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miniVEOS User Manual

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Recording Presentations

Presentations can be recorded to media files and played back on WOW Gateway
or your computer.

During recording, the projector’s screen and the presenter’s audio are saved to
MPEG movie files on WOW Gateway. The files can be downloaded via an easy-
to-use web interface.

Note:



All features of Session Recording are only available to Staff users.

Click the

Session Recording

item in the More Feature to open the

Session Recorder

window.

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Summary of Contents for miniVEOS

Page 1: ...User Manual ...

Page 2: ...uring the Firewall 25 Mac OS X Snow Leopard 25 Mac OS X Tiger 26 Installing the Mac miniVEOS Software 27 Downloading the Installer 27 Presenting with Connect Me 28 More Feature 29 Starting a Presentation 30 Quad Presentation 30 Managing Participants 31 User Levels 32 Multiple Staff 34 Multiple Participants 34 Chatting with Participants 35 File Sharing with Participant 36 Playing Music and Movies 3...

Page 3: ...gs 66 Message Alert Settings 67 Scaling and Performance 68 Change Password 68 Controlling the Projector 69 Controlling from a Mobile Phone 70 USB Creator 71 Creation of USB Client 71 Login with USB Client 73 Chat History 74 Diagnostic Tools 76 Network Diagnostics 77 Bandwidth Utility 78 Using the Web Admin 79 Logging in to the Web Admin 80 User Management 81 User Groups 81 Adding a User Group 83 A...

Page 4: ...l Features 113 Screen Sharing with Participants 114 Access Participant Screen 116 Features of Access Participant Screen 117 Recording Presentations 119 Audience Response System 123 e Exam 123 Topic Manager 124 Question Bank 125 Prepare Exam 127 Detail Report 129 Bar Chart 130 Instant Polling 131 View Result 132 Polling Result 133 Multimedia Notice Board 134 Uploading Content 136 Creating Playlists...

Page 5: ...miniVEOS User Manual Page 4 Welcome ...

Page 6: ...act with others from the comfort of your wireless laptop Send any laptop s display to the projector wirelessly without the hassle of passing around VGA cables and configuring display settings Interact and collaborate with participants with the chat and white board features Play video and audio files on the big screen in HD quality Staff can easily control access to the projector to ensure a smooth...

Page 7: ... to a projector and speakers 3 Local area network LAN The computer and miniVEOS gateway are connected to the LAN to allow them to send and receive information The miniVEOS Client on the computer signs in to the gateway announcing its presence to the other participants The miniVEOS Client is switched to presentation mode to start capturing the laptop s display continuously and send it to the miniVE...

Page 8: ...gateway for playback The miniVEOS gateway receives the display information and multimedia files from the laptop and sends them to the connected projector and speakers The presenter can also show a white board on the projector and allow other participants to join in and contribute ...

Page 9: ...miniVEOS User Manual Page 8 Installing the miniVEOS Software for Windows ...

Page 10: ...ly available in Internet Explorer Configuring Firewall Software Before installing the Connect Me configure your computer s firewall software to prevent problems when the Connect Me attempts to connect and communicate with the miniVEOS gateway The most common connection problems are caused when firewall software are configured to prevent the Connect Me from making outgoing connections to other devi...

Page 11: ...indows Firewall If you are using Windows Firewall configure it to allow exceptions Click on the Windows Firewall item in Control Panel Ensure that Don t allow exceptions checkbox is unchecked Click the OK button to save the setting ...

Page 12: ...on To configure Symantec Endpoint Protection to allow connections to miniVEOS Run the Symantec Endpoint Protection program in the Start Menu Click Change settings in the left menu Click the Configure Settings button in the Network Threat Protection section ...

Page 13: ...s section select the Allow IP traffic radio button Click the OK button to save the settings For other firewall software please consult the user manual online technical support forums or contact the vendor for further assistance Ensure that these ports are not blocked 9954 9955 9956 9957 9958 9959 and 9999 ...

Page 14: ...s Enter Note The IP address is usually an internal domain name allocated by the system administrator e g projector company com or an internal IP address e g 10 x x x or 192 168 x x New miniVEOS units are configured with a default IP address of 192 168 1 1 The subnet mask is 255 255 255 0 The miniVEOS web page is loaded Locate the Windows Client link and click it ...

Page 15: ...Bypassing the ActiveX Security Warning In most default IE configurations the security level is set such that it will display a security warning whenever a web site attempts to install and run an unknown ActiveX control A bar at the top of the web page will appear prompting you to click it Click the bar and a context menu will pop up Click Install ActiveX Control to allow the installation to procee...

Page 16: ...the Install button to continue installing the ActiveX control Installing the Client IE will attempt to download an installer file to your computer Click the Run button IE will download the installer to a temporary area on your computer and automatically run it to begin the installation process ...

Page 17: ...User Manual Page 16 Before the installation can proceed IE will display another security warning for your confirmation Click the Run button to start the setup wizard Click Next to start the installation process ...

