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Xerox 4595 Copier/Printer System Administration Guide

7-12

7. Authentication & Auditron Administration

KEY POINT:

If a job flow sheet is associated with a mailbox in

which it can no longer be used as a result of a change in the

authentication status, then changing/copying is no longer

possible, but the job flow sheet can still be used. However, once

the association is released, the job flow sheet is no longer

displayed, and cannot be used.

Summary of Contents for 4595

Page 1: ...Xerox4595Copier Printer System Administration Guide Version 1 2 January 2008...

Page 2: ...mation now allowed by statutory or judicial law or hereinafter granted including without limitation material generated from the software programs that are displayed on the screen such as styles templa...

Page 3: ...features 1 5 Print 1 5 Using the printer as a network printer 1 6 Supported operating systems 1 7 CentreWare Internet Services 1 8 Scan 1 9 E mail 1 9 Tools 1 10 Power on off 1 12 Powering on 1 12 Po...

Page 4: ...ions 2 9 Configuration procedure 2 9 Overview 2 9 Configuration on the machine 2 10 Configuration on the computer 2 12 EtherTalk 2 12 Preparations 2 12 Configuration procedure 2 12 Overview 2 12 Confi...

Page 5: ...eparations 5 2 Overview 5 2 Enabling the ports and setting the IP addresses 5 2 Configuring the E mail environment 5 4 Configuration of the scanner Save to a Mailbox 5 9 Overview 5 9 Enabling the port...

Page 6: ...lbox Viewer2 6 15 Changing Mailbox Viewer2 settings 6 17 Importing using CentreWare Internet Services 6 18 Importing using WebDAV Protocol 6 21 7 Authentication Auditron Administration 7 1 Authenticat...

Page 7: ...nistration 8 6 System Settings Menu List 8 6 System Settings 8 6 Common Settings 8 6 Copy Mode Settings 8 7 Network Settings 8 9 Print Mode Settings 8 10 Scan Mode Settings 8 10 E mail Settings 8 11 M...

Page 8: ...Maintenance Diagnostics 8 58 Initialize Hard Disk 8 59 Delete All Data 8 60 Watermark 8 60 Other Settings 8 62 Auto Job Promotion 8 63 Offset Stacking Finisher Tray 8 64 Default Print Paper Size 8 65...

Page 9: ...y Control 8 103 Stamp Position defaults 8 106 Date Position defaults 8 109 Page No Position defaults 8 110 Quantity Display 8 111 Original Size Defaults 8 112 Original Size Defaults options 8 113 Redu...

Page 10: ...te Secure Print Documents 8 155 Delete Sample Print Documents 8 155 Setup Menu 8 156 Mailbox 8 157 Job Flow Sheets 8 162 Create New Job Flow Sheet 8 164 Details 8 169 Address Book 8 170 System Adminis...

Page 11: ...ified 9 9 When the completion of the job is not notified 9 10 TCP IP 9 10 Troubleshooting 9 10 When using Windows 95 Windows 98 or Windows Me 9 10 When using Windows NT 4 0 Windows 2000 Windows XP or...

Page 12: ...rth America 10 4 Europe and other markets 10 4 Maintenance safety 10 5 Operational safety 10 5 Ozone safety 10 6 Notices 10 7 Radio frequency emissions 10 7 FCC in the USA 10 7 In Canada ICES 003 10 7...

Page 13: ...ng Started This guide briefly outlines and explains the main features of the machine as well as providing simple operating instructions PostScript User Guide This guide provides information for instal...

Page 14: ...information for your product by going to www xerox com and doing one of the following Enter your product number e g 4110 4595 in the Search field and select Search Select the Support Drivers link and...

Page 15: ...om 3 you can switch to that feature without returning to the All Services screen The factory default settings for these buttons are Copy for the 1st button and none for the 2nd and 3rd buttons Each bu...

Page 16: ...the factory default settings For more information refer to Screen Defaults on page 8 29 NOTE When the feature is not available the button will not be displayed Also if the feature is unavailable due...

Page 17: ...Print Mode Settings on page 8 124 and Scan Mode Settings on page 8 130 Services and features The following facilities are provided in a network environment Print CentreWare Internet Services Scan E ma...

Page 18: ...following methods LPD Allows communication with the machine directly by using the TCP IP protocol NetWare Allows the machine to be managed by using a NetWare server SMB Allows printing to the machine...

Page 19: ...pports MacOS 7 5 or later 8 x 9 x MacOS 10 2 x 10 3 3 For details about network environments refer to the manual in the CentreWare Utilities CD ROM Connection method Network connection Port LPD NetWar...

Page 20: ...ctions offered under each tab within the CentreWare Internet Services when the machine is enabled with Internet Services Tab name Main function Service Printing files from client computers Job Display...

Page 21: ...create a maximum of 500 Job Templates Scanner save to a computer When the machine is connected to a network which can use either the FTP or SMB protocol the scanned document can be saved on a networke...

Page 22: ...setting as a printer the properties screen of the services allow the users to configure the system settings and port settings for each network that are otherwise set using the touch screen on the mach...

Page 23: ...Control Panel Configurable S Partly configurable U Not configurable Item Control Panel CentreWare Internet Services CentreWare Utilities Enabling the port S LPD only Setting an IP address Configuring...

Page 24: ...Use the Power Saving feature when the machine is not in use for a while to reduce power consumption KEY POINT Switching the machine power off may cause loss of data being processed Refer to the Power...

Page 25: ...in the following instances While data is being received While data is being sent FTP SMB e mail While jobs are being printed While jobs are being copied While a scan is being executed While data is b...

Page 26: ...the Sleep mode if a further preset time elapses Low Power Mode Power consumption 225W In this mode the power to the touch screen and fuser unit is lowered to save power The display goes out and the Po...

Page 27: ...on to Enabled and set the Low Power Mode and the Sleep Mode time intervals as follows NOTE The amount of time that passes before the machine enters Low Power Mode and Sleep Mode can be specified in 1...

Page 28: ...Xerox 4595 Copier Printer System Administration Guide 1 16 1 Overview 3 Select System Settings 4 Select System Settings 5 Select Common Settings...

Page 29: ...nd select Change Settings 8 Using the up down arrow buttons configure a power saver mode migration time from 1 to 240 minutes in 1 minute increments From Last Selection to Low Power Mode Set the time...

Page 30: ...eep Mode time to be longer than the From Last Selection to Low Power Mode time 9 Press Save 10 Select Close repeatedly until the System Setting System Settings screen is displayed 11 Select Exit to ex...

Page 31: ...e supports the following 2 types 100Base TX 10Base T This section describes the installation procedure for the Ethernet interface 1 Confirm that the power switch is turned off 2 Connect a network cabl...

Page 32: ...ndensed Italic Antique Olive Antique Olive Italic Antique Olive Bold CG Omega CG Omega Italic CG Omega Bold CG Omega Bold Italic CG Omega Bold Italic Garamond Antiqua Garamond Kursiv Garamond Halbfett...

Page 33: ...al Bold Italic Times New Times New Italic New Century Schoolbook Italic New Century Schoolbook Bold New Century Schoolbook Bold Italic ITC Avant Garde Book ITC Avant Garde Book Oblique ITC Avant Garde...

Page 34: ...Xerox 4595 Copier Printer System Administration Guide 1 22 1 Overview...

Page 35: ...ironment where TCP IP can be used The CentreWare Utilities CD ROM which is included with this product Configuration procedure Overview The machine can be connected to computers using TCP IP LPD Port 9...

Page 36: ...Settings 2 Enable either the LPD port or the Port 9100 port as appropriate In this example the LPD port is enabled a Select System Settings b Select Network Settings c Select Port Settings d Select L...

Page 37: ...ss as shown above NOTE 1 Enter addresses in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used...

Page 38: ...ed with this product for the print driver installation procedure NetWare Preparations The following items are required when using NetWare network A NetWare server The CentreWare Utilities CD ROM which...

Page 39: ...ties Refer to Using CentreWare Internet Services on page 3 1 1 Confirm the device name and network address Print the Printer Settings List to confirm the device name and network address printed under...

Page 40: ...cessary items The following is the procedure to connect the machine to a Microsoft Network SMB Configuration on the Machine Enable the SMB port on the machine Configuration on the Computer Install the...

Page 41: ...ed configure the IP address subnet mask and gateway address a Select Close repeatedly until the Network Settings screen is displayed b Select Protocol Settings c Select TCP IP Get IP Address and selec...

Page 42: ...of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values NOTE 3 If you do not wish to set the gateway address enter 0 0 0 0 4 Select Close repeatedly until the Sys...

Page 43: ...treWare Utilities CD ROM for the print driver installation procedure Internet Printing Protocol IPP Preparations The following items are required when using Internet Printing Protocol IPP A network en...

Page 44: ...The default password is x admin c Select System Settings 2 Enable the IPP port a Select System Settings b Select Network Settings c Select Port Settings d Select IPP and then select Change Settings e...

