note If there is no application installed for the file format you selec...

Page 79: ...able in the destination list you must select Storage and CD R W on the Options tab in the OneTouch Properties window Setting the Folder and Options from OneTouch In the OneTouch Properties window sele...

Page 80: ...ep track of when you scanned the documents Storage location This is the location on the computer or network where the file will be saved Click on the Browse button to change the location by browsing t...

Page 81: ...Select the button you want updated to use this location This option modifies only the scan configuration that is assigned to the button you select If you have multiple OneTouch 4 6 scanners installed...

Page 82: ...button The Scan Configuration Properties dialog box opens 5 To help you remember which folder it is give the new configuration a name that indicates the folder name such as Business Receipts 6 Click...

Page 83: ...w be set as the Storage location such as Business Receipts 11 Click OK The new configuration is now listed as a Transfer to Storage configuration 12 Repeat the process to create additional new configu...

Page 84: ...Scan to multiple storage folders 1 Insert the document you want to scan to storage 2 Start scanning with the first button that you set to scan documents and transfer to storage 3 When scanning is com...

Page 85: ...available when OCR is installed Destination type the Burn to CD ROM destination is classified as a Storage Link To make it available in the destination list you must select Storage and CD R W on the...

Page 86: ...window select Burn to CD and then click the Properties button 7 Make sure a blank CD is in the CD burner 8 Click the Burn to CD button The CD burner begins and your scanned documents are written to t...

Page 87: ...t is available when scanning to a printer or fax as only uncompressed data can be send to these devices Destination type printers and Faxes are classified as Device Links To make them available in the...

Page 88: ...o the aspect ratio is the length to width relationship of the image s dimensions Select this option so the image s relative proportions remain constant AutoRotate image for best fit if the image is a...

Page 89: ...To make it available in the destination list you must select Document management on the Options tab in the OneTouch Properties window Click the Properties button to open the OneTouch Link Properties...

Page 90: ...ll other configurations will retain their settings for this destination Select the destination folder for Scanned Documents Select a folder to send the scanned document s to when scanning to the Paper...

Page 91: ...d and the scanned file is sent to the folder selected in either the OneTouch Link Properties or Scan Configuration window for PaperPort These are the folders that are available in the OneTouch PaperPo...

Page 92: ...installed Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed Destination type the SharePoint destination is classified as a Storage Li...

Page 93: ...assword to access the SharePoint site Destination folder this is the folder where the final scanned document s are transferred to when scanning is complete Filename format select a file naming format...

Page 94: ...File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can...

Page 95: ...installed Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed Destination type the FTP Transfer destination is classified as a Storage L...

Page 96: ...assword input the password for the user account name you specified Destination folder input the folder path on the remote FTP server where you want the scanned documents sent This path would appear in...

Page 97: ...transfer failed After you address the failure indicated in this log file you can click the Retry button to resend the document to the server Click on the Properties button to open the Log Viewer from...

Page 98: ...or application is installed Please refer to Text Formats on page 74 to see a list of text file formats that are available when OCR is installed Destination type the SMTP destination is classified as...

Page 99: ...SMTP server Email to input a valid recipient email address to receive the scanned document If it is not a valid address the transfer will fail Email from input the email address you want to appear in...

Page 100: ...g File Detail View If you open a failed transfer the log file may contain the information you need to determine why the transfer failed After you address the failure indicated in this log file you can...

Page 101: ...ccount is outside the scope of this document Supported file types all image and text file formats except HTML are available when scanning to an email application Note that text file formats are only a...

Page 102: ...Programs tab and choose a new email client from the program list These are the standard Windows Internet Explorer options Please see your Windows documentation for more information about the Internet...

Page 103: ...ontain a text icon and there will be no text editor applications in the Select destination list Destination type this destination type is classified as a Text Based Link To make it available in the de...

Page 104: ...h destination list You can only delete an application that you have added the destinations that are linked when OneTouch is installed cannot be deleted General OCR settings click in the OCR settings b...