Page 18: ...ccept the license agreement by selecting the first radio button Click Next to continue Select the checkboxes if you wish to install additional shortcut icons to start the Connect Me from the desktop or Quick Launch bar Click Next to continue ...

Page 19: ...formed during installation is shown Click Install to begin the installation A hardware driver will be installed in Windows to support audio for miniVEOS Windows 7 will ask if you wish to continue installing the driver Install this driver software anyway to proceed ...

Page 20: ...miniVEOS User Manual Page 19 Once the installation is complete the release notes are displayed Click Next to continue The installation is complete Click Finish to close the installer ...

Page 21: ...uto search for Location and IP Address Note IP 226 0 0 99 should configured and Port 9999 should not block for profile manager Auto search Signing in to Connect Me After installation a shortcut is added to the Start Menu under WOW Vision Connect Me Launch Connect Me Client Click the shortcut to launch the Connect Me If you have opted to install an icon to the Windows desktop you may also use it to...

Page 22: ...Name for yourself if it is different from your user name Check Remember Me if you are on a secured and personal machine and wish to save your user name and password locally so that it need not be entered in future Check Start on start up if you want the Connect Me software to start automatically once you log in to Windows Check Sign me in automatically if you want the Connect Me software to automa...

Page 23: ...ections without any future warnings If the Windows Firewall is used a Windows Security Alert window will pop up Click Unblock to allow the Connect Me to make outgoing connections to the VEOS gateway in future Note Other firewall software installed on your computer may also produce a similar prompt Once the Connect Me connects to the VEOS gateway successfully the main menu is available ...

Page 24: ...miniVEOS User Manual Page 23 miniVEOS will also show the default display background Note See Changing the Display Background to upload your own background image ...

Page 25: ...miniVEOS User Manual Page 24 Installing the miniVEOS Software for Mac ...

Page 26: ...he Mac OS X operating system Minimum system requirements Mac OS X 10 4 Tiger and above 256MB RAM or more Configuring the Firewall Before installing the miniVEOS software configure the Firewall in Mac OS X to allow the miniVEOS software to connect and communicate with the miniVEOS gateway Mac OS X Snow Leopard ...

Page 27: ...tton or the Set access for specific services and applications radio button If the Set access for specific services and applications radio button is selected ensure that the wowVEOS entry is set to Allow incoming connections Mac OS X Tiger To configure the firewall in Mac OS X 10 4 Tiger Open System Preferences Click Sharing Go to the Firewall tab If the firewall is turned on ensure that the wowVEO...

Page 28: ...s usually an internal domain name allocated by the system administrator e g projector company com or an internal IP address e g 10 x x x or 192 168 x x New miniVEOS units are configured with a default IP address of 192 168 1 1 The subnet mask is 255 255 255 0 The miniVEOS web page is loaded Locate the MAC Client link and click it The browser will download an installation package file to the defaul...

Page 29: ...miniVEOS User Manual Page 28 Presenting with Connect Me ...

Page 30: ...l Page 29 The More Feature is the starting point for all the features available in Connect Me More Feature If the More Feature is not visible click the Connect Me icon in the system tray and select Open Connect Me Client ...

Page 31: ...ktop on the presentation gateway Start presenting Click Display Me The button will change to a Stop Display button Stop presenting Click Stop Display Pause the presentation and freeze the projected image on the display Click Freeze Display The button will change to a Resume Display button Un pause the presentation Click Resume Display ...

Page 32: ... display at the Second Quad Quad Display3 Click at the Quad 3 button will be goes to display at the Third Quad Quad Display4 Click at the Quad 4 button will be goes to display at the fourth Quad Managing Participants To view a list of participants currently signed in to Connect Me Click the Participant List button A list of participants and their user levels are shown ...

Page 33: ... Staff 2 Participant Staff is a higher user level than a Participant and is given rights to control the flow of the presentation When both Staff and Participant users are logged in to Connect Me Participants attempting to present will require approval from a Staff before Connect Me projects their displays Staff can select any Participant and start or stop projecting their desktops ...

Page 34: ...level To start and stop presenting a participant s display Project a participant s display Select a participant and click Allow Stop projecting a participant s display Select the participant and click Deny When a Participant clicks Display Me to start presenting the Staff s window will show a blinking Participants Requesting Control button ...

Page 35: ...icipants If there is no Staff in the participant list and all users are Participants the following rules apply when a Participant attempts an action on another Participant A Participant cannot force another Participant to project their display A Participant can choose to present his display while another Participant is presenting The other Participant will be alerted before his presentation stops ...

Page 36: ...ovides access to this feature To enable and disable chat for all participants Staff only Check or uncheck the Chat Enabled checkbox To chat with everyone Click the Chat Everyone button To chat privately with a single participant Select the participant from the list Click the Chat Selected button To chat with multiple participants Hold down the Ctrl key and select the names of the participants Clic...

Page 37: ...er Manual Page 36 File Sharing with Participant User can transfer file by drag and drop any file at the chat window or selected Participant in Participant List Drag drop any file over that chat window from system ...

