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Ricoh MP 2554 Series, Manual

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Ricoh MP 2554 Series Manual Download Page 8

Troubleshooting

Provides a guide for resolving common usage-related problems.

Copy/ Document Server

Explains Copier and Document Server functions and operations. Also refer to this manual for
explanations on how to specify the settings for originals.

Fax

Explains Facsimile functions and operations.

Print

Describes how to print using the printer driver. It also describes the functions available for printing.

Scan

Describes how to scan paper data using this machine and how to send the scanned data to a
computer and store the data.

Connecting the Machine/ System Settings

Explains how to connect the machine to a network, and configure and operate the machine in a
network environment. Also explains how to change User Tools settings and how to register
information in the Address Book.

PostScript 3

Explains how to set up and use PostScript

®

3

TM

.

Extended Feature Settings

Describes how to configure the extended features using the control panel or Web Image Monitor.

Security Guide

This manual is for administrators of the machine. It explains security functions that you can use to
prevent unauthorized use of the machine, data tampering, or information leakage. For enhanced
security, we recommend that you first make the following settings:

• Install the Device Certificate.
• Enable SSL (Secure Sockets Layer) Encryption.
• Change the user name and password of the administrator.

For details, see "Before Using This Machine", Security Guide .
Be sure to read this manual when setting the enhanced security functions, or user and administrator
authentication.

Driver Installation Guide

Describes how to install and configure each driver. This manual is included in the drivers CD.

Other Manuals

• Quick Reference Copy Guide
• Quick Reference FAX Guide

1. Manuals Provided with This Machine

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Summary of Contents for MP 2554 Series

Page 1: ...Safety Information in this manual before using the machine For information not found in paper manuals see the online manuals available on our web site http www ricoh com downloads or via Smart Operati...

Page 2: ......

Page 3: ...Safety Information 11 Safety During Operation 11 Safety Precautions to Be Followed 11 Safety Labels of This Machine 18 Positions of WARNING and CAUTION labels 18 Power Switch Symbols 21 3 Other Infor...

Page 4: ...form mainly Europe and Asia mainly Europe or mainly Asia mainly North America Differences in the functions of Region A and Region B models are indicated by two symbols Read the information indicated b...

Page 5: ...uine toner from the manufacturer Some illustrations in this manual might be slightly different from the machine Machine Types Check the type of your machine before reading the manuals Type 1 MP 2554SP...

Page 6: ...4...

Page 7: ...nformation It also describes each regulation and environmental conformance Start Guide Describes how to read manuals on the Smart Operation Panel It also describes how to log in to the machine Easy Se...

Page 8: ...k PostScript 3 Explains how to set up and use PostScript 3TM Extended Feature Settings Describes how to configure the extended features using the control panel or Web Image Monitor Security Guide This...

Page 9: ...his information is about how to set up the machine If you have purchased a CC Certified machine be sure to read it before operating the machine so you can make the correct settings before using it Man...

Page 10: ...m Settings No Yes 1 Yes 1 No PostScript 3 No Yes 1 Yes 1 No Extended Feature Settings No Yes 1 Yes 1 No Security Guide No Yes Yes No Driver Installation Guide No No No Yes 1 Quick Reference Copy Guide...

Page 11: ...For details about availability see page 7 Manuals List For details about how to read HTML and PDF manuals please visit our Web site or consult an authorized dealer For details about how to read the m...

Page 12: ...1 Manuals Provided with This Machine 10...

Page 13: ...at should always be followed when using this machine Environments where the machine can be used This section explains safety precautions about environments where the machine can be used Do not use fla...

Page 14: ...ire or electric shock Do not use any frequencies other than those that match the specifications shown Doing so could result in fire or electric shock Do not use multi socket adaptors Doing so could re...

Page 15: ...ecomes hot The power cord is damaged If any of the above conditions exist do not use the power cord and consult your dealer or service representative Use of the power cord could result in fire or elec...

Page 16: ...could result in electric shock The following explains the warning messages on the plastic bag used in this product s packaging Keep the polythene materials bags etc supplied with this machine away fro...

Page 17: ...ne are high voltage components that are an electric shock hazard and laser components that could cause blindness Contact your sales or service representative if any of the machine s internal component...

Page 18: ...o use a vacuum cleaner that is explosion proof and dust ignition proof If toner is spilled on the floor remove the spilled toner slowly using a wet cloth so that the toner is not scattered The followi...

Page 19: ...on your skin If toner comes into contact with your skin wash the affected area thoroughly with soap and water When replacing a toner or waste toner container or consumables with toner make sure that t...

Page 20: ...ne has labels for WARNING and CAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated Main unit 1 DCK001 1 Do not touch the parts a label ind...

Page 21: ...1 and 2 The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur Finisher SR3140 or Booklet Finisher SR3150 2 3 DCK003 1 1 Safety Lab...

Page 22: ...jam You might trap your fingers if you do not Finisher SR3160 or Booklet Finisher SR3170 1 3 2 4 DCK004 1 and 3 During operation rollers for transporting the paper revolve Take care not to touch roll...

Page 23: ...machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur Power Switch Symbols The meanings of the symbols for the switches on this machine are as follo...

Page 24: ...2 Safety Information for This Machine 22...

Page 25: ...ied properly Laser Safety Laser Safety for Type 1 2 and 3 CDRH Regulations This equipment complies with requirements of 21 CFR Subchapter J for class I laser product This equipment contains one AlGaIn...

Page 26: ...interference to radio or television reception which can be determined by turning the equipment off and on the user is encouraged to try to correct the interference by one or more of the following mea...

Page 27: ...other information a product identifier in the format US AAAEQ TXXXXX If requested this number must be provided to the telephone company 2 This equipment uses the RJ11C USOC jack 3 A plug and jack use...

Page 28: ...y wired alarm equipment connected to the telephone line ensure the installation of this equipment does not disable your alarm equipment If you have questions about what will disable alarm equipment co...

Page 29: ...appareil pr s de l eau p ex pr s d une baignoire d un lavabo d un vier de cuisine d un bac laver dans un sous sol humide ou pr s d une piscine viter d utiliser le t l phone sauf s il s agit d un appa...

Page 30: ...de l exposition maximale autoris e Cependant cet quipement doit tre install et utilis en gardant une distance de 20 cm ou plus entre le dispositive rayonnant et le corps l exception des extr mit s ma...

Page 31: ...t Windows and Internet Explorer are either registered trademarks or trademarks of Microsoft Corporation in the United States and or other countries Safari is a trademark of Apple Inc registered in the...

Page 32: ...MEMO 30...

Page 33: ...MEMO 31...

Page 34: ...MEMO 32 EN US D202 7011...

Page 35: ...2014...

Page 36: ...D202 7011 US EN...

Page 37: ...e For information not found in paper manu als see the online manuals available on our web site http www ricoh com downloads Information for This Machine Troubleshooting Adding Paper and Toner Web Imag...

Page 38: ......

Page 39: ...ternet 20 Sending and Receiving Faxes by Using the Machine without Fax Unit Installed 21 Using the Facsimile and the Scanner in a Network Environment 22 Embedding Text Information in Scanned Files 22...