Page 45: ...Save h Configure TCP IP Subnet Mask and TCP IP Gateway Address as shown above NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However...

Page 46: ...age 1 7 Refer to the manual contained in the CentreWare Utilities CD ROM for the print driver installation procedure EtherTalk Preparations The following item is required when using an EtherTalk netwo...

Page 47: ...rID using the numeric keypad and select Confirm NOTE The default User ID value is 11111 When using the Authentication feature a password is required The default password is x admin c Select System Set...

Page 48: ...onfiguration on the computer This section describes the configuration procedure for the computer To print from the machine the computer needs to have the print driver installed For information about t...

Page 49: ...ty of services including job and printer status and the ability to alter configurations using a web browser in a TCP IP environment For setting as a printer the properties screen of the services in Ce...

Page 50: ...et Service HTTP and then select Change Settings e Select Internet Service Port and then select Change Settings f Select Enable and then select Save g Select Close repeatedly until the Network Settings...

Page 51: ...ave g Configure TCP IP Subnet Mask and TCP IP Gateway Address as the above NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224...

Page 52: ...ess the device using a combination of the host name and the domain name as the Internet address For example if the host name is dcf1100 and the domain name is mycompany com then the Internet address b...

Page 53: ...l the setting items changed on the screen of the control panel are not displayed Power cycle the printer in this case The following network settings are discussed in this section Ethernet EtherTalk SM...

Page 54: ...t address 3 Click the Properties tab 4 Click on the left of Port Settings to display the items in the folder 5 Click Ethernet 6 Set the communication speed for the Ethernet interface using the Etherne...

Page 55: ...to the end of the Internet address 3 Click the Properties tab 4 Click on the left of Protocol Settings to display the items in the folder 5 Click EtherTalk 6 Set the Printer Name 7 Set Zone Name 8 Ref...

Page 56: ...d press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of...

Page 57: ...13 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and passwor...

Page 58: ...ample of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3...

Page 59: ...is in Directory Service 15 Select a frame type from the Transport Protocol Frame Type pull down menu NOTE Set this item only when the operation mode is in Directory Service 16 Select the Enable check...

Page 60: ...192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3 Click the Properties tab 4 Click on...

Page 61: ...Get the DNS Server Address c Set the DNS Name d Select the On check box when using the Generate Domain Search List Automatically e Set the Domain Name 1 to 3 f Set the Connection Timeout g Select the...

Page 62: ...password into User Name and Password and then click OK NOTE The default User ID value is 11111 and password is x admin h The right frame on the web browser will change to the machine reboot display i...

Page 63: ...address 3 Click the Properties tab 4 Click on the left of Protocol Settings to display the items in the folder 5 Click LPD 6 Set the Port Number 7 Select the Enable check box to enable the TBCP Filte...

Page 64: ...dress bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and...

Page 65: ...ID value is 11111 and password is x admin c The right frame on the web browser will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected...

Page 66: ...on Mode 9 Select the Enable check box to enable DNS 10 Set the Connection Time Out 11 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name...

Page 67: ...ne in the address bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port num...

Page 68: ...er will change to the machine reboot display d Click Reboot The machine will reboot and the setting value will be reflected LDAP This section describes the settings for the LDAP port 1 Start a web bro...

Page 69: ...admin c The right frame on the web browser will change to the machine reboot display 9 Click Reboot The machine will reboot and the setting value will be reflected E mail Enabling the ports This secti...

Page 70: ...Notice Service when using the mail notice or job completion notice feature 6 Reflect the values as the machine s setting values a Click the Apply New Settings A screen to enter the user name and pass...

Page 71: ...he CentreWare Internet Services screen for details on the setting items 1 Start a web browser 2 Type the IP address or the Internet address for the machine in the address bar on the browser and press...

Page 72: ...n their IP addresses a Select the DHCP check box if using DHCP for the Get DNS Address b Set the DNS Server Address 1 to 3 NOTE This item is not necessary if DHCP has been specified for the Method to...

Page 73: ...using the mail print feature and POP3 is specified for the Receive Protocol a Set the POP3 Server Address POP3 Port Number and POP Receiving Authentication b Set the POP3 Server Check Interval c Set t...

Page 74: ...mes that will be accepted by the machine If you selected Disable Receive specify the domain names that will be rejected by the machine d Click the Apply New Settings e Click the Back button until the...

Page 75: ...ress bar on the browser and press the Enter key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a...

Page 76: ...public key and certificate are used to decrypt the data The public key and certificate can be generated using CentreWare Internet Services The certificate is valid for a year Also an existing certifi...

Page 77: ...address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet address 3 Click the Prope...

Page 78: ...lect the values as the machine s setting values a Click the Apply New Settings b The right frame on the web browser will change to the machine reboot display c Click Reboot The machine will reboot and...

Page 79: ...t Services 1 Start a web browser 2 Enter the machine s IP address or the Internet address to the address entry column on the browser and press the Enter key Example of the IP address entry http 192 16...

Page 80: ...the Apply New Settings A screen to enter the user name and password will be displayed b Enter the System Administrator UserID and password into User Name and Password and click OK NOTE The default Use...

Page 81: ...nter Scanner mail transmission Documents can be scanned and transmitted via e mail in black and white or color with optional color scanner kit Mail print E mail with attachments in either TIFF or PDF...

Page 82: ...tor e mail address Set the e mail address for the machine administrator Main mail address Used as the sender address when the machine is transmitting e mail DNS server address Required when the addres...

Page 83: ...t and setting TCP IP Set the machine to be able to use TCP IP Configuring the e mail feature Set the e mail function items on the machine Enabling the ports and setting the IP addresses This section d...

Page 84: ...is not necessary Also in an environment with DHCP or BOOTP configure the way to obtain the address If the address cannot be obtained automatically or manual configuration is preferred configure the IP...

Page 85: ...IP Subnet Mask and TCP IP Gateway Address as the above NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value in the range from 0 to 255 However 224 or 225 xxx xxx xxx...

Page 86: ...When using the Authentication feature a password is required The default password is x admin c Select System Settings 2 Set the e mail address host name and domain name a Select System Settings b Sel...

Page 87: ...hen select Close If SMTP has been selected for the Mail Receiving Protocol Select SMTP Server Settings and then set the following items for the SMTP server SMTP Server Port Number Enter a value in the...

Page 88: ...on the POP3 server POP3 Server Server Name Enter the name to login to the POP3 server POP3 Password Enter the same password twice in the New Password and Confirm Password If you do not wish to set th...

Page 89: ...eiving Protocol and has already been configured E mail Send Authentication Select one from Off POP before SMTP or SMTP AUTH NOTE If POP before SMTP has been selected the POP3 settings must be set SMTP...

Page 90: ...m Administration Guide 4 10 4 E mail 6 Select Close repeatedly until the System Settings screen is displayed 7 Select Exit 8 After the machine is restarted print out the Printer Settings List to confi...

Page 91: ...nned and transmitted via e mail Scanner save to a mailbox Documents which you would like to take in as data can be scanned and stored into a mailbox Stored documents can be accessed from network compu...

Page 92: ...s on the machine Configuring the E mail Environment Set the e mail function items on the machine Enabling the ports and setting the IP addresses This section describes the configuration procedure to u...

Page 93: ...the IP address subnet mask and gateway address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If you...

Page 94: ...the machine is restarted print out the Printer Settings List to confirm that the mail send port is enabled and TCP IP is configured Configuring the E mail environment This section describes the confi...

Page 95: ...Receiving Protocol and then select Change Settings c Select either SMTP or POP3 as appropriate for your environment d Select Save and then select Close If SMTP has been selected for the Mail Receivin...

Page 96: ...Number Enter a value in the range from 1 to 65535 POP3 Server Server Check Interval Set the interval for checking the e mail on the POP3 server POP3 Server Server Name Enter the name to login to the...

Page 97: ...lected for SMTP Server Setup SMTP Server Port Number Enter a value in the range from 1 to 65535 NOTE This configuration is not necessary if SMTP has been selected for the Mail Receiving Protocol and h...

Page 98: ...Enter Permitted Domain Names or Enter Rejected Domain Names Domain 1 Domain 50 Specify up to 50 domains if either Enter Permitted Domain Name or Enter Rejected Domain Name has been selected for Domai...

Page 99: ...Enabling the ports and setting the IP addresses Enable the port Salutation for the scanner save to a mailbox and then set the IP address The procedure for setting the machine is as follows NOTE 1 The...

Page 100: ...net mask and gateway address a Select Close repeatedly until the Network Settings screen is displayed b Select Protocol Settings c Select TCP IP Get IP Address and then select Change Settings d Select...

Page 101: ...225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 Specify the subnet mask by a combination of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values NOTE 3...

Page 102: ...m Administrator password is set Check password When the password is set configure whether each operation such as read or write requires password restrictions Delete document after retrieval Set whethe...

