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ScanSoft DRAGON NATURALLYSPEAKING 7, User Manual

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Dictating Names, Numbers, Punctuation & Special Characters

Dragon NaturallySpeaking User’s Guide

96

If the program continues to type a name incorrectly after you’ve corrected it several 
times, train the word individually using the Train Word dialog box. See “Training a 
word or command” on page 129.

Dictating abbreviations and acronyms 

Dragon NaturallySpeaking knows many common abbreviations (such as NYC and 
BBC) and acronyms (such as NATO). To dictate an abbreviation or acronym, just 
say it as you normally would.

If Dragon NaturallySpeaking types the full word instead of the abbreviation or 
acronym, enters the wrong word, or includes incorrect punctuation, just correct it in 
your document by voice or by keyboard.

Dictating e-mail and Web addresses

Dictate e-mail and Web addresses as you would normally say them. Dragon 
NaturallySpeaking automatically formats them for you.

Here are some guidelines for dictating e-mail and Web addresses:

■

When you say “h t t p” or “w w w,” Dragon NaturallySpeaking knows to format 
the next words you say as a Web address.

TO  EN TER

SAY

US/Canada: Dr. 
Other Dialects: Dr

Doctor

UK

U K

 

(say each letter)

RSVP

R S V P 

(say each letter)

HTML

H T M L

 

(say each letter)

8 cm 

eight centimeters

US/Canada: pp. 27–33
Other Dialects: pp 27–33

pages 27 hyphen 33

NATO

NATO

 

(say as one word)

NASDAQ

NASDAQ 

(say as one word)

TO  EN TER

SAY

[email protected]

Virginia at a o l dot com

[email protected]

[No Caps On] info at sample 
company dot com [No Caps Off]

http://www.scansoft.com

[No Caps On] h t t p w w w dot 
scansoft dot com [No Caps Off]

Summary of Contents for DRAGON NATURALLYSPEAKING 7

Page 1: ...U S E R S G U I D E ...

Page 2: ... Inc in the United States or other countries All other names and trademarks referenced herein are trademarks of ScanSoft or their respective owners Designations used by third party manufacturers and sellers to distinguish their products may be claimed as trademarks by those third parties Pentium is a registered trademark of Intel Corporation Adobe and Acrobat are registered trademarks of Adobe Sys...

Page 3: ...yle 15 C H A P T E R 3 Starting to Dictate 17 Starting Dragon NaturallySpeaking 17 Turning on the microphone 17 Starting to dictate 18 Getting Help 21 Troubleshooting 22 The DragonBar 23 Using QuickStart 25 C H A P T E R 4 Working on your Desktop 27 Programs documents and folders 27 Switching between open windows 28 Opening and closing menus 28 Selecting buttons tabs and options 29 Selecting icons...

Page 4: ...t Word 76 Working with Microsoft Excel Preferred and higher 80 C H A P T E R 8 Dictating Names Numbers Punctuation Special Characters 83 Dictating numbers 83 Punctuation 91 Dictating hyphenated words 93 Dictating compound words 94 Dictating names 95 Dictating abbreviations and acronyms 96 Dictating e mail and Web addresses 96 Dictating special characters 97 Switching Recognition Modes 101 C H A P ...

Page 5: ...dapted to your recorded speech 140 Dictating into your recorder 144 Transcribing recorded dictation 145 Correcting mistakes 151 Using the Dragon NaturallyMobile recorder as a microphone 151 C H A P T E R 1 3 Automate Your Work Preferred and higher 153 Viewing and editing commands 154 Creating new commands 154 Deleting custom commands 159 Importing and exporting commands 160 Changing the command gr...

Page 6: ......

Page 7: ...send e mail messages You can cut and paste inside your documents as well as revise and format text Just think about what you want to say and then say it into the microphone Enter data into forms or spreadsheets Most people can dictate numbers faster than they can type Using Dragon NaturallySpeaking Professional or higher editions you can create custom voice commands to let you move from field to f...

Page 8: ...rs in a different typeface with punctuation in square brackets For example US Canada When talking to a computer comma try to say every word clearly without trailing off at the end of a sentence period Other Dialects When talking to a computer comma try to say every word clearly without trailing off at the end of a sentence full stop 3 This guide applies to the five English dialects that ship with ...

Page 9: ...Performance Center The Performance Center guides you through troubleshooting and performance optimization to be sure you re getting the most out of Dragon NaturallySpeaking Improved Command Browser The new Command Browser gives you more flexibility when creating and managing your custom commands The Command Browser is available in all editions but functionality varies by edition Improved Text and ...

Page 10: ...use frequency and then adjusts the recognition engine to match your writing patterns What should I expect from Dragon NaturallySpeaking One reason to use Dragon NaturallySpeaking is to do your writing more quickly creating letters reports and other documents by voice Another is to reduce the stress associated with keyboarding Or maybe you just like the idea of being able to lean back in your chair...

Page 11: ...RAM for Professional edition and Solution series 300 MB free hard disk space for a typical installation 700 MB for a full installation Microsoft Windows ME Windows 98SE Windows NT 4 0 with Service Pack 6 or higher Windows 2000 or Windows XP 16 bit Creative Labs Sound Blaster or compatible sound card capable of and set to 16bit 11KHz for Audio Recording Microsoft Internet Explorer 5 or higher free ...

Page 12: ... 2 Insert the headphone plug into the LINE OUT jack on your sound card If your sound card does not have a LINE OUT jack use the SPEAKER or HEADPHONE jack If you already have speakers for your computer you can also use these to playback recorded speech instead of your headphones Multiple users on one computer Dragon NaturallySpeaking is licensed on a per individual basis You are permitted to instal...

Page 13: ...ied with your NaturallySpeaking installation information 3 Choose your destination location If there are no previous version of Dragon NaturallySpeaking on your system the default directory is Upgrading from a previous version Upgrading from Version 5 You can upgrade your English users from any edition of Dragon NaturallySpeaking Version 5 to Version 7 The installation automatically migrates your ...

Page 14: ... control over which components to install If you decide not to install some Dragon NaturallySpeaking components by selecting a Custom installation you can install them later by running the Setup program again and choosing Modify Installing non US user files Preferred and higher To install user files for UK British English Australian English Indian English or Southeast Asian English choose Custom I...

Page 15: ... At the end of the installation you can enable the Dragon NaturallySpeaking QuickStart option By enabling Quickstart NaturallySpeaking launches at system startup time and adds the NaturallySpeaking Quickstart icon to the Windows task bar For more information on the QuickStart option see Using QuickStart on page 25 9 Click Finish to complete the installation The program may ask you to reboot your c...

Page 16: ...age when you create a new user In this instance you will need the Dragon NaturallySpeaking CD to install the language files before you can create the user Vocabulary Dragon NaturallySpeaking uses a vocabulary to recognize words correctly based not only on the sound of the words but on their context The Vocabulary list is available only if your edition and language let you choose among different ty...

Page 17: ...models See the online help for more information Setting up your microphone Click Next to have the New User Wizard lead you through setting up your microphone Positioning your microphone The New User Wizard first explains how to position your microphone Once you have correctly positioned the microphone click Next to continue Position the microphone Positioning the microphone is important If the mic...

Page 18: ... array microphone Professional and higher Position the array between 18 and 30 inches from and pointed at your mouth Avoid blocking the path between your mouth and the array for example by holding a book or paper in front of your face Avoid having any source of noise or signal other than your voice directly facing the array within at least 15 feet Check your volume When the Adjust Your Microphone ...

Page 19: ...ellow arrow shows you where to start reading To take breaks while you re training the program click Pause To advance through the first two screens you must say the sentences without pausing For the rest of the screens it s okay to pause in the middle of a sentence When the words change color it means the computer has heard and recognized them If you keep reading the same words and the computer sti...

Page 20: ... mistakes or laugh You should try to read exactly what you see on the screen but it s okay if you read something incorrectly The computer will either ignore the mistake or display the yellow arrow so you read the text again The progress bar shows how much text you have left to dictate During training dictating punctuation is not necessary When you ve read enough the New User Wizard displays a cong...

Page 21: ... directory These documents include Microsoft Word Corel WordPerfect text and rich text files rtf Adapting to your writing style can add 5 to 30 minutes to user training Make sure all other programs are closed when you run this step Though we recommend that you run this part of the New User Wizard if you plan to skip this part of User creation select Skip this step rather than Cancel Click Start to...

Page 22: ...2 Installation and Training Dragon NaturallySpeaking User s Guide 16 ...

Page 23: ...nu Right clicking the QuickStart taskbar tray icon and selecting Start NaturallySpeaking if the QuickStart option is enabled For more information on using the QuickStart option see Using QuickStart on page 25 Turning on the microphone Before you can dictate you need to turn on the microphone You turn on the microphone by Clicking the microphone icon on the DragonBar You can click this icon again t...

Page 24: ...rt a word processor such as Microsoft Word or Corel WordPerfect and begin a new document Make sure your text insertion point is at the start of the new document Remember to click in the window you want to talk to before you speak Start talking As you talk text displays in the Results box while Dragon NaturallySpeaking figures out what you said The Results box is a small yellow window that appears ...

Page 25: ...ation without you having to explicitly speak that punctuation The Natural Punctuation feature can be useful in helping you get used to dictation by focusing on what you are saying rather than how your speech is punctuated Natural Punctuation inserts only periods and commas You have to dictate other punctuation marks Even with Natural Punctuation turned on you can still dictate periods and commas A...

