OfficeServ 7100 System Description
© SAMSUNG Electronics Co., Ltd.
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Message Retention Time by Subscriber
The length of time messages are stored prior to automatic purging may be set for each
mailbox. Retention Time can be set from 1 to 9,999 days. Retention Time applies to both
new and saved messages. Each time a message is saved, the Retention Time is reset.
Only messages that have not been accessed are automatically deleted.
Message Retrieve
Any sent message may be canceled before the recipient has received it. Any message that
has been sent but not listened to by the recipient may be retrieved (‘pulled back’) into the
sender’s mailbox. If the message was independently sent to several subscribers, each copy
may be retrieved separately. A message sent to a distribution list may be retrieved up to the
time it is first played by any member of the list. Retrieving a message from a distribution
list pulls it back from all list members. It may then be edited, updated, rerecorded, deleted,
or sent to a different destination. This capability is particularly useful if the sender
incorrectly addresses one copy of a message to several subscribers or if a change in events
makes the message no longer relevant.
Message Rewind
When listening to a message you may rewind 5 seconds. This is useful if you are looking
for a specific piece of information like a phone number.
Message Save
You may save any message. Once saved, it will remain as a ‘saved’ message until it is
manually deleted or until the message retention timer expires for unlistened messages.
Message Send
From within your mailbox you may send a message to any other mailbox owner on the
system. This makes it easy for any employee who is out of the office to send a message to
another internal user.
Message Scan
Message Scan allows a user who is retrieving their messages to ‘scan’ through them.
The first few seconds of each message will be played. This makes it easy to find a specific
message.
Message Skip
When listening to new messages, if you a searching for a specific one you can skip over
new messages. This saves the message as a new message. It is like picking one thing out of
your in-basket without disturbing all the others.