Page 105: ...nd Word can open htm files you cannot scan as htm to word processing text editors Scanning as HTML creates a directory with the htm file and linked images for website use Word processing applications...

Page 106: ...r Scanned Documents 1 Open the OneTouch Properties window 2 Select your web browser as the Destination Application and choose HTML as the Format 3 Choose a Scan Configuration that has the settings for...

Page 107: ...rward Link To make it available in the destination list you must select STI event forwarding on the Options tab in the OneTouch Properties Window Please note that if you have turned on the option to s...

Page 108: ...Panel is in Category View Windows XP or Home View Windows Vista 7 and 8 the Scanners and Cameras group will be located under either of the following main groups Windows XP Printers and Other Hardware...

Page 109: ...ake it available in the destination list you must select Image editors i e Paint on the Options tab in the OneTouch Properties window If the image editing application you are using does not appear in...

Page 110: ...nstalled cannot be deleted Color document handling click in the Color document handling settings boxes for the options you want These options will apply to all the applications in the group Convert Bi...

Page 111: ...e has not been compressed Tagged Information File select this option if your application supports TIF image files The TIF file format supports multiple pages in a single file JPEG Compressed File this...

Page 112: ...ctures in the scanned image are isolated from the text the text on the page is recognized and turned into editable text and the pictures are placed back into the document in the same flow as the origi...

Page 113: ...tion button The Add Text Based Link dialog box opens 6 Click Browse to find the application you want to add to the list When you select the application using the Browse button Steps 1 and 2 on the dia...

Page 114: ...s the PDF image format with a hidden searchable text layer You will not be able to edit the text the file The application you are adding must be able to open pdf files The options you select at Step 4...

Page 115: ...ow that sending the image to the Send to Application link failed Click the Properties button to open the OneTouch Link Properties for the Send to Application link From this window you can configure th...

Page 116: ...tings in this window The default settings will work with most applications The advanced settings are described below 4 Select a file format and scan configuration in the OneTouch Properties window If...

Page 117: ...ge transferred Command line arguments input the options that are to be used when the application is launched These values are application specific and you should only input values that were provided t...

Page 118: ...r each OneTouch button 1 Open the OneTouch Properties window and click on the Options tab 2 Select Enable scanning to multiple destinations then click back on the configuration tab 3 Click each destin...

Page 119: ...uctions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 5 Select the file format you want for the scanne...

Page 120: ...on instructions as described in the previous section s for configuring destination specific options Click on OK when you are done making changes in this window 7 Click on OK on the OneTouch Properties...

Page 121: ...rent file based on your selected job separator 1 Open the OneTouch Properties window 2 Select the Destination Application File Format and Scan Configuration applicable to your scanning batch Make sure...

Page 122: ...ptions selected you might get varying results Changing the sensitivity level allows you to fine tune the accuracy of the blank page detection When the number of images reaches input the maximum number...

Page 123: ...ank page discarded deselect the job separation feature on the Options tab Note that when scanning Duplex both sides of the page must be blank for the job separation to occur If both sides of a scanned...

Page 124: ...ct a text editing program in the Select Destination list then select a text file format in the Select format panel For example if you want to edit your document in Microsoft s WordPad select that appl...

Page 125: ...ected the text portions of the document are automatically converted to editable text As you select Destination Applications that are text applications the text format icon changes to match the file ty...

Page 126: ...location Simple Text the txt file format Text with no formatting used by the standard Microsoft Notepad application Rich Text Format the rtf file format Text that retains formatting when converted Av...

Page 127: ...graphics With MRC the image is produced using separate processes for text graphics and other elements on the document page The result is clearer graphics and sharper text characters Scans with Use MR...

Page 128: ...ow 2 Select a Destination Application that has one of the text format file types as the page format such as Microsoft Word or WordPad 3 Right click on the page format icon to see the menu 4 Choose OCR...

Page 129: ...the page individually then guesses what the letter or symbol is based on the shape Therefore the OCR engine may have more than one guess for a particular letter or symbol a best guess a second best g...