Page 26: ...ratch That to undo a sequence of phrases To undo the effects of a command say Undo That If Undo That fails to undo an action try repeating the command until you completely undo the operation To stop a recognition in progress and turn the microphone off click the small red button inside the Results box You can change the very last phrase you spoke by saying Bold That Cap That Correct That and so on...

Page 27: ...Getting Help To access the online Help for Dragon NaturallySpeaking click the Help menu on the DragonBar and choose Help Topics Alternately you can say Give Me Help You can print individual Help topics with the Print button in the Help window To open the online Help links just say their names The links will be displayed next to the application window and will give you examples of the most common c...

Page 28: ...ck box is selected on the Startup Shutdown tab of the Options dialog box Tutorial To start the Tutorial choose Tutorial from the Help menu on the DragonBar The Tutorial includes a number of lessons covering the basics of Dragon NaturallySpeaking Troubleshooting If you are having problems using Dragon NaturallySpeaking or if you are getting unexpected results please refer to the Resolving Problems ...

Page 29: ...eld recorder transcription and playing back your dictation Correction Clicking the Correction button opens the Correction menu to teach the computer what you said See chapter 4 Correcting and Editing Transcribe Use this button to transcribe your speech from a handheld recorder See chapter 15 Using Portable Recorders Preferred and higher Start Playback Fast Playback and Stop Playback When you selec...

Page 30: ...lick on the small microphone in the lower right corner of the screen From the menu that appears click Restore Previous DragonBar Mode Controlling Dragon NaturallySpeaking with voice commands You can operate Dragon NaturallySpeaking with voice commands For example to show the Extras toolbar say Show Extras Bar For a list of other voice commands that control Dragon NaturallySpeaking see Controlling ...

Page 31: ...ox From the Tools menu on the DragonBar click options and then click the Startup Shutdown tab To enable QuickStart select Launch in QuickStart mode on Windows startup See page 26 for more information You must re start Windows for the QuickStart option to take effect Shutting off QuickStart To permanently disable QuickStart de select it from the Startup Shutdown tab of the Options dialog box You mu...

Page 32: ...pens with that user loaded If you have more than one user the Open User dialog box displays and NaturallySpeaking starts once you select a user to load Open User Display the Open User dialog box Once you select or create a user NaturallySpeaking starts Open Recent User Open a menu listing your most recently loaded users Help Open the Help menu Close DragonBar Unload all users and closes the Dragon...

Page 33: ... programs and open documents and folders that appear in your Start menu or desktop You can t start Dragon NaturallySpeaking by voice However you can automatically start Dragon NaturallySpeaking in sleep mode whenever you start Windows See Startup Shutdown options on page 163 for more information Starting a program To start a program from the Start menu say Start and then the name of the program ex...

Page 34: ... Microsoft word You can also switch between open windows by saying Switch to Previous Window same as pressing ALT TAB and Switch to Next Window same as pressing ALT SHIFT TAB Opening and closing menus You can activate any menu by saying the menu name To open a menu 1 Open a program window for example Microsoft Word and make it active SAY THIS TO Switch to Next Window Switch to the next application...

Page 35: ...mands are often typed into your document instead of recognized as commands you can make Dragon NaturallySpeaking recognize commands only when they are preceded by saying Click To do this select the Require Click to select menu or control check box on the Miscellaneous tab of the Options dialog box described on page 169 Selecting buttons tabs and options When Dragon NaturallySpeaking is running you...

Page 36: ... the desktop You can use voice commands to select icons on the Windows desktop To select an icon on the desktop 1 Switch to the Windows desktop To do this by voice minimize all open applications and place the mouse pointer over the desktop icon Say Mouse Click to make the desktop active 2 Say the name of the icon for example My Computer Dragon NaturallySpeaking types the icon name and Windows sele...

Page 37: ...e Help window or list box by saying Move Down and Move Up and then a number of scroll bar arrow clicks up to 20 For example say Move Down 4 or Move Up 10 You can scroll horizontally by saying Move Left and Move Right and then a number of scroll bar arrow clicks up to 20 For example say Move Left 10 or Move Right 5 SAY THIS TO Click Minimize or Click Control Menu pause Minimize Minimize the active ...

Page 38: ...ess letters numbers modifier keys SHIFT CTRL and ALT and so on You can say Press Press Key or Type all three voice commands work the same way Scratch That will not erase keystrokes dictated with the Press Key commands You must select the text by voice or mouse and delete it or say Press Delete Pressing letters You can press any letter on your keyboard by saying Press and then the letter When you r...

Page 39: ...e as in Edgar enter echo f as in Frank fancy foxtrot g as in George gopher golf h as in Henry helmet hotel i as in Iris Ireland India j as in John justice Juliet k as in Karen kitchen kilo l as in Larry lemon lima m as in Mickey magic Mike n as in Nancy nobody November o as in Otto over Oscar p as in Paul people papa q as in Quentin question Quebec r as in Robert Rachel Romeo s as in Sam Singapore...

Page 40: ...enu Press Shift Tab moves backward through dialog box options Dragon NaturallySpeaking ignores the command Press Control Alt Delete the keyboard shortcut for restarting a computer Pressing function and numeric keypad keys To press a function key F1 to F12 say Press Function and then the name of the key For example say Press Function 1 to bring up the online Help To press the keys on the numeric ke...

Page 41: ... keys Here s a list of other keys you can press by voice Keypad Plus turns the microphone on or off Keypad Star opens the NaturallySpeaking menu on the DragonBar Keypad Enter SAY THEN Press Up Arrow Down Arrow Right Arrow Left Arrow Home Key End Key Page Up Page Down Insert Key Delete Key Control Key Shift Key Alt Key Print Screen Scroll Lock Pause Key Num Lock Caps Lock SAY THEN NOTE ...

Page 42: ...sition the mouse pointer anywhere on the screen click the mouse buttons and drag objects all by voice Moving the mouse pointer with MouseGrid You can position the mouse pointer anywhere on the screen by using MouseGrid You can move the pointer relative to the full screen or the active window To use MouseGrid 1 Say MouseGrid to place the MouseGrid over the full screen as in this example or say Mous...

Page 43: ...ice commands to click the mouse or mark and drag the object See the following sections for instructions You can undo the last MouseGrid action by saying Undo That To close MouseGrid say Cancel Moving the pointer with the Mouse command You can move the mouse pointer up down left or right a short distance a few millimeters by using the mouse pointer commands You can combine moving the mouse pointer ...

Page 44: ...voice To mark and drag an object 1 Position the mouse over the icon or object you want to drag and then say Mark for example say MouseGrid 9 1 Mark 2 Move the mouse pointer to where you want to drag the object and then say Drag for example say MouseGrid 6 3 Drag Instead of Drag you can also say Control Drag and Shift Drag to drag while holding down the CTRL or SHIFT key Moving the pointer with the...

Page 45: ...e the speed at which the mouse is moving Click Double Click Right Click or Left Click to click the mouse buttons Go to Sleep Stop Listening or Microphone Off to turn the microphone off To specify which mouse button left right or center is being held down during mouse drags or if you want the SHIFT CTRL or ALT key held down during the mouse drag use one of these commands before saying one of the dr...

Page 46: ...lySpeaking User s Guide 40 For example to drag with the SHIFT key held down you could say Shift Mouse Drag Up To drag with the right ALT key held down the ALT key on the right side of the keyboard you could say Right Alt Drag Mouse Upper Left ...

Page 47: ...must select a word before typing over it Using the backspace key and retyping or saying Scratch That will not enable the software to learn from corrections and improve recognition accuracy For accuracy to improve you must first select text and then correct it or overwrite it with the words you said Mrs Correcting mistakes There are a number of ways you can correct the misrecognitions in a document...

Page 48: ... unpredictable results 2 Verify that the correct text appears in the document in place of the misrecognized text and continue to the next misrecognition Correcting text while playing back dictation Preferred and higher editions 1 Move the insertion point to the beginning of the dictation you want to correct 2 Click Play That Back on the Sound menu of the DragonBar or click the Start Playback butto...

Page 49: ...g up too much space on the screen select the Show only the choices option See Correction options on page 162 When the Correction menu list appears you can also choose to spell the word in this example say Spell That q u i c k Selecting a large amount of text and then saying Spell That can produce unpredictable results Pressing the Correction hot key while the Correction menu is open will display t...

Page 50: ...g one of the alternatives in the Correction dialog box deletes those leading and trailing spaces Correcting Punctuation Note the following when correcting punctuation When you select a phrase more than one word that has punctuation make sure to dictate that punctuation For example say you initially dictated Today is Thursday I have a meeting at 11 o clock and the text was transcribed as Today is T...

Page 51: ... new words to replace the selected text To use Select and Say 1 Dictate the sentence below US Canada Let s meet for lunch on Tuesday period Other Dialects Let s meet for lunch on Tuesday full stop 2 Say Select lunch on Tuesday The words lunch on Tuesday should be highlighted on the screen 3 Say dinner on Wednesday These words should replace lunch on Tuesday Since Tuesday and Wednesday sound comple...

Page 52: ... instead of too Unselecting words If the wrong text is selected say Unselect That You can also unselect words by moving your insertion point by mouse or voice to another part of your document For example say Go to End of Line or click somewhere else in your document Selecting a longer phrase You can select a longer phrase by saying Select text Through text US Canada or Select text To text Other Di...