Page 40: ...n the Machine 80 When the Authentication Screen is Displayed 80 User Code Authentication Using the Control Panel 80 Logging In Using the Control Panel When Using the Standard Operation Panel 80 Loggin...

Page 41: ...riginals Using the Exposure Glass Immediate Transmission 114 Canceling a Transmission 116 Canceling a Transmission Before the Original Is Scanned 116 Canceling a Transmission While the Original Is Bei...

Page 42: ...Procedure for Sending Scan Files by E mail 142 Registering an E mail Destination 143 Deleting an E mail Destination 145 Entering an E mail Address Manually 146 Basic Procedure for Storing Scan Files...

Page 43: ...Use the Printer Function 211 Messages Displayed on the Control Panel When You Use the Printer Function 211 Messages Printed on the Error Logs or Reports When You Use the Printer Function 214 Messages...

Page 44: ...l and Electronic Equipment mainly Europe 252 Note for the Battery and or Accumulator Symbol For EU countries only mainly Europe 253 Environmental Advice for Users mainly Europe 254 Notes to users in t...

Page 45: ...user errors This symbol is located at the end of sections It indicates where you can find further relevant information Indicates the names of keys on the machine s display or control panels mainly Eu...

Page 46: ...a If the label contains the following your machine is a region A model CODE XXXX 27 29 64 65 67 69 220 240 V mainly North America If the label contains the following your machine is a region B model C...

Page 47: ...his manual major features of the machine are referred to as follows Auto Reverse Document Feeder ARDF Auto Document Feeder ADF in this manual ADF refers to the ARDF and the one pass duplex scanning AD...

Page 48: ...10...

Page 49: ...ument Server Printing multi page documents and received faxes on a single sheet Combine Copier Fax See Combined Copying Copy Document Server See Combine Two Originals Fax Printing received faxes on bo...

Page 50: ...Sending the URL of the folder in which scan files are stored See Sending the URL by E mail Scan Storing scan files in a shared folder See Basic Procedure When Using Scan to Folder Scan Storing scan fi...

Page 51: ...Registering Entered Destinations to the Address Book Fax See Registering a destination in the address book manually Scan Using Web Image Monitor to register destinations from a computer See Registerin...

Page 52: ...gs of the printer driver to frequently used printing settings See Displaying the Printing Preferences Dialog Box Print Adding shortcuts to frequently used programs or Web pages See Adding Icons to the...

Page 53: ...nctions and shortcuts that you use You can change the order of the function and shortcut icons For details about the features on the Home screen see How to Use the Home Screen When Using the Standard...

Page 54: ...90 degrees to match it with the copy paper See Reducing or Enlarging Originals Copy Document Server Copier functions such as Duplex Combine Booklet and Magazine allow you to save on paper by copying m...

Page 55: ...u to collate staple and punch holes in your prints For details about stapling see Staple Print You can print files stored on a removable memory device and specify print conditions such as print qualit...

Page 56: ...in copier mode see Document Server Copy Document Server For details about the Document Server in printer mode see Saving and Printing Using the Document Server Print For details about the Document Ser...

Page 57: ...ts Fax Transmission You can send a fax from your computer over the network Ethernet or wireless LAN to this machine which then forwards the fax via its telephone connection LAN Fax CJQ605 To send a fa...

Page 58: ...ess instead of dialing the destination telephone number Internet Fax and e mail transmission See Specifying an Internet Fax Destination by Entering It Manually Fax This machine can receive e mail mess...

Page 59: ...ed You can send and receive faxes through a different machine s fax functions via a network Remote Fax CJQ612 To use the remote fax function install the fax connection unit on the main machine and sub...

Page 60: ...iew of Folder Transmission Function Fax See Basic Procedure When Using Scan to Folder Scan You can use Web Services on Devices WSD to send scan files to a client computer See Basic Operating Procedure...

Page 61: ...Scan Preventing Information Leakage Security Functions CJQ608 You can protect documents from unauthorized access and stop them from being copied without permission You can control the use of the machi...

Page 62: ...machine s scanner functions Both delivered files and user information can be controlled A A CUL004 xxx xxx xxx 600 dpi xxx xxx xxx 600 dpi You must set up and configure a Windows server to use the di...

Page 63: ...e the system settings manage jobs print the job history and configure the authentication settings See Using Web Image Monitor Connecting the Machine System Settings See Web Image Monitor Help Preventi...

Page 64: ...d on a machine without the Copy Data Security Unit the hidden text becomes conspicuous in the copy showing that the copy is unauthorized Using the copier function or the printer driver you can embed t...

Page 65: ...machine s vents Doing so risks fire caused by overheated internal components Front and left view 1 2 4 6 7 8 9 DCG001 5 3 1 ADF The illustration shows the ARDF Lower the ADF over originals placed on t...

Page 66: ...Control Panel When Using the Smart Operation Panel 5 Main power switch To operate the machine the main power switch must be on If it is off open the main power switch s cover and turn the switch on 6...

Page 67: ...sparencies adhesive labels and paper that cannot be loaded in the paper trays 3 Paper guides When loading paper in the bypass tray align the paper guides flush against the paper 4 Extender Pull this e...

Page 68: ...Right cover Open this cover when a paper jam occurs Rear and left view DCG003 1 1 1 1 Vents Prevent overheating Guide to Components mainly Asia Do not obstruct the machine s vents Doing so risks fire...

Page 69: ...ing 4 Control panel See page 56 Guide to the Names and Functions of the Machine s Control Panel When Using the Standard Operation Panel or page 59 Guide to the Names and Functions of the Machine s Con...

Page 70: ...5 6 7 1 ADF s extender Pull this extender to support large paper 2 Bypass tray Use to copy or print on OHP transparencies adhesive labels and paper that cannot be loaded in the paper trays 3 Paper gu...

Page 71: ...er Open this cover when a paper jam occurs 7 Right cover Open this cover when a paper jam occurs Rear and left view DCG003 1 1 1 1 Vents Prevent overheating Guide to Components mainly North America Do...

Page 72: ...panel See page 56 Guide to the Names and Functions of the Machine s Control Panel When Using the Standard Operation Panel or page 59 Guide to the Names and Functions of the Machine s Control Panel Wh...

Page 73: ...s extender Pull this extender to support large paper 2 Bypass tray Use to copy or print on OHP transparencies adhesive labels and paper that cannot be loaded in the paper trays 3 Paper guides When lo...

Page 74: ...r than A4 81 2 11 in the bypass tray 5 Vents Prevent overheating 6 Lower right cover Open this cover when a paper jam occurs 7 Right cover Open this cover when a paper jam occurs Rear and left view DC...

Page 75: ...Machine s External Options Check which type of machine you have See Read This First External options for Type 1 2 and 3 mainly Europe DCG031 9 3 4 5 6 12 13 1 2 10 8 7 11 1 Lower paper tray Holds up...

Page 76: ...nted paper and fax messages are delivered here face down 10 Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on...

Page 77: ...inals 2 ARDF Load a stack of originals here They will feed in automatically 3 Smart Operation Panel This control panel is provided with advanced operativity 4 Lower paper tray Holds up to 550 sheets o...

Page 78: ...ere face down 13 Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher 14 Internal Finisher SR3180 So...