Page 103: ...r System Administration Guide 5 13 5 Using the Scan Service 3 Select Mailbox 4 Select a box to register and then select Create Delete NOTE Mailboxes that have not been registered are displayed as Not...

Page 104: ...Delete screen is displayed XXX indicates the mailbox number to register 6 Configure other items as necessary Select an item to configure and select Change Settings When the setting is completed select...

Page 105: ...Yes The document is deleted Delete documents with expiry date When an Document Expiry Date is set in Stored Document Settings under System Settings expired documents are deleted at the specified time...

Page 106: ...ports folder sharing Microsoft WIndows 95 98 Microsoft WIndows Me Microsoft WIndows NT 4 0 Microsoft WIndows 2000 Microsoft WIndows Server 2003 Microsoft WIndows XP Overview This section describes the...

Page 107: ...System Administrator Menu screen a Press the Log In Out button b Enter the UserID using the numeric keypad and then select Confirm NOTE The default User ID value is 11111 When using the Authenticatio...

Page 108: ...er e Select TCP IP Get IP Address and then select Change Settings f Enter the IP address using the numeric keypad NOTE 1 Enter address in the format xxx xxx xxx xxx where xxx should be a numeric value...

Page 109: ...r key Example of the IP address entry http 192 168 1 1 Example of the Internet address entry http xxx yyyy zz vvv NOTE When specifying a port number add and a port number to the end of the Internet ad...

Page 110: ...0 Microsoft Windows NT Server 4 0 Microsoft Windows 2000 Server Microsoft Windows NT Workstation 4 0 Microsoft Windows 2000 Professional or Microsoft Windows XP The FTP service of Microsoft Internet...

Page 111: ...order to use the scanner save to a computer service enable a port SMB or FTP client and set the IP address The procedure for setting the machine is as follows NOTE 1 The configuration can also be perf...

Page 112: ...gateway address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If you select anything other than Ma...

Page 113: ...ish to set the gateway address enter 0 0 0 0 5 Select Close repeatedly until the System Settings screen is displayed 6 Select Exit 7 After the machine is restarted print out the Printer Settings List...

Page 114: ...flow service enable the SOAP port SNMP port and Internet service port and set IP addresses The procedure for setting the machine follows NOTE The configuration can also be performed using CentreWare...

Page 115: ...way address a Select Protocol Settings b Select TCP IP Get IP Address and then select Change Settings c Select one from DHCP BOOTP RARP DHCP Autonet or Manual If you select anything other than Manual...

Page 116: ...or 225 xxx xxx xxx and 127 xxx xxx xxx cannot be used NOTE 2 Specify the subnet mask by a combination of the numbers 0 128 192 224 248 252 and 255 However you cannot use 0 between non zero values NOT...

Page 117: ...print features The major print features are as follows To learn about print features click Help in the print driver screen and refer to the online help For information about how to print refer to Prin...

Page 118: ...and Deleting Stored Documents Sample Print When printing multiple copies of a document you can first print a confirmation copy and then print the rest from the machine For information about how to pr...

Page 119: ...etwork Scanner Utility2 Network scan driver The Network Scan driver is used to allow client side application software to import documents scan data stored in the mailbox on the machine via the network...

Page 120: ...ight The contents displayed in each frame change depending on the feature in use service job status property maintenance support NOTE You can read explanations of CentreWare Internet Services via the...

Page 121: ...name is 11111 The default password is x admin Tab name Main features Service Print Commands You can specify a file on your PC to print Job Job List Job History Report Delete Jobs Status Display Devic...

Page 122: ...utton in the Temporary Internet Files pane 3 In the Settings dialog box set Check for newer versions of stored pages to either Every visit to the page or Every time you start Internet Explorer 4 Click...

Page 123: ...ervices Starting CentreWare Internet Services To use this service perform the following procedure on your computer 1 Start up the computer and the browser 2 Enter the device IP address or Internet add...

Page 124: ...re you are using For more information refer to the documentation provided with each application To learn about print features click Help in the print driver screen and refer to the online help 1 Selec...

Page 125: ...tor or network administrator whether these settings have been completed Network environment Settings Register a User Account Set the e mail environment Configure the port the e mail address of the mac...

Page 126: ...t print correctly NOTE 2 Up to 31 documents can be attached 2 Enter the mail address of the machine as the recipient 3 Send the e mail NOTE The receiving printer prints the e mail body and attached do...

Page 127: ...ware to import documents scan data stored on the mailbox in the machine via the network For instructions on installing the Network Scan driver refer to the manual contained in the CentreWare Utilities...

Page 128: ...To view scanners from other networks click Options and change the settings For information about changing settings refer to Changing network scan driver settings on page 6 14 6 In the Mailbox Number f...

Page 129: ...arding ends the document is loaded into the application software and is deleted from the mailbox NOTE 1 If importing one page at a time documents that have pages not yet imported are shown in the list...

Page 130: ...canner is selected To change the scanner name display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners the scanne...

Page 131: ...in the displayed dialog box click Help and refer to the Mailbox Viewer2 online help 1 Click Start Programs Xerox Utilities Mailbox Viewer2 NOTE If a different program folder was specified during inst...

Page 132: ...importing one document at a time All documents stored on the selected mailbox are imported when you click on Import NOTE To import documents the Auto Import check box must be checked in Mailbox Viewe...

Page 133: ...that scanner is selected To change the scanner name display method click on Options in the scanner select dialog box and configure the display If a scanner is registered by Other Network Scanners the...

Page 134: ...2 Enter the IP address or Internet address of the machine in the browser address field and press the Enter key NOTE 1 If your network uses DNS Domain Name System and the host name of the machine is r...

Page 135: ...rvices 3 Select a Mailbox from the Properties tab 4 In the Mailbox Number field input the mailbox number 1 500 that contains the document you wish to import and input a password up to 20 digits into t...

Page 136: ...Xerox 4595 Copier Printer System Administration Guide 6 20 6 Computer Operations 7 Click Save this link To learn about operating details click on the Help link and refer to the online help...

Page 137: ...ments stored in the mailbox Since the WebDAV protocol uses HTTP port if a communication via HTTP is encrypted then importing a scanned document using WebDAV protocol will also be encrypted In order to...

Page 138: ...Xerox 4595 Copier Printer System Administration Guide 6 22 6 Computer Operations...

Page 139: ...ange system settings To enter System Administration mode enter the System Administrator ID into the user ID entry field on the authentication screen Authenticated Users Authenticated users are users w...

Page 140: ...achine Network authentication allows a number of machines to use user information managed centrally External accounting services supported by the machine include CentreWare Remote Authentication Verif...

Page 141: ...ow Sheets On the machine even when the Login Setup Auditron Administration feature is not being used for copy scan and print if the Authentication feature is being used on the machine then authenticat...

Page 142: ...hentication feature is not enabled such a job flow sheet can be shared by all users of the machine and the settings changed freely When the Authentication feature is being used such a job flow sheet c...

Page 143: ...on the machine depend on whether or not the Authentication feature is used When the Authentication feature is not enabled When the Authentication feature is not enabled the relation between the users...

Page 144: ...can still be used However once the association is released the job flow sheet is no longer displayed and cannot be used Job flow sheet registration Job Flow Sheets screen This section describes opera...

Page 145: ...to On The owner of a copied job flow sheet is the user who made the copy The table below represents the features options that are enabled or disabled when Check User Details is set to Off Keep logon...

Page 146: ...thentication feature is not enabled this box is shared by all users When the Authentication feature is enabled this box is shared by all authenticated users Only a System Administrator can change the...

Page 147: ...the Authentication feature Only the authenticated user that created the box can use it When the Authentication feature is not enabled this box can only be operated by a System Administrator The ways...

Page 148: ...the authentication status then changing copying is no longer possible but the job flow sheet can still be used However once the association is released the job flow sheet is no longer displayed and ca...

Page 149: ...eature settings in System Administration mode permit mailbox operation 3 A job flow sheet associated with the mailbox permits display auto start and manual start operations Mailbox operation Authentic...

Page 150: ...ob flow sheet is associated with a mailbox in which it can no longer be used as a result of a change in the authentication status then changing copying is no longer possible but the job flow sheet can...

Page 151: ...to the authentication status are linked to a mailbox you can still use them except for changing copying them If you release the link the job flow sheet will no longer be displayed and will be disabled...

Page 152: ...a mailbox they can still be used but not changed or copied If you release the link the job flow sheet will no longer be displayed and will be disabled When the Authentication feature is not enabled Wh...

Page 153: ...on records under selecting Network Access Mail box Job flow Authentication unregistered user general user Authentication registered user System administrator General ly shared SA share d Person al Gen...

Page 154: ...ed on the machine before the data is accepted on the machine Using Network Authentication Auditron administration is carried out using user information managed by the remote accounting service User in...