Page 53: ... When a lot of text is selected the Scratch That and Cut That commands don t work nor can you overwrite the selection by dictating new text This prevents you from accidentally deleting a large part of your document To remove a large selection you can say Delete That instead Selecting an entire paragraph or line You can select the current paragraph by saying Select Paragraph To select the current l...

Page 54: ...aying Page Up equivalent to pressing the PAGE UP key or Page Down equivalent to pressing the PAGE DOWN key You can move to the top or bottom of your document by saying Go to Top or Go to Bottom Going to the beginning or end of a line You can move to the beginning or end of the current line by saying Go to Beginning of Line or Go to End of Line Forward Character Back 2 20 Characters Last SAY THEN G...

Page 55: ...sentence below say Insert After talk or Insert After lets me talk Dragon NaturallySpeaking lets me talk instead of type Moving up or down a paragraph or line You can move up or down a paragraph by saying Move Up a Paragraph or Move Down a Paragraph You can also move up and down a number of paragraphs up to 20 For example you can say Move Up 3 Paragraphs You can move up or down a line by saying Mov...

Page 56: ...saying Scratch That When you say this command Dragon NaturallySpeaking deletes the last thing it typed into your document This may be a full sentence a phrase or just one word if that s all you said before pausing You can say Scratch That up to 10 times to delete the last few things you said If you repeat the command you must pause before saying it again You can also say for example Scratch That 5...

Page 57: ... Wednesday 2 To correct the sentence return to the last correct words you remember dictating For example say Resume With meet for lunch Remember not to pause in the middle 3 Then dictate the rest of the sentence For example say next Wednesday at noon Deleting specific words You can delete text by selecting it and saying Delete That To delete text 1 Select the text you want to delete 2 Say Delete T...

Page 58: ... multiple times up to 20 by saying for example Backspace 5 Spelling as you dictate With the Spell command in Dragon NaturallySpeaking you can easily spell a word or phrase you want to dictate into your document This can be useful if you are dictating a word that is not likely to be in the Dragon NaturallySpeaking vocabulary such as a proprietary term a proper name or a non English word Say for exa...

Page 59: ...ds that contain numbers are not added to the vocabulary To dictate unusual text such as automobile license plate numbers or product codes you can also switch to Spell mode by saying Switch To Spell Mode and then dictate letters You can make the Spell dialog box appear whenever you use the Spell command by setting the Spell commands bring up the Spell dialog box option on the Correction tab in the ...

Page 60: ...ragon NaturallySpeaking to play back dictation automatically whenever you open the Correction dialog box On the NaturallySpeaking menu point to Advanced click Options and then click the Correction tab Select Automatic playback on correction Sometimes there s no dictation to play back For example you cannot play back text that wasn t entered by voice such as words you typed or pasted into your docu...

Page 61: ...the document window Press the ESC key It s not possible to stop playback by voice because the computer cannot hear speech input when it s playing back dictation To skip backward or forward You can skip backward or forward in your document by a few words by clicking the Skip Backward and Skip Forward buttons To skip backward or forward do one of the following SAY TO Play Back Line Play back dictati...

Page 62: ...f you select the Prompt to Save Dictation with Document box on the Startup Shutdown tab of the Options dialog The first time you save a document in DragonPad during an editing session Dragon NaturallySpeaking asks you whether you want to save your speech data If you save your speech data you can reopen the document at a later time and play back your dictation If you do not save your speech data yo...

Page 63: ...ction dialog box See the following procedure for details To correct using someone else s user files 1 Make sure you are not wearing the microphone headset or that the microphone is not turned on or plugged in This will ensure that you don t accidentally reduce the accuracy of someone else s user files by using your voice 2 Make sure the DragonPad Extras toolbar is displayed so you can see the play...

Page 64: ... or right click in your document and click Read That from the shortcut menu Move the insertion point to the text you want to hear and say any of the following commands To stop text to speech To stop text to speech do any of the following From the NaturallySpeaking menu point to Advanced and click Stop Playback Reading Right click in your document and click Stop Playback Reading from the shortcut m...

Page 65: ...alog box Automatic playback on correction box With these settings Dragon NaturallySpeaking will automatically play back the author s dictation for each text selection you correct The Quick Correct list does not play back dictation When you correct someone else s dictation make sure that the amount of disk space you have reserved for storing dictation is at least as large as the amount allocated fo...

Page 66: ...5 Correcting and Editing Dragon NaturallySpeaking User s Guide 60 ...

Page 67: ...etter of the next word you dictate Dragon NaturallySpeaking capitalizes many words automatically It capitalizes the first word in a sentence following a period question mark or exclamation mark It capitalizes the first word after you say New Paragraph though not when you say New Line and it capitalizes proper names when these words are already in the Dragon NaturallySpeaking vocabulary in capitali...

Page 68: ...hen turn them off when you re finished This is usually easier than saying Cap before each word Another way to do consecutive capitalization is to dictate the words pause and then say Capitalize That or Cap That To capitalize consecutive words 1 Say Caps On to turn capitals on When Caps On is active Dragon NaturallySpeaking uses title case This means it capitalizes all words except for articles and...

Page 69: ...talizes this and other proper names Dictating consecutive words in all lowercase letters When you want to dictate consecutive words in lowercase letters for example names of computer files or e mail addresses you can turn the no capitals feature on and then turn it off when you are finished This is usually easier than saying No Caps before each word To dictate consecutive words in all lowercase le...

Page 70: ...ready selected use the Format That command Changing the font as you dictate While dictating you can change the font face size and style by saying Set Font followed by the font attributes you want For example you can say Set Font Times or Set Font Arial 12 Bold When you continue dictating the new text appears with the font attributes you set Changing font face Changing font size Say Set Size and th...

Page 71: ...If you re changing only the font size use the Set Size commands not the Set Font command Changing the font later You can go back and change the font face size or style of text by selecting it and then using the Format That commands Format That works on selected text with the same combinations of font face size and style as the Set Font commands see the tables in the previous section To change the ...

Page 72: ...nt to change 2 Say Restore That to remove formatting Aligning text You can change how text is aligned by placing your insertion point in the text and saying Center That Left Align That or Right Align That To align text 1 Move the insertion point to the text you want to align 2 Say Center That Left Align That or Right Align That You can also use the following commands on selected text Format That C...

Page 73: ...rosoft Windows NT Service Pack you have Working with e mail Dragon NaturallySpeaking contains built in commands for the following e mail applications America Online versions 6 7 and 8 Only one version of version 8 is supported Please check our Web site for the correct version information www ScanSoft com NaturallySpeaking support Microsoft Outlook versions 97 98 2000 and 2002 Professional and high...

Page 74: ... Check For New Mail or Check For E Mail You must be connected to the Internet to check your e mail You can say Mail Message Memo or E Mail interchangeably in any of the e mail commands Opening and closing e mail To open an e mail message select it and say Open Mail or Open That To close an open message say Close Mail You can also move to the message and select it by pressing function and arrow key...

Page 75: ...st Subject or BCC to move to the respective field by that name 4 Say Go to Subject Field pause and dictate the subject of your message for example Planning a trip to see you 5 Say Go to Body Field pause and begin dictating the body of your message For instructions on dictating e mail addresses and Web URLs see Dictating e mail and Web addresses on page 96 Sending and printing e mail Once your mess...

Page 76: ...on it To use this feature you must have Microsoft Internet Explorer version 5 0 or later installed You can use voice commands to Go to any Web page on the Favorites menu Enter a Web address URL in the Address bar Go back to the previous Web page or forward to the next Click links buttons and images Scroll in a Web page Select check boxes and other options Enter text in a text box such as a Search ...

Page 77: ...se the Add Favorites dialog box Entering a Web address in the Address bar You can dictate Web addresses URLs by saying Go to Address Follow these steps To enter a Web address 1 Say Go to Address to move to the Address bar 2 Dictate the Web address for example say w w w dot company dot com Most URLs are not case sensitive but you may need to say Cap if the Web address contains capital letters For m...

Page 78: ... box you can dictate text In text boxes you can also correct recognition mistakes by voice just as you do when you re dictating into a document Clicking links buttons and images You can click the text links and buttons on a Web page simply by saying the link or button name If the text link or button name is long you don t need to say all of it Just say enough to distinguish it from other links on ...

Page 79: ...you could say Click News and Events Sometimes saying Click first is more reliable than just saying the link text alone 3 If more than one link matches what you said for example if there are two links on the page that contain the word Internship Dragon NaturallySpeaking numbers all the links on the page like this 4 Say Choose plus the number of the link you want For example say Choose 2 On secure W...

Page 80: ... to click the button pictured below say Search You can also say Click and then the button name For example you could say Click Search or Click Search Button To unselect the button you must select a different one To click a check box list box or radio option button 1 Say Check Box List Box or Radio Button to number the buttons like this Then choose the number you want as in the previous procedure S...

Page 81: ... or line at a time SAY TO Type Text or Edit Box Go to the first place on a Web page where you can enter text Click Check Box or Check Box Number all check boxes on the page and go to the first one Click Image or Image Number all images with links on the page and go to the first one Choose 2 Select the image option button and so on from the numbered list of choices You can say any number that appea...