Page 38: ...ser can cancel File transfer at Sender or Receiver end it will stop transferring file and close the transfer window at both ends 2 Reject User click on Reject button of File Transfer window file Transfer window close at Receiver side and show the rejected message at Sender side Note User can not transfer folder and a file which is more than 50 MB ...

Page 39: ...miniVEOS User Manual Page 38 Playing Music and Movies ...

Page 40: ...ote It is recommended that you use the player to present multimedia on the projector because normal network speeds are usually insufficient for large media files This is especially so for video since it has to update the screen many times per second In the main menu click the Multimedia Player button to start the Multimedia Player The Multimedia player can My Media Manage media files in My Media s...

Page 41: ... to My Media Once files are added to My Media you can play them back on WOW Gateway To remove media files from My Media Select the media file Click at Delete Media button The file will be deleted from list but not from its original location Note Moving of added files from their original location will cause them to be unplayable from My Media In this case Delete the moved files from the My Media an...

Page 42: ... No for make Private Media o Cancel to return back without uploading media To copy media files located in your computer to WOW Gateway Go to the WOW Gateway tab Click the Add Media button Locate the media file on a local hard drive optical disc or network drive and copy it to WOW Gateway Choose the Yes or No option to make media Shared or Private on WOW Gateway To copy document files located in yo...

Page 43: ... Player tab Select a YouTube Video ID URL from YouTube History Click the Add Selected Media to Gateway button Enter the YouTube Media file name and click on Ok button to save in the Gateway Playing media list To remove a media file from WOW Gateway Go to the WOW Gateway tab Select the files to delete Click the Delete Media button To download media file from WOW Gateway Go to the WOW Gateway tab Se...

Page 44: ...istrator to showcase and allow other users to use the media available with them but keeping the full controller over management of the content of Media Library To add media from your computer to Media Library Start a web browser and Type the address of your gateway into the address bar to view the page below ...

Page 45: ...OS User Manual Page 44 Click the Administrator login link On Login page enter a valid administrator account in the login form and click the Login button The default user name is su and the password is supass ...

Page 46: ...n Now take your mouse pointer over Utility menu it will expand in the list of submenu including with Media Library Upload Media Find Edit and Naming Convention Upload Media Now Click at the Upload Media sub menu to upload media file in Media Library It will shown in the below ...

Page 47: ... Author Publisher Date and Summary of media file and then click to Save Button to save media file in Media library Find Edit Now Click at the Find Edit sub menu to Search Media for edit or delete from Media Library It will shown in the below Click at the Show button to open and retrieve all uploaded media file in the below list from Media Library ...

Page 48: ... Media Title Publisher Media Name Author Publisher Date and Summary User can delete media file to click at the Delete Naming Convention User can change the written label text with other label name will also change effect of Media Library of Multimedia Player by going to Naming Convention ...

Page 49: ...tream radio button Write YouTube media Video Id or URL Ex http www youtube com watch v kI_Yn0Nn CU Click on play button While playing click the o Play Pause button to pause and resume playback o Stop button to stop playing Note User can skip initial streaming of YouTube media by seek to YouTube URL automatically saves in YouTube History ...

Page 50: ... To Stream from Network Stream Go to the Streaming Player tab Select Stream radio button Enter the IP Address Ex 192 168 100 1 Enter the Port Ex 8080 Click on play button While playing click the o Play Pause button to pause and resume playback o Stop button to stop playing Note Network streaming location automatically saves in IP Address and port ...

Page 51: ... button to stop playing Previous and Next buttons to play the previous or next file while playing multiple media files Note Media file by drag and drop will add only in My Media tab of Multimedia Player To play media file s from Multimedia Player 1 Double click on media file Select media files then click the Play button 2 While playing click the Play Pause button to pause and resume playback Stop ...

Page 52: ... media files s at multimedia Player button of client window 3 Message popup to take display and play media 4 Click on Yes to start presentation and playing media To control playing media file s from Client Window 1 While Playing media file s Stop Display button will change as Stop Media Freeze Display button will change as Pause Media Resume Display button will change as Play Media ...

Page 53: ... WOW Gateway or Streaming Player tab Documents files are uploaded to WOW Gateway only Users can not play Documents files from Multimedia player To open and save Document file s from WOW Gateway 1 Open Multimedia Player Go to WOW Gateway tab 2 Double click on any pre uploaded document file 3 Document file will open Temporary Download at your system 4 Click on Save As to save the file at your system...

Page 54: ...n in quad mode or full screen mode Navigation Click on More Feature Selected Area To present desktop with Selected Area Open Selected Area and Zoom an Area Button changed as Selected Area Off and Selected size of desktop shows at Gateway Resize Selected Area Selected size of desktop shows at gateway Click on Selected Area Off Close Selected Area Full desktop Presentation starts on Gateway ...

Page 55: ...miniVEOS User Manual Page 54 Full Screen Mode with Selected Area Quad Screen Mode with Selected Area ...

Page 56: ...miniVEOS User Manual Page 55 Collaborating with White Board ...

