Softland NOVAPDF PROFESSIONAL - VERSION 7 Manual Download Page 10

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novaPDF v7

novaPDF v7 User Manual

Save - Prompt Save As dialog

Save - Use predefined settings

Save - Append/Insert content in existing PDF files

Save - Advanced settings (e.g. ignore blank pages)

Save - Automatic actions in case of name conflicts

Save - Open PDF or run program after save

Overlay - Enable overlay with existing PDF file

Overlay - Actions in case overlay file is shorter

Overlay - Custom position for the overlayed file

Email - Send as attachment (normal or zipped)

Email - Send using email client or SMTP server

Email - Configure email, multiple recipients

Profiles - Multiple private profiles

Profiles - Multiple public profiles

Profiles - Change PDF version

Profiles - Create PDF/A compliant documents

Profiles - Import/Export profiles

Profiles - Create temporary profile when printing

Profiles - Show Select Profile dialog when printing

Profiles - Propagate public profile on client computers

Language - multiple translations for the interface

Licensing - Single user

Licensing - Multi user

Licensing - Share as network printer

Licensing - Use through Remote Desktop Connection

Licensing - Use with Terminal Services

Summary of Contents for NOVAPDF PROFESSIONAL - VERSION 7

Page 2: ...ith respect to the use of the information contained herein The information in this document is subject to change without notice Although every precaution has been taken in the preparation of this book...

Page 3: ...Microsoft PowerPoint 26 Create PDF from any application 34 Select Profile 34 Extended Save Dialog 36 Change options 38 Document 39 Graphics 40 Configure Email 42 Security 43 Network User 44 Extended S...

Page 4: ...it Text Watermark 89 Custom Position 91 Copy Watermark 92 Save 94 Configure Save Options 97 Configure Save Options predefined 98 Overlay 102 Custom Position 104 Email 106 Configure SMTP 106 Configure...

Page 5: ...novaPDF Part I...

Page 6: ...DF Lite plus Network printer sharing can be installed on one computer in a network environment and used by any other computer in that network Save PDF to Server can save the PDF from a client computer...

Page 7: ...stall novaPDF only on one server and share it with limited number of clients limited by the number of licenses Desktop license Description By purchasing a desktop license you can install one copy of n...

Page 8: ...Right Top and Bottom Page Zoom 1 400 Page Align Graphics Compression Text and graphics Graphics Compression High color images Graphics Compression Indexed monochrome images Graphics Downsample High c...

Page 9: ...ignature from file PDF Signatures Customize PDF signature PDF Signatures Set signature position PDF Signatures Sign first last custom page Links Detect visible URLs and local files Links Customize app...

Page 10: ...as attachment normal or zipped Email Send using email client or SMTP server Email Configure email multiple recipients Profiles Multiple private profiles Profiles Multiple public profiles Profiles Chan...

Page 11: ...n you do not need to share and install on the client computers anything If you are not using Remote Desktop Terminal Services or Citrix you have to share the novaPDF printer From any workstation clien...

Page 12: ...reboot even if it s necessary RESTARTEXITCODE exit code Specifies the custom exit code that Setup is to return when a restart is needed Useful along with NORESTART DIR x dirname Overrides the default...

Page 13: ...nstallation If the installed version is the same or newer then the given parameter it does not start the installation DoNotInstallService The novaPDF service for public profiles distribution will not...

Page 14: ...erver Windows 2008 Server 64 bit Windows Vista Windows Vista 64 bit Windows 2003 Server Windows 2003 Server 64 bit Windows XP Windows XP 64 bit Windows 2000 Windows 2000 Server It needs approximately...

Page 15: ...ed locally and if not to add a connection to the novaPDF Server on the printer server Licensing novaPDF SDK is fully functional with no time limitation A notice is printed on each PDF page mentioning...

Page 16: ...files advantages Quick access The start page is quickly accessible from the novaPDF start menu group Simply click on the Windows button go to Start Programs novaPDF group and click on the executable...

Page 17: ...in you have the option to automatically detect bookmarks and add them in the PDF too This means that you don t have to define any bookmark rules for the conversion as needed when printing directly to...

Page 18: ...ert hidden hyperlinks too Read more about novaPDF printer driver on the Create PDF from any application section 1 2 2 Create PDF from Office applications 1 2 2 1 Create PDF from Microsoft Word During...

