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Xerox WorkCentre 4118 User Guide

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Summary of Contents for 4118P - WorkCentre B/W Laser

Page 1: ...WorkCentre 4118 User Guide 32N00467...

Page 2: ...llowed by statutory or judicial law or hereinafter granted including without limitations material generated from the software programs which are displayed on the screen such as icons screen displays l...

Page 3: ...on 1 9 Ozone Safety Information 1 9 Consumables 1 10 Radio Frequency Emissions 1 10 Laser Safety Information 1 10 Product Safety Certification 1 11 Regulatory Information 1 12 FAX Function 1 12 Enviro...

Page 4: ...Copy 3 1 Copying Procedure 3 2 Basic Copy Features 3 6 Feature Description 3 6 Special Copy Features 3 9 Feature Description 3 9 Compatible Features 3 13 4 Paper and Other Media 4 1 Loading Paper 4 2...

Page 5: ...2 Printer Settings 6 3 Accessing Printer Settings 6 3 PCL Driver 6 5 Layout Tab 6 6 Paper Tab 6 7 Image Options Tab 6 8 Output Options Tab 6 9 Watermark Tab 6 10 About Tab 6 11 7 Scan 4 in 1 only 7 1...

Page 6: ...Panel and LCD 9 3 Outside Areas of the Machine 9 3 Ordering Supplies 9 4 Customer Replaceable Units 9 5 Toner Cartridge 9 5 Drum Cartridge 9 8 Replacing the Drum Cartridge 9 8 10 Troubleshooting 10 1...

Page 7: ...Xerox WorkCentre 4118 User Guide Page v Fax Specifications 11 4 Scanner and Copier Specifications 11 5 General Specifications 11 6 Media Specifications 11 7 12 Index 1 1...

Page 8: ...Page vi Xerox WorkCentre 4118 User Guide...

Page 9: ...ned for ease of use but to use your machine to its fullest potential take some time to read the User Guide Introduction 1 2 About This Guide 1 3 Related Information Sources 1 4 Customer Support 1 5 Sa...

Page 10: ...ables network printing including PostScript Macintosh and Linux print and scan drivers Xerox WorkCentre 4118x Hereafter the 4118x will be referred to in this documentation as the 4 in 1 model The 4 in...

Page 11: ...of a feature mode or key Select the paper supply source required by pressing Paper Supply Notes Located in the margins and used to provide additional or useful information about a function or feature...

Page 12: ...8 User Guide Welcome Related Information Sources Information available for the product consists of This User Guide The Quick Use Guide The Quick Install Sheets The System Administration Guide The Xero...

Page 13: ...e serial number ____________________________________________ To access the serial number open the side cover using the release latch and then open the front door The serial number is located on the pa...

Page 14: ...Warning Markings All warning instructions marked on or supplied with the product should be followed This WARNING symbol alerts users to areas of the product where there is the possibility of personal...

Page 15: ...equipment Plug the power cord directly into a grounded electrical outlet Do not use an extension cord If you do not know whether or not an outlet is grounded consult a qualified electrician This equi...

Page 16: ...upplied with a plug that has a protective earth pin This plug will fit only into an earthed electrical outlet This is a safety feature To avoid risk of electric shock contact your electrician to repla...

Page 17: ...vice Representative or Service Provider immediately Maintenance Information Do not attempt any maintenance procedure that is not specifically described in the documentation that is supplied with your...

Page 18: ...uipment is operated in a commercial environment This equipment generates uses and can radiate radio frequency energy and if not installed and used in accordance with the instruction manual may cause h...

Page 19: ...tion This product is certified by the following Agency using the Safety standards listed This product was manufactured under a registered ISO9001 Quality system AGENCY STANDARD Underwriters Laboratori...

Page 20: ...ment to operate in proximity to Industrial Scientific and Medical ISM equipment the external radiation from the ISM equipment may have to be limited or special mitigation measures taken WARNING This i...

Page 21: ...number of devices that may be connected to a telephone line Excessive RENs on a telephone line may result in the devices not ringing in response to an incoming call In most but not all areas the sum...

Page 22: ...The Ringer Equivalence Number REN is an indication of the maximum number of devices allowed to be connected to a telephone interface The termination on an interface may consist of any combination of...

Page 23: ...switched telephone networks in the European Economic Area The product may be configured to be compatible with other country networks Please contact your Xerox representative if it needs to be reconne...

Page 24: ...e product energy consumption in half when compared to conventional equipment Canada Environmental Choice Terra Choice Environmental Serviced Inc of Canada has verified that this product conforms to al...