Page 79: ...operativity 2 Handset Used as a receiver when a fax unit is installed Allows you to use the On Hook Dial and Manual Dial functions It also allows you to use the machine as a telephone 3 Lower paper tr...

Page 80: ...ere face down 12 Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher 13 Internal Finisher SR3180 So...

Page 81: ...the caster table 3 Tray 3 LCT Holds up to 2 000 sheets of paper You can load paper even if Tray 3 LCT is in use It is okay to pull out the left half of the tray while Tray 3 LCT is in use 4 Large capa...

Page 82: ...er SR3150 Sorts stacks and staples multiple sheets of paper The saddle stitch function can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper tra...

Page 83: ...tack of originals here They will feed in automatically 3 ARDF Load a stack of originals here They will feed in automatically 4 Smart Operation Panel This control panel is provided with advanced operat...

Page 84: ...d staples multiple sheets of paper Copies can be punched if the optional punch unit is installed on the finisher 15 Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the fo...

Page 85: ...y Copies can be punched if the optional punch unit is installed on the finisher External options for Type 4 and 5 mainly North America DCG036 11 5 6 7 8 13 3 4 12 10 14 15 16 2 9 1 1 Smart Operation P...

Page 86: ...the output tray copied printed paper and fax messages are delivered here face down 12 Internal Finisher SR3130 Sorts stacks and staples multiple sheets of paper Copies can be punched if the optional...

Page 87: ...taple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray Finisher shift tray Finisher booklet tray Copies can be punched if th...

Page 88: ...tput tray copied printed paper and fax messages are delivered here face down 10 Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper t...

Page 89: ...aper trays Finisher upper tray Finisher shift tray Finisher booklet tray Copies can be punched if the optional punch unit is installed on the finisher External options for Type 6 mainly Asia DCG038 10...

Page 90: ...tput tray copied printed paper and fax messages are delivered here face down 11 Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following paper trays Finisher upper t...

Page 91: ...tray Copies can be punched if the optional punch unit is installed on the finisher External options for Type 6 mainly North America DCG039 11 5 6 7 8 12 3 4 10 13 14 15 2 9 1 1 Smart Operation Panel...

Page 92: ...you select this as the output tray copied printed paper and fax messages are delivered here face down 12 Finisher SR3140 Sorts stacks and staples multiple sheets of paper Consists of the following pa...

Page 93: ...can staple multiple sheets of paper in the center and fold them into booklets Consists of the following paper trays Finisher upper tray Finisher shift tray Finisher booklet tray Copies can be punched...

Page 94: ...en Using the Standard Operation Panel 2 Function keys No functions are registered to the function keys as a factory default You can register often used functions programs and Web pages For details see...

Page 95: ...uirements See Accessing User Tools Connecting the Machine System Settings Counter Press to check or print the counter value See Counter Maintenance and Specifications You can find out where to order e...

Page 96: ...ing indicator Lights continuously during data transmission and reception Fax Received indicator Lights continuously while data other than personal box or Memory Lock file is being received and stored...

Page 97: ...tions and applications and provide you with information about operation status and other messages See How to Use the Standard Applications Screen When Using the Smart Operation Panel Getting Started 3...

Page 98: ...Flashes during data transmission and reception Stays lit when receiving a fax via Confidential or Substitute Reception 8 Menu key Displays the menu screen while Screen Features are enabled or applica...

Page 99: ...ome screen 4 2 Press language key until the language you want to display appears 3 Close the initial settings screen When using the standard operation panel Press the User Tools Counter key When using...

Page 100: ...ails about how to use the copy function see Copy Document Server 2 Facsimile Press to send or receive faxes For details about how to use the fax function see Fax 3 Scanner Press to scan originals and...

Page 101: ...tcuts to programs stored in copier facsimile or scanner mode or Web pages registered in Favorites using the browser function You can also review icons of functions and embedded software applications t...

Page 102: ...b Image Monitor when using the standard operation panel 1 Start Web Image Monitor For details see Using Web Image Monitor Connecting the Machine System Settings 2 Log in to Web Image Monitor 3 To add...

Page 103: ...2 Press the User Tools Counter key CXX005 3 Press Edit Home 4 Press Add Icon How to Use the Home Screen When Using the Standard Operation Panel 65...

Page 104: ...5 Press the Program tab 6 Make sure that Copier Program is selected 7 Select the program you want to add 8 Specify the position where Blank is displayed 2 Getting Started 66...

Page 105: ...ress OK 10 Press the User Tools Counter key Press on the upper right corner of the screen to check the position on the simple screen How to Use the Home Screen When Using the Standard Operation Panel...

Page 106: ...Home screen 5 Home screen 3 is the default screen that appears first after you press the Home key To switch between screens flick your finger to the right or left on the screen DCG042 1 2 3 5 6 4 1 T...

Page 107: ...en the five home screens The icons appear at the bottom right and left of the screen the number of icons indicates the number of screens on each side of the current screen For example when you view Ho...

Page 108: ...P155 2 Select the screen to which you want to add a shortcut 3 Press and hold down an area on the screen where no icons are displayed 4 Press Icon on the Add to Home screen 5 Press Bookmark 6 Select t...

Page 109: ...ect the program you want to add from the list Adding shortcuts from the application list screen when using the Smart Operation Panel You can add shortcuts of applications installed on the Smart Operat...

Page 110: ...emaining amount of toner or change the display language 1 Press the Home key CZP155 2 Select the screen to which you want to add a widget 3 Press and hold down an area on the screen where no icons are...

Page 111: ...Chapter Edit Stamp number of prints Facsimile Scan Settings density Original Feed Type File Type Store File except for User Name File Name and Password Preview transmission type destinations except fo...

Page 112: ...icon on the Home screen 4 2 Edit the copy settings so all functions you want to store in a program are selected 3 Display the program screen When using the standard operation panel Press the Program...

Page 113: ...and if there is more than one paper tray with the same size paper in it the paper tray prioritized under Paper Tray Priority Copier or Paper Tray Priority Facsimile in the Tray Paper Settings tab wil...

Page 114: ...y Combine 2 Sides in Dup Combine Series and Staple in Finishing You can copy conference materials efficiently Magazine copy Specify Magazine in Dup Combine Series and Staple Center in Finishing You ca...

Page 115: ...ned documents so that you can send and store them Long term storage scan Select PDF A in Send File Type Name You can easily digitize documents to PDF A file format which is suitable for long term stor...

Page 116: ...get Folder to Store in Store File You can use folders to organize stored files by user name or intended use Facsimile mode Program name Program description Effect Transmission result notification fax...

Page 117: ...ver and then push the main power switch The main power indicator goes on DCG012 Turning Off the Main Power When disconnecting the power cord from the wall outlet always pull the plug not the cord Pull...

Page 118: ...ne be sure to log out of it to prevent unauthorized usage Ask the user administrator for the Login User Name Login Password and User Code For details about user authentication see Security Guide User...

Page 119: ...ntrol Panel When Using the Smart Operation Panel This section explains the procedure for logging in to the machine when Basic Authentication Windows Authentication or LDAP Authentication is set 1 Pres...

Page 120: ...en you have finished using the machine 1 Press the Login Logout key CXV044 2 Press Yes Logging Out Using the Control Panel When Using the Smart Operation Panel This section explains the procedure for...