Page 82: ...expected results say Undo That to undo the action and try a different way to say the command Alternatively you can open the Command Browser or the sample command window For more information The Command Browser is described in more detail on page 103 SAY TO Go to Bottom Scroll to the end of the Web page Go to Top Scroll to the beginning of the Web page Page Down Scroll down one screen same as press...

Page 83: ...ds that work with Corel WordPerfect as well as global commands that work in all applications To see a list of these commands see the Commands List appendix of page 173 You can also use the Command Browser for more information on these commands for more information see Using the Command Browser on page 103 TO SAY Start Microsoft Word Start Microsoft Word Create a new document Create New File or Ope...

Page 84: ...ne or paragraph Move the insertion point to either before or after the word line or paragraph you want to select and say Select Next Previous Word Line Paragraph TO SAY Change text properties Set Word Line Paragraph to Strikeout or Underline this Word Line Paragraph or Italicize Next number Words or Bold This Page Change font properties Turn on Bold and Italics or Format That Regular or Unitalicis...

Page 85: ...you want to create a table Say Add a Table or Create a number of rows and columns Table for example Create a Five by Seven Table Add rows and columns Say Add a New Row Column or Add number Rows Columns for example Add Three Columns Delete rows and columns Delete the ordinal number Column for example Delete the Third Column or Delete this Column Move by cells columns rows or tables Right Left Up Do...

Page 86: ... Quick Edit Mode allows you to enter new content into a cell overwrite the current contents of a cell or format the entire contents of a cell When you select a cell and begin dictating a yellow background appears to indicate that the dictated text will be inserted into the cell If the cell currently contains text the new dictated text will overwrite the existing text If you want to format the cont...

Page 87: ...COMMAND FUNCTION Press Left Right Up Down or Move Left Right Up Down Move to the next cell If you are currently editing the cell saying any of these commands completes the cell entry and moves to the next cell If the cell is open for editing these commands move the cursor within that cell You can also add a number to any of these commands as in Move Down 3 Rows Next Previous Row Column Move to the...

Page 88: ...t the contents of the selection right aligned left aligned or center aligned Color Shade This Cell Open the Format Cell dialog box with the Patterns tab selected so you can choose a color Format This Cell Row Column Open the Format Cell dialog box so you can make selections by voice Clear Cell Row Column Clear the contents of the specified region COMMAND FUNCTION Average the selected cells Compute...

Page 89: ... number 3 or the word three based on the context To force recognition of digits as numerals instead of text without using the Numbers Mode say Numeral before you say the digit for example say Numeral Three to get 3 When dictating numbers You can use or omit the word and as part of a number For example say one hundred fifty instead of one hundred and fifty to get the number 150 You can use oh and z...

Page 90: ...ther Dialects by saying Format That Spelled Out TO ENTER SAY 1 one numeral one 5 five numeral five 17 seventeen 23 twenty three 179 one hundred seventy nine one seventy nine 5423 five thousand four hundred and twenty three 5 423 five comma four twenty three 12 537 twelve thousand five hundred and thirty seven 142 015 one hundred and forty two thousand and fifteen 35 23 thirty five point two three ...

Page 91: ...tch to Normal Mode For more information on Numbers Mode and more ways to turn Numbers Mode on and off see the section Switching Recognition Modes on page 101 Dates You can dictate most dates the way you would normally say them Say oh or zero to enter 0 In dialects other than US Canada you can also say nought SAY TO CHANGE Format That Number one to 1 first to 1st nineteenth to 19th 5 million to 5 0...

Page 92: ...ypes the point if you say a m or p m when dictating the time depending on the regional setting Say o clock or point zero zero to enter 00 The format of a m and p m depends on your computer s regional Windows settings Telephone numbers North American phone numbers Say US and Canadian phone numbers as you normally would pausing briefly between each group of numbers TO ENTER SAY 8 30 eight colon thir...

Page 93: ...he fraction normally TO ENTER SAY 965 5200 nine six five fifty two hundred 617 965 5200 six one seven nine six five fifty two oh oh 1 800 555 1212 one eight hundred five five five one two one two 617 965 5200 open parenthesis six one seven close parenthesis nine six five five two zero zero 1 212 555 1212 one two one two five five five one two one two TO ENTER SAY 01628 894150 open parenthesis oh o...

Page 94: ...se after the word Roman Numeral when you re dictating a Roman numeral If you pause Dragon NaturallySpeaking may enter for example Roman numeral three instead of III Postal and ZIP Codes Dragon NaturallySpeaking can automatically formats postal codes This feature is controlled from the Formatting tab of the Options dialog box For more information see Formatting options on page 170 TO ENTER SAY 9 12...

Page 95: ... Postcode followed by the letters and numbers that make up the postcode For Canadian postal codes say Postal code followed by the letters and numbers that make up the postal code Spacing and formatting will happen automatically TO ENTER SAY 01886 oh one eight eight six 94704 1150 nine four seven oh four hyphen one one five oh TO ENTER SAY NG3 2HX Postcode n g three two h x E10 7BD Postcode e ten s...

Page 96: ...le pound sterling sign fifty eight to enter 58 and so on In US Canada you must say pound sterling sign to enter since pound sign means in the U S vocabulary In all other dialects you can say pound sign to type Other Dialects If your Regional Settings are set to the United Kingdom your default currency is pound sterling If you want to dictate a pound sterling TO ENTER SAY 58 00 fifty eight dollars ...

Page 97: ...ctate other punctuation marks Even with Natural Punctuation turned on you can still dictate periods and commas As you become more adept at dictation and want more control over where punctuation appears you may want to explicitly dictate all your punctuation For information on correcting punctuation see Correcting Punctuation on page 44 Periods will only appear at the end of a sentence once you hav...

Page 98: ...on For more information see Changing word properties on page 126 TO ENTER SAY comma period dot point each one has different spacing characteristics question mark exclamation mark All Dialects exclamation point US Canada open quote close quote open single quote close single quote open paren US Canada left paren US Canada left parenthesis All Dialects open parenthesis All Dialects close paren US Can...

Page 99: ...he second example shown here You can add s to a word by selecting it and then saying it again with apostrophe ess Dictating hyphenated words Many hyphenated words and phrases are already in the Dragon NaturallySpeaking vocabulary To dictate a word or phrase that is usually hyphenated just say it as you normally would TO ENTER SAY We took Mary s car We took Mary s car that s enough that s enough it...

Page 100: ...d replacing it with a space To remove a hyphen 1 Say Select hyphen 2 Say Space Bar Preventing hyphens You can prevent Dragon NaturallySpeaking from entering a hyphen by pausing where the hyphen would normally be For example to type long lasting normally hyphenated say long then pause for a moment and then say lasting Or you can say long space bar lasting without pausing to insert a space in place ...

Page 101: ...ompound That This command removes all spaces between selected words Or if no words are selected it removes all spaces in the last utterance Any tabs or line breaks are also removed To compound words 1 Select the text you want to join For example if you want to join the words Web TV say Select Web TV 2 Say Compound That Dictating names Many names of people places and events are already in the Drago...

Page 102: ...it in your document by voice or by keyboard Dictating e mail and Web addresses Dictate e mail and Web addresses as you would normally say them Dragon NaturallySpeaking automatically formats them for you Here are some guidelines for dictating e mail and Web addresses When you say h t t p or w w w Dragon NaturallySpeaking knows to format the next words you say as a Web address TO ENTER SAY US Canada...

Page 103: ...l lowercase letters on page 63 You can create Text and Graphics custom commands for e mail and Web addresses you use often See Automate Your Work Preferred and higher on page 153 Dictating special characters Dictating common special characters The following special characters are in the Dragon NaturallySpeaking vocabulary To dictate these characters just say their names TO ENTER SAY ampersand or a...

Page 104: ...9 Accented and international characters on page 181 Mathematical symbols on page 181 Currency symbols on page 179 To dictate a special character 1 Just say Spell plus the name of the character For example if you want to enter a double dagger sign into your document say Spell double dagger To add a special character to the vocabulary If you frequently want to dictate an unrecognized special charact...

Page 105: ...special character a spoken form choose View Edit from the Words menu on the DragonBar This opens the Vocabulary Editor 6 From the Display drop down list at the bottom of the Vocabulary Editor choose Custom Words Only You will see the special character you just entered under the Written form column as shown in this illustration 7 Click on the special character to select it In the illustration above...

Page 106: ...n Words dialog box For example say double dagger 11 Click Done to close the Train Words dialog box 12 The Vocabulary Editor now has two words in the vocabulary with the same written form One has a spoken form and one does not Click on the word that does not have a spoken form and click Delete This leaves the word that does have a spoken form in your vocabulary Type the character s name for example...

Page 107: ...tween words numbers and commands In addition to normal mode there are four additional modes Numbers mode The software recognizes only numbers commands and punctuation If you are dictating only numbers including currencies working in this mode will increase recognition accuracy Spell mode The software recognizes only letters numbers commands and punctuation In Spell Mode Dragon NaturallySpeaking al...

Page 108: ...n or Start Numbers Mode or Switch to Numbers Mode Numbers Mode Off or Stop Numbers Mode or Switch to Normal Mode Spell Mode Spell Mode On or Start Spell Mode or Switch to Spell Mode Spell Mode Off or Stop Spell Mode or Switch to Normal Mode Command Mode Command Mode On or Start Command Mode or Switch to Command Mode Command Mode Off or Stop Command Mode or Switch to Normal Mode Dictation Mode Dict...