Page 25: ...ons from Bonds Federal Reserve Bank Notes Silver Certificates Gold Certificates United States Bonds Treasury Notes Federal Reserve Notes Fractional Notes Certificates of Deposit Paper Money Bonds and...

Page 26: ...on of the following subjects under certain circumstances Penalties of fine or imprisonment may be imposed on those guilty of making such reproductions Current bank notes or current paper money Obligat...

Page 27: ...ist is provided for your convenience and assistance but it is not all inclusive and no liability is assumed for its completeness accuracy In case of doubt consult your solicitor Other countries Copyin...

Page 28: ...ropean legislation end of life electrical and electronic equipment subject to disposal must be segregated from household waste Private households within EU Member States may return used electrical and...

Page 29: ...ether this Xerox product is part of the program For more information about Xerox environmental programs visit www xerox com environment or for recycling and disposal information contact your local aut...

Page 30: ...Page 1 22 Xerox WorkCentre 4118 User Guide Welcome...

Page 31: ...are a number of tasks to perform Using the instructions provided in this chapter unpack and setup your machine Unpacking 2 2 Machine Overview 2 6 Installing Drum and Toner Cartridges 2 12 Making Conne...

Page 32: ...time or being moved push the switch to the lock position 1 Remove the shipping tape from the front back and sides of the machine Tape LCD 2 Remove the label completely from the scanner module by pulli...

Page 33: ...to Country CD Contents User Guide CD The User Guide provides detailed information technical specifications and procedural step by step instructions on all the features available 4 Ensure the followin...

Page 34: ...You will receive 1 CD containing different languages PaperPort SE 10 0 is image manipulation software that has a variety of features OmniPage 4 0 SE is an Optical Character Recognition OCR software th...

Page 35: ...e on the CD Select your preferred language Drivers CD The program is designed to Autorun If this is not enabled double click on the Xinstall exe file on the CD Follow the instructions in the wizard to...

Page 36: ...Centre 4118 4 in 1 Document Feeder Option Standard Paper Tray 1 Bypass Tray Standard Standard Digital Copying Standard Standard Direct Printing Standard Standard Network Printing Option Option Direct...

Page 37: ...components on each model vary this picture represents the WorkCentre 4118 with the optional Paper Tray 2 Document Feeder Document Guides Document Input Tray Document Output Tray Control Panel Paper T...

Page 38: ...components on each model vary this picture represents the WorkCentre 4118 standard configuration Paper Exit Extension Document Feeder Paper Tray Telephone Connections AC Power Cord Connector Parallel...

Page 39: ...Document Glass and 25 to 100 using the Document Feeder Display Status Map Numeric Keypad Feature keys 1 7 Paper Supply Navigation keys Start Stop Clear Clear All AC Menu Exit Enter Status keys Numeri...

Page 40: ...nd source Each press of the Paper Supply key changes the selection The Status Map indicates the selected tray NOTE Paper Tray 2 is available as an option Status Map The Status Map identifies which pap...

Page 41: ...ally 4 in 1 only Speed Dial Use to dial fax numbers and send faxes by entering a Speed Dial number which has been set up previously and stored in the machine s Dial Directory 4 in 1 only Pause Redial...

Page 42: ...and Toner Cartridges 1 Pull the release latch to open the side cover CAUTION Ensure the side cover is always open before opening the front cover 2 Open the front cover 3 If the cartridge locking leve...

Page 43: ...o place CAUTION Do not expose the green drum to light for an extended period Never expose the drum to direct sunlight or touch the drum surface Damage or poor image quality may result 5 Remove the sta...

Page 44: ...her vendor s it should be AWG 26 or larger tele communication line cord 1 Connect the Document Feeder cord to the port shown and fasten the side screws 2 Connect the supplied telephone line to the LIN...

Page 45: ...nd Slow Fast is the default mode Some PC User s may experience poor functionality in the default mode If this occurs select the Slow mode For information about changing the USB mode refer to Machine S...

Page 46: ...ng Started Powering On the Machine 1 Connect the AC Power Cord to the machine and a power outlet The power cord must be plugged into a grounded power socket 2 Press the ON OFF switch to the ON I posit...

Page 47: ...sh down on the pressure plate until it locks into position 3 Adjust the rear paper guide to the required paper length It is preset to A4 or Letter size depending on country To load another size lift t...

Page 48: ...nd if the problem continues use the Bypass Tray 4 Fan the paper and insert it into the tray If loading Letterhead ensure the design is face up and the top edge of the sheet is placed at the right side...