Page 121: ...ure to lift the ADF by more than 30 degrees Otherwise the size of the original might not be detected correctly 2 Place the original face down on the exposure glass The original should be aligned to th...

Page 122: ...he ADF or the exposure glass cover Placing Originals on the Exposure Glass mainly North America Keep your hands away from the hinges and exposure glass when lowering the ADF Not doing so may result in...

Page 123: ...e size of the original incorrectly or display a paper misfeed message Also be sure not to place originals or other objects on the top cover Doing so may cause a malfunction When inserting originals in...

Page 124: ...e 1 Adjust the original guide to the original size 2 Place the aligned originals squarely face up in the ADF Do not stack originals beyond the limit mark The first page should be on the top The illust...

Page 125: ...Asia For details about placing the original on the exposure glass see page 83 Placing Originals on the Exposure Glass mainly Asia mainly North America For details about placing the original on the ex...

Page 126: ...ce the originals 4 Make desired settings 5 Enter the number of copies with the number keys The maximum copy quantity that can be entered is 999 6 Press the Start key When placing the original on the e...

Page 127: ...d fits it on the copy paper Rotate Copy For example to reduce A3 11 17 originals to fit onto A4 81 2 11 paper select a paper tray containing A4 81 2 11 paper and then press Auto Reduce Enlarge The ima...

Page 128: ...1 Press Auto Reduce Enlarge 2 Select the paper size 3 Place the originals and then press the Start key 3 Copy 90...

Page 129: ...age 2 Sided 2 Sided Copies one 2 sided page on one 2 sided page The resulting copy image will differ according to the orientation in which you place your originals or Original orientation and complete...

Page 130: ...1 Press Dup Combine Series 2 Make sure that Duplex is selected 3 Select 1 Sided 2 Sided or 2 Sided 2 Sided according to how you want the document to be output To change the original or copy orientati...

Page 131: ...Start key Specifying the Original and Copy Orientation Select the orientation of the originals and copies if the original is two sided or if you want to copy onto both sides of the paper Top to Top CK...

Page 132: ...2 Select Top to Top or Top to Bottom for Original if the original is two sided 3 Select Top to Top or Top to Bottom for Copy 4 Press OK 3 Copy 94...

Page 133: ...age by 90 degrees to make copies properly Orientation of the original and image position of Combine The image position of Combine differs according to original orientation and the number of originals...

Page 134: ...ne 1 Sided 2 Originals Combine 1 Side Copies two 1 sided originals to one side of a sheet 1 Sided 4 Originals Combine 1 Side Copies four 1 sided originals to one side of a sheet 1 Sided 8 Originals Co...

Page 135: ...ombine Series 2 Press Combine 3 Select 1 Sided or 2 Sided for Original If you selected 2 Sided you can change the orientation 4 Press Combine 1 Side 5 Select the number of originals to combine 6 Press...

Page 136: ...de 1 Sided 16 Originals Combine 2 Sides Copies 16 1 sided originals to one sheet with 8 pages per side 2 Sided 4 Pages Combine 2 Sides Copies two 2 sided originals to one sheet with 2 pages per side 2...

Page 137: ...ect Top to Top or Top to Bottom for Original if the original is two sided 7 Select Top to Top or Top to Bottom for Copy and then press OK 8 Select the number of originals to combine 9 Press OK 10 Sele...

Page 138: ...s vertical length 90 0 304 8 mm 3 55 12 00 inches When prints are delivered to Internal tray 2 Horizontal length 148 0 457 2 mm 5 83 18 00 inches vertical length 90 0 304 8 mm 3 55 12 00 inches When p...

Page 139: ...supported envelope types and how to load envelopes see page 179 Envelopes The Duplex function cannot be used with envelopes If the Duplex function is specified press 1 sided 2 sided TtoT to cancel the...

Page 140: ...s and then press the Start key Copying onto Envelopes from the Paper Tray Before using this function specify the paper size and type under Tray Paper Settings in User Tools For the paper type select E...

Page 141: ...quired Each time the copies of one set or a job are delivered the next copy is shifted to separate each set or job CKN018 Rotate Sort Every other copy set is rotated by 90 degrees and delivered to the...

Page 142: ...keys 4 Place the originals To confirm the type of finishing press the Sample Copy key 5 Press the Start key Changing the Number of Sets You can change the number of copy sets during copying This funct...

Page 143: ...2 Enter the number of copy sets with the number keys 3 Press Continue Copying starts again Sort 105...

Page 144: ...mainly Europe and Asia Depending on your model this function might not be available For details see Functions Requiring Optional Configurations Getting Started 1 Press Store File 2 Enter a user name f...

Page 145: ...re is a power failure the main power switch is turned off or the machine is unplugged for about one hour all the documents stored in memory are deleted As soon as the main power switch is turned on th...

Page 146: ...n settings such as TX Mode as necessary 7 Specify a destination You can enter the destination s number or address directly or select from the Address Book by pressing the destination key If you make a...

Page 147: ...2 Place the first page of the original face down on the exposure glass 3 Specify a destination 4 Make the scan settings you require 5 Press the Start key 6 Place the next original on the exposure glas...

Page 148: ...anagement icon on the Home screen 4 2 Check that Program Change is selected 3 Press New Program 4 Press Change under Name The name entry display appears 5 Enter the name and then press OK 6 Press Next...

Page 149: ...x function before deleting any destinations 1 Display the Address Book screen When using the standard operation panel Press the Home key on the top left of the control panel and press the Address Book...

Page 150: ...te All and then press OK under Fax Destination 7 Press OK 8 Close the Address Book screen When using the standard operation panel Press the User Tools Counter key When using the Smart Operation Panel...

Page 151: ...It is recommended that you call the receivers and confirm with them when sending important documents 1 Display the initial facsimile screen When using the standard operation panel Press the Home key o...

Page 152: ...key Sending Originals Using the Exposure Glass Immediate Transmission 1 Press Immed TX 2 Place the first page face down on the exposure glass 3 Specify a destination 4 Make the scan settings you requi...

Page 153: ...7 Press the key Transmitting while Checking Connection to Destination Immediate Transmission 115...

Page 154: ...Reset key CXZ001 When using the Smart Operation Panel Press Reset on the top right of the screen Canceling a Transmission While the Original Is Being Scanned Use this procedure to cancel scanning or t...

Page 155: ...ission of a file while the file is being sent stored in memory or if it fails to transmit All the scanned data is deleted from memory 1 Press the Stop key CXX006 You can also press TX RX Status Print...

Page 156: ...5 Press OK To cancel another file repeat Steps 3 through 5 6 Press Exit After pressing Check Stop Transmission File under TX RX Status Print in Step 1 press Exit twice 4 Fax 118...

Page 157: ...ments will be automatically assigned names such as FAX0001 or FAX0002 Password You can set this function so as not to send to unspecified people A four to eight digit number can be specified as a pass...

Page 158: ...K Re enter the password for confirmation and then press OK 5 Press OK 6 If you have selected Send Store specify the receiver 7 Press the Start key Sending Stored Documents The machine sends documents...

Page 159: ...ils key to switch the screen to thumbnail display 3 If you select a document with a password enter the password using the number keys and then press OK 4 When you want to add your originals to stored...