Page 109: ...allySpeaking You use the Command Browser to View and train both global and application specific commands Global Commands are the commands Dragon NaturallySpeaking recognizes regardless of the context Application specific commands let you control the applications on your computer Create and modify custom commands Custom commands are commands that have been added to the built in command set Preferre...

Page 110: ...ort for these commands depends on your edition Starting the Command Browser To open the Command Browser click Command Browser from the Tools menu on the DragonBar To launch the Command Browser by voice say Start the Command Browser You can also start the Command Browser from the Accuracy Center When the Command Browser starts it first displays a list of Global Commands Global Commands are those co...

Page 111: ...entry is defined by Application Name Window Caption For example Microsoft Outlook 2000 Message Rich Text would show you the commands available in the following Outlook Message window Finding commands To see if a specific command is available 1 Click the pull down menu for the Current command context and select the appropriate application context The Command Browser displays all the commands suppor...

Page 112: ...hen you are finished adding keywords click or say Done or press or say Enter This displays the commands containing the words you entered if any Try to be as specific as possible when entering commands Example To see if the command set that to bold exists in Microsoft Word 2000 1 Select Microsoft Word 2000 Message from the Current command context menu 2 Click Filter 3 Type or dictate the words set ...

Page 113: ...nly one In many cases clicking Refine will show you the commands you want Scroll down the list of Global Commands and select mode on Click Refine mode on refines to command mode on dictation mode on numbers mode on spell mode on Optional Optional expands optional statements Optional statements are parts of the command you don t have to say for the command to work Optional statements are shown in b...

Page 114: ...oll down the list of Global Commands and select mode off This expands to command mode off dictation mode off numbers mode off spell mode off Undo All Undo All reverses all operations and re displays the list of commands in the currently selected context with your filtering criteria in place Click or say Undo All for any of the examples above The full list of global commands display BUTTON TO Train...

Page 115: ...ommand grammar list The Scripting window shows the following types of custom commands You can expand each command by clicking the plus sign next to that command or by double clicking the command name The name of the command is what you say to execute that command A variable in the commands is shown in brackets The command name can be displayed as two parts Parts of the command name Values for any ...

Page 116: ...the New button This displays the MyCommands Editor Use the editor to name the command and assign properties to it For information on how to use the MyCommands dialog box click the Help button on the dialog box or see the MyCommands section listed below You can also base a new command on an existing command For more information see Modifying a command below You can also use Tools Add New Command fr...

Page 117: ...button 6 Confirm that you want to delete the command The command disappears from the Command Browser You cannot delete many application specific commands Natural Language Commands or other built in commands BUTTON DESCRIPTION Edit button This displays the MyCommands Editor with current command Use the editor to modify the command s properties For information on how to use the MyCommands dialog box...

Page 118: ...is displays the groups where custom commands are available By default the groups Dragon User defined and all are available Use the plus icon to expand the commands For example 3 Select one or more commands to export by selecting the box to the left of the command name causing a check to appear You can select an entire group by selecting the box to the left of the group name 4 Click Export This dis...

Page 119: ...ds it contains in addition to any custom voice commands that were already in your voice command file You can also edit commands that are contained in the imported file Changing the command group and availability You can change the group or availability of a selected set of commands The command group is a category where you place the command You use these groups to locate the command in the Command...

Page 120: ...ommands to modify by selecting the box to the left of the command name A check appears when you select the command You can select an entire group by selecting the box to the left of the group name 4 Click Edit Properties This displays the MyCommands Properties dialog box For more information about this see the My Commands Properties Dialog section in MyCommands or click Help on the MyCommands Prop...

Page 121: ...of the most important factors in using the program productively The Accuracy Center The Accuracy Center provides a home page for taking advantage of all the Dragon NaturallySpeaking tools available to ensure excellent recognition From the Accuracy Center you can access the tools that Dragon NaturallySpeaking provides to improve accuracy To open the Accuracy Center click Accuracy Center on the Tool...

Page 122: ... it to enhance recognition accuracy The Acoustic Optimizer accumulates this data from session to session This has several advantages over normal adaptation and correction The Acoustic Optimizer uses much more data to enhance the user file and is therefore more accurate The Acoustic Optimizer allows you to change your mind about saving corrections and supplemental training to your user file if you ...

Page 123: ...needed for any other task To schedule the Acoustic Optimizer click or say Schedule Acoustic Optimizer to run later from the Accuracy Center Use the lists to set the date and time you want the Acoustic Optimizer to run and click OK If your operating system requires a password to run such as Windows NT Windows 2000 or Windows XP a dialog box will appear asking for your Windows user name and password...

Page 124: ...rowser see page 103 Tools to improve your vocabulary When Dragon NaturallySpeaking gets a word wrong it s often because the word is not in the vocabulary This is more likely if the word is an uncommon name or specialized term The tools described in this section let you teach Dragon NaturallySpeaking these new words Add a single word to your vocabulary To add any word to the vocabulary click or say...

Page 125: ...e eBusiness and Brooklynese or a name such as Rusinow The program expects to find capitals at the beginning of sentences or in a sequence of words that are all capitalized or have initial caps such as a book title It does not expect to find capitals in the middle of words or sentences This procedure will not add words written entirely in lowercase that are not in the backup dictionary To Add Words...

Page 126: ...splay the new words found in the document 6 When you are finished click OK to continue with the Add Words process 7 optional If you chose to preview words a checklist of words displays from all the documents in the list that are not in your current vocabulary For example Clear any check box to remove a word from the list Add only words you think you ll use frequently not ones you re unlikely to ne...

Page 127: ...tes if you have a large amount of e mail in your program s Sent mail folder Depending on how your system is set up you may be prompted to supply a password The Improve my speech files from my e mail writing style option lets you analyze the e mails that you ve already sent for your style For best accuracy when writing e mail leave this option selected 3 Once e mail processing is complete the dialo...

Page 128: ...y new words to the Dragon NaturallySpeaking vocabulary at the same time This feature is useful when adding words from employee lists product code lists and similar documents To add a list of words 1 Create a text txt file and enter each word or phrase you want to add to the vocabulary on a separate line Make sure words are spelled correctly Each word phrase or name that you add must be on a separa...

Page 129: ...ou add a word that for example types your phone number whenever you say phone number line Change the formatting properties of a word such as whether Dragon NaturallySpeaking should type a space before or after the word You can do this by using the Word Properties dialog box See Changing word properties on page 126 By choosing the appropriate option from the Display list you can view All words disp...

Page 130: ...king types when you say the word The spoken form is how you say the word For example the spoken form for Sgt is Sergeant Want to check to see if a word is already in the vocabulary Type the first few letters of the word into the Written form box If the word is in the vocabulary it will appear on the screen 2 Type the new word or phrase into the Written form box Leave the Spoken form box empty unle...

Page 131: ...sn t in the active vocabulary You need to add it to the active vocabulary before you can edit it See View or edit your vocabulary on page 123 2 Select the word 3 Type the new spoken form into the Spoken Form box Make sure you type it exactly as is it pronounced 4 optional Make any changes such as punctuation or capitalization to the Written Form box 5 Click Add This adds the word with your changes...

Page 132: ...itor to you change the formatting properties of a word For example you can change whether Dragon NaturallySpeaking should type a space before or after the word or whether the word should be capitalized when used in a title To change the properties of a word 1 From the Accuracy Center click or say View or edit your vocabulary You can also click View Edit on the Words menu on the DragonBar The Vocab...

Page 133: ...iting style to increase your recognition accuracy during dictation This tool scans the following for appropriate words to use when building the vocabulary Documents in your My Documents directory This includes Microsoft Word Corel WordPerfect text and rich text files rtf E mail you have sent from Microsoft Outlook Microsoft Outlook Express and Lotus Notes The word whose properties you are editing ...

Page 134: ...ild a language model from the contents of any Microsoft Word Corel WordPerfect text and rich text format file in your MyDocuments folder 4 Click or say Start to continue A status bar displays while the Vocabulary Optimizer scans your system 5 Click or say Done when the Vocabulary Optimizer finishes Notes Your sent e mail must be from either Microsoft Outlook Microsoft Outlook Express or Lotus Note...

Page 135: ...y Multiple vocabularies share the same pronunciations but have different words and word usage information This means that you do not need to train for each vocabulary Your acoustic information resides in your user files You can imagine vocabularies as subdirectories of your user files with one set of acoustic files that works across all your vocabularies For additional information about using mult...

Page 136: ...presented as a series of questions As you answer questions about how you normally use Dragon NaturallySpeaking and click or say the corresponding link you will get help with specific techniques to customize Dragon NaturallySpeaking for better performance To start the Performance Assistant click or say Performance Assistant from the Dragon Bar Help menu As you answer questions about how you normall...

Page 137: ...r explains how to set up Dragon NaturallySpeaking so that more than one person can use it and describes how to open rename delete back up and restore users Creating a new user When someone new wants to use Dragon NaturallySpeaking that person needs to follow the steps described in this section to create a new user To create a new user 1 From the NaturallySpeaking menu select Manage Users 2 In the ...

Page 138: ...what steps you have taken to set up this user Use this dialog box to view information about a user including the language dictation source speech model and what steps you have taken to set up this user Open this dialog box by selecting a user on the Manage User dialog box and clicking Properties Opening a user When someone else has been using Dragon NaturallySpeaking you need to open your own user...