Page 49: ...starting on page 2 20 to set the correct size for the Paper Tray For more detailed information about Paper Supply refer to the Chapter Paper and Other Media starting on page 4 1 6 Position the side gu...

Page 50: ...ion Keys select Machine Setup and press Enter Using the Navigation Keys select the required setup option and press Enter Using the Machine Setup Options starting on page 2 21 customize the settings to...

Page 51: ...n copying onto a paper size smaller than A4 Letter the printed image may be offset and not reproduce correctly even when Auto Fit is selected Collated On Use to produce sets in the order 1 2 3 1 2 3 1...

Page 52: ...r millimeters MM Select Country UK Greece Turkey Ukraine Slovenia Russia Yugoslavia Australia Hong Kong New Zealand South Africa Israel Korea K Xerox China India Asia_STD Malaysia Singapore USA Canada...

Page 53: ...es a lower quality output to reduce toner consumption Useful if your machine is used for internal documents only Off Discard Size 00 30 If the Fax Setup option Auto Reduction is set to Off and the rec...

Page 54: ...4 in 1 only ControlCentre Use this program to create phonebook entries 4 in 1 only edit printer settings and upgrade machine firmware Macintosh Driver You can print and scan to and from Macintosh oper...

Page 55: ...n Installing Xerox Drivers in Microsoft Windows XP or Windows 2000 using the USB port Insert the Xerox Drivers CD into the CD ROM drive When the language selection window appears select the appropriat...

Page 56: ...button for the hardware selected and then click Next Choose the components you want to install and then click Next The confirmation screen summarizes your selections Either Click Back to reselect or...

Page 57: ...ows 98 ME using the Parallel port Plug the Parallel cable into the WorkCentre 4118 and connect it to your PC Start your PC and switch on the WorkCentre 4118 Insert the Xerox Drivers CD into the CD ROM...

Page 58: ...Started Choose the components you want to install and then click Next The confirmation screen summarizes your selections Either Click Back to reselect or Click Next to install your selections Click Fi...

Page 59: ...Windows ME will then display the Add New Hardware Wizard for the print driver click Next Click Finish when this process is complete The drivers are installed and you can skip to step 9 ii In Windows...

Page 60: ...entre 4118 is now loaded In Microsoft Windows click Start and then Settings and then Printers Double click the Add Printer icon The Add Printer Wizard will begin Click Next Choose Local Printer and cl...

Page 61: ...e printer cable is attached to in this case USB and click Next You can type in a name for your new printer or accept the default then click Next Choose Yes to print a test page and click Finish The Wo...

Page 62: ...ment on the Workstation Select the Xerox WorkCentre 4118 as the printer to which the document will be sent Print the selected document on the device and verify that it prints correctly The installatio...

Page 63: ...rkCentre 4118 User Guide Page 3 1 3 Copy Digital copying is available as standard on the Xerox WorkCentre 4118 Copying Procedure 3 2 Basic Copy Features 3 6 Special Copy Features 3 9 Compatible Featur...

Page 64: ...f Copies Current Reduction Enlarge Setting Copy Key If necessary press the Copy key to change to Copy mode The Copy key remains illuminated when selected 2 To select a paper tray press the Paper Suppl...

Page 65: ...for full Document Feeder specifications If the Bypass Tray is selected the Paper Type option displays Use the Navigation Keys to select the Paper Type being loaded and press Enter If using the Bypass...

Page 66: ...al face down on the Document Glass Align with the registration arrow in the rear left corner Lower the Document Feeder or Document Cover 4 Press the Copy feature key required on the Control Panel Basi...

Page 67: ...the current quantity and enter a new quantity 6 Press Start to begin the copy job If the Document Glass is used and Collated is On and a quantity higher than 1 has been entered the Scan Another option...

Page 68: ...setting Each time the key is pressed the selection block on the display moves to the left or right As the selection block moves to the right the contrast becomes darker Press Enter to save the select...

Page 69: ...e printed on 1 side and 1 sided copies are required Press Copy Press 2 Sided Use the Navigation Keys to select the option required and press Enter to save the selection If necessary use the Scan Side...

Page 70: ...the Paper Supply key until the required tray is lit on the Status Map The Status Map identifies which paper tray is selected when a paper tray is empty and when an error occurs The Status Map has a l...

Page 71: ...to copy both sides of an ID document e g a drivers license onto one side of paper Press Menu Exit Using the Navigation Keys select Copy Features and press Enter Use the Navigation Keys to select ID Ca...

Page 72: ...0 25 from the left and right edge of the document Border Surround Use to create a border around all edges of the document Margin Shift z Use to create a binding edge for the document Off Use to de ac...