Page 160: ...f communications specified by file number Print per User Prints the results of communications by individual senders 1 Press TX RX Status Print 2 Press Print Journal 3 Select the printing method 4 If y...

Page 161: ...as an Administrators group member 1 Click Quick Install on the installer screen 2 The software license agreement appears in the License Agreement dialog box After reading the agreement click I accept...

Page 162: ...quired to change the printer settings Log on as an Administrators group member You cannot change the machine default settings for individual users Settings made in the printer properties dialog box ar...

Page 163: ...nces 4 Select the Frequently Used Settings tab 5 In the Job Type list select Normal Print 6 In the Document Size list select the size of the original to be printed 7 In the Orientation area select Por...

Page 164: ...Printer Driver 1 Click the WordPad menu button in the upper left corner of the window and then click Print 2 In the Select Printer list select the printer you want to use 3 Click Preferences 4 Click t...

Page 165: ...ut list and then specify the method for combining pages in the Page Order list To draw a border line around each page select Draw Frame Border 7 Change any other print settings if necessary 8 Click OK...

Page 166: ...4 Pages per Sheet Right then Down Down then Right Left then Down Down then Left 5 Print 128...

Page 167: ...then press the User Tools icon on the Home screen 4 3 Press Tray Paper Settings 4 Select the paper size setting of the paper tray in which the envelopes are loaded 5 Select the envelope size and then...

Page 168: ...the Select Printer list select the printer you want to use 3 Click Preferences 4 In the Document Size list select the envelope size 5 In the Paper Type list select Envelope 6 In the Input Tray list s...

Page 169: ...files cannot be stored when The number of pages in a document exceeds 2 000 The total number of stored pages in the machine and the sent data has reached 9 000 It may be fewer depending on the print d...

Page 170: ...in the Document Server using the control panel For details see page 155 Printing Stored Documents Managing Documents Stored in Document Server If this machine is configured as a network printer using...

Page 171: ...necting the Machine System Settings and register the address of the destination computer to the address book 1 Display the initial scanner screen When using the standard operation panel Press the Home...

Page 172: ...ided Original Press PDF under Send File Type Name 6 Specify the destination You can specify multiple destinations 7 Press the Start key Creating a Shared Folder on a Computer Running Windows Confirmin...

Page 173: ...g procedure a computer which is running under Windows 7 Ultimate and participating in a domain is used as an example You must log in as an Administrators group member to create a shared folder If Ever...

Page 174: ...n click Properties 2 On the Security tab click Edit 3 Click Add 4 In the Select Users or Groups window click Advanced 5 Specify one or more object types select a location and then click Find Now 6 Fro...

Page 175: ...tems in the selected title You can select Frequent and one more key for each title 8 Press Auth Info and then press Next 9 Press Specify Other Auth Info on the right side of Folder Authentication When...

Page 176: ...t to check the path is set correctly 19 Press Exit If the connection test fails check the settings and then try again 20 Press OK 21 Close the Address Book screen When using the standard operation pan...

Page 177: ...Press Exit and then enter the path again Locating the SMB folder using Browse Network 1 Press Browse Network The client computers sharing the same network as the machine appear Network display only li...

Page 178: ...creen 4 2 Check that Program Change is selected 3 Select the name whose folder you want to delete Press the name key or enter the registered number using the number keys You can search by the register...

Page 179: ...etting enter the user name for logging in to the computer Press Manual Entry to the right of the user name field to display the soft keyboard 7 Depending on the destination setting enter the password...

Page 180: ...nel and press the Scanner icon on the Home screen CXX002 When using the Smart Operation Panel Press the Home key on the top left of the control panel Flick the screen to the left and then press the Sc...

Page 181: ...the selected e mail sender will receive e mail notification when the e mail recipient has opened the e mail 9 Press the Start key Registering an E mail Destination 1 Display the Address Book screen W...

Page 182: ...e as follows Frequent Added to the page that is displayed first AB CD EF GH IJK LMN OPQ RST UVW XYZ 1 to 10 Added to the list of items in the selected title You can select Frequent and one more key fo...

Page 183: ...tination 1 Display the Address Book screen When using the standard operation panel Press the Home key on the top left of the control panel and press the Address Book Management icon on the Home screen...

Page 184: ...Press User Tools Counter on the top right of the screen Entering an E mail Address Manually 1 Press Manual Entry 2 Enter the e mail address 3 Press OK 6 Scan 146...

Page 185: ...damage that may result from the loss of files 1 Display the initial scanner screen When using the standard operation panel Press the Home key on the top left of the control panel and press the Scanner...

Page 186: ...OK File Name Press File Name enter a file name and then press OK Password Press Password enter a password and then press OK Re enter the password for confirmation and then press OK Select Folder Speci...

Page 187: ...d File 2 Specify the folder in which to save the stored files 3 From the list of stored files select the file you want to check You can select more than one file 4 Press Preview Basic Procedure for St...

Page 188: ...type when scanning multiple originals one file is created for each single page and the number of files sent is the same as the number of pages scanned Multi page TIFF PDF If you select a multi page fi...

Page 189: ...Specifying Scan Settings 1 Press Scan Settings 2 Specify resolution scan size and other settings as required 3 Press OK Specifying Scan Settings 151...

Page 190: ...6 Scan 152...

Page 191: ...ing on the fax transmission or scanning by the scanner make sure that all other operations are ended File Name A file name such as COPY0001 and COPY0002 is automatically attached to the scanned docume...

Page 192: ...hown in the screen press Manual Entry and then enter a user name 7 Press File Name 8 Enter a file name and then press OK 9 Press Password 10 Enter a password with the number keys and then press OK You...

Page 193: ...j Stamp 2 Sided Copy Top to Top 2 Sided Copy Top to Bottom Booklet Magazine For details about each function see Copy Document Server 1 Select a folder 2 Select a document to be printed 3 When printing...

Page 194: ...7 Document Server 156...

Page 195: ...wser 2 Enter http machine s IP address or host name in your web browser s URL bar Top Page of Web Image Monitor appears If the machine s host name has been registered on the DNS or WINS server you can...

Page 196: ...on Click the web browser s Refresh button to refresh the entire browser screen Help Use Help to view or download Help file contents 4 Basic Information area Display the basic information of the machin...

Page 197: ...r warped paper before loading For details about the paper sizes and types that can be used see page 172 Recommended Paper Sizes and Types You might at times hear a rustling noise from paper moving thr...

Page 198: ...per trays by adjusting the positions of side fences and end fence For details see Changing the Paper Size in Paper Trays Paper Specifications and Adding Paper You can load envelopes in the paper trays...

Page 199: ...paper misfeeds might occur DCG018 When you use the bypass tray it is recommended to load the paper in orientation Certain types of paper might not be detected properly when placed on the bypass tray...

Page 200: ...f it does not sound if you load paper into the bypass tray For details about Panel Key Sound see General Features Connecting the Machine System Settings Printing from the Bypass Tray Using the Printer...

Page 201: ...s Paper Size 4 Select the paper size 5 Press OK 6 Close the initial settings screen When using the standard operation panel Press the User Tools Counter key When using the Smart Operation Panel Press...