Page 139: ...ting a user If you know you will not need a user that you have created you can delete it and free up hard disk space Removing a user can t be undone so make sure you don t need it before you remove it To delete a user 1 From the NaturallySpeaking menu select Manage Users The Manage Users dialog box opens 2 In the Manage Users dialog box select the user you want to delete and click Delete 3 A dialo...

Page 140: ...o Advanced click Options and then click the Miscellaneous tab To back up a user You can only back up the current user You cannot back up a user simply by selecting it in the Manage Users dialog box you must open the user first 1 From the NaturallySpeaking menu select Manage Users 2 In the Manage Users dialog box select the user you want to back up 3 Select Backup from the From the File menu The Fi...

Page 141: ...om the From the File menu The File menu is located in the upper left corner of the Manage Users dialog box Dragon NaturallySpeaking restores the last backup that was made and saves it with a different name for example Elmo Restored1 4 Open the restored user to begin working with it Delete the older version in this example the user named Elmo and rename the one you just restored Changing the backup...

Page 142: ...es ScanSoft NaturallySpeaking Users user_name Importing and exporting users Importing and exporting users is available only in the Preferred and higher editions To export a user 1 From the NaturallySpeaking menu select Manage Users 2 In the Manage Users dialog box select the user you want to export 3 Select Export from the From the File menu The File menu is located in the upper left corner of the...

Page 143: ...u want to use your recorder with Dragon NaturallySpeaking Dictate into your recorder Transcribe the recorded dictation Correct mistakes Supported recorders Dragon NaturallySpeaking supports specific recorders that have been certified by ScanSoft including Dragon NaturallyMobile recorder Many Sony recorders including the Sony Memory Stick IC recorder ICD MS the Sony IC recorder ICD BP and the Sony ...

Page 144: ...e recorder you can install the Voice It Link software which is not required but can enhance the recorder s usability This software is available on your Dragon NaturallySpeaking CD but it is not automatically installed when you install Dragon NaturallySpeaking See below for more information Use the Voice It Link software to perform functions for your Dragon NaturallyMobile recorder that you can t p...

Page 145: ...st install it See http www microsoft com mobile pocketpc downloads activesync35 asp for more information 2 Connect your PocketPC device to your computer using the device s USB connection or the COM port for NT systems 3 Place the Dragon NaturallySpeaking CD in your computer s CD reader 4 Open the Voicerec folder on the Dragon NaturallySpeaking CD 5 Double click on Setup exe and follow the instruct...

Page 146: ...hat you have already created a headset microphone user If you have not previously created a user for Dragon NaturallySpeaking then the New User Wizard will appear when you first start the program and you can skip to step 3 To create a user 1 From the NaturallySpeaking menu on the DragonBar click or say Open User 2 In the Open User dialog box click or say New The New User Wizard guides you through ...

Page 147: ...e recorder as a microphone attached to your computer with the supplied serial cable Do not proceed any further with the training instructions in this chapter Instead use the instructions for new user training that begin on page 13 Also see Using the Dragon NaturallyMobile recorder as a microphone on page 151 Sony IC recorders Go to step 4 Panasonic IC recorder Go to step 4 Olympus Digital recorder...

Page 148: ... the Memory icon Drag the Memory slider to the right until you have at least 12 MB of memory free for Storage Recording with ScanSoft Voice Recorder on a Pocket PC If you are using the ScanSoft Voice Recorder on a Pocket PC do the following on the Pocket PC Tap File and then tap Training Tap the name of the text file you want to record and then tap OK Tap the Record button on the screen or press y...

Page 149: ...ck Next to adapt the file Recording device plugged into Line In jack Be sure that the recorder is connected to the line in jack on your computer and optionally select the Detect end of recording and automatically adapt user files box If you do this choose the number of seconds of silence before the wizard assumes that the recording is finished Then click Start Recording and start your recorder to ...

Page 150: ...cting your headset microphone to your recorder rather than talking into the built in microphone Most recorders include connection for an external microphone a mike in connection The restricted command set When you are dictating into a recorder most of the Dragon NaturallySpeaking voice commands cannot be used effectively because they require that you see the results on a computer screen The restri...

Page 151: ...h would actually delete the previous five paragraphs from your transcription For more information on how to do this see the The Advanced Settings dialog box on page 148 Transcribing recorded dictation Connecting a recorder to your computer Before Dragon NaturallySpeaking can transcribe your recorded dictation you must connect your recorder or in some cases your recorder s memory card to your compu...

Page 152: ...der you have Transcribe a Recording dialog box If you have Pocket PC Panasonic IC recorder or a Sony IC recorder the Transcribe a Recording dialog box opens The illustration below shows the text for Transcribe a Recording dialog box when you have a Sony Memory Stick IC Recorder Click the recorder icon If you want to change the target window of the transcription specify which commands Dragon Natura...

Page 153: ...ur recorder After transcription your recorded speech should appear on the screen If text doesn t appear see Troubleshooting on page 150 Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder If you are using the Dragon NaturallyMobile recorder or the ScanSoft Voice Recorder the Select Files for Transcription dialog box opens With the Dragon NaturallyMobile recorder or the ScanSoft Voice Re...

Page 154: ...corder the Panasonic Voice Editor dialog box opens In the Panasonic Voice Editor click the Dragon button Recorders using sound files wav If you are using a recorder that uses sound files wav and you clicked the Browse button to locate the file the Open dialog box displays Locate the files you want to transcribe and click the Transcribe button to begin transcription Recorders plugged into the Line ...

Page 155: ...ccepts text Commands You can choose either the All Commands Restricted Commands or Dictation Only option All Commands enables all Dragon NaturallySpeaking commands during transcription Any command recognized in the recording is carried out Restricted Commands disables all but the restricted command set during transcription If other commands are recognized they are entered as text This prevents pot...

Page 156: ... dictation be sure that you record silence for at least that number of seconds Troubleshooting If text doesn t appear on the screen check the following If you are using the Transcribe a Recording dialog box did you click in a window after closing it If you aren t transcribing in the DragonPad window you must click in the window in which you want the text to appear If you selected Through the Line ...

Page 157: ...nient for editing your transcribed text by voice To use the recorder as a microphone 1 Open the user you created for the Dragon NaturallyMobile recorder if it is not already open 2 Make sure the recorder is connected to the serial port of your computer 3 Click the Microphone button on the DragonBar so the microphone is on 4 Wait until the recorder display reads Mic On This takes about two or three...

Page 158: ...1 2 Using Portable Recorders Preferred and higher Dragon NaturallySpeaking User s Guide 152 ...

Page 159: ...hich lets you activate menu and keystroke commands to control your application Step by Step commands are useful for controlling applications and for multistep tasks Professional and higher editions Advanced Scripting which allows people familiar with programming languages such as Microsoft VBA to program commands that can perform virtually any function on the computer with voice commands Professio...

Page 160: ... on page 109 Creating new commands There are two ways to create a new command Using the Command Browser For more information see Creating a new command on page 110 Select Tools Add New Command from the DragonBar Both methods display the MyCommands Editor See the section below for more information on using the MyCommands Editor Using the MyCommands Editor Preferred and higher You use the MyCommands...

Page 161: ... the command in the Command Browser By default the groups Dragon and User defined are available To create your own group select User defined and type over it with a group name of your choosing The new group name will appear in the list the next time you create a command 4 If you plan on creating many commands use group names that will make it easy for you to find and manage your commands 5 Define ...

Page 162: ...you want The available Command Types depend on your version 7 Create the content for your command See the sections below for more information For information on Macro Recorder commands or Advanced Scripting commands see the Dragon NaturallySpeaking online Help Creating Text and Graphics commands Preferred and higher To create a Text and Graphics command begin by following the steps in Creating new...

Page 163: ...3 Click Save to save your new command 4 Switch to the application you want and test your new command by saying its name For example switch to Microsoft Word and say home address Your address should appear in your Word document As with all commands make sure to pause before and after saying the command Notes Text and Graphics commands create rich text RTF format text that includes formatting inform...

Page 164: ...tep command begin by following the steps in Creating new commands on page 154 Then do the following 1 Select Step by Step in the Command Type list 2 Select a type of step from the list in the lower left corner of the MyCommands Editor dialog box as shown below There are eight different types of steps Keystrokes acts as if you pressed a particular key Open application Open a particular application ...

Page 165: ...the keystroke or dictate the keystroke using the Press command Click OK 5 Continue adding steps repeat items 2 through 4 above To edit a step select it and click Edit To delete a step select it and click Delete 6 Click Save to save your new command 7 Switch to the application in which you want to use the command and test your new command by saying its name New commands are saved only when you save...

Page 166: ...mand You use these groups to locate the command in the Command Browser By default the groups Dragon and User defined are available To create your own group select User defined and type over it with a group name of your choosing The Availability defines where the command will be available Global The command will be available in every application Application specific The command will be available in...

Page 167: ... keys customize how text is formatted start Dragon NaturallySpeaking with the microphone on change how frequently your user files are backed up and make many other changes to the standard behavior To open the Options dialog box click Options on the Tools menu of the DragonBar or say View Options Correction options Use this tab to control how correction and spelling features work U ...

Page 168: ...Double clicking to correct is useful if you are revising your dictation by mouse and keyboard rather than by voice Not available in all applications Store corrections in archive Determines whether or not a list of your corrections are stored for later incorporation into your user files by the Acoustic Optimizer Click the Archive size button to specify how much data is stored If this option is not ...