Page 57: ...er Manual Page 56 The White Board projects a canvas for one or more participants to collaborate on A wide range of drawing and annotating tools are available for use Click the White Board item in the More Feature ...

Page 58: ...n the top right corner After dismissing the notification participants can still join the white board later by clicking the White Board icon in the More Feature Collaboration Click the File Collaboration in menu presenters features Pointer Image Drag over to import image enable at other user s White Board Drawing and Annotating Tools Buttons in the toolbar provide a wide variety of tools for drawin...

Page 59: ...tangle ellipse and pencil tools 11 Pen selector to select the pen color and style of the lines drawn by the line tool Click a tool in the toolbar and click drag on the canvas to use the selected tool Displaying a Participant s Annotations The Select User drop down in the toolbar highlights the items drawn by a single participant Click the Select User drop down list Choose the participant s name fr...

Page 60: ...45 or 60 seconds After using the white board you can save it to a JPEG file on a local hard drive for archival Share Application Use the Share Application function in the menu to share the Application and their movement on the White Board Share Presentation Use the Share Presentation function in the menu to load a file on the gateway in presentation mode ...

Page 61: ...the Presenter s features To have all presenters features of White Board in Quad Display 1 Take Quad Display 2 Open White Board 3 Select Take Control feature a Now user will have all presenter s features New Open Collaboration Delete All Pointer Image Capture Desktop Share Application Share Presentation Load available Note Take Control feature will not be available in Full Screen Display and Withou...

Page 62: ... Presenter s screen Navigation Click on More Feature Gateway View Note Gateway View will be enabling only in full screen presentation Start Browser Start New web browser Multiple web browsers can open on Gateway in different tabs High Speed Streaming speed from Gateway to presenter is high and seeks pointer show at high speed High Quality Visual quality of Gateway presentation on Client s screen i...

Page 63: ...miniVEOS User Manual Page 62 ...

Page 64: ...miniVEOS User Manual Page 63 Options and Settings ...

Page 65: ...figure the behavior of the Connect Me and control the connected projector Client Preferences There are multiple Preference settings available under the Client Preference 1 Genereal Preference 2 Language Settings 3 Message Alert Settings 4 Scaling and Performance 5 Change Password ...

Page 66: ...resenting Check this option to show your nickname at the presentation server when you are presenting Display Mode Keep this option by default selected when deselects your presentation will not go to presentation server In this case user s desktop will not show at gateway While Display mode is off user can 1 Play media from multimedia player 2 Send sound of media playing at local system 3 Play prev...

Page 67: ...o Connect Me while Automatically sign in is checked Audio Out Always Send Audio is providing to keep your desktop audio send to the presentation server when you presenting and playing media to your desktop Never Send Audio do not send your desktop audio to the Presentation server Language Settings User can change the language of Connect Me as he desire in the given language preference user can cha...

Page 68: ...t the user s system while this preference is selected Disable Connect me Sound alerts No sound alerts will pop up at user s system while this preference is selected Disable Connect Me chat alerts sound and alert popup No chat alerts will pop up at user s system while this preference is selected Disable display request alert No display request alerts will pop up at user s system while this preferen...

Page 69: ...e faster refresh Data will travel fast but not in secure mode Secure Mode Data will be travel in secure mode Change Password Change password provide you extra security feature Users Staff Participant can change his Old password and can update with new password as he desired ...

Page 70: ...eatures directly from the Connect Me like powering the projector on or off To show click Device Control in the More Feature To send a command to the projector Select the command to be sent Click the Execute button User can execute any command Note For this feature to work a serial data cable must be connected between miniVEOS and the projector ...

Page 71: ...niVEOS IP address with the IP address of miniVEOS The default IP address is 192 168 1 1 Enter your login credentials On new installations these default accounts are available Staff user name su password supass Participant user name user password userpass Once login is successful the miniVEOS controller is displayed This is an interface optimized for Safari on the iPhone platform The following can ...

Page 72: ...or provide you extra competence of the copy of Connect Me in the thumb drive which able to run it from any system without installing of Connect Me Creation of USB Client 1 Connect thumb drive to your system 2 Login to Connect Me Client At login screen ...

Page 73: ...at the thumb drive before creating it as USB Client click on Start 9 At the completion of format provide login information for USB client as User Name and Password fields will not be enable at the login screen of USB client 10 Process for USB creation will start 11 USB created successfully message will popup click on OK and close USB creator Your USB client created successfully ...

Page 74: ...ck on Connect Me exe 4 Login window will show with a Location at which you have logged in at the time of creation of USB client b User Name which you have entered during the creation of USB Client c Password which you have entered during the creation of USB Client 5 Click on Login User will get all the features for which he has the permissions ...

Page 75: ... chat histories except you and the person you are chatting with Chats are archived as a convenience to you so that you can easily keep track of your chat conversations to enable or disable this option go to Menu list Client Preferences Settings General Preferences and then select your choice for Automatically keep history of my conversation To view chat history Go to Menu list Chat History A chat ...