Page 73: ...uire the background removing On Use to activate the Auto Suppress feature Press Menu Exit Using the Navigation Keys select Copy Features and press Enter Use the Navigation Keys to select Auto Suppress...

Page 74: ...vider between each transparency Create Booklet z Use to copy a document as a 2 Sided job and arrange the pages to produce a booklet when folded On Use to activate the Create Booklet feature Press Menu...

Page 75: ...r X X X O Book Center Edges Glass X O X X Border Surround Glass Document Feeder X X O O Margin Shift Auto Center Glass X X X X O Small Orig Only Left Glass Document Feeder X O X X O Not Book Center Ed...

Page 76: ...Page 3 14 Xerox WorkCentre 4118 User Guide Copy...

Page 77: ...1 4 Paper and Other Media There is one Paper Tray and a Bypass Tray as standard on the Xerox WorkCentre 4118 A second Paper Tray is available to purchase as an option Loading Paper 4 2 Setting the Pa...

Page 78: ...jams To avoid unnecessary paper jams and misfeeds do not remove paper from its packaging until required Using the Paper Trays Loading the Paper Trays Using the instructions provided load paper into th...

Page 79: ...preset to A4 or Letter size depending on country To load another size lift the rear guide out of the current position and into the required position L The Paper Trays can hold a maximum of 550 sheets...

Page 80: ...aper Size on page 4 8 to set the correct size for the Paper Tray 5 Corner snubbers Ensure that the paper is positioned under the snubbers Do not fill above the Maximum Fill Line Max Fill Line 6 Positi...

Page 81: ...ng table summarizes the print media allowed and the maximum stacking height for each paper type L The height is measured with the stack of sheets laid on a flat surface 7 To select a paper tray press...

Page 82: ...he right side of the product Unfold the Paper Support extension Bypass Tray Paper Support 2 Prepare a stack of paper or envelopes for loading by flexing or fanning them back and forth Straighten the e...

Page 83: ...to set the correct size for the Bypass Tray 5 To select the Bypass Tray press the Paper Supply key until the Bypass Tray is lit on the Status Map When the Bypass Tray is selected the Paper Type optio...

Page 84: ...e for each tray Press the Machine Status key on the Control Panel Select Machine Setup using the Navigation Keys and press Enter The display shows Tray 1 Size on the bottom line Press Enter Use the Na...

Page 85: ...ACITYa Paper Tray Bypass Tray Plain paper Letter 8 5 x 11 inch Folio 8 5 x 13 inch Legal 8 5 x 14 inch Executive 7 25 x 10 5 inch A4 210 x 297 mm B5 182 x 257 mm A5 148 x 210 mm YES YES YES NO YES NO...

Page 86: ...sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged or poorly made...

Page 87: ...els to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive ba...

Page 88: ...Page 4 12 Xerox WorkCentre4118 User Guide Paper and Other Media...

Page 89: ...The Fax function is available as standard on the Xerox WorkCentre 4118 4 in 1 only Faxing Procedure 5 2 Dialing Methods 5 6 Basic Fax Features 5 8 Special Fax Features 5 10 Fax Forwarding 5 14 Mailbo...

Page 90: ...and Copier Specifications on page 11 5 for full Document Feeder specifications 1 Document Guides Remove all staples and paper clips prior to loading Adjust the sliding document guides to the size req...

Page 91: ...ning will affect the image quality and toner consumption z On completion of the job ensure the Document Feeder is closed Select the Fax key Raise the Document Feeder and position the original face dow...

Page 92: ...are Lighten Darken 1 2 Sided Original Type Color Original and Resolution For information about all the available Fax features refer to Basic Fax Features on page 5 8 and Special Fax Features on page 5...

Page 93: ...he originals have been scanned Select No when all the originals have been scanned and press Enter The Fax is scanned and sent Navigation Keys Start 6 To view the status of a job press the Job Status k...

Page 94: ...mber 1 200 The name displays and the original is scanned into memory ready for sending If the original is loaded on the Document Glass the display asks if you want to send another page Select Yes to a...

Page 95: ...umber with the telephone line open Load the originals and select Fax Press Manual Dial The dial tone is audible and the LCD displays Phone Dial the fax number When the fax tone is heard press Start to...

Page 96: ...ing the Navigation Keys select a contrast setting Each time the key is pressed the selection block on the display moves to the left or right As the selection block moves to the right the contrast beco...