Page 130: ...process inserts for an unrecognizable text character For example if the OCR process cannot recognize the J in REJECT and is the reject character the word would appear as RE ECT in your document The is...

Page 131: ...word you want in the dictionary You will be able to edit the list later In fact the file does not have to contain any text at all and you could add the words using the editing options However if the...

Page 132: ...for spellchecking 12 Select a dictionary and click Set As Current to set it as the current dictionary for spellchecking The label current is added to the name If you don t want to use any user diction...

Page 133: ...includes any spaces before or after it those spaces are removed and the word is added to the list To delete a word from the list select it and click Delete If a word in the list is misspelled delete i...

Page 134: ...list and click Export The Export User Dictionary window opens 7 Select the dictionary file to export and click Save The file is exported as a formatted dictionary with the ud filename extension so it...

Page 135: ...nd you want it kept in separate columns similar to the original layout If table like data is encountered it is placed in columns not in a gridded table Single column with table choose this option if y...

Page 136: ...en flow from one column to the other which does not happen when text boxes are present True page this output format uses absolute positioning on the page to keep the original layout of the pages inclu...

Page 137: ...urations with Acuity options work with OneTouch scan settings to produce the best quality images This section explains how to use the Visioneer Acuity features when choosing new scan settings for your...

Page 138: ...scan configuration The options are Do not use Acuity image processing scanning will not use the Acuity processing Default settings automatically selects the options your scanner can use with any scan...

Page 139: ...kle Speckles are small spots on an image that the scanner interpreted as a valid part of the document The Despeckle option identifies these spots and removes them This option is only available when sc...

Page 140: ...ply to add the Acuity options to your scan configuration The Acuity icon on the top of the OneTouch Panel and on the scan configuration remind you that the scan will use the Acuity settings The summar...

Page 141: ...ide 141 Hardware Properties 1 Right click on the OneTouch icon and choose Show Hardware from the pop up menu 2 The Hardware Properties dialog box opens and shows information about your Xerox scanner 3...

Page 142: ...Xerox DocuMate 3115 User s Guide 142 Device Settings Please refer to Device Settings on page 186 Driver Settings Please refer to Driver Settings on page 187...

Page 143: ...Interface on page 144 Scanning on page 145 Using the Preview Window on page 147 Document Source Configuration on page 155 Summary on page 159 Presets on page 160 Document Settings on page 165 Image En...

Page 144: ...ndard that computers use to receive images from scanners and digital cameras The TWAIN scanning interface can be accessed from any TWAIN scanning application you have installed on the computer The dri...

Page 145: ...sioneer Acuity is automatically installed when you install the scanner driver from the installation disc If you downloaded the scanner driver from our website make sure you also download and install V...

Page 146: ...ons NOTE You can lock or unlock the scanner s interface from the driver configuration options for your scanner The instructions for changing this setting are in the Driver Settings section of this gui...

Page 147: ...there is a page in the scanner the scanner will scan and display a sample image in the preview window If you do not have a page in the scanner when you click Preview the preview window will open and d...

Page 148: ...ect any of the document image adjustment options such as an option to automatically crop straighten or rotate an image it will not show in the sample image preview The preview window displays an unalt...

Page 149: ...set Important do not change the page size for the scanned image after you create custom regions When you have set a custom region in the preview window the page size field will display user defined i...

Page 150: ...wn and then drag your mouse to create a scan region Release the mouse button when the area you want is within the rectangle If you want to create a region that overlaps another region hold the Ctrl co...

Page 151: ...n set in the preview window The number of scan regions you can create is limited by the scanner model and installed modules For instance most scanners have only one region When you select a paper size...

Page 152: ...or will change to a dual directional arrow Click on the line and drag the mouse to resize the region If you click on the top or bottom edge you can only resize the region up or down If you click on th...

Page 153: ...gion that is in the way and select Temporarily send this region to the back to move that region behind the one that you want to move or resize This is a temporary change in the region ordering and can...

Page 154: ...n number down one in the processing order This option is not available if the region you right clicked on is already the last region in the processing order After selecting this option all other regio...