Page 76: ...miniVEOS User Manual Page 75 You can clear your all chat history like private Public and conference by selecting particular contact or all chat history by Clicking at the Clear Chat history button ...

Page 77: ...miniVEOS User Manual Page 76 Diagnostic Tools ...

Page 78: ...ostics This tool analyzes network connections firewall and blocked ports that may cause problems when the Connect Me software connects to the miniVEOS gateway The tool can be launched from the diagnostics icon located at the bottom left of the Login and Multimedia Player windows When clicked a Network Diagnostics window appears Click the Start Scan button to begin ...

Page 79: ...he projector and jerky media playback Note The bandwidth utility is only available to presenters During a presentation an icon is available on the bottom right of the More Feature Click the icon to display a bar indicating the current bandwidth available If the bar is in the red region please contact your network administrator for assistance ...

Page 80: ...miniVEOS User Manual Page 79 Using the Web Admin ...

Page 81: ... Configure messages that appear on the projector at scheduled times View reports Logging in to the Web Admin To access the web admin start a web browser and type in the address of miniVEOS into the address bar Note New miniVEOS gateways are configured with a default IP address of 192 168 1 1 The subnet mask is 255 255 255 0 Click the Administrator login link The login page is shown Enter a valid a...

Page 82: ...tive directory settings keep recording session view activity log report update gateway and upload media in media library Logout user can logout from the web admin Reboot shutdown the gateway User Management User accounts on miniVEOS allow participants to sign in and make presentations and if allowed to manage Connect Me via the web admin User Groups Each user can belong to one or more groups A few...

Page 83: ...iles on miniVEOS Power Off Gateway Allow a user to send a Power off command from client to switch of the gateway after usage Access Media Library User have rights to access the media library of website to Connect Me client Share My Screen User can share his screen to selected user or all user Access Participant Screen Staff User have rights to access all participant user s screen Staff Moderator o...

Page 84: ...re it is checked or uncheck if you want to disable the created user group Check the predefined user groups to allow users in the new group to perform the assigned actions Click the Select All and Deselect All buttons to quickly check and uncheck all the displayed user groups Remarks Enter notes about the user group optional Click Save to create the user group To change the settings for a user grou...

Page 85: ...check if you want to disable the created user account Remarks Enter notes about the user optional Check the user groups that the user belongs to Select whether the user is a Staff or Participant Click Save to create the user account Managing Users To manage user accounts click the User management Edit User button in the toolbar A list of user accounts is shown To change the settings of a user acco...

Page 86: ... A list of projectors is shown Click the Edit link beside the projector shown in the list and the following form appears Gateway ID Provide a unique ID for the miniVEOS gateway Special characters like underscores _ cannot be used Group Name Choose the group under which you want to add the gateway Device Name Model Choose the name of the projector being used For all devices checkbox will set this f...

Page 87: ... Info 2 Network Settings 3 Resolution Audio Settings 4 Date Time Settings 5 Update Firmware 6 Startup Videos Settings 7 Backup Gateway Gateway Info Gateway Info contains all the details of Gateway Gateway ID Gateway Name Gateway IP Device Name Model Start Time of Display Device End Time of Display Device HQ Server IP Total Disk size Free Space Available Current Version of Gateway ...

Page 88: ...efault Gateway DNS Server New HQ Server IP Resolution Audio Settings Resolution and Audio Settings are used to set Resolution and Audio of Gateway To set Resolution of Gateway 1 Go to Gateway Management Edit gateway 2 Click on Device Configuration 3 Click on Resolution and Audio Settings at left side menu options 4 User can set Resolution of gateway a From Choose New Resolution default added resol...

Page 89: ...Choose New Resolution drop down you will get some default added resolutions 2 Select any appropriate resolution for gateway 3 Click on Apply Settings 4 Resolution of Gateway is changed now as per your selection Note Make sure the selected resolution should support your projector display ...

Page 90: ...nfiguration Resolution settings 4 Click on Choose New Resolution drop down you will find our selected resolution in this drop down 5 Select the Resolution and Click on Apply Settings 6 Resolution of Gateway is changed now as per your selection Note Make sure the selected resolution should support your projector display Date and Time Settings User can define Date and Time for Gateway by using these...

Page 91: ...er will also able to check the list of installed updated packages under List of installed Updates Startup Videos Settings VEOS video will start playing at VEOS Gateway till no user logged in to Connect Me client or no Multimedia Schedule started All activated videos play on gateway as startup videos and status of these videos shows as De Activate ...

Page 92: ...teway including a IP Settings b Resolution Settings c Users and Users Group d Gateway Group e Wallpaper f Alert Configuration g Device Control Settings h e Notices i AD Security Settings j All Media files k Multimedia Notice Board Steps to Take Backup of VEOS Gateway 1 Go to Gateway Management Edit Gateway 2 Click on Device Configuration 3 Click on Backup Gateway from left side menu options 4 Clic...