Page 19: ...ng it Save document before printing When checked it will save any changes done to the currently opened document before doing the conversion to PDF Convert document information If you have any informat...

Page 20: ...bookmarks in the resulting PDF files Convert Word Headings to PDF Bookmarks If this is checked you can select which headings from the Word document will be transformed into bookmarks in the resulting...

Page 21: ...links If checked this will convert the cross reference links from Word links that point the reader to various places within the same document Convert Footnote and Endnote links Check this to make sure...

Page 22: ...ll be asked for a location where to save the resulting PDF file Configure the settings of novaPDF Add in for Microsoft Office The add in installs itself with default settings but those can be modified...

Page 23: ...PDF document by checking this box Links This section lets you customize how links will be detected and converted in the resulting PDF file Generate PDF Links If this is checked all links in the curre...

Page 24: ...PowerPoint another tab called novaPDF that will let users create PDF files directly from the Office interface by simply clicking a button Create PDF files from Microsoft PowerPoint using the novaPDF A...

Page 25: ...cument Information i e the Author Title Subject Keywords By default this option is checked Use novaPDF printer This will detect if you have other editions versions of novaPDF installed and you ll be a...

Page 26: ...t cross reference links If checked this will convert the cross reference links from Microsoft Word links that point the reader to various places within the same document Convert Internet links If chec...

Page 27: ...t in the general form that of printing to it like to a regular printing To create PDF files from documents created with Microsoft Word without using the add in follow these steps 1 Open the document t...

Page 28: ...right 2011 Softland How to create PDF files from NotePad 1 Open the NotePad document that you want to convert to a PDF file 2 Go to File Print and select novaPDF from the Printers list 3 Click on Prin...

Page 29: ...r installation you can test if novaPDF is working properly by printing a test page To print a test page in Windows Vista 1 Go to Start and click on Printers if you have the Classic menu go to Start Se...

Page 31: ...PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is printe...

Page 32: ...e test PDF file Choose one and click Save 5 After the PDF was created and saved it will open in your default PDF reader and you will see the printed test page If novaPDF is not registered a notice is...

Page 33: ...ndow and change the various settings available To access the novaPDF Printing Preferences window in Windows Vista 1 Go to Start and click on Printers if you have the Classic menu go to Start Settings...

Page 34: ...ess Besides the Name of the profile you can also see the Type of the selected profile public or private public profiles are available only in the Server edition Even if you have a profile set as defau...

Page 35: ...d For example suppose PDF_Server PC1 is mapped on your workstation as drive X then the following paths are both valid and indicate the same folder PDF_Server PC1 PDF or X PDF If the network file requi...

Page 36: ...continue creating the PDF without emailing it PDF A 1b RGB Check this option if you want to have the resulted PDF file compliant with the ISO standard PDF A 1b for the RGB colorspace PDF A is a PDF f...

Page 37: ...the current document only More info on the Document page Graphics Allows you to compress downsample or convert text and images to reduce the size of the resulting PDF file for the current document onl...

Page 38: ...Preferences Document window Document Information The Document Information is specific for each printed document and should be set on each printing job If you wish you can use some Default tags that wi...

Page 39: ...it to a regular printer the page scaling will be that already set in the PDF reader However if you change the option to None the PDF file will be forced to no scaling at all when printed via the PDF...

Page 40: ...perties Configure The selected option can be customized by clicking this button See the Compression Downsampling and Conversion sections for details about each particular feature 1 2 3 2 1 3 Configure...

Page 41: ...ou can make changes to the email and the email will be sent only if you press the Send button Send with default email client In this case the mail will be automatically sent using your default email c...

Page 42: ...not be encrypted PDF document access permissions and user passwords cannot be set in this case anyone can open the PDF document Low Level 40 bits for Adobe Reader 3 0 and above The PDF document will b...

Page 43: ...t insert rotate or delete pages and create bookmarks or thumbnail images Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled users or for ot...

Page 44: ...t extended Save dialog option is selected on the Save tab This allows you to select additional options for the PDF to be saved such as its filename if you want it merged with another existing PDF file...

Page 45: ...y if it s password protected If the PDF you want to merge with is not password protected you must leave this field empty After save action Using the options from this section you can set whether to pe...