Page 97: ...he Navigation Keys select the On and press Enter Resolution z Use to increase sharpness and clarity Standard Use for documents with normal sized characters Press Fax Press Resolution Using the Navigat...

Page 98: ...oll Save z Use to set a low rate period for sending faxes Off Use to de activate the feature Press Menu Exit Using the Navigation keys select Fax Features and press Enter Select Toll Save and press En...

Page 99: ...lay Fax z Use to set a specific time for sending your fax z When the machine has more than one fax stored in memory the status message Delayed Fax is displayed Press Menu Exit Using the Navigation Key...

Page 100: ...job and press Enter The originals are scanned into memory ready for sending Polling z Polling is used to retrieve documents from remote fax machines Remote fax machines can also poll your machine TX P...

Page 101: ...be sent at that time the following day Enter a 4 digit Poll Code and press Enter The machine will poll the remote machine at the specified time Batch TX z Use to send faxes that are going to the same...

Page 102: ...ntil the required forwarding condition is displayed and press Enter The choices are Off don t forward RX forward received TX forward transmitted All forward RX and TX Enter the fax number to receive t...

Page 103: ...Enter Press or until Mailbox is displayed and press Enter Press or until Create is displayed and press Enter Press or until the required Mailbox Type is displayed and press Enter The choices are Set_C...

Page 104: ...yed and press Enter If the System Admin Tools have been passcode protected type in the password and press Enter Press or until Mailbox Setup is displayed and press Enter Press or until Mailbox is disp...

Page 105: ...ilbox Mailboxes are setup by the System Administrator Storing Documents in a Mailbox Using the Navigation Keys select Mailbox and press Enter Select Store and press Enter Enter the Box Number for the...

Page 106: ...elect Print and press Enter Enter the Box Number for the mailbox and press Enter Enter the Passcode for the mailbox and press Enter The contents of the mailbox are printed and deleted 1 Press the Menu...

Page 107: ...nts Select Delete and press Enter Enter the Box Number for the mailbox and press Enter Enter the Passcode for the mailbox and press Enter The contents of the mailbox are deleted 1 Press the Menu Exit...

Page 108: ...nter Enter a remote fax number and press Enter The display shows the current time Enter a Start Time for the mailbox to be polled and press Enter If you set a time earlier than the current time the or...

Page 109: ...press Enter Enter a remote fax number and press Enter The display shows the current time Enter a Start Time for the originals to be sent and press Enter If you set a time earlier than the current tim...

Page 110: ...and press Enter Using the Navigation Keys select the required setup option and press Enter Using the Fax Setup Options starting on page 5 23 customize the settings to meet your requirements Press Ente...

Page 111: ...a call is received pick up the external phone handset or press Manual Dial If a fax tone can be heard press Start and replace the handset Fax The machine answers the incoming call and immediately swi...

Page 112: ...the required name using the Numeric Keypad If you do not require a name leave empty and press Enter To store more Speed Dial numbers repeat the procedure Edit If you want to delete a specific Speed Di...

Page 113: ...ame If a name is not required Press Enter To assign another Group repeat the procedure Edit If you want to delete a specific Speed Dial number from the Group press the Speed Dial key The display shows...

Page 114: ...be increased when ECM is enabled Off Use to switch off ECM Redials 0 13 Use to set the number of redial attempts Ring to Answer 1 7 Use to set the number of rings before answering This feature is disa...

Page 115: ...ng Pattern Detection option Distinctive Ring service must be installed on your telephone line by the telephone company To set up Distinctive Ring Pattern Detection you will need another telephone line...

Page 116: ...Page 5 28 Xerox WorkCentre 4118 User Guide Fax 4 in 1 only...

Page 117: ...nt Direct Printing using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118 Networked Printing including a PostScript driver is available as an option Printing a D...

Page 118: ...t are provided in the Getting Started chapter For network connections refer to the System Administration Guide supplied with your Xerox WorkCentre 4118 or contact your System Administrator Prior to pr...

Page 119: ...nter Settings You can access printer settings by using either of these methods Windows 98 Me Select File Print Properties or File Print Setup from within any Windows application OR Select Xerox WorkCe...

Page 120: ...Print Windows XP Select File Print Properties from within any Windows application Select Xerox WorkCentre 4118 printer from the Printers and Faxes folder click the right mouse button then select Prin...

Page 121: ...sed tabs are available For information on the Windows based tabs refer to documentation provided with Windows For detailed information about the printer settings available on each tab please refer to...

Page 122: ...ayout Options Provides access to additional layout features such as multiple pages per side poster booklet printing fit to page and reduce enlarge Favorites Use this option to store your selections fo...