Page 202: ...f a custom size is already specified press Change Size 5 Press Horizontal 6 Enter the horizontal size using the number keys and then press 7 Press Vertical 8 Enter the vertical size using the number k...

Page 203: ...ey CXX005 When using the Smart Operation Panel Press the Home key on the top left of the control panel Flick the screen to the left and then press the User Tools icon on the Home screen 4 2 Press Tray...

Page 204: ...er only If you want to print on 81 2 11 from Tray 3 LCT contact your service representative mainly North America Tray 3 LCT can hold 81 2 11 paper only If you want to print on A4 from Tray 3 LCT conta...

Page 205: ...de up Do not stack paper over the limit mark Whole tray pulled out CVA018 Left half of the tray pulled out CVA019 3 Carefully push the paper tray fully in You can load paper even if Tray 3 LCT is in u...

Page 206: ...large capacity tray LCT can hold 81 2 11 paper only If you want to print on A4 or B5 JIS from the large capacity tray LCT contact your service representative Check the paper edges are aligned at the l...

Page 207: ...lace the original and paper as shown below Printer mode Specify Auto Detect or On Always for Letterhead Setting in System under the Printer Features menu and then place the paper as shown below For de...

Page 208: ...n Copy Scanner Paper orientation Copier mode Copy side Trays 1 4 Tray 3 LCT Large capacity tray LCT Bypass tray One sided Two sided Printer mode Print side Trays 1 4 Tray 3 LCT Large capacity tray LCT...

Page 209: ...changed partway through printing from one sided to two sided printing one sided output after the first copy may be printed facing a different direction To ensure all paper is output facing the same d...

Page 210: ...as these may stick to the fusing unit and cause a misfeed When you load OHP transparencies check the front and back of the sheets and place them correctly or a misfeed might occur Trays 1 4 Paper type...

Page 211: ...A6 B4 JIS B5 JIS B6 JIS 81 2 13 81 4 14 81 4 13 8 13 8 10 71 4 101 2 51 2 81 2 8K 16K 11 15 10 14 550 sheets 60 300 g m2 16 lb Bond 110 lb Cover Plain Paper 1 Thick Paper 4 Custom size 1 Vertical 90 0...

Page 212: ...7 81 2 11 51 2 81 2 100 sheets up to 10 mm in height Thick Paper 1 40 sheets Thick Paper 2 Thick Paper 3 20 sheets Thick Paper 4 16 sheets 52 300 g m2 14 lb Bond 110 lb Cover Thin Paper Thick Paper 4...

Page 213: ...8 71 2 C5 Env C6 Env DL Env 10 sheets 1 Select the paper size For copier mode see Copying onto Regular Size Paper from the Bypass Tray Copy Document Server For printer mode see page 162 Specifying re...

Page 214: ...Thick Paper 4 A4 81 2 11 1500 sheets 60 300 g m2 16 lb Bond 110 lb Cover Plain Paper 1 Thick Paper 4 1 B5 JIS 81 2 11 A4 B5 JIS 1500 sheets 1 To load paper any of the sizes specified above contact yo...

Page 215: ...paper of 106 300 g m2 28 lb Bond 110 lb Cover see page 178 Thick paper When loading envelopes see page 179 Envelopes When copying or printing onto letterhead paper the paper placing orientation is dif...

Page 216: ...hick paper When loading thick paper of 106 300 g m2 28 lb Bond 110 lb Cover follow the recommendations below to prevent misfeeds and loss of image quality Store all your paper in the same environment...

Page 217: ...ccur depending on the length and shape of the flaps Only envelopes that are at least 148 mm 5 9 inches wide and whose flaps are open can be loaded in the orientation When loading envelopes in the orie...

Page 218: ...closed Bottom side of envelopes toward the back of the machine Side to be scanned face down Flaps closed Bottom side of envelopes toward the back of the machine Side to be printed face up Flaps closed...

Page 219: ...er types using both Tray Paper Settings and printer driver and specify the thickness of envelopes For details see Printing on Envelopes Print To print on envelopes that are loaded with their short edg...

Page 220: ...curled Check the envelopes are not damp High temperature and high humidity conditions can reduce print quality and cause envelopes to become creased Depending on the environment copying or printing o...

Page 221: ...ainers Doing so can cause toner spillage possibly resulting in dirtying of skin clothing and floor and accidental ingestion Store toner new or used toner containers and components that have been in co...

Page 222: ...st empty appears the toner has almost run out Have a replacement toner cartridge at hand If appears when there is a lot of toner follow the toner replacement instructions that appear on the screen Pul...

Page 223: ...r containers in the container s box or a bag to prevent the toner from leaking out of the container when you dispose of it mainly Europe and Asia If you want to discard your used toner container pleas...

Page 224: ...9 Adding Paper and Toner 186...

Page 225: ...s when paper runs out For details about loading paper see Loading Paper Paper Specifications and Adding Paper Add Toner icon Appears when toner runs out For details about adding toner see Adding Toner...

Page 226: ...tion screen Check the error message displayed on the function screen and take the appropriate action For details about how to resolve the problems described in error messages see When Messages Appear...

Page 227: ...riate action For details about error messages and their solutions see When Messages Appear Troubleshooting You can use other functions normally The machine is unable to connect to the network A networ...

Page 228: ...is ready for use 5 long beeps Soft alert An auto reset was performed through the simple screen of the Copier Document Server function the Facsimile function or the Scanner function 5 long beeps repeat...

Page 229: ...achine does not enter Sleep mode even though the Energy Saver key was pressed In some cases the machine does not enter Sleep mode when the Energy Saver key is pressed Before you press the Energy Saver...

Page 230: ...r login user name and user password For details about the Authentication screen see When the Authentication Screen is Displayed Getting Started An error message is still displayed even if misfed paper...

Page 231: ...surface to prevent paper from curling and do not lean it against the wall For details about the proper way to store paper see Paper Storage Paper Specifications and Adding Paper Misfeeds occur freque...

Page 232: ...Cannot print in duplex mode You have selected a paper tray that is not set for duplex printing Change the setting for Apply Duplex in Tray Paper Settings to enable duplex printing for the paper tray F...

Page 233: ...ew the status of a print job see Print Job History In Web Image Monitor click Job on the Status Information menu And then click Print Job History in Document Server The function does not run or cannot...

Page 234: ...efore trying again In certain cases you can carry out another job using a different function while the current job is being performed For details about Function Compatibility see Function Compatibilit...

Page 235: ...e the original on the exposure glass again Face the original down If the machine cannot detect the size of the original specify the size manually do not use Auto Paper Select mode or the Auto Reduce E...

Page 236: ...selected Select an appropriate paper size For details about paper sizes see Specifications for Internal Finisher SR3130 Specifications for Finisher SR3140 Specifications for Booklet Finisher SR3150 Sp...

Page 237: ...For details about Max Copy Quantity see General Features Copy Document Server Memory is full nn originals have been scanned Press Print to copy scanned originals Do not remove remaining originals n is...

Page 238: ...ications The selected folder is locked Please contact the file administrator An attempt was made to edit or use a locked folder For details about locked folders see Security Guide If you set Memory Fu...