Page 93: ...miniVEOS User Manual Page 92 5 Backup process will start and following image will show 6 A confirmation message will pop up at the completion of backup process and backup files will show as below ...

Page 94: ...ptop Note The backup files are spitted into a chunk of 500MB each Please make sure after download the file size matches the file size shown as per list Steps to Restore Backup 1 Follow the Step 1 to 3 as shown above 2 Click on Browse to select the saved Backup Files and click on Upload 3 Make sure you upload all the backup files available with you one by one and user will see the list of uploaded ...

Page 95: ...ay 1 Click on Restore to start the restore process Note Gateway will reboot at the completion of restore and all configurations will update as per the backup file i e IP Address Users User Groups AD Security Settings etc Note Please use Internet Explorer for Backup and Restore Process ...

Page 96: ...e at your Local system and login at miniVEOS website 2 Go to Gateway Management Edit Gateway 3 Click on Device Configuration 4 Click on License Management from left side menu option 5 Click on Choose File and select the license file from your system 6 Click on Upload A message will show that license has been uploaded success fully and you need to access License Management page again to check the s...

Page 97: ...n upload multiple wallpapers and set one of them as background of gateway at any time You can replace the background with another image with these requirements GIF JPEG or PNG image format with a gif jpg or png extension respectively 500 kilobytes or smaller It is also recommended for images to be 1024 x 768 in resolution since miniVEOS uses this resolution to output to the projector ...

Page 98: ...r Click Open to choose the file Click the Upload Background button to upload the new background to miniVEOS Wallpaper will be changed and saved for later use To change the background with existing wallpapers Go to Change Display Background Click on Set This link below the existing wallpaper To delete existing Wallpaper Click on Delete This link below the existing wallpaper ...

Page 99: ...ground o Top Right Center In this case Date and Time will be shown at Top Right corner and Room Name Room IP and Room Code will be shown in the center of background o Bottom Only In this case all the details will be shown at the Bottom of background o Top Only In this case all the details will be shown at Top of background o Center Only In this case all the details will be shown in the center of b...

Page 100: ...bringing up the login page as described in Logging in to the Web Admin login with SI credentials The default user ID is si and password is admin After logging in the SI main menu is shown Click the Add Device link and a form is shown Fill in the relevant fields Click the Save button to create the new Cache Device Projector To modify and delete existing projectors in miniVEOS click the Edit Delete ...

Page 101: ... the Delete link to remove the Device from miniVEOS To manage the list of commands supported by the projectors added to miniVEOS click the Add Edit Delete Commands link The Import file link also allows you to insert commands from a comma separated values CSV file Click the Browse button ...

Page 102: ...upport E mail and Mobile link to configure the email address and mobile numbers that alerts are sent to Four alerts are available Lamp life left Send an alert when the projector s lamp life falls below the number of hours specified in the Alert value text box Projector not responding Send an alert when the projector is not responding to miniVEOS Projector not on Send an alert when the projector is...

Page 103: ...ia email and or SMS respectively Lastly click the Update button to save the alert settings Device Control The Device Control toolbar button brings up the Device Control feature to send commands to the projector To send a command to the projector Choose the command from the Command drop down list Click the Execute button to send the command The bottom half of the screen shows the current settings f...

Page 104: ...ing conflict Emergency messages will be shown before Normal messages Start Date End Date Enter the start and end dates when the message will be shown Click the calendar icon to show the calendar picker Start Time Specify a time when the message should appear Number of times The number of times the message is shown Notice Board message The message to be displayed Click the Submit button to schedule...

Page 105: ...ibrary of VEOS Gateway o Share My Screen User can share his screen with other logged in users o Power Off Gateway User can shut down VEOS Gateway o Access Client Screen A staff user can access the screen of other logged in Participant users Steps to perform at your Active Directory First you need to create groups in your Active Directory for the groups in VEOS gateway to map the permissions Note I...

Page 106: ... Directory for VEOS Groups and click on Update Steps to configure Connect Me client Now login at your system with Active Directory user Note Your computer must be part of same AD which defined at VEOS Gateway Probably fully qualified domain name is not require e g Ad wow vision com is not required just ad will do the job Open web browser and enter IP Address of VEOS Gateway Click on Windows Client...

Page 107: ...m you have logged in at Windows through Active Directory Note If you already installed and configure location in Connect Me at your system then go to Profile manager and double click on the location name to get latest configuration settings from server You will find the same user in user Name with whom you have logged in to windows and same Active Directory name which you have defined at the web p...

Page 108: ...Minimum 8 chars with Minimum 2 alphabets with 1 in Capital and 2 numeric values are required Generate Security Code for Session This is for additional security so that users won t be able to join the room without they present into a room 1 Set Generate Security Code for session as Yes 2 Click on Login button in Connect Me client 3 At the click on Login in Connect Me Security Code will generate at ...

Page 109: ...miniVEOS User Manual Page 108 4 User will enter security Code which is showing on Gateway in Room code window of Connect Me Client and click on Validate 5 User will login in Connect Me client ...