Page 123: ...ect the type of paper required Size Use to select the size of paper required from the drop down menu Source Use to select the required paper source for the job Cover Page Use to select the required pa...

Page 124: ...d Print Quality Mode Use to select the print resolution 1200 dpi produces the highest quality output 600 dpi is the lowest Graphic Options Provides access to additional options which allow you to sele...

Page 125: ...nt Fonts If this option is selected the fonts which are resident on the printer will be used for the job Print Order Use to select a sequence for your print job Select whether to reverse all pages pri...

Page 126: ...dential or the name of your company Select the Watermark required from the list shown or create a new Watermark Watermark Message Use this window to enter the text you would like to add as a Watermark...

Page 127: ...The About Tab provides information about the printer driver It provides the program version number and copyright information relating to the printer driver Clicking on this page will connect you to t...

Page 128: ...Page 6 12 Xerox WorkCentre 4118 User Guide Print...

Page 129: ...1 only Direct Scanning using a USB or Parallel Port connection is available as standard on the Xerox WorkCentre 4118 4 in 1 A color scanner is provided as standard TWAIN Scanner Program 7 2 TWAIN Sca...

Page 130: ...Document Feeder or placed on the Document Glass The TWAIN driver is a program for PC printing that supports Windows 98 Windows NT4 0 Windows 2000 Windows ME and Windows XP environments Using an indep...

Page 131: ...ire the WorkCentre 4118 TWAIN Scanner This feature allows you to convert hard copy images into electronic images that you can use in other documents 3 2 Document Guides Remove all staples and paper cl...

Page 132: ...er and Copier Specifications on page 11 5 for full Document Feeder specifications Document Glass Select the Scan Features z For Scanner specifications refer to Scanner and Copier Specifications on pag...

Page 133: ...you the opportunity to select the specific area you wish to scan If necessary drag the selection tool to the area requiring scanning Preview 5 Select the Scan option on the TWAIN driver window The sp...

Page 134: ...nd easily manipulate images without using additional software L The WIA driver works only on Windows XP with USB port WIA Scanning Procedure Load the document s face up into the Document Feeder OR Pla...

Page 135: ...r a picture name and select a file format and destination to save the picture Follow the on screen instructions to edit the picture after it is copied to your computer If you want to cancel the scan j...

Page 136: ...Page 7 8 Xerox WorkCentre 4118 User Guide Scan 4 in 1 only...

Page 137: ...Machine Administration The Xerox WorkCentre 4118 can be customized to meet your individual requirements Reports 8 2 ControlCentre 8 4 Passcode Protection 8 7 Clear Memory 8 9 Maintenance Tools 8 10 E...

Page 138: ...activities System Data This report shows the status of the user selectable options After settings are changed print this list to confirm your changes Scheduled Jobs This list identifies the documents...

Page 139: ...Reports Use the following instructions to print a report Using the Navigation Keys select Reports and press Enter Using the Navigation Keys select the required report and press Enter The report is pro...

Page 140: ...ically For information on installing refer to Maintenance Tools on page 8 10 Running ControlCentre Use the following instructions to run ControlCentre Start the Windows software From Programs select X...

Page 141: ...This feature should be used by System Administrator only For further information please refer to the System Administration Guide Phonebook entries Retrieves the phonebook entries from the Xerox WorkC...

Page 142: ...Xerox WorkCentre 4118 User Guide Machine Administration Printer Tab Click on the Printer tab to set default print options PCL Button Click on the PCL button on the Printer tab to set options for PCL...

Page 143: ...ress Enter Select Passcode Protect using the Navigation Keys and press Enter When the machine is first installed the passcode is blank When you choose Yes you will be asked to enter the passcode Simpl...

Page 144: ...passcode after Passcode Protect has been enabled Press the Machine Status key Using the Navigation Keys select System Admin Tools and press Enter If the System Admin Tools have already been passcode...

Page 145: ...mit history data Clearing the Memory Press the Machine Status key Using the Navigation Keys select System Admin Tools and press Enter If the System Admin Tools have already been passcode protected typ...

Page 146: ...reWare refer to the System Administration Guide for more information Check the Serial Number Press the Machine Status key Using the Navigation Keys select System Admin Tools and press Enter If the Sys...

Page 147: ...Enter If the System Admin Tools have already been passcode protected type in the password and press Enter Select Notify Toner Low and press Enter Select On and press Enter When prompted enter Your Cus...

Page 148: ...the WorkCentre 4118 These counters are Total Impressions the total number of prints produced by the machine Toner Impressions the number of prints produced by the toner Drum Impressions the number of...