Page 155: ...ached prevents further operation For information about the method of setting refer to Account Limit on page 8 181 Network Authentication When you are using Network Authentication with the machine Audi...

Page 156: ...t can be controlled on the machine are as follows KEY POINT When performing per user auditron administration on DocuHouse keep the following in mind If registering new users on multiple domains make s...

Page 157: ...ems Normal print Print driver for the machine Required Authenticated user Print color pages monochrome pages number of sheets Other than print driver for the machine 2 Unauthenticated unregistered use...

Page 158: ...on Required Authenticated user Scanned color pages monochrome pages mail transmission color pages monochrome pages Scanner box storage Required Authenticated user Scanned color pages monochrome pages...

Page 159: ...e system settings System settings procedure This section describes the basic procedure for changing system settings To make or change the system settings it is necessary to be in System Administration...

Page 160: ...tor Settings page 174 3 Select Confirm NOTE The default UserID value is 11111 When using the Authentication feature a password is required The default password value is x admin 4 From System Administr...

Page 161: ...e set For the items that can be selected in the system settings refer to System Settings Menu List page 6 6 Set any feature After setting the feature select Save 7 Exit the System Administration Mode...

Page 162: ...set refer to Network Settings page 116 Print Mode Settings You can set the memory settings print time operation and so on For more information refer to Print Mode Settings page 124 Scan Mode Settings...

Page 163: ...dresses in the address book assign paper tray attributes and create job flow sheets For more information refer to Setup Menu page 156 System Administrator Settings You can set the system administrator...

Page 164: ...epend on the configuration of the machine System Settings Common Settings Machine Clock Timers Date Time NTP Time Synchronization Connection Interval Auto Clear Auto Job Release Auto Print Auto Power...

Page 165: ...Force Watermark Client Copy Job Print Force Watermark Mailbox Print Other Settings Auto Job Promotion Offset Stacking Finisher Tray Default Print Paper Size Paper Size Settings Millimeters Inches Keyb...

Page 166: ...dure Maximum Stored Pages 2 Sided Original Scan Options Auto Paper Off Fine tune 100 Pseudo Photo Gradation Mode Original Type Lightweight Output Orientation Reverse Order Originals Output Orientation...

Page 167: ...rver Setup POP3 Server IP Address POP3 Server Server Name POP3 Server Port Number POP3 Server Check Interval POP3 Server Login Name POP3 Server Password POP Password Encryption SMTP Server Settings SM...

Page 168: ...Sheet Tray PostScript Paper Supply PostScript Font Absence PostScript Font Substitution Basic Scanning Tab Feature in 2nd Column Reduce Enlarge Button 2 Reduce Enlarge Button 3 Scan Defaults Output Co...

Page 169: ...of Last Name Attribute Type of First Name Attribute Type of E mail Address Attribute Type of Custom Items 1 to 3 Attribute Name of Custom Items Maximum Search Results 1 to 3 Search Time Out Other Set...

Page 170: ...on Send E mail Transfer via FTP 1 Transfer via FTP 2 Transfer via SMB 1 Transfer Content Check via SMB 2 Content Check Not applicable Address Book Address Type E mail Address Recipient Name Last Name...

Page 171: ...int Meters System Administrator Copy Meter Not applicable User Details Setup UserID Characters Hide User ID Account ID Characters Hide Account ID Failed Access Log Checking Authentication information...

Page 172: ...ers letters and symbols Item Description Entering letters and numerals Select Alphanumeric If you select Shift capital letters appear To return to lowercase select Shift again Entering symbols Select...

Page 173: ...s can be made and are detailed in the sections that follow Machine clock timers Audio tones Screen defaults Paper tray settings Image quality Reports Maintenance diagnostics Set numbering Other settin...

Page 174: ...ect the item to be set Machine Clock Timers You can set the clock time or the timer interval until power saving or reset features take effect 1 From the Machine Clock Timers screen select Machine Cloc...

Page 175: ...s be possible 5 Select Save Date Set the date in the in the system clock of the machine The date set here is printed on lists and reports 1 From the Machine Clock Timers screen select Date and select...

Page 176: ...ime set here is printed on lists and reports 1 From the Machine Clock Timers screen select Time and select Change Settings 2 Select the display format 3 When 12 Hour Clock is selected select AM or PM...

Page 177: ...you selected On use the numeric keypad to enter the IP address for the time server Off A connection is not made to the time server On A connection is made to the time server IP Address Set the IP add...

Page 178: ...h a connection is made to the time server Select an interval from 1 to 500 hours in steps of one hour 1 From the Machine Clock Timers screen select Connection Interval and select Change Settings 2 Ent...

Page 179: ...select the Cancel button to delete any selections made on this screen NOTE Even if Off is selected any currently scanned and pending jobs continue processing after one minute of inactivity on the mach...

Page 180: ...hard disk space etc Once the current job is cleared jobs that can be continued are limited to those that only use parts of the machine not affected by the error Set the value in the range 4 to 99 min...

Page 181: ...240 seconds in one second steps If you select Off once the machine is ready printing can start immediately 1 From the Machine Clock Timers screen select Auto Print and select Change Settings 2 Select...

Page 182: ...e 1 From the Machine Clock Timers screen select Auto Power Saver and select Change Settings 2 Set low power mode and sleep mode From Last Selection to Low Power Mode Set the time to go from last opera...

Page 183: ...Save to save the settings and return to the previous window Daylight Savings With this feature enabled the machine automatically adjusts the current time when the summer time starts and ends Adjust of...

Page 184: ...ot to sound an alarm for example when a job ends or there is a fault 1 From the Common Settings screen select Audio Tones The Audio Tones screen opens 2 Select the item to be set or changed NOTE Selec...

Page 185: ...ges each time it is pressed select the volume level that sounds when the button is in its initial first position This is the sound made when the Interrupt button is released Select from Loud Normal an...

Page 186: ...nds when a fault such as a paper jam occurs and the fault is left unattended Select from Loud Normal and Soft To disable the sound select Off Out of Paper Warning Tone Select the volume level that sou...

Page 187: ...Guide 8 29 8 Setups Screen Defaults Set the initial screen display when the power is turned on 1 From the Common Settings screen select Screen Defaults The Screen Defaults window opens 2 Select the it...

Page 188: ...cific Screen Defaults feature 5 Select Save Custom Buttons 1 2 and 3 You can assign features to the Custom Buttons on the control panel Custom Buttons 1 2 and 3 To leave a button unassigned select Not...

Page 189: ...ervices button on the control panel is pressed Refer to the below illustration If you select Not Set the selected button position remains empty NOTE It is not possible to assign the same feature to mo...

Page 190: ...Services screen when the All Services button on the control panel is pressed For the purpose of this feature the Copy feature is selected 4 The Main Feature Selection window opens Select the desired f...

Page 191: ...s rectangular buttons refer to the below illustration The layout of numbers shown on the All Services Additional Features screen display the layout order of buttons on the All Services screen In other...

Page 192: ...es Additional Features 2 Select Change Settings The All Services Additional Features window opens 3 Select a feature that you will want displayed on the All Services Additional Features screen when th...

Page 193: ...ation Guide 8 35 8 Setups 4 The Additional Feature Selection window opens Select the desired feature that you want displayed on the All Services screen 5 Select Save 6 Repeat Steps 1 5 for the other A...

Page 194: ...Job Status screen Select the job types that you want displayed on the Completed Jobs screen of the Job Status screen when the Job Status button on the control panel is pressed Refer to the illustratio...

Page 195: ...der of the paper types custom paper information and more 1 From the Common Settings screen select Paper Tray Settings The Paper Tray Settings screen opens 2 Select the item to be set or changed Make t...

Page 196: ...procedure A maximum of twelve characters can be entered for each custom paper name For example use the name Color for colored paper For information about entering text refer to Entering Text page 14...

Page 197: ...s screen 6 If desired repeat Steps 1 5 for the other custom paper names 7 Select Close to return to the Paper Tray Settings screen Paper Tray Attributes Select the paper size and paper type that will...

Page 198: ...may not fit and this may cause paper jams or other errors Tray detection may also not be possible In such cases use tray 5 Bypass Tray NOTE Trays 1 and 2 are preset at manufacturing at size 8 5 x 11...

Page 199: ...the Y vertical direction within the range 148 330 mm 5 82 13 in in 1 mm increments For optional trays 6 and 7 set the size in the X direction within the range 210 241 mm 8 26 9 48 in and in the Y dire...

Page 200: ...s and from custom paper types 1 5 In tray 5 Bypass you can select from eleven paper types and from custom paper types 1 5 If the optional OHCF tray 6 is installed an additional Paper Type option Coate...

Page 201: ...Xerox 4595 Copier Printer System Administration Guide 8 43 8 Setups 7 Set the attributes for other trays as desired 8 Select Close to return to the Paper Tray Settings screen...