Page 169: ...efaults Click this button to restore the values of the Correction tab to what they were when you installed Dragon NaturallySpeaking Startup Shutdown options Use this tab to set options that control Dragon NaturallySpeaking when it starts and when you exit the program Unless otherwise indicated changing these options only affects the current user any other users keep their existing settings Startup...

Page 170: ...start Internet Explorer Enable mouse motion commands allows you to use mouse motion commands such as Move Mouse left Faster and Slower Click the Speed button to select a mouse motion speed between 2 slowest and 25 fastest The mouse motion commands are useful if you have problems using the mouse For more information on mouse motion commands see Moving the pointer with the mouse motion commands on p...

Page 171: ...eful hints that appear in the DragonBar periodically Show Extras displays the extras toolbar automatically every time you start the DragonBar Preferred and higher editions Docked to Top The DragonBar appears along the top of the screen Docked to Bottom The DragonBar appears along the bottom of the screen Floating The DragonBar appears as a window on top of any other open window on your screen You ...

Page 172: ... it automatically hides itself The default setting is Never Hide Restore defaults The Restore defaults button restores the values of the View tab to what they were when you installed Dragon NaturallySpeaking Hot key options Use the Hot keys tab to specify hot key assignments Changing these options only affects the current user all other users keep their existing settings Microphone on off Changes ...

Page 173: ... long as you hold down the key and turn off as soon as you release it Playback Changes the hot key that causes Dragon NaturallySpeaking to play back your dictation so you can more easily identify what you meant to say during correction The default is the SHIFT key plus the minus key on the numeric keypad Preferred and higher editions Fast Playback Changes the hot key that increases the play back s...

Page 174: ...s the voice to use for text to speech playback You can select a voice from the list if you have more than one installed on your system Preview Enter or paste text in this box to preview text to speech playback Read text Click Read Text to start playback of the text in the Preview box Unload text to speech Removes the text to speech engine from memory Dragon NaturallySpeaking loads the text to spee...

Page 175: ...You can use the Speed vs Accuracy slider to influence the performance of Dragon NaturallySpeaking As a general rule you should move the slider farther to the right on faster machines than on slower ones Use Active Accessibility for menu and dialog control Selecting this check box specifies that Dragon NaturallySpeaking should use Microsoft Active Accessibility features which are required by some v...

Page 176: ...and restoring a user on page 134 for instructions Backup Location Click this button to open a dialog box in which you can specify where the program will store backup user files The default location is the Natspeak folder although you can define any location for which your version of Windows has both read and write permission including portable devices such as Zip drives and CD burners Restore defa...

Page 177: ...egional Settings tool in your Windows Control Panel You can open your Windows Control Panel by clicking Start on the Windows task bar and then clicking Control Panel Use abbreviations and contractions Select this box to have Dragon NaturallySpeaking recognize contractions and most standard abbreviations while transcribing your dictation If you clear this box Dragon NaturallySpeaking will transcrib...

Page 178: ...1 4 Customizing Dragon NaturallySpeaking Dragon NaturallySpeaking User s Guide 172 ...

Page 179: ...window see page 21 and the Command Browser see page 103 Which commands work in which programs Some commands work only in certain types of programs For example Set Font Bold works only in programs where you can make text bold The best way to find out if a command works in your application is to try it within an application You can also use the Command Browser to see if a command will be recognized ...

Page 180: ...ave your user files Select Tray Icon Only Mode Hide the DragonBar You can show it by clicking on the microphone icon in the system tray on the lower right of most computer screens and choosing Restore Previous DragonBar mode Manage Users Open the Manage Users dialog box Train My User Perform additional training to improve accuracy Check Audio Open the Audio Setup Wizard Show The Accuracy Assistant...

Page 181: ...lbar on the DragonBar Hide Extras Dar Removes the Extras toolbar Start DragonPad or Open DragonPad Open the DragonPad word processor Give Me Help Display Dragon NaturallySpeaking online Help What Can I Say Display the Sample Commands List Close NaturallySpeak ing Exit the Dragon NaturallySpeaking program SAY TO ...

Page 182: ...ng a different name Print Document Print the current document Print Page 1 to 3 Print the page range you specify Display Toolbar Display the DragonPad toolbar Start Playback Have your dictation played back to you Find Word Use the Find tool Quit DragonPad Exit the DragonPad SAY TO New Line Press the ENTER key once New Paragraph Press the ENTER key twice Capitalizes the next word automatically Tab ...

Page 183: ...ter SAY TO Select glass Select a specific word or words that are visible on screen in this example the word glass Select Again Select the same text again but in a different place that is also visible on screen US Canada Select It was Through night Other Dialects Select It was To night Select a range of words visible on screen In this example It was a dark and stormy night is the selected text Unse...

Page 184: ...es see the online Help SAY TO Select Document or Select All Select all the text in your document SAY TO Select text Select the text you specify and display the Correction menu Select That Select the last utterance Correct That Correct the selected text or the wrong utterance Spell Spell a word brings up the Spell dialog box Spell g l a s s Spell the next word in this example glass Spell That g l a...

Page 185: ... by voice If the program has trouble recognizing a character try using the longest available spoken form k Kilo x Xray l Lima y Yankee m Mike z Zulu TO ENTER SAY trademark sign or trademark copyright sign or copyright registered trademark sign or registered trademark or registered sign or registered dagger double dagger paragraph sign or paragraph section sign or section em dash en dash soft hyphe...

Page 186: ...nt circumflex or circumflex cedilla accent cedilla or cedilla á Á é É í Í ó Ó ú Ú ý Ý a accent acute or a acute Cap e accent acute or Cap e acute and so on à À È è ì Ì ò Ò ù Ù a accent grave or a grave Cap e accent grave or Cap e grave and so on ã Ã ñ Ñ õ Õ a accent tilde or a tilde Cap n accent tilde or Cap n tilde and so on ä Ä ë Ë ï Ï ö Ö ü Ü ÿ Ÿ a accent umlaut or a umlaut Cap e accent umlaut ...

Page 187: ... or ligature ae ð Icelandic eth or eth þ Icelandic thorn or thorn º masculine ordinal ª feminine ordinal š s wedge double comma TO ENTER SAY one quarter sign or one quarter or quarter sign or quarter one half sign or one half or half sign or half three quarters sign or three quarters multiply sign or multiply or times sign or times divide sign or divide plus or minus sign or plus or minus or plus ...

Page 188: ...re than once say Backspace 2 Backspace 3 and so on up to 20 Undo That or Undo Last Action Undo the last action Scratch That Erase the last thing you said or selected text You can say Scratch That up to 10 times to keep erasing previous words or phrases For more information see Deleting the last words you dictated on page 50 Resume With Dear Susan Search backward to find a specific word or words so...

Page 189: ...g to the top or bottom of a page For more information about these commands see Going to the top or bottom of a page or document on page 48 SAY THEN THEN Delete Next Word Forward Character Previous 2 20 Words Back 2 20 Characters Last SAY THEN Go to Top Move to Top of Document Beginning of Document Start of Document Bottom Bottom of Document End of Document SAY TO Page Up Move up one page equivalen...

Page 190: ...mmands see Moving up or down a paragraph or line on page 49 SAY THEN Go to Beginning of Line Move to Start of Line End of Line SAY TO Insert Before glass Place the insertion point before a specific word or words that are visible on screen In this example the insertion point is placed before glass Insert After glass Place the insertion point after a specific word or words that are visible on screen...

Page 191: ...Forward 6 Words For more information about these commands see Moving right or left a word or character on page 49 Moving right or left a character For example you can say Move Right a Character or Move Left 6 For more information about these commands see Moving right or left a word or character on page 49 SAY THEN THEN Move Up a Line or 1 Line Back 2 20 Lines Down Forward SAY THEN THEN Move Right ...

Page 192: ...AY TO Copy Selection Copy selected text to the Clipboard Cut Selection Cut selected text Copy That Copy the selected text to the Clipboard Cut That Cut the selected text Paste That Paste the contents of the Clipboard Copy All to Clipboard Copy all the text in your document to the Clipboard SAY TO Cap That or Capitalize That Capitalize the selected text or the last thing you said Format That Capita...

Page 193: ...t the next word with a capital in this example Glass All Caps glass Type the next word in all capitals in this example GLASS No Caps Jack Type the next word in all lowercase in this example jack No Space glass Type the next word without a space before it for example window No Space glass windowglass SAY TO Caps On Turn initial caps on Caps Off Turn initial caps off All Caps On Turn all capitals on...

Page 194: ...text Format That With Hyphens Hyphenate the selected text Compound That Compound either the last thing you said or the selected text Format That Without Spaces Compound the selected text SAY TO Bold That Apply bold to the selected text Italicize That Apply italics to the selected text Bold Italicize That Apply bold and italics to the selected text Underline That Apply underlining to the selected t...

Page 195: ...ng font size on page 64 Changing font style For more information about these commands see Changing font style on page 65 SAY THEN Set Size 8 Format That Size 10 point Set Font Size 12 any point size from 4 to 100 as well as 120 SAY THEN Set Font Bold Format That Italics Bold Italics Underline Strikeout Plain or Plain Text or Normal or Regular ...