Page 149: ...tructions to enable or disable Auxiliary Access Using the Navigation Keys select System Admin Tools and press Enter If the System Admin Tools have already been passcode protected type in the password...

Page 150: ...Page 8 14 Xerox WorkCentre 4118 User Guide Machine Administration...

Page 151: ...nance Performing the maintenance tasks enables your machine to continue running at optimum performance Instructions are provided in this chapter for all the maintenance tasks required Cleaning 9 2 Ord...

Page 152: ...ires cleaning CAUTION DO NOT use organic or strong chemical solvents or aerosol cleaners or pour fluids directly onto any area Use supplies and cleaning materials only as directed in this documentatio...

Page 153: ...keeps the Control Panel and LCD free from dust and dirt To remove finger prints and smudges clean the Control Panel and LCD screen with a soft lint free cloth lightly dampened with water Outside Area...

Page 154: ...it part numbers are listed below To obtain supplies contact your local Xerox representative giving the company name the product number and the machine serial number Use the space below to keep a recor...

Page 155: ...extended by using Toner Save mode The Toner Save mode uses less toner than normal printing The printed image is much lighter and is adequate for printing drafts or proofs For instructions on setting...

Page 156: ...over 3 Turn the cartridge locking lever upwards to release the toner cartridge 4 To Re distribute the Toner Pull out the toner cartridge and gently shake the cartridge to distribute the toner evenly i...

Page 157: ...activated only when the phone number of the service company or the dealer is stored in the machine s memory For instructions on setting the Send Toner Low Information to On refer to Maintenance Tools...

Page 158: ...o direct sunlight or touch the drum surface Damage or poor image quality may result Replacing the Drum Cartridge The useful life of the drum cartridge is approximately 20 000 copies prints A high rate...

Page 159: ...artridge must be removed to replace the drum cartridge 3 Turn the cartridge locking lever upwards to release the toner cartridge 4 Pull out the used drum cartridge 5 Unpack the new drum cartridge and...

Page 160: ...before the new drum reaches its maximum life To reset the counter manually refer to the Maintenance Tools on page 8 10 6 Reinstall the toner cartridge then lock the lever Close the front cover and the...

Page 161: ...If a problem occurs on your machine the instructions in this chapter will enable you to identify and clear the fault or locate further assistance General 10 2 Fault Clearance 10 3 Customer Support 10...

Page 162: ...rce such as a radiator Avoid sudden changes in the environment surrounding the machine When a change occurs allow the machine at least two hours to adjust to its new environment depending on the exten...

Page 163: ...ED identifies the problem area Status Map Document Jams If a document jams while it is feeding through the Document Feeder Document Jam displays and the Document Jam LED on the Status Map flashes Deta...

Page 164: ...Document Feeder Close the Document Feeder top cover Feed the documents back into the Document Feeder 1 Open the Document Feeder and turn the roller knob to remove the misfed documents from the exit ar...

Page 165: ...eshooting Roller Misfeed 1 Open the Document Feeder Turn the release knob to enable easy removal of the misfed document from the exit area Carefully pull the document to the right using both hands 2 C...

Page 166: ...jams in the feed area Paper Jam 0 displays 1 Pull out the Paper Tray When the tray is fully out lift the front part of the tray slightly to release the tray from the machine 2 Remove the jammed paper...

Page 167: ...rt the paper tray Lower the rear part of the tray to align the rear edge with the corresponding slot in the machine then insert it completely 1 Pull the Release Lever to open the side cover CAUTION En...

Page 168: ...Turn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area Gently pull the paper out through the exit area 4 Push the Fuser Lever up 5 Turn the Jam Remove Lever back t...

Page 169: ...print using the Bypass Tray and the machine does not detect paper due to no paper or improper paper loading Bypass Jam displays and the Bypass Tray LED on the Status Map flashes Bypass Jam may also o...

Page 170: ...elevant error codes For information on locating the serial number please refer to Customer Support on page 1 5 ____________________________________________ To access the serial number open the side co...

Page 171: ...s not securely latched Close the side cover until it locks into place Drum Warning The drum cartridge is near the end of life Ensure a replacement cartridge is in stock Replace the drum cartridge when...

Page 172: ...On the Machine starting on page 2 16 If the problem still persists please call for service Memory Full The memory is full Either delete unnecessary documents retransmit after more memory becomes avail...

Page 173: ...ge Paper Jams on page 10 6 Power Failure The machine s memory has not been backed up Toner Empty The Toner Cartridge has run out The machine stops Replace with a new toner cartridge Refer to Toner Car...