Page 202: ...in the Paper Supply screen Copy feature 1 From the Paper Tray Settings select Customize Paper Supply Screen 2 Select an item Paper Color Select whether or not to display the paper color Other Attribut...

Page 203: ...whether or not the Paper Tray Attributes feature is displayed on the Setup Menu Select Disabled or Enabled Disabled If this feature is selected then the Setup Menu does not display the Paper Tray Attr...

Page 204: ...lay the paper tray attributes while you are loading paper in the tray Enabled If this feature is selected the touch screen displays the paper tray attributes as you are loading paper into the tray Pap...

Page 205: ...ic tray selection means that a tray containing the appropriate paper is automatically selected by the machine for copying or printing You can select from a variety of paper types including bond paper...

Page 206: ...ngs screen select Paper Type Priority 2 Select the item to be set or changed and select Change Settings 3 Select the priority sequence for this paper type 4 Select Save to save the setting and to retu...

Page 207: ...pying set this feature to accommodate that paper size This avoids repeatedly selecting the paper dimensions each time you use that nonstandard paper for copying This feature also allows you to set com...

Page 208: ...s selected go to Step 5 4 Select a specific paper size 5 If Variable Size is selected set the numeric values using S T W and X 6 Select Save to save your selections and return to the previous screen 7...

Page 209: ...witching 2 Select the item to be set or changed and select Change Settings Auto Tray Switching Set the method of auto tray switching Always Enable Regardless of which paper tray is selected depending...

Page 210: ...s selected as the default setting some of the images on the output may be lost depending on the paper sizes used when printing For example when copying if you select 1 2 side or 2 1 side and have mixe...

Page 211: ...Xerox 4595 Copier Printer System Administration Guide 8 53 8 Setups 5 Select Close The Common Settings screen is displayed...

Page 212: ...ps Image Quality You can select the image quality processing method that is used when the machine is scanning an original 1 From the Common Settings screen select Image Quality 2 Select Image Quality...

Page 213: ...Administration Guide 8 55 8 Setups 4 Select the appropriate option for the Photo Text Recognition feature and the Image Enhancement feature 5 Select Save 6 Select Close 7 Select Close You are returne...

Page 214: ...jobs Select More Text if the majority of the copy jobs contain mostly fine print this enables the machine to recognize the fine print as text Select More Photo if the majority of copy jobs contain mor...

Page 215: ...is displayed 2 Select the item to be set or changed and select Change Settings 3 Select the appropriate option for the specific Reports feature Job History Report You can select whether or not to aut...

Page 216: ...e Diagnostics This feature allows you to Initialize the hard disk of the machine Delete all data stored on the machine KEY POINT The Software Options feature is restricted to the Xerox Service Represe...

Page 217: ...the Common Settings screen Initialize Hard Disk This procedure initializes the hard disk The data erased by formatting includes additional fonts ESC P HP GL 2 and SMB folder KEY POINT The secure prin...

Page 218: ...omatically by the system Watermark Options selected here define what the default settings will be for the Annotation and Watermark features on the Output Format tab of the Copy feature Use the followi...

Page 219: ...nes how the background text watermark appears on the printed output Text Effect selections include Off Embossed and Outline Text Size Select the default size of the background text watermark as it wil...

Page 220: ...rk Mailbox Print Select whether or not to force set numbering watermark printing when printing from the mailbox Select Off or On this forces all jobs that are printed from a mailbox to print a waterma...

Page 221: ...creen 7 Select Close to return to the System Settings screen Auto Job Promotion This Other Settings option allows you set the machine to automatically promote a job for printing copying if the machine...

Page 222: ...f this option is selected the finishing tray will offset each set of a copy print job This option also offsets each job Offset per job If this option is selected the finishing tray will delivers all t...

Page 223: ...ment glass Document feeder Tray 1 and 2 Tray 3 and 4 Tray 5 Bypass Optional High capacity Trays 6 and 7 Document glass Document feeder Tray 1 and 2 Tray 3 and 4 Tray 5 Bypass High capacity Trays 6 and...

Page 224: ...No No Yes No No No No No Yes No No 13 18 No No No No No No No No No No No No 13 19 No No No No No No No No No No No No 16 K No No No No No No No No No No No No 16 K No No No Yes No No No Yes No Yes N...

Page 225: ...o Ye s No No A4 Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s Ye s No Ye s No Ye s A3 Ye s Ye s No Ye s Ye s No Ye s Ye s No Ye s Ye s No Ye s Ye s No Ye s No No B6 Ye s No No No No...

Page 226: ...No 12 18 No No No No No No No No No No No No No No No No No No SRA3 No No No No No No No No No Ye s No No No No No No No No 12 6 19 2 No No No Ye s No No No No No Ye s No No No No No No No No 13 18 No...

Page 227: ...No No No No Ye s No No No No No Index paper A4 No No No Ye s No No No No No Ye s No No No No No No No No index paper 8 5 11 No No No No No No No No No No No No No No No Ye s No No Paper size group A...

Page 228: ...ling occurs when the scroll buttons are held down Overwrite Hard Disk optional KEY POINT This is an optional accessory and may be purchased at an additional cost to the customer For more information c...

Page 229: ...hased at an additional cost to the customer For more information contact the Customer Support Center If you want the recorded data on the hard disk encrypted select On as the default setting for this...

Page 230: ...ation Limit feature but you cannot remember the System Administrator User ID and password Start data encryption and or changing the settings When data encryption is started or ended and when the encry...

Page 231: ...for when the elevator tray raises on the document feeder When loading originals Select this option if you want the elevator tray to raise when you load documents in the document feeder When pressing S...

Page 232: ...elate to the copy feature This section refers to the following settings Preset Buttons Copy Defaults Copy Control Original Size Defaults Reduce Enlarge Presets 1 From the System Settings screen select...

Page 233: ...ues to these buttons you reduce the number of selections when choosing features for the copy process Each Preset Button item is discussed starting page 77 1 From the Copy Mode Settings screen select P...

Page 234: ...such as Paper Supply Button 2 as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Preset Buttons screen 6 Repeat Steps 1 5 until you have selected the desir...

Page 235: ...Paper Supply Buttons 2 3 4 and 5 These five buttons appear in the Paper Supply column on the Basic Copying tab Copy feature You can select a specific tray to be the default tray for buttons 2 3 4 and...

Page 236: ...e Enlarge R E Buttons 3 4 and 5 These three buttons appear in the Reduce Enlarge column on the Basic Copying tab Copy feature You can select a specific magnification setting for buttons 3 4 and 5 refe...

Page 237: ...5 Select the default setting for the Stapling Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a stapl...

Page 238: ...5 Select the default setting for the Punching Buttons 4 and 5 These two buttons appear on the Finishing screen which can be found by accessing the Copy feature Output Format tab You can select a punch...

Page 239: ...tons 3 and 4 These buttons appear on the Covers screen which can be found by accessing the Copy feature Output Format tab You can select a setting for Front Cover Tray buttons 3 and 4 and Back Cover T...

Page 240: ...e default settings are displayed By assigning default values to commonly used features you reduce the number of selections when choosing features for the copy process Use the following procedure for s...

Page 241: ...hanged such as Paper Supply as shown below 4 Select the desired setting for that item 5 Press Save you are returned to the Copy Defaults screen 6 Repeat Steps 1 5 until you have selected the desired s...

Page 242: ...ure on the Basic Copying screen KEY POINT If the default value for the Reduce Enlarge feature refer to is page 85 is set to Auto then you cannot select the Auto option as the default setting for Paper...

Page 243: ...s as your default R E option The selection made here appears as the default setting on the Basic Copying tab Copy feature refer to the below illustration KEY POINT If the default value for the Reduce...

Page 244: ...default setting for the Original Type feature on the Image Quality screen Select one of the following items as your default Original Type option The selection made here appears as the default setting...

Page 245: ...default setting for the Lighten Darken feature on the Image Quality screen Select one of the following items as your default Lighten Darken option The selection made here appears as the default settin...

Page 246: ...the default setting for the Sharpness feature on the Image Quality screen Select one of the following items as your default Sharpness option The selection made here appears as the default setting on...

Page 247: ...re on the Image Quality screen Select one of the following items as your default Auto Exposure option The selection made here appears as the default setting on the Auto Exposure screen Image Quality t...

Page 248: ...an Options tab Copy feature as shown in the below illustration 2 Sided Select the default value for 2 Sided copying Selections include 1 1 Sided 1 2 Sided 2 2 Sided and 2 1 Sided Mixed Size Originals...

Page 249: ...rner Shift Top Right Corner Shift Bottom Right Corner Shift Top Left Corner Shift Bottom Left Corner Shift Top Center Corner Shift Bottom Center Corner Shift Left Center and Corner Shift Right Center...

Page 250: ...Select the default setting for the Finishing feature on the Output Format screen Select one of the following items as your default option The selection made here appears as the default setting on the...