Page 239: ...o resume receiving the Internet Fax if the timeout period has not expired Wait until the mail server s timeout period has expired and then resume receiving the Internet Fax For details about receiving...

Page 240: ...al even if the message appears on the screen You can turn this function on or off with Parameter Settings For details about how to do this see Parameter Settings Fax When Network Setting Problems Occu...

Page 241: ...r Check whether there are any network problems 13 24 The password registered for the SIP server is not the same as the password registered for this machine For details about network problems contact y...

Page 242: ...sfer to was not found or the destination for Internet Fax around not through the SMTP server could not be found Check that the following settings in System Settings are listed correctly DNS server Ser...

Page 243: ...D and password for the computer with the folder for forwarding are correctly specified Check that the folder for forwarding is correctly specified Confirm that the computer with the folder for forward...

Page 244: ...og in to the POP3 IMAP4 server Check that the correct User Name and Password are listed in Fax Email Account of System Settings For details about Fax Email Account see File Transfer Connecting the Mac...

Page 245: ...hine System Settings Check that the LAN cable is correctly connected to the machine For details about network problems contact your administrator Check whether there are any network problems 15 12 Can...

Page 246: ...message is not displayed and then the Check Status key no longer lights up For details about how to do this see Parameter Settings Fax If you reconnect the machine to the network be sure to set Displ...

Page 247: ...rrect IP address or host name is set for the main machine in System Settings For details about these settings contact your administrator Check that the LAN cable is correctly connected to the machine...

Page 248: ...strator Transfer error has occured Check the status of the remote machine A network error occurred during transfer Check that the correct IP address or host name is set for the main machine in System...

Page 249: ...ror has occurred in the hard disk Turn off the power and then back on again If the message appears again contact your service representative Hardware Problem USB An error has occurred in the USB inter...

Page 250: ...about how to change the paper size see Changing the Paper Size Paper Specifications and Adding Paper Paper in staple tray Open cover and remove paper If printing is stopped before it is finished paper...

Page 251: ...in the font settings Contact your service representative Problems with the wireless card Please call service A wireless LAN board or Bluetooth unit is referred to as a wireless card The machine has d...

Page 252: ...using a function other than the Direct printing function You cannot select files of different formats at the same time Unable to access the specified memory storage device An error occurred when the...

Page 253: ...e other than Document Server in Job Type or deselect Unauthorized Copy Prevention Error occurred while processing an Unauthorized Copy Prevention job Job cancelled The Enter User Text field on the Una...

Page 254: ...ding data failed The machine received a command to stop transmission from the printer driver Check if the computer is working correctly The selected paper size is not supported This job has been cance...

Page 255: ...ex see Tray Paper Settings Connecting the Machine System Settings Exceeded Max Pages Collate The number of pages exceeds the maximum number of sheets that you can use Collate with Reduce the number of...

Page 256: ...ce the paper size of the file that you want to send to a size that the Document Server can store Custom size files can be sent but not stored afterward Document Server is not available to use Cannot s...

Page 257: ...e machine Reduce the number of pages to print Job cancelled because capture file could not be stored Exceeded max memory The hard disk became full after a file was stored Delete the files stored in th...

Page 258: ...le Print Locked Print Hold Print or Stored Print file HDD is full Auto The hard disk became full while you were using the error job store function to store Normal Print jobs as Hold Print files Delete...

Page 259: ...correct You do not have a privilege to use this function This job has been cancelled The logged in user is not allowed to use the selected function For details about how to set permissions see Securit...

Page 260: ...message appears frequently contact your service representative 99 Error This data cannot be printed The specified data is either corrupt or it cannot be printed from a memory storage device using the...

Page 261: ...t or Stored Print file the maximum file capacity was exceeded Delete unneeded files stored on the machine Exceeded Max Stored Pages While printing a Sample Print Locked Print Hold Print or Stored Prin...

Page 262: ...aster in the Vector Raster list In some cases it will take a long time to complete a print job Memory Retrieval Error A memory allocation error occurred Turn off the power and then back on again If th...

Page 263: ...a firewall is preventing the machine from connecting to your computer Antivirus programs and firewalls can prevent client computers from establishing connection with this machine If you are using ant...

Page 264: ...tities of documents were stored by the OCR function Up to 100 jobs can be placed on standby by the OCR function Scan the next document after the current jobs have finished being stored File types have...

Page 265: ...ile name specified in the Sending Scan Files to Folders function cannot contain the following characters The file name cannot start or end with a period The program is recalled Cannot recall the desti...

Page 266: ...aximum data capacity Specify the scan size and resolution again Note that it may not be possible to scan very large originals at a high resolution For details about the settings for the scanner functi...

Page 267: ...ain If displaying the entire image is not necessary press the Start key to start scanning with the current scaling factor Not all of the image will be scanned Using Specify Reproduction Ratio to scale...

Page 268: ...needed stored files For details about how to delete stored files see Deleting a Stored File Scan Memory is full Do you want to store scanned file Because there is not enough free hard disk space in th...

Page 269: ...Settings Scan Sending the data has failed The data will be resent later A network error has occurred and a file was not sent correctly Wait until sending is retried automatically after the preset inte...

Page 270: ...ting to be transmitted Waiting status displayed Cancel transmission Waiting status cleared and then delete the file When data cannot be sent because there are too many documents or pages Message Cause...

Page 271: ...client computer to remain inactive when it receives scan data Open scanner properties click the Events tab and then select Start this program as the computer s response when it receives scan data For...

Page 272: ...rotected Unlock the write protection on the memory storage device Cannot write on the memory storage device Check the memory storage device and machine settings The memory storage device is faulty or...

Page 273: ...n Message Cause Solution Any of Login User Name Login Password or Driver Encryption Key is incorrect The entered login user name password or driver encryption key was invalid Check your login user nam...

Page 274: ...number of scanning areas that can be stored is 100 Delete unneeded scanning areas Clear Misfeed s in ADF A paper misfeed has occurred inside the ADF Remove the jammed originals and then insert them ag...

Page 275: ...estarting the computer Insufficient memory Reduce the scanning area Scanner memory is insufficient Reset the scan size Lower the resolution Set with no compression For details about the settings see T...

Page 276: ...k again Cancel the job that is being processed Press the Stop key Follow the instructions in the message that appears and exit the function that is running Scanner is not available on the specified de...

Page 277: ...to the network correctly Cancel the personal firewall of the client computer For details about firewall see Windows Help Use an application such as telnet to make sure SNMPv1 or SNMPv2 is set as the m...

Page 278: ...ance Using telnet Connecting the Machine System Settings Scanner is not available Check the scanner connection status Network communication is not available because the machine s IP address could not...

Page 279: ...was installed while the machine was turned on The Bluetooth interface unit was removed while the machine was turned on Turn off the power and then confirm that the Bluetooth interface unit was instal...

Page 280: ...led Self checking The machine is performing image adjustment operations The machine may perform periodic maintenance during operations The frequency and duration of maintenance depends on the humidity...

Page 281: ...anned data The maximum number of pages per file has been exceeded Reduce the number of pages in the transmitted file and then resend the file For details about the maximum number of pages per file see...

Page 282: ...in the application settings For details about how to add programs to the exclusion list see the antivirus software Help To prevent a firewall from blocking the connection register the machine s IP ad...