Page 110: ...taff users logged in to Connect Me and a staff A is in display and any other staff B click for Display Me then a request will go to presenter staff A and Staff B will be shown in requesting mode Requesting staff B only able to take display when presenter staff A allow him or stop his own display o Wait for free display In this case if staff A already taken display at VEOS Gateway and Staff B click...

Page 111: ...of Connect Me To set Feature show hide Go to Utilities Feature Settings Here user can set show or hide status for any feature o If status shows Show means feature will not be available o If status shows Hide means feature will be available under More Features menu Reboot VEOS Gateway after setting status Now after login to Connect Me only those features will be available to user where status shows...

Page 112: ... empty to display all recordings Click the show button A list of recordings will be displayed Click the Delete link to delete the recording Click the Download link to download the recorded video file to your local computer Downloaded recordings have an MPEG extension Third party multi codec players like Media Player Classic and VLC can play these files if they have the correct decoders installed ...

Page 113: ...ctions performed by users Projectors Usage based on Lamp Life Top 10 A list of the 10 most used projectors based on lamp life Projectors Usage based on Lamp Life Least 10 A list of the 10 least used projectors based on lamp life SMS Alerts Records the alerts sent out via SMS Mail Alerts Records the alerts sent out via email Logout Click Logout in the toolbar to end the web admin session User also ...

Page 114: ...miniVEOS User Manual Page 113 Optional Features ...

Page 115: ... change permission of screen and mouse access to which he share the screen at any point of time of sharing To Share Screen with Multiple users for windows client Click at the Participant list button of main Connect Me to open Participant List Select multiple participants from Connect Me participant list Click upon share my screen button to share user screen with selected user ...

Page 116: ...lick on Show screen Sharing Controls will open a dialog box like below To stop sharing just close this window Example User2 share his desktop with User1 and give permission of screen and mouse to User1 Now User1 is able to perform mouse operation on User2 system ...

Page 117: ...p and system of Participant Users Access participant Screen having many features like chatting lock unlock participant screen open web site at all participant user s desktop by giving desire URL Staff user can also Allow Deny selected participant user s display etc Navigation Open Participant List Click on Access Participant Screen ...

Page 118: ...l Page 117 Access Participant Screen will look like as below Features of Access Participant Screen Lock All Staff User can lock the accessed participant s screen after locked Participant screen will look like below screen ...

Page 119: ...ers Stop Screen Share Staff user can stop the screen sharing of participant user Control Selected Staff user can take control of selected participant user Stop Control Staff user can stop control over selected user Open URL Staff User can open a desire website at all user s desktop White Board Staff User can start White Board at the self desktop Multimedia Staff User can play media from Multimedia...

Page 120: ...omputer During recording the projector s screen and the presenter s audio are saved to MPEG movie files on WOW Gateway The files can be downloaded via an easy to use web interface Note All features of Session Recording are only available to Staff users Click the Session Recording item in the More Feature to open the Session Recorder window ...

Page 121: ...urrent Staff presenter is able to use the three buttons under Preview Control to play the currently recorded presentation Stop Stop recording Note These buttons are shared by all Staff users and they can collaborative start pause resume and stop recordings in progress When the Record button is pressed you will be prompted to confirm the recording When the Pause button is pressed while a recording ...

Page 122: ... the action The above prompts when stopping or pausing a recording will also be shown to other users After recording is stopped fill in the details of the presentation Click the Submit button to save the recording to WOW Gateway During the saving the recording at gateway user can save the recording at his Local System also ...

Page 123: ...recording is running Pause Preview Pause and resume the running preview of recording Stop Preview Stop preview of recording Staff User can control preview of recording from client window also While preview of recording is running Stop Display button will change as Stop Preview Pause Display button will change as Pause Preview Resume Display button will change as Resume Display Note These buttons a...

Page 124: ...eate surveys display the questions to all participants exam collect responses and evaluate the results There are two options available under Audience Response System 1 e Exam 2 Instant Polling e Exam After the e Exam is invoked from the More Feature five buttons are available one for each functional aspect of the e Exam ...

Page 125: ...t of terms representing the subject matter providing a general grouping of questions related to a particular topic To administer the list of topics click the Topic Manager Button To create a new topic Type a name in the Topic Name text box Click the Save button ...

Page 126: ...e Available Topics list Click the Modify button Save the changes To delete a topic Select the topic in the Available Topics list Click the Delete button Question Bank The question bank contains questions that are displayed to participants Each question belongs to a topic Answers can either be A simple true or false Four multiple choice answers ...

Page 127: ...estion Select the Add tab Choose a Topic from the drop down list Choose a Question Type Type the Question Fill in the possible answers to the question Select the correct answer Click the Save button to create the new question The Modify tab provides a similar interface to modify existing questions ...

Page 128: ...the questions and click on add selected to short list the questions for examination Note This exam will also be saved for later usage so you can take same exam in another session by selecting it from list of existing exams Select the questions to be asked from the Question Bank Exam Name Provide a name for the exam Question Time Enter the number of seconds to show each question Auto Question Chang...