Page 46: ...t document only such as Document information title author subject keywords Graphics options text image compression downsampling or conversion to Configure Email options or to Configure Security option...

Page 47: ...the current document only More info on the Security page 1 2 3 3 1 1 Document The Document page from the Change Options window contains settings for PDF document information and how the PDF document...

Page 48: ...cation default and None By default the PDF file will be created using the Application default option which means that if you open the PDF in a PDF reader i e Adobe Reader and you print it to a regular...

Page 49: ...erties Configure The selected option can be customized by clicking this button See the Compression Downsampling and Conversion sections for details about each particular feature 1 2 3 3 1 3 Configure...

Page 50: ...You can make changes to the email and the email will be sent only if you press the Send button Send with default email client In this case the mail will be automatically sent using your default email...

Page 51: ...t be encrypted PDF document access permissions and user passwords cannot be set in this case anyone can open the PDF document Low Level 40 bits for Adobe Reader 3 0 and above The PDF document will be...

Page 52: ...ble the document insert rotate or delete pages and create bookmarks or thumbnail images Advance extract text and graphics force allow extract text and graphics in support of accessibility to disabled...

Page 53: ...Printing Preferences Save select Prompt standard Save As dialog and choose what to do When file exists besides Overwrite there s also the option to Append Insert the PDF If you want to have additional...

Page 54: ...ing PDF file append insert opening the PDF automatically after conversion and or send it via email you can use the Prompt extended save dialog under the Save tab Stay on top This is checked by default...

Page 55: ...le the necessary form For more information see the Manage Predefined Forms section Custom If you want to print to a custom page size only once and don t need the same size in the future you can select...

Page 56: ...DF For more information see the Margins and Zoom section Orientation Specifies how the page is positioned Available options are Portrait and Landscape The orientation can also be set from the printing...

Page 57: ...e in the Predefined drop down list from the first page Selecting a predefined form will show its properties in the fields below the list New Pressing the New button creates a custom predefined form Th...

Page 58: ...ag for the selected predefined form You can show hide both system and custom predefined forms Description A longer description of the selected predefined form You can modify it if the selected predefi...

Page 59: ...lly Right You can set the right margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The sum of the left and rig...

Page 60: ...is option the contents of the document will be centered horizontally At the same time the Align to right option will be disabled and the Left origin is calculated automatically Center vertically If yo...

Page 61: ...b This tab is also accessible from the printing Windows application in the Print dialog if you press the Properties Preferences button when novaPDF is selected Predefined The Predefined drop down list...

Page 62: ...ferences Text and graphics Enable compression If checked text and graphics will be compressed Method Text and graphics will be compressed using ZIP compression Level Available compression levels are F...

Page 63: ...onochrome indexed or high color images will be downsampled That means the images will be added in the PDF file at a different resolution then the one from the original document Usually this feature is...

Page 64: ...ill be converted to white Dither When converting images to monochrome you can choose a dithering algorithm for better results Available algorithms are Floyd Steinberg error diffusion Bayer ordered dis...

Page 65: ...iles so this setting is not recommended unless you have to open the generated PDF files on a computer that does not have all used fonts installed Force embedding of protected fonts You can choose to e...

Page 66: ...ts and Never Embed fonts lists Pressing these button results in the selected items being removed from the originating list and added to the destination list All changes you make on this page are saved...

Page 67: ...is sent by the printing application Subject Sets the subject for the printed document Default is empty Author Sets the author of the printed document If you use the Default tag the author will be the...

Page 68: ...the Full Screen mode By default the PDF file will be opened without any panel show Page only mode Magnification You can choose the magnification when opening the PDF file in the PDF viewer Fit Width F...

Page 69: ...aphics High Level 128 bits for Adobe Reader 5 0 and above Beside passwords and access permissions that can be setup for low level encryption you can add some more advance permissions for the PDF docum...

Page 70: ...profile is shown at the top of the window having in parenthesis what type of profile it is For example if Profile1 Private profile is shown at the top it means that the name of the active profile is P...

Page 71: ...m file If selected you have to use the File name field to point to a certificate stored on your local computer or in your network Personal Information Exchange pfx p12 certificates are supported File...

Page 72: ...se where the signature will be displayed All changes you make on this page are saved in the active profile For more details on how to manage profiles consult the Profiles section The active profile is...