Page 251: ...the default setting for the Output Orientation feature on the Output Format screen Select one of the following as your default option The selection made here appears as the default setting for the Out...

Page 252: ...lect the default setting for the Sample Set feature on the Job Assembly screen Select one of the following as your default option The selection made here appears as the default setting for the Sample...

Page 253: ...mp on Side 1 and Side 2 of the copy output Select your default setting for each Stamp Position option The selections made here appears as the default setting on the Annotation Stamp Position screen af...

Page 254: ...r Stamp Size Select one of the following items as your default option The selection made here appears as the default setting on the Stamp Size screen after you select Annotation Stamp On and then sele...

Page 255: ...he Date on Side 1 and Side 2 of the copy output Select your default setting for each Date Position The selection made here appears as the default setting on the Annotation Date Position screen after y...

Page 256: ...ize of the date Select one of the following items as your default option The selection made here appears as the default setting on the Stamp Size screen after you select Annotation Stamp On and then s...

Page 257: ...setting for the page number Style Select one of the following items as your default option The selection made here appears as the default setting on the Page Number screen after you select Annotation...

Page 258: ...he Page Number on Side 1 and Side 2 of the copy output Select your default setting for each Page Number Position The selection made here appears as the default setting on the Page Number screen after...

Page 259: ...the Output Format screen Select the default setting for the page number Style Select one of the following items as your default option The selection made here appears as the default setting on the Pa...

Page 260: ...ab Margin Shift Set the default value for Margin Shift for Tabs Select one of the following items as your default option The selection made here appears as the default setting on the Tab Margin Shift...

Page 261: ...py Mode Settings screen select Copy Control 2 Select a Copy Control item to be set or changed and select Change Settings NOTE 1 Select s to display the previous screen and select t to display the next...

Page 262: ...ially scanned in copied job For more information refer to Auto Job Release page 22 Maximum Stored Pages Set the default maximum number of pages stored for a copy original You can set a number between...

Page 263: ...Enabled or Disabled Output Orientation Reverse Order Select whether or not Reverse Order is enabled for the delivery of the copy or print output If Enabled is selected Face Up Reverse Order is display...

Page 264: ...the horizontal and vertical directions For Top Left you can set the horizontal position within a range of 0 100 in 1 mm increments and in the vertical position within a range of 0 100 in 1 mm incremen...

Page 265: ...Top Left and select Change Settings 2 Set the numeric value using s and t 3 Select Save Stamp Position Top Center This feature allows you to fine tune exactly where on the top center of the output th...

Page 266: ...t center of the output that your stamp is printed The selection made here becomes the default setting when Right Center is selected for the Stamp Position on the Annotation screen Output Format tab Se...

Page 267: ...Right Date Position Bottom Left Date Position Bottom Center Date Position Bottom Right Date Position Top Left When selecting Top Left under Annotation Date Position in the Output Format screen for pr...

Page 268: ...nd in the vertical position within the range 0 100 in 1 mm increments Page No Position defaults You can select the default position that the page number is printed on the output when the Page No Posit...

Page 269: ...osition within the range 0 100 in 1 mm increments Page No Position Bottom Center When selecting Bottom Center under Annotation Page Number Position in the Output Format screen for printing you can fin...

Page 270: ...u are frequently copying nonstandard size originals By presetting a nonstandard size it is not necessary to enter the original size each time a copy is made Use the following procedure for assigning d...

Page 271: ...one of the following options A B Series Size If you select this option you can then select from ten different A B series sizes Inch Size If you select this option you can then select from twelve diff...

Page 272: ...ture on the Reduce Enlarge tab on the Basic Copying screen refer to the below illustration Use the following procedure to assign default magnification levels to the Reduce Enlarge buttons 1 From the C...

Page 273: ...3 Select the desired setting for that R E Preset 4 Select Save you are returned to the Reduce Enlarge Presets screen 5 Repeat Steps 1 4 until you have assigned a magnification level to each of the R...

Page 274: ...ing CentreWare Internet Services more detailed settings are possible For more details Using CentreWare Internet Services page 1 and other sections of this guide CentreWare Internet Services page 8 and...

Page 275: ...Xerox 4595 Copier Printer System Administration Guide 8 117 8 Setups 2 Select Network Settings 3 Select the item to be set or changed...

Page 276: ...Select the parameters that are required for communications between the machine and client workstations In Protocol Settings you can set the following items For information about port settings refer t...

Page 277: ...tion about the POP server settings refer to E mail overview page 1 SMTP Server Settings Select the SMTP server In SMTP Server Settings you can set the following items For information about SMTP server...

Page 278: ...on Server Settings This feature sets the remote authentication server a maximum of five servers can be set NOTE This feature does not appear for some models An optional package is necessary For more i...

Page 279: ...n set a server IP address when Server Server Setup is set to By IP Address 244 XXX XXX XXX to 255 XXX XXX XXX and 127 XXX XXX XXX cannot be set Server Server Name You can set the name of the remote au...

Page 280: ...bled data between the machine and networked computers can be encrypted using HTTP For information about accepted domain filter refer to Encrypting HTTP communication page 28 Use the following procedur...

Page 281: ...the Network Settings screen HTTP SSL TLS Communication Specify whether to enable HTTP SSL TLS Communication If enabled data encryption between the machine and networked computers is allowed HTTP SSL...

Page 282: ...pe mismatch printing a banner sheet and more When using CentreWare Internet Services more detailed settings are possible For more details refer to CentreWare Internet Services page 4 The following set...

Page 283: ...lient to be released sooner from an interface KEY POINT If you change the memory capacity settings the memory is reset and therefore data stored in all memory areas is lost NOTE It is not possible to...

Page 284: ...capacity from 1024 2048 KB in 32 KB increments Memory Spool When selected the machine will use spooling The receiving buffer for spooling uses memory When this candidate value is selected set the memo...

Page 285: ...capacity from 64 to 1024 KB in 32 KB increments Hard Disk When selected the machine will use spooling The receiving buffer for spooling uses the hard disk Receiving Buffer EtherTalk Set the EtherTalk...

Page 286: ...when the paper type loaded in the paper tray does not match that specified Print Carry on printing even if the paper type is different Display Confirmation Screen Show a confirmation screen and promp...

Page 287: ...on the banner sheet NOTE 3 When printing banner sheets they are counted for metering purposes Banner Sheet Tray Select the paper tray from which the banner sheets are printed Select one of the follow...

Page 288: ...select settings that relate to the scanner feature When using CentreWare Internet Services more detailed settings are possible For more details refer to CentreWare Internet Services page 4 1 From the...

Page 289: ...From the Scan Mode Settings screen select Basic Scanning Tab 2 Select the item to be set or changed and select Change Settings 3 Set the default setting 4 Select Save you are returned to the Basic Sca...

Page 290: ...ation about R E Preset buttons refer to Reduce Enlarge Presets page 114 Scan Defaults In Scan Defaults you select the default values for the scanner feature When one of the following occurs the machin...

Page 291: ...e following TIFF JPEG Auto Select Multi page TIFF Single page TIFF or PDF Lighten Darken Select the default value for Lighten Darken Contrast as displayed on the Lighten Darken feature on the Image Qu...

Page 292: ...as displayed on the Scan Options screen Select either Normal or Edge Erase Edge Erase Top Bottom Edges Select the default value for the amount of edge erased from the original in the top and bottom di...

Page 293: ...otocol that is used for file transfer from FTP SMB and SMB UNC format 1 From the Scan Mode Settings screen select Scan to FTP SMB Defaults 2 Select Change Settings 3 Select the item to be changed 4 Se...

Page 294: ...ndard size eliminates the need to enter the original size each time a scan is made 1 From the Scan Mode Settings screen select Scan Size Defaults 2 Select the item to be set or changed and select Chan...

Page 295: ...ults Select the sizes that will be displayed as the Output Size when selecting Auto for scanning documents as displayed on Reduce Enlarge feature on the Scan Options screen Any output sizes can be ass...

Page 296: ...ze Defaults screen 5 Repeat Steps 1 4 for the remaining Output Size Defaults items 6 Select Close from the Output Size Defaults screen you are returned to the Scan Mode Settings screen A B Series Size...

Page 297: ...select Reduce Enlarge Presets 2 Select the item to be set or changed and select Change Settings NOTE Select S to display the previous screen and select T to display the next screen 3 Select Preset or...

Page 298: ...ice Select whether or not to use the scanner feature Select either Disabled or Enabled Memory Full Procedure Select either Cancel Job or Run Job as the default setting This default setting appears whi...

Page 299: ...her Auto Exposure Level with optional Color Scanner kit only Select the Auto Exposure Level for scanned data Select from Normal High 1 Higher 2 Higher 3 or Higher 4 Background Suppression Level with o...

Page 300: ...ox 4595 Copier Printer System Administration Guide 8 142 8 Setups E mail Settings 1 From the System Settings screen select System Settings 2 Select E mail Settings 3 Select the item to be set or chang...