Page 155: ...scans the document using varying shades of gray to reproduce the document The grayscale scan mode is often used when scanning documents or graphics where the original color does not need to be retaine...

Page 156: ...uments or graphics where the original color does not need to be retained but the graphics need to be legible Grayscale scanning preserves the graphic quality while keeping the file size less than that...

Page 157: ...iguration list 5 Click the top of the menu to collapse the list Select the options in the scanner interface that you want to use for the second source Tip Save the changes to a Preset when you are don...

Page 158: ...iguration list and select the color mode for the second side That side selection will now be displayed in the top of the source configuration list for example Input tray Back side Gray 5 Click the top...

Page 159: ...ate 3115 User s Guide 159 Summary The Summary area displays some of the basic scan options selected in the interface Clicking on one of the links will open the area of the interface where the setting...

Page 160: ...nt to save changes to the Last used settings preset without scanning Click the Cancel button to close the scanner interface without saving any changes To save a new preset 1 Adjust the options in the...

Page 161: ...delete a preset 1 Click the drop menu under Presets and select the preset you want to delete 2 Click the right pointing arrow button and select Delete 3 Click Yes when prompted to confirm that you wa...

Page 162: ...t the preset file to be saved Click on Choose Make sure to choose a location where you will be able to easily find the file 4 Select the preset you want to export in the dialogue for exporting a prese...

Page 163: ...his option to skip the preset with the duplicate name Select the option Do this for all conflicts to have the action you select in this dialogue be used for all conflicts found Importing a Preset If y...

Page 164: ...If you see a notification indicating that a preset with the same name already exists select one of the options on screen to continue Overwrite select this option to replace the current preset with the...

Page 165: ...enable the other panels which are also described in this section Advanced panel this panel contains advanced document handling options If you select an option in this panel that also appears on the M...

Page 166: ...he current source displayed in the source list For example when the flatbed source is selected the manual feed option will be disabled If an option is unavailable check to see which source is displaye...

Page 167: ...ove the slider left or right to change the resolution for the scanned image The higher the resolution the clearer the image However high resolution scans also produce larger file sizes The available r...

Page 168: ...want to use from the Units list If the Document size list does not include the document size for your scanning batch click in one of the fields below the document size list Input the width of the doc...

Page 169: ...ect this option if you are scanning duplex pages that are calendar style orientation This option will rotate the back side image 180 degrees from the front side When scanning in duplex mode without th...

Page 170: ...s to be merged The sides will not be merged if the height of either the front or rear image exceeds this value For example if you are scanning a batch of mixed documents such as cheques and statements...

Page 171: ...ou can specify a fill size between approximately 0 04 to 0 39 inches 1 mm to 10 mm Automatic Image Cropping Depending on the scanner model and installed software there may be more than one auto croppi...

Page 172: ...configuration mode is selected this is the only panel available Change to the Advanced source configuration mode to enable the other panels which are also described in this section Color processing pa...

Page 173: ...he current source displayed in the source list For example when the flatbed source is selected the manual feed option will be disabled If an option is unavailable check to see which source is displaye...

Page 174: ...overall lightness of the image Move the slider left or right to darken or lighten the image Adjusting the brightness level adjusts the tone of the pixels without changing the true color of the pixels...

Page 175: ...nting the image the brightness setting of the monitor may affect how light or dark the scanned image looks when compared to the original If the scanned image is too different from the original image o...

Page 176: ...are some recommended options for contrast image correction based on the original document quality Original documents of good quality 50 Pencil written letters forms or drawings 55 to 65 Faded picture...

Page 177: ...is adjusted lower the tone curve begins to straighten and the shadows of the image are expanded darkening the shadows without overall darkening the image with gray as seen with lowering the brightnes...

Page 178: ...any recommended settings Invert Image The Invert image option reverses the color of each pixel in the scanned image When scanning in black and white each pixel is reversed from black to white and whit...

Page 179: ...iness letters spreadsheets reports etc Threshold move the slider to the left or right to set the level of lightness or darkness for the scanner to leverage from For example if you are scanning a docum...