Page 73: ...ange file pfx if the private key is exported too Note that only personal defined certificates allow exporting the private key Remove The remove button deletes the selected certificate from the list 1...

Page 74: ...r system is part of if applicable Organization Unit Enter additional information about the unit if applicable Locality Enter the city name your organization is located in State Province Enter the stat...

Page 75: ...re size This will let you modify the width and height of the signature in millimeters inches or point depending on your selection if you don t want to leave the default dimensions in place Show Option...

Page 76: ...enter a reason for digitally signing the PDF file so that the recipient has a better understanding of why this operation was needed Example of reasons you could use I created this document I have revi...

Page 77: ...digital signature in the Width and Height fields Origin You can set here the alignment and origin of the signature to be stamped on the PDF Center horizontally If you set this option the content of th...

Page 78: ...options are not set Units You can change the measurement units from the Units drop down list The available values are millimeters inches and points Changing the units will recalculate the dimensions e...

Page 79: ...sts and the PDF links will be added only if the file is found Note that the printing and PDF generation is made on the printing server computer so if linked files are on another computer in the networ...

Page 80: ...own at the top it means that the name of the active profile is Profile1 and it is a private profile 1 3 8 Bookmarks The Bookmarks page of the Printing Preferences window allows you to enable and custo...

Page 81: ...t The Edit button allows modifying the attributes of a bookmark such as enabling or disabling existing definitions removing existing or adding new definitions Remove The Remove button deletes a bookma...

Page 82: ...size style New The New button adds a new definition with default detection options values at the end of the list Copy The Copy button provides a copy of the currently selected definition and places i...

Page 83: ...lic Color you may choose a color from the color palette using the Choose button Detection preview This section illustrates the appearance of the current definition accordingly to the detection options...

Page 84: ...ere you can modify the attributes of a text or image watermark such as enabling or disabling the watermark image file transparency and position Delete The delete button remove the selected watermark f...

Page 85: ...from the Print On drop down list you can enter the page range in the next format 2 3 5 or 2 5 File Enter the path to an image file you want used as watermark or use the Browse button to locate it The...

Page 86: ...he image expressed in the measurement unit selected from the Units drop down list If the Fit to margins checkbox is not checked you can enter a value Keep aspect ratio If this option is checked the im...

Page 87: ...he image watermark by checking unchecking this checkbox As background If this checkbox is checked the image watermark will be drawn on the PDF page first under the texts and images of the printed docu...

Page 88: ...Odd pages Range Range If you selected Range from the Print On drop down list you can enter the page range in the next format 2 3 5 or 2 5 Text Enter the text that will be written as watermark on the P...

Page 89: ...e PDF file is viewed to hide it from viewing uncheck it Print if this option is checked the text watermark will show up when the PDF file is printed from the PDF reader viewer to hide it from being pr...

Page 90: ...e adjusted automatically Right You can set the right margin of the page by entering a value or pressing the Up and Down arrows The number you enter is expressed in the selected measurement unit The su...

Page 91: ...gin is calculated automatically Align to right If you set this option the watermark will be aligned to the right margin At the same time the Center horizontally option will be disabled and the Left or...

Page 92: ...ve the exact settings as the original one Note that you have to use a different name for the watermark because if you re entering the same name you ll get a prompt saying that there is a watermark wit...

Page 93: ...you create a PDF file as well as to automatically assign a name for the PDF file using macros This way when this extended save dialog will prompt the default path will be opened and the name auto gen...

Page 94: ...assword protected If the PDF you want to merge with is not password protected you must leave this field empty After Save Action You can set whether to perform an action or not after the PDF file was g...

Page 95: ...st used folder selected Use this option if you wish to save several PDF files in the same folder or if you want to append new generated PDF files to the previous generated PDF file Always use this fol...

Page 96: ...field or use Macro to automatically name the PDF file created In order to use different file names for each generated PDF files you can use some macros in the File name field an example of how the mac...

Page 97: ...macros N The name of the document being converted P Name of the profile currently loaded YMD Date in the format YYYYMMDD year month day Y Year in the format YYYY M Month in the format MM D Day in the...

Page 98: ...t MM D Day in the format DD HIS time in the format hhmmss hour minute second H Hour in the format hh I Minute in the format mm S Second in the format ss C Counter in the format cc it begins with 01 an...