Page 301: ...t and select Save Address Search Directory Service Set the attributes and ranges for searching the address books stored in the address search directory service NOTE This feature only supports address...

Page 302: ...s book will not be started The IP address must be correctly set The directory server primary IP address or Internet address must be set The port number used for LDAP communications must be set Primary...

Page 303: ...n Primary Server Port Number Select the directory server port number in the range of 1 65535 Secondary Server Select the default directory server settings secondary server using the following procedur...

Page 304: ...Password Select a password for accessing to the directory server A maximum of 32 characters may be used KEY POINT Set this only when authentication is required for the directory service Do not select...

Page 305: ...ibute type of custom items 1 to 3 A maximum of 32 characters may be entered Attribute Name of Custom Items 1 to 3 Select the attribute name assigned to custom items 1 to 3 A maximum of 16 characters m...

Page 306: ...ngs screen Maximum E mail Size Select whether or not to set an upper limit on the data size in e mail transmissions Off There is no limit on data size On Set an upper limit on data size Set a value be...

Page 307: ...Select either Off or On Response to Read Status MDN Select whether or not to respond when the machine receives a read status MDN request from a client workstation Off Do not respond On Automatically n...

Page 308: ...files only when the output file format is specified as PDF DocuWorks or multiple page TIFF 1 From the Other Settings screen select Page Size for Max number of pages for Split Send 2 Select Off or On...

Page 309: ...make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select System Settings 2 Select Mailbox Settings 3 Select the item to be set or changed and select Ch...

Page 310: ...y the client NOTE This feature does note appear on some models An optional package is necessary For more information contact the Customer Support Center Mailbox specified Documents are saved or delete...

Page 311: ...s In Stored Document Settings make the settings for handling of documents stored in mailboxes 1 From the System Settings screen select System Settings 2 Select Stored Document Settings 3 Select the it...

Page 312: ...period and the time of deletion using the numeric keypad Documents kept for Set the document storage period in the range of 1 to 14 days Documents deleted at Set the time for the document to be delete...

Page 313: ...cuments at a specified time after a storage period has expired Delete Secure Print Documents Select whether or not to delete the security print documents at a specified time after a storage period has...

Page 314: ...tration Guide 8 156 8 Setups Setup Menu In Setup Menu you can create mailboxes and job flow and create and update address book entries mail scan 1 From the System Settings screen select Setup Menu 2 S...

Page 315: ...the current mailboxes in the Mailbox list For more information refer to the section entitled Mailbox List in Chapter 10 of the User Guide Use the following procedure for registering mailboxes 1 From...

Page 316: ...and Save b When setting a password select On and enter the password Select Save 3 Select the item to be set and select Change Settings 4 Select the desired setting for that item 5 Select Save you are...

Page 317: ...rite operation occurs Save Write When a mailbox is selected password input is required Print Delete Read When a document in a mailbox is printed or deleted password input is required Always For both o...

Page 318: ...document storage period refer to Documents Retrieved By Client page 152 and Document Expiry Time page 154 Link Job Flow Sheet to Mailbox You can associate a job flow sheet with a mailbox By associatin...

Page 319: ...heets page 162 Auto Start If you select the Auto Start check box when a document is stored in the mailbox the procedure registered in the job flow is automatically is started When the Delete Mailbox b...

Page 320: ...the Job Flow when they appear in the mailbox NOTE To link a job flow created with Job Flow Sheets with a mailbox start from Check Mailbox For more details refer to the section entitled Configuring St...

Page 321: ...play The screen display depends on the user authentication feature settings Select the filtering conditions select one of the following No Filtering System Administrator Non System Administrator Selec...

Page 322: ...ge Settings With this you can confirm or change the setting values of the selected items 3 Select Change Settings Name Set the name for the job flow of up to 128 characters Description Set the descrip...

Page 323: ...specified recipient appears in Recipient Name E mail Address in the Mail Send screen Select the item you want to change and select Change Settings to set Subject If desired set a specific subject Dele...

Page 324: ...the address book The specified address appears in the FTP Transfer screen For more about the address book refer to Address Book page 170 Keyboard Select one of Recipient Name Server Save in Login Nam...

Page 325: ...nformation about the method for confirm change refer to Address Book page 170 File Format Specify the output file format Transfer via SMB 1 Transfer via SMB 2 Specify where to store forwarded SMB file...

Page 326: ...as follows Recipient Name 18 bytes maximum Server 64 bytes maximum Save in 128 bytes maximum Login Name 32 bytes maximum Password 32 bytes maximum For more details refer to Address Book page 170 Delet...

Page 327: ...selected job flow Copy This makes a copy of the selected job flow From the copy of the job flow you can create a new job flow The method of creation is the same as when creating a new job flow For mo...

Page 328: ...installed you can register a maximum of 999 locations The address book of Scan to Mailbox displays email addresses and Network Scanning displays server addresses The optional Addresses Book Extension...

Page 329: ...4595 Copier Printer System Administration Guide 8 171 8 Setups 3 Select the address type and select Save 4 Select the item to be set and select Change Settings 5 When the settings are completed select...

Page 330: ...em 1 The attribute name set as Custom Item 1 attribute name is shown as the item name Input any information as an auxiliary item but only with a maximum of twenty characters This is appropriate for in...

Page 331: ...ing job flows Save in Enter the directory for storing documents Forwarding via FTP Example To save the aaa directory located in the root directory when you log in into the bbb directory aaa bbb Forwar...

Page 332: ...or Settings the system administrator ID and password are set It is recommended the the system administrator set a new ID and password in order to prevent users from making changes and to ensure securi...

Page 333: ...NOTE The default setting of the system administrator UserID is 11111 1 Select System Administrator Login ID 2 Select On 3 Select Keyboard then in New System Administrator Login ID enter the system adm...

Page 334: ...tion operation after Yes is selected for using a password Set the password after setting the system administrator UserID The password can be from 4 12 numeric digits For more about enabling and disabl...

Page 335: ...further tries are not allowed Set the number of authentication attempts allowed between 1 10 NOTE 1 The count is reset when the machine is restarted NOTE 2 To cancel the access rejection shut down the...

Page 336: ...t different restrictions for each user or set limits on the number of pages each user can produce When the Login Setup Auditron Administration feature is enabled each user of the machine must enter a...

Page 337: ...limit on the number of pages For each registered user you can also check the cumulative number of pages Register up to 1 000 sets of user data 1 Select Create Check User Accounts 2 Select the No for w...

Page 338: ...Printer System Administration Guide 8 180 8 Setups If you are creating a new account the Keyboard screen is displayed Enter the desired information for the new account and select Save 3 Select any it...

Page 339: ...ronger security You can set the password to from 4 to 12 numeric digits E mail Address Enter the e mail address Addresses my not be more than 128 characters An address set here will be seen in the Fro...

Page 340: ...ected user KEY POINT 1 From the specific Account No Create Delete screen select Delete All Settings Yes This deletes the registered user data Once deleted the data cannot be restored KEY POINT All the...

Page 341: ...ious count cannot be restored No Cancel resetting the cumulative number of pages Reset User Accounts You can delete all registered information for all registered users in a single operation or just re...

Page 342: ...count Limits This resets the maximum number of pages for all users to the default value 9999999 Total Impressions This resets all Auditron administration data for all users including the system admini...

Page 343: ...ulative number of page is counted up to 9 999 999 pages NOTE This item is not displayed when selecting Network Access in Login Setup Auditron Mode page 192 1 Select System Administrator Copy Meter 2 T...

Page 344: ...de feature which is accessed from the System Settings Login Setup Auditron Administration screen For more information refer to Login Setup Auditron Mode page 192 Account ID Characters If required you...

Page 345: ...logged You can set the failing times within the range from 1 to 600 1 Select Failed Access Log 2 Enter the failing times using the numeric keypad Store User Details You can set the destination to save...

Page 346: ...ied when either Off is selected or no PJL command is received PJL Output Command Control Print jobs submitted by an external equipment can be controlled by PJL commands Receive Control When using the...

Page 347: ...on for jobs for which authentication failed When Save All is selected all jobs received are saved When Cancel Job is selected jobs received are deleted Jobs without UserID Set the action for jobs with...

Page 348: ...ups Password Entry from Control Panel Set whether or not a password is required when the system administrator or a user is operating the machine 1 From the System Settings screen select Login Setup Au...

Page 349: ...ate Check User Accounts page 179 becomes enabled and functional Use a password when the control panel asks for it KEY POINT The setting of Password Entry from Control Panel applies to functions occurr...

Page 350: ...Authentication and Auditron Administration page 16 Local Machine Access Registered users much enter a valid login ID and password before using the machine Network Access Carry out Auditron administra...

Page 351: ...printer features Note that Login Setup Auditron administration cannot be used unless the system administrator UserID is set For information about the items you can manage refer to Authentication and A...