Page 174: ...e original press the Lighten Darken key to adjust the image If no defects are on the original clean the Document Glass and underside of the Document Feeder If a line is present when using the Document...

Page 175: ...solids or heavy lines Originals are forms newsletters books etc The product is being powered on and off frequently The Document Feeder is being left open while copies are being made PROBLEM PROBABLE...

Page 176: ...gently to distribute the toner evenly Then reinstall the toner cartridge Black staining There is a paper quality problem Use only paper that meets the specifications required by the product Character...

Page 177: ...he Document Glass Originals are not sent even if operations are carried out normally Check that the remote Fax is compatible with the machine This machine supports G3 communications but not G4 communi...

Page 178: ...e original that the problem is not due to a fault or operator error at the remote Fax For example dirty scan glass or dirty scan lamp If the same problem occurs even when copies are made on the machin...

Page 179: ...ications Use this chapter to identify the specifications for each function of your machine Introduction 11 2 Printer Specifications 11 3 Fax Specifications 11 4 Scanner and Copier Specifications 11 5...

Page 180: ...ls and certifications These specifications are designed to provide for the safety of users and to ensure that the machine operates in a fully functional state Use the specifications listed in this cha...

Page 181: ...Printer Specifications ITEM DESCRIPTION Emulation PCL6 Resolution True 600 x 600 dpi 1200 dpi class Printing speed 17 ppm for A4 18 ppm for Letter Effective printing width 208 mm 8 2 inches for lette...

Page 182: ...olor Transmission Maximum modem speed 33 6 kbps Transmission speed 3 seconds Standard resolution MMR 33 6 kbps Fax Memory 8 MB receive Printing speed 17 ppm for A4 18 ppm letter size Effective scannin...

Page 183: ...ss 600 x 300 Document Feeder Scan mode True Color 250 Gray Black and white Copy mode Black and White Effective scanning width 208 mm 8 2 inches Maximum document width 216 mm 8 5 inches Multi copy rang...

Page 184: ...90 g m 16 24 lb Bypass tray A6 Legal 216 x 356 mm 8 5 x 14 mm 60 160 g m 16 43 lb Duplex A4 Letter Folio Legal 216 x 356 mm 8 5 x 14 inch 80 90 g m 20 24 lb Original document width and weight Documen...

Page 185: ...Legal 215 9 x 355 6 8 5 X 14 JIS B5 182 x 257 7 17 x 10 12 A4 210x 297 8 27 x 11 69 Executive 184 2 x 266 7 7 25 x 10 5 A5 148 5 x 210 5 85 x 8 27 A6 card 105 x 148 5 4 13 x 5 85 Post Card 4x6 101 6...

Page 186: ...ut Source Source Media Types Sizes Thickness Paper Tray Plain Paper A4 Letter Legal Folio 60 90 g m 16lb 24lb Bypass Tray Plain Paper Envelope Transparency Label Cardstock A4 Letter Legal Folio Execut...

Page 187: ...8 12 Book Copy copy 3 11 Bypass Tray 4 5 C Calling for Service 1 5 Cancel Scan 7 7 Clean Drum 8 12 Cleaning 9 2 Control Panel and LCD Display 9 3 Document Glass and Constant Velocity Trans port Glass...

Page 188: ...ent Glass 3 4 5 3 7 4 Cleaning 9 2 Drum Cartridge 9 8 Replacing the Drum Cartridge 9 8 Drum Cartridge installing 2 12 Drum Cleaning 8 12 Drum Replacement 8 11 E Edge Erase copy 3 10 Enter the Fax Numb...

Page 189: ...Tools Billing Counters 8 12 Check Serial Number 8 10 Clean Drum 8 12 New Drum 8 11 Notify Toner Low 8 11 Making Connections 2 14 Manual Dialing 5 7 Manual Group Dialing 5 7 Margin Shift copy 3 10 Med...

Page 190: ...Machine 2 20 2 21 ControlCentre 8 4 Installing ControlCentre 5 0 8 4 Software Installation 2 24 Solutions Copier Problems 10 14 Solutions Faxing Problems 10 17 Solutions Printing Problems 10 15 Solvi...

Page 191: ...2 User Interface 2 9 Using ControlCentre 8 4 Using the Document Feeder 3 3 Using the document feeder 5 2 7 3 Using the Document Glass 3 4 Using the document glass 5 3 7 4 W Welcome 1 2 Welcome Center...

Page 192: ...Index 6 Xerox WorkCentre 4118 User Guide Index...

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