Page 99: ...default is unchecked This will allow you to Browse for a PDF file that will be overlayed with the future PDF documents you ll create Overlay with Information in this section becomes available only if...

Page 100: ...nt from the overlayed PDF Example you have a document that has 5 pages and you want to overlay it with a PDF document that has 2 pages called let s say overlay pdf The resulting PDF file will have 5 p...

Page 101: ...e second page it will include the content of page 2 from overlay pdf on the third page it will include the content of page 1 from overlay pdf on the fourth page it will include page 2 from overlay pdf...

Page 102: ...inting Preferences dialog The options you set here are only for the content that will be inserted overlayed they will not modify the position margins zoom origin of the existing content Margins You ca...

Page 103: ...oom field Also the left and top origin are automatically calculated according to the left and top margins Customize zoom and origin The above behavior when Fit whole page to margins is set is probably...

Page 104: ...change the measurement units from the Units drop down list The available values are millimeters inches and points Changing the units will recalculate the dimensions entered on the Custom Position pag...

Page 105: ...You can make changes to the email and the email will be sent only if you press the Send button Send with default email client In this case the mail will be automatically sent using your default email...

Page 106: ...used to send the email The dialog can be opened by pressing the Configure SMTP button from the Email window in Printing Preferences SMTP server Enter your SMTP server name or IP SMTP port Enter SMTP P...

Page 107: ...the default email client the from address will be the default address configured in your email client You can enter multiple addresses for TO CC and BCC Attach the created PDF file This option is chec...

Page 108: ...e zipped in a single archive and attached Change zip extension to Some email clients block certain types of attachments thus if you want to be sure the email is delivered with the attachment you can c...

Page 109: ...te profiles are visible only on the computer where they were created Import profiles The Import profiles dialog window will open allowing you to import private or public profiles public only if you ar...

Page 110: ...elect Profile dialog is the profile that will be used for the current printing job Create temporary profile for each printing job If checked novaPDF will attach to each PDF printing job a temporary pr...

Page 111: ...ce only the Server editions support shared network printing Public If you have a novaPDF Server Edition you can create private or public profiles Public profiles are visible from all client computers...

Page 112: ...he ISO Standard ISO 19005 1 2005 When the PDF A 1b RGB option is checked several options will be set as default ones to ensure the compatibility the Fonts will be Always embedded the file links option...

Page 113: ...ted or not If colors are inverted in the resulted PDF when printing from a certain application check this option to correct them Optimize text By default novaPDF optimizes PDF size by compressing text...

Page 114: ...rted file This window can be opened by pressing the Import profiles from the Profiles window in Printing Preferences File name Use the Browse button to select the file that contains profiles you want...

Page 115: ...Profiles window in Printing Preferences File name Use the Browse button to add a name and select the path where the profiles file will be saved You can only export to nve files a proprietary format r...

Page 116: ...ected in the Printers and Faxes window and clicking the About tab This tab is also accessible from the printing Windows application in the Print dialog if you press the Properties Preferences button w...

Page 117: ...uage The Language page of the Printing Preferences allows you to set the language for the Printing Preferences page The window can be opened by choosing the Printing Preferences menu item when novaPDF...

Page 118: ...e About page If you lost your registration key please send us your purchase information purchase number and approximate date specify the name company name and email address you used to buy your copy o...

Page 119: ...hen novaPDF is registered the computers in the list are automatically licensed If you have more computers in the list then the number of licenses the computers at the end of the list will remain unlic...

Page 120: ...Conversion 61 Copy profile 113 create certificate 73 create PDF 26 Custom forms 57 customize signature 75 D Default email client 104 Default viewer 92 Definitions list 81 Desktop edition 6 Destination...

Page 121: ...Left 58 Right 58 Top 58 Match bookmark 80 Metadata 66 Multiline bookmarks 80 N Network user password 43 username 43 novaPDF Lite 6 novaPDF Professional 6 novaPDF Standard 6 O Optimization 61 Orientati...

Page 122: ...ge 61 Text 61 R Reduce size 61 Regional settings 117 Requirements 14 Run application 92 S Save settings 92 Secure connection 106 Security 42 51 Security settings 68 select certificate 72 Server editio...

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