Page 129: ...miniVEOS User Manual Page 128 Click the Start Exam button to display the questions on the screens of all participants ...

Page 130: ...r them for further analysis Click the Detail Report button to show the report Exam Date Choose the date when the exam was conducted Select the name of the exam in the list A list of students and their corresponding marks are shown in the list below Select the radio buttons to filter the list of students according to the displayed criteria ...

Page 131: ...miniVEOS User Manual Page 130 Bar Chart The Bar Chart button displays a histogram summary which groups the number of students into five score bands ...

Page 132: ...mization options are available like save and reschedule your poll The poll result is automatically generated in Polling Result page as Bar chart It provides an automated way to create surveys display the questions to all participants Poll collect responses and evaluate the Vote After Instant Polling open from More Feature The Instant Polling Page will available Instant Polling are a list of terms ...

Page 133: ...o display the poll on the screens of all participants Click the Delete Poll button to delete the saved poll from the list Note This start poll will also be saved for later usage so you can take same poll in another session by selecting it from list of existing Poll from instant polling page View Result After the Poll is completed by the participants The View Result button will be enabling and Staf...

Page 134: ...esult menu will open Polling Result page of all taken poll Date Time Choose the date when the Poll was conducted Select the name of the poll in the list A list of participant and their corresponding Vote are shown in the chart below with the given option in bar chart Select the show all result radio buttons to retrieve the list of poll result for all taken poll Delete Poll Result Staff user can de...

Page 135: ...r logs in the notice board stops and the default miniVEOS display background is shown To access the Multimedia Notice Board Open a web browser Type http miniVEOS IP address in the address bar Note Replace miniVEOS IP address with the IP address of miniVEOS The default IP address is 192 168 1 1 and subnet mask is 255 255 255 0 Locate the Multimedia Notice Board link under Admin and click it Note Th...

Page 136: ...nt for display is an easy three step process with the three buttons under the Media Control section 1 Upload the content to miniVEOS 2 Create a playlist 3 Schedule the playlist The Administrator Control section provides Layout Manager Configure the templates used to display content User Manager Add user accounts to manage the Multimedia Notice Board To logout click the Logout link available at the...

Page 137: ... scheduled for display To upload content Click the Browse button Choose the file on your computer to be uploaded Click the Upload button To input scrolling text to be displayed click the Scroller Text button To display a web page click the Web Url button and provide an address for the website Click Next to go to the next step ...

Page 138: ...left Click the Add button to add them to the playlist on the right Choose the frame of the template where the media file is displayed in with the Select drop down list in the center Click the Up and Down buttons on the right to reorder items in the new playlist Type a name for the playlist in the text box beside New Playlist Click Save to create the new playlist The list on the bottom left shows e...

Page 139: ...ow down the playlists and schedules displayed according to specific criteria The Select drop down list chooses the template to display the playlist The View button displays a preview of the template Click the Date and Time button to display a calendar and set when the playlist should run Click Finish button to complete the process Note Notice Board will not run at gateway if miniVEOS configured wi...

Page 140: ...t at once Three default templates are provided Classic A smaller left frame along with a large right frame Even Two equal frames with scrolling text at the bottom Standard A larger left upper frame To reorder the priority of the templates use the Higher Priority and Lower Priority buttons Check the Audio checkbox to allow audio to be played by content in the template Click the OK button to save th...

Page 141: ...te a new user Provide a User Name and input the Password twice Check the User Roles that the user can perform Click the Save button to create the user To modify an existing user Choose a user from the Existing User drop down list Change the settings Click the Save button to confirm the changes To delete a user Choose a user from the Existing User drop down list Click the Delete button ...

Page 142: ...Utilities Room Grouping Room Grouping page will be open as below There are three Options for completing the room grouping i e Add Schedule Edit Schedule and Delete Schedule Add Schedule This Feature provide to Add the display device for grouping user can add up to five display device to make a room grouping schedule including Master Gateway You can choose Schedule Type as Automatic or Manually Aut...

Page 143: ...manually 4 Select Start Date Start Time and Stop Time 5 Click on Next will list down Available Displays to schedule a grouping 6 Select the display and click on sign to add them under Selected Display Pane in right side 7 Click on Next 8 You need to select one of the Display as master Master display is the one on which all users will join in the room and its Display will be streamed to rest of the...

Page 144: ...l schedule for room grouping then Click at the Play Link to play the Manual Schedule as well as view the detail that having details of Schedule Note Room grouping feature will only get enable if your miniVEOS Gateway is configured with HQ Server Note To activate Optional Feature please Contact support wow vision com ...

Page 145: ...for use in this manual are provided as is without warranty of any kind miniVEOS is a trademark of WOW Vision Pte Ltd Windows Internet Explorer and Microsoft are registered trademarks of Microsoft Corporation Apple Mac and Macintosh are trademarks of Apple Inc Other company and product names mentioned in this manual are trademarks of their respective owners WOW Vision Pte Ltd reserves the right to ...

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