Page 180: ...able Dithering the image creates a black and white image that is recognizable Below is an example of a color scan a black and white scan without dithering and a black and white scan with dithering Whe...

Page 181: ...scanner should look for a range of RGB reds close to pure red and remove them from the image More approximate this option removes a wider range of colors based on the pure color selected in the list o...

Page 182: ...ilable when scanning in black and white Radius this is the size of the area that is evaluated for stray dots Number this is the maximum number of dots within the radius that should be considered a spe...

Page 183: ...o adjust this option to have the image automatically corrected when you are scanning irregular paper such as thick or thin paper that may cause the white page in the final image to appear shaded with...

Page 184: ...ee information about why the feature is unavailable Module Configuration When image processing modules are installed they will appear in the list on the Configure tab Use this tab to enable the module...

Page 185: ...ut to the default setting Enable the detection of excessive document skew when selected scanning will stop if the scanner detects that an item is being fed through at too great of an angle Exit front...

Page 186: ...ist Click Yes if you are prompted by the Windows User Account Control to confirm that you want make changes to the system settings Windows Vista from the Windows Control Panel open Hardware and Sound...

Page 187: ...to revert the scanner hardware back to the scanner s firmware defaults As this option resets the scanner hardware you will not see a change in the interface unless the power save time has been change...

Page 188: ...e for this option to work Profile overrides capabilities some scanning applications have the option to adjust the scan settings and scan without opening this scanner interface The next time this inter...

Page 189: ...nning select this option to have the scanner automatically start scanning when an item is inserted in the front of the scanner Function select the One Touch function number that you want to use for au...

Page 190: ...Xerox DocuMate 3115 User s Guide 190...

Page 191: ...lace the ADF Pad Assembly on page 197 Replacing the Roller Assembly on page 199 Troubleshooting on page 201 Uninstalling Your Scanner on page 204 The Xerox DocuMate 3115 Scanner Specifications on page...

Page 192: ...switch always turn off the scanner and unplug the power cord before performing maintenance unless the maintenance instructions below specifically state to leave the scanner plugged in and powered on A...

Page 193: ...dialog box opens after a few moments 1 Pull the ADF cover release on the top of the scanner body to open the Automatic Document Feeder cover 2 Remove the jammed paper and close the cover To reduce the...

Page 194: ...nes in the scanned image it is time to clean the scanner Cleaning the Scanner Body 1 Wet a soft cloth with some isopropyl rubbing alcohol 95 2 Pull the ADF cover release on the top of the scanner body...

Page 195: ...ing the Docking Station Cleaning the Input Tray 1 Wet a soft cloth with some isopropyl rubbing alcohol 95 2 Wipe down the input tray with the cloth Cleaning the Roller and Pad Assembly 1 Wet a soft cl...

Page 196: ...g station and lower the rear cover 4 Wipe the feed roller from side to side Rotate the roller to clean its entire surface 5 Wipe the ADF pad from top to bottom Be careful not to snag the cloth on the...

Page 197: ...a replacement pad in the original scanner box and you can also order a new one See the The Xerox DocuMate 3115 Parts List on page 208 for ordering information 1 From the back of the scanner lower the...

Page 198: ...Xerox DocuMate 3115 User s Guide 198 4 Reverse the procedure to replace the new pad into its slots 5 Close the rear cover when you re finished...

Page 199: ...age to the scanner s internal parts Before replacing the roller you should clean it as excessive dust on the roller will make it appear worn and smooth You cannot properly diagnose a worn roller until...

Page 200: ...its housing socket in the scanner 8 Align the lock tab on the orange lock flange with the slot in the scanner 9 Rotate the lock tab into the slot on the scanner 10 Press down on the lever to lock the...

Page 201: ...quiring images If you use multiple TWAIN devices with your computer you may have selected another source for images Start the PaperPort software and click the Scan icon then make sure DocuMate 3115 is...

Page 202: ...Scanner on page 194 If that doesn t solve the problem the pad assembly may need to be replaced It is user replaceable See Replace the ADF Pad Assembly on page 197 for the steps to replace the pad Pro...