Page 196: ...EN THEN Set Font Times 8 Bold Format That Times New Roman 10 point Italics Times New Roman any point size from 4 to 100 as well as 120 Bold Italics Arial any point size from 4 to 100 as well as 120 Underline Courier any point size from 4 to 100 as well as 120 Plain or Plain Text or Normal or Regular SAY TO Center That or Format That Centered Center the current paragraph Left Align That or Format T...

Page 197: ...nd one 14 07 85 fourteen slash oh seven slash eighty five 6 12 00 six slash twelve slash double oh or six slash twelve slash double zero NOTE If you say oh oh you must then say Format That Number to remove the extra space 1 22 2000 one slash twenty two slash two thousand 8 30 eight colon thirty 4 45 am four forty five a m 10 22 pm ten twenty two p m 5 00 PM five o clock p m 45 US Canada pound ster...

Page 198: ...umeral twenty Roman four TO ENTER SAY 617 965 5200 six one seven nine six five fifty two hundred 1 800 555 1212 one eight hundred five five five one two one two 617 965 5200 open parenthesis six one seven close parenthesis nine six five five two hundred 1 212 555 1212 one two one two five five five one two one two 01628 894150 open parenthesis oh one six two eight close parenthesis space bar eight...

Page 199: ...or Postal Code kilo one alpha zero mike five X0A 0H0 Postal code x oh a oh oh o or Postal code x ray zero alpha zero hotel zero SL7 1LW Postal Code s l seven one l w or Postal Code sierra lima seven one lima whiskey SAY TO Format That Number Convert a number from text to numeric format for example convert one hundred to 100 Format That Spelled Out Convert a number from numeric to text format for e...

Page 200: ... backslash slash or forward slash space colon numeric colon space comma numeric comma caret dash dot or point US Canada period Other Dialects full stop dollar sign ellipsis equal sign euro sign euro US Canada exclamation point All Dialects exclamation mark hyphen or numeric hyphen open curly bracket or left curly bracket US Canada open brace or left brace close curly bracket or right curly bracket...

Page 201: ... paren or right paren Other Dialects close bracket or right bracket open angle bracket less than close angle bracket greater than minus sign number sign or hash sign or sharp sign US Canada number sign or pound or pound sign percent sign plus sign US Canada pound sterling sign Other Dialects pound sign or pound question mark section sign semicolon space space bar tab tab key tilde _ underscore ver...

Page 202: ...ck Screen Play back dictation for the text in view Play Back to Here or Play Back Up to Here Play back dictation from the top of the document window to the insertion point Play Back from Here or Play Back Down from Here Play back dictation from the insertion point to the bottom of the document window SAY TO Read Line Read back the current line Read Selection Read back the selected text Read Paragr...

Page 203: ...art proposal doc Open a document on your Windows Start menu or desktop in this example proposal doc Start My Documents Open a folder on your Windows Start menu or desktop in this example My Documents Click Start or Click Start Menu Open a menu in this example the Start menu Give Me Help Open Dragon NaturallySpeaking online Help What Can I Say Display the Dragon NaturallySpeaking Sample Commands fo...

Page 204: ...open menu SAY TO Click OK or OK Activate a button or option in this example OK Click Properties or Properties Activate a tab in a tabbed dialog box in this example the Properties tab Go to Next Tab or Move to Next Tab or Click Next Tab or Next Tab Switch to the next tab in a tabbed dialog box Go to Previous Tab or Move to Previous Tab or Click Previous Tab or Previous Tab Switch to the previous ta...

Page 205: ...in any of the commands specific to e mail SAY TO Check For New Mail or Check For Mail or Check For E mail or Check Mail or Refresh Mail Check the Inbox for new messages Create Mail or Create New Mail or New Mail or New E mail or New Message Create a new e mail message Open Mail or Open E mail or Open That Open the selected e mail message Close Mail or Close E mail or Close That Close the selected ...

Page 206: ...ly to all recipients of the current message Forward Mail or Forward E Mail or Forward Message Forward the current message Send Mail or Send E Mail or Send Message Sends the current message Send Now or Send Mail Now In AOL only sends the current message immediately Send Later or Send Mail Later In AOL only sends the current message later Print Mail or Print E Mail or Print Message Prints the curren...

Page 207: ... commands above Go To Body Field or Body Move to the Body field Go To First Field or First Move to the first field of the view Go To Next Field or Next Move to the next field of the view Go To Previous Field or Previous Move to the previous field of the view Go To Last Field or Last Move to the last field of the view SAY TO TIP ...

Page 208: ...king editing commands to work with text that you enter You cannot select paragraphs in Lotus Notes or format text using the Set Font and Format That commands For more information about Lotus Notes see the online Help SAY TO Move to Tab 1 10 Move to the respective Lotus Notes tab Next Message Open the next message in the list Previous Message Open the previous message in the list Next Unread Open t...

Page 209: ...s or Contact Us Follow the link that appears in an image when the mouse moves over it in this example Contact Us Choose 2 Select an alternative from the numbered list and enter it in your document You can say any number that appears in the list Next Match or Next Select the next matching link or object on the page Previous Match or Previous Select the previous matching link or object on the page C...

Page 210: ...ard the beginning of the page Stop Scrolling Stop automatic scrolling Speed Up Increase scrolling speed Say it again to speed up more Slow Down Decrease scrolling speed Say it again to slow down more Next Frame Go to the next frame in a multiframe page Previous Frame Go to the previous frame in a multiframe page Next Pane Go to the next pane in the browser application Previous Pane Go to the previ...

Page 211: ... and clicking the mouse For lists of commands you can use to move the mouse pointer and click the mouse see the mouse movement commands starting on page 36 Click Radio Button Radio Button Enumerate all option radio buttons on the page and go to the first one Click List Box or List Box Enumerate all the boxes with a list of choices drop down lists on the page and go to the first one Show Choices Op...

Page 212: ...A P P E N D I X Commands List Dragon NaturallySpeaking User s Guide 206 ...

Page 213: ...8 Audio Setup Wizard 11 Australian English 8 automating your work 153 B backing up a user 134 BACKSPACE key 52 back up location changing 135 Bold That 66 188 bold adding or removing 188 bookmarks See Favorites British English 8 bulleted text 66 buttons selecting 29 C Cap That 63 Cap word 62 Capitalize That 63 Capitalize That 63 capitalizing text 186 already in a document 63 applying lowercase 63 c...

Page 214: ...xt 50 D dates 85 deferred correction 56 Delete That 51 deleting commands See custom commands deleting deleting text backing up and resuming dictation 50 characters 52 last words dictated 50 lines 51 paragraphs 51 specific words 47 51 52 deselecting text 46 dialects dictating currency 90 dictating times of day 86 spelling and punctuation conventions 2 dictate now correct later 56 Dictation Mode 101...

Page 215: ... Hot key options 166 Hyphenate That 94 hyphenated words 93 dictating 94 hyphens 94 preventing 94 removing 94 I ICD PCLINK 138 icons selecting 30 improving performance See accuracy Indian English 8 Insert After text 49 Insert Before text 49 installation 7 installing recorder software 138 International Communications Alphabet 32 178 Internet addresses 96 Internet Explorer adding a favorite Web page ...

Page 216: ...line 48 by paragraphs or lines 49 scrolling 31 to top bottom of page 48 by words or characters 49 multiple users 6 MyCommands See custom commands N names adding 121 dictating 95 Natural Punctuation 19 91 new commands See custom commands creating new features in version 6 3 New Line 176 New Paragraph 176 New User Wizard 131 140 new user creating 9 No Caps Off 63 97 No Caps On 63 97 No Caps That 63 ...

Page 217: ...cations proper names dictating 95 properties of words 126 punctuation 19 91 194 automatic 91 Q QuickStart 25 R Read That 58 reading text 196 recorder correcting mistakes 151 installing software for 138 transcribing with 145 transcribing with Drag and drop 148 Regional Settings control panel 84 removing Version 5 7 Restore That 66 188 Restoring 135 restoring a user 135 restricted command set 144 Re...

Page 218: ... tape recorder See recorder teenage voices 10 telephone numbers 86 171 Text and Graphics commands See custom commands text to speech 57 58 196 times of day 86 training commands 129 for recorded speech 141 words 129 troubleshooting 22 recorder transcription 150 typeface changing 64 U UK English 8 Uncapitalize 63 Uncapitalize That 63 Underline That 66 188 underlining adding or removing 188 Undo That...

Page 219: ... 198 switching between 28 Word Properties dialog box 126 words adding 118 119 adding a list 122 changing properties 126 deleting 47 51 52 moving to next previous 49 placing insertion point before after 49 selecting 46 47 training 129 written forms 124 Y years 85 Z ZIP codes 88 ...

Page 220: ...Index Dragon NaturallySpeaking User s Guide 214 ...

Page 221: ...s Partner contact them directly for technical support The answers to many Dragon NaturallySpeaking technical support questions can be found on our Web site at www ScanSoft com NaturallySpeaking support Information and Sales ScanSoft Inc 9 Centennial Drive Peabody MA 01969 USA Web www ScanSoft com Contact ...

Page 222: ...f Dragon NaturallySpeaking software please contact one of our Partners for training customization and more ScanSoft Application Solution Partners are the best in the industry distinguished by their exper tise experience and commitment to providing top level services for Dragon NaturallySpeaking speech recognition products For details on ScanSoft Application Solutions Partners near you please visit...

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