Page 352: ...optional FreeFlow Please refer to your user documentation and the FreeFlow user documentation You may also contact your Customer Support Center In order to use the optional FreeFlow with your machine...

Page 353: ...dministrator Login screen displays 2 Using the numeric keypad enter the System Administrator UserID and password You may also select Keyboard to display a keypad screen and enter the user ID and passw...

Page 354: ...4595 Copier Printer System Administration Guide 8 196 8 Setups 4 Select the System Settings button the System Settings screen displays 5 Select the System Settings button the System Settings options d...

Page 355: ...em Administration Guide 8 197 8 Setups 6 Select Network Settings to display the Network Settings screen 7 Select Other Settings to display the Other Settings screen 8 Select 2 FTP Server Login Name an...

Page 356: ...oard screen displays again indicating that the password must be entered NOTE If the User Authentication dialog box displays when you print a job with the copier printer from the optional FreeFlow then...

Page 357: ...Save You are returned to the Other Settings screen 13 Select the Close button three times and then select the Exit button The machine reboots Enabling the paper color customization 1 From the machine...

Page 358: ...sword You may also select Keyboard to display a keypad screen and enter the user ID and password from there Select the Confirm button 3 The System Administrator Menu displays Select the System Setting...

Page 359: ...Xerox 4595 Copier Printer System Administration Guide 8 201 8 Setups 6 Select Paper Tray Settings 7 Select Customize Paper Supply Screen...

Page 360: ...Guide 8 202 8 Setups 8 The Customize Paper Supply Screen displays Select Enabled for Paper Color and select Save to return to the Paper Tray Settings screen 9 Select the Close button three times and...

Page 361: ...or the 4110 copier printer Configure the machine and each computer to use the same SMB operational protocol The machine and the computers belong to different networks subnets From Windows Start Searc...

Page 362: ...layed to indicate that there is no room for the print queue available Wait until the machine finishes processing the print job or change the machine setting to Spool mode The number of connections to...

Page 363: ...the data Configuration on the Computer Take maximum care with the IP address settings IP addresses are managed throughout the system as a whole The configuration should be performed only after consult...

Page 364: ...data spooled in the machine receiving buffer including the data which is being printed is erased The print data will not be found when the machine is powered on again However if the power was switched...

Page 365: ...nformation refer to the User Guide Chapter 2 the section entitled Job Status When the machine is off line If a computer instructs a print job while the machine is off line the machine will not receive...

Page 366: ...on lists the job sender user or group name Re transmit the print data to the print queue whose User information includes the job sender user or group name Use NWADMIN from a computer to register job s...

Page 367: ...configuration parameters Printer types do not match Use PCONSOLE from a computer to confirm if the printer type is set to parallel port is set to LPT1 and location is set to automatic mode local under...

Page 368: ...from a computer to confirm if the correct object is assigned using the current information of the print server Use the CentreWare Utilities CD ROM from a computer to correctly set the file server name...

Page 369: ...e on after the display completely disappears Cause Check point Remedy The print language of the print data and the print language configured on the machine are different Confirm the print language on...

Page 370: ...omputer Cause Status display check point remedy The machine is connected to the different network from the computer Status display Print job failed Network Error Check point Confirm with your network...

Page 371: ...trator to check the IP address on the machine Set a correct IP address on the machine The volume of the print data of an instruction from a computer exceeded the maximum receivable volume when the LPD...

Page 372: ...d data the machine may not be able to receive the data Configuration on the Computer Take maximum care with the IP address settings IP addresses are managed throughout the system as a whole The config...

Page 373: ...ool is set to Off All print data spooled in the machine receiving buffer including the data which is being printed is erased The print data will not be found when the machine is powered on again Howev...

Page 374: ...rm Is the Internet address correctly entered Confirm the Internet address again If the problem persists enter an IP address to make a connection Is a proxy server being used Depending on the proxy ser...

Page 375: ...documents will not be deleted regardless of the setting of Delete Documents After Retrieval Display When a multi colored document is scanned the image cannot be displayed in the correct colors if the...

Page 376: ...ting Mailbox from the touch screen on the machine scan documents cannot be printed When using TIFF files The TIFF files created by Mailbox Viewer 2 are compressed either into the MMR MH JBIG or JPEG f...

Page 377: ...Is the Domain Filter imposed Confirm if your own domain is included in the permitted domain using CentreWare Internet Services Are the SMTP server and or POP server operating properly Check with your...

Page 378: ...Xerox 4595 Copier Printer System Administration Guide 9 18 9 Troubleshooting...

Page 379: ...lectrical safety This product shall be operated from the type of electrical supply indicated on the product data plate label If you are not sure that your electrical supply meets the requirements plea...

Page 380: ...ting out a part may result in fire or electrical shock If any of the following conditions occur immediately switch off the power to the machine and disconnect the power cord from the electrical outlet...

Page 381: ...ompliance with CDRH regulations and must be attached to laser products marketed in the United States This product does not emit hazardous laser radiation CAUTION Use of controls or adjustments or perf...

Page 382: ...oduct contains laser warning labels These labels are intended for use by the Xerox Service Representative and are placed on or near panels or shields that require special tools for removal Do not remo...

Page 383: ...ies were designed and tested to meet strict safety requirements These include safety agency examination approval and compliance with established environmental standards Your attention to the following...

Page 384: ...uched If you need any additional safety information concerning the machine or materials contact your Xerox representative Ozone safety This product produces ozone during normal operation The ozone is...

Page 385: ...equipment in a residential area is likely to cause harmful interference in which case the user will be required to correct the interference at his her own expense Changes or modifications to this equi...

Page 386: ...il Directive 93 68 EEC approximation of the laws of the member states related to low voltage equipment January 1 1996 Council Directive 89 336 EEC approximation of the laws of the member states relate...

Page 387: ...of making such reproductions 1 Obligations or Securities of the United States Government such as Certificates of Indebtedness National Bank Currency Coupons from Bonds Federal Reserve Bank Notes Silv...

Page 388: ...rcular R21 5 Certificates of Citizenship or Naturalization Foreign Naturalization Certificates may be photographed 6 Passports Foreign Passports may be photographed 7 Immigration Papers 8 Draft Regist...

Page 389: ...rks brands seals wrappers or designs used by or on behalf of the Government of Canada or of a province the government of a state other than Canada or a department board Commission or agency establishe...

Page 390: ...y efficiency The ENERGY STAR and ENERGY STAR MARK are registered United Stated trademarks The ENERGY STAR Office Equipment Program is a team effort between U S European Union and Japanese governments...

Page 391: ...contact your local authorities In the United States you may also refer to the Electronic Industries Alliance web site www eiae org Perchlorate Material This product may contain one or more Perchlorate...

Page 392: ...Xerox 4595 Copier Printer System Administration Guide 10 14 10 Safety and Notices Other countries Please contact your local waste authorities and request disposal guidance...

Page 393: ...tings 8 147 Attribute Type of E mail Address system settings 8 147 Attribute Type of First Name system settings 8 147 Attribute Type of Last Name system settings 8 147 Attribute Type of Recipient Name...

Page 394: ...the SNMP port 5 19 Confirming the printer status 1 11 Connection Interval 8 20 Connection Interval system settings 8 20 Connection Time Out 3 15 3 19 Context Name 3 11 Control Panel 1 10 Control Panel...

Page 395: ...Ether Talk 2 12 Ethernet 3 6 Ethernet II 2 4 EtherTalk 1 6 2 12 2 13 3 7 EtherTalk Port 2 13 Exiting the Power Saver Mode 1 18 F Failed Access Log system settings 8 187 Fault Tone system settings 8 2...

Page 396: ...for collecting statistics 7 19 K Keyboard Input Restrictions system settings 8 70 L Last Name system settings 8 172 Lighten Darken system settings 8 87 8 133 Link a job flow sheet to a mailbox 5 12 5...

Page 397: ...arget system settings 8 146 Offset Stacking Finisher Tray system settings 8 64 Operation of Up Down Buttons system settings 8 70 Original Orientation system settings 8 91 8 134 Original Type Lightweig...

Page 398: ...ettings system settings 8 124 Printer Name 3 7 Printer Settings List 2 3 printing 6 8 Printing Paper Size Defaults system settings 8 65 Protocol Settings system settings 8 118 Proxy Server 6 6 Proxy S...

Page 399: ...ed Operation system settings 8 73 Services and features 1 5 Set Numbering system settings 8 60 Setting an IP address 1 11 Setting personal authentication information 1 11 Setup Menu system settings 8...

Page 400: ...system settings 8 25 Time Out 3 18 3 24 3 27 Transfer Protocol system settings 8 173 Transport Protocol Frame Type 3 11 Tray 5 Bypass Paper Size Defaults system settings 8 49 Tree Name 3 11 types of...

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Xerox 4595, System Administration Manual

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