Page 203: ...u should turn off the scanner and check the scanner setup Make sure the USB cable is plugged into the scanner and computer Make sure the power cord is plugged into the scanner and into a wall outlet o...

Page 204: ...complete the progress window will automatically close 4 Turn off the scanner and unplug the USB cable 5 Reboot the computer if you are prompted to do so Follow these instructions to remove any of the...

Page 205: ...are the image processing libraries needed to support various scanner models These additional items will be called Visioneer Acuity Assets followed by a version number In the scenario described here w...

Page 206: ...mage Sensor Dual Contact Image Sensor Light source 3 color RGB LED Interface Hi Speed USB 2 0 Scanner body dimensions Width 11 7 inches 298 mm Depth 3 4 inches 86 mm Height 2 8 inches 71 mm Docking St...

Page 207: ...compliant Safety and agency certifications UL C UL FCC Class B CE RoHS ENERGY STAR Supported Operating Systems Microsoft Windows 32 bit XP Service Pack 2 or 3 32 bit or 64 bit Vista Service Pack 1 or...

Page 208: ...and numbers when ordering replacements for your Xerox DocuMate 3115 scanner Part Name Part Number Docking Station 85 0533 000 ADF Pad 57 0130 000 Roller Assembly 57 0113 000 USB Cable 35 0225 000 USB...

Page 209: ...Xerox DocuMate 3115 User s Guide 209 A Regulatory Information This chapter includes Basic Regulations on page 210 Copy Regulations on page 212...

Page 210: ...uipment and receiver Connect the equipment into an outlet on a circuit different from that to which the receiver is connected Consult the dealer or an experienced radio TV technician for help This dev...

Page 211: ...nt directives and referenced standards can be obtained from your Xerox Limited representative or by contacting Environment Heath and Safety The Document Company Xerox Bessemer Road Welwyn Garden City...

Page 212: ...ginal Postal Money Orders Bills Checks or Drafts of money drawn by or upon authorized officers of the United States Stamps and other representatives of value of whatever denomination which have been o...

Page 213: ...hority in Canada or of a court of law 5 Proclamations orders regulations or appointments or notices thereof with intent to falsely cause same to purport to have been printed by the Queen s Printer for...

Page 214: ...such reproductions Currency notes Bank notes and cheques Bank and government bonds and securities Passports and identification cards Copyright material or trademarks without the consent of the owner P...

Page 215: ...Xerox DocuMate 3115 User s Guide 215 B Compliance Information This chapter includes Product Recycling Disposal on page 216 Energy Star for the USA on page 217...

Page 216: ...ining devices such as batteries Special handling may apply please see http www dtsc ca gov hazardouswaste perchlorate European Union RoHS and WEEE Compliance This product is compliant with RoHS Regula...

Page 217: ...s and the office equipment industry to promote energy efficient copiers printers fax multifunction machine personal computers and monitors Reducing product energy consumption helps combat smog acid ra...

Page 218: ...Xerox DocuMate 3115 User s Guide 218...

Page 219: ...Contrast 65 175 Copy button 59 Create single image files 71 csv file format 126 D Delete button 59 Despeckle 174 182 Destination Application text file format 125 Destination application 55 60 71 79 8...

Page 220: ...icon 63 65 Logical Form Recognition 41 Long document 168 M Maintain aspect ratio 88 Mask 182 Maximize Quality 73 74 Merge two sides 169 Microsoft Internet Explorer 106 Microsoft Outlook 60 Microsoft P...

Page 221: ...Multiple folders 81 Scanner connecting 28 Device settings 141 parts 20 scanner connecting 28 troubleshooting 201 Scanner driver 36 Scanning mode 63 64 76 Screen Resolution 102 110 Searchable PDF 126...

Page 222: ...ide 222 TXT file format 58 124 U Updates 44 USB cable 38 Use languages and dictionaries to improve accuracy 129 Use MRC 127 user dictionary edit 132 new 130 User Guides 43 W White Level 183 Word Docum...

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