Page 283: ...il address mismatch The SMTP authentication e mail address and the administrator s e mail address do not match For details about how to set SMTP authentication see File Transfer Connecting the Machine...

Page 284: ...ls about the device certificate S MIME see Security Guide XXX cannot be YYY because the Digital Signature s device certificate is not currently valid XXX and YYY indicate the user action The device ce...

Page 285: ...led The machine cannot perform authentication For details about authentication see Security Guide When the User Lacks Privileges to Perform an Operation Message Cause Solution You do not have the priv...

Page 286: ...eded time limit for LDAP server search Check the server status A network error has occurred and connection has failed Try the operation again If the message is still displayed the network may be busy...

Page 287: ...ice equipment The program backs the development and dissemination of products that feature energy saving functions It is an open program in which manufacturers participate voluntarily Targeted product...

Page 288: ...4 Standard Standard Standard Standard Standard Standard 1 The time it takes to switch out from energy saving functions and electrical consumption may differ depending on the conditions and environment...

Page 289: ...3 0 46 W 2 0 49 W 3 0 48 W 2 0 51 W 3 0 48 W 2 0 51 W 3 0 48 W 2 0 51 W 3 Time of switch into Sleep mode 1 minute 1 minute 1 minute 1 minute 1 minute 1 minute Time of switch out from Sleep mode 1 4 9...

Page 290: ...es when packaged with or used with a duplex tray and the duplex function is enabled as an option Specifications can vary depending on which options are installed on the machine For details about how t...

Page 291: ...sentatives All Other Users If you wish to discard this product please contact your local authorities the shop where you bought this product your local dealer or sales service representatives Note for...

Page 292: ...be accepted free of charge from users in accordance with local regulations For details about the return program please refer to the Web page below or consult your service person https www ricoh retur...

Page 293: ...rs in the state of California Notes to Users in USA mainly North America Perchlorate Material special handling may apply See www dtsc ca gov hazardouswaste perchlorate Information on Environmental Reg...

Page 294: ...11 Information for This Machine 256...

Page 295: ...56 59 Copier 87 197 Copy orientation 93 Creating a shared folder 134 Custom size paper 100 163 D Data In indicator 58 60 Data security for copying 25 Destination 245 Direct print 214 Display panel 56...

Page 296: ...7 39 41 43 45 48 49 51 54 Lower paper trays 28 32 35 38 40 42 43 46 48 50 52 54 Lower right cover 30 33 36 M Magazine 16 Mail to Print 20 Main power indicator 57 59 Main power switch 28 31 34 79 Manag...

Page 297: ...Screen key 57 Sleep mode 249 Smart Operation Panel 39 41 45 47 51 53 SMB folder 136 138 139 140 Sort 16 103 104 Stamps 16 Standard printing 125 Staple 16 17 Start key 57 Status icon 187 Stop key 57 59...

Page 298: ...W Web Image Monitor 24 157 Widget 72 WSD scanner 22 233 260 EN GB EN US EN AU D202 7482...

Page 299: ...2014...

Page 300: ...D202 7482 AU EN US EN GB EN...

Page 301: ...Operating Instructions Driver Installation Guide For safe and correct use be sure to read the Safety Information in Read This First before using the machine...

Page 302: ......

Page 303: ...river for a Local Connection 29 USB Connection 29 Parallel Connection 32 Bluetooth Connection 33 Configuring Option Settings for the Printer 39 Conditions for Bidirectional Communication 39 If Bidirec...

Page 304: ...Installing the PPD Files 55 Registering the Printer 56 USB Connection 56 Network Connection 57 Configuring Option Settings for the Printer Under Mac OS X 58 7 Appendix Updating or Deleting the Driver...

Page 305: ...6 and or PCL 5e printer drivers For details about installing the driver see page 16 Installing the Printer Driver for a Network Connection or page 29 Installing the Printer Driver for a Local Connecti...

Page 306: ...automatically with certain OS settings If this is the case double click Setup exe located on the CD ROM root directory or click Run SETUP EXE in the AutoPlay dialog box If you want to cancel Auto Run...

Page 307: ...Windows XP 2 OK OK OK Windows Vista 3 OK OK OK Windows 7 4 OK OK OK Windows 8 5 OK OK OK Windows 8 1 6 OK OK OK Windows Server 2003 7 OK OK OK Windows Server 2008 8 OK OK OK Windows Server 2012 9 OK...

Page 308: ...rinter drivers Two kinds of PCL printer driver PCL 5e and PCL 6 are included These drivers allow your computer to communicate with this machine via a printer language Adobe PostScript printer driver a...

Page 309: ...t 3 printer drivers use the same interface language as the one specified by your operating system However the PostScript 3 printer will be displayed in English if your operating system uses one of the...

Page 310: ...ng the driver see page 43 Installing the TWAIN Driver LAN Fax Driver This driver is required to use LAN Fax functions File path The driver is included in the following folder on the CD ROM 32 bit driv...

Page 311: ...tion When using the scanner function the TWAIN Driver cannot be used When using the fax function the LAN Fax Driver cannot be used When using the printer function use the printer driver for Mac OS X F...

Page 312: ...1 Introduction 10...

Page 313: ...nection This machine can be used as a Windows printing port or network printer Using the Windows printing port Network connections can be established through Ethernet and Wireless LAN Available ports...

Page 314: ...print server Windows Server 2012 2012 R2 print server NetWare print server using IPv4 only NetWare file server using IPv4 only Windows Vista Windows 7 Windows 8 Windows 8 1 Windows Server 2008 2008 R...

Page 315: ...For details about how to install the printer driver for each method of connections see page 29 Installing the Printer Driver for a Local Connection Confirming the Connection Method 13...

Page 316: ...estart your computer restart it by following the instructions that appear 9 Click Exit in the first window of the installer and then take out the CD ROM If the User Account Control dialog box appears...

Page 317: ...ROM is set and then click Setup exe Windows 8 1 Windows Server 2012 R2 1 On the desktop right click the Start button and then click File Explorer 2 Double click the CD ROM drive in which the provided...

Page 318: ...ssages Displayed When Installing the Printer Driver Installing the Printer Driver for the Selected Port Describes the driver installation procedure for each printer port See the installation procedure...

Page 319: ...f the machine model you want to use 10 Configure the user code default printer and shared printer as necessary 11 Click Continue The installation starts 12 Click Finish The AutoPlay dialog box is disp...

Page 320: ...ction Intermediate certificates cannot be installed on this machine 1 On the Start menu click Devices and Printers If you are using a computer that is running Windows 8 8 1 or Windows Server 2012 2012...

Page 321: ...dialog box After reading the agreement click I accept the agreement and then click Next 3 Select a printer driver you want to use and then click Next 4 Select Specify a new port and then click Next 5...

Page 322: ...indows Server 2008 1 On the Start menu click Network 2 Right click the machine s icon and then click Install 3 Click Locate and install driver software recommended 4 Click Browse my computer for drive...

Page 323: ...Add a printer 6 Click Add a local printer 7 Select Use an existing port and then select WSD port 8 Click Next 9 Click Have Disk 10 Click Browse and then specify the location of the INF file If the CD...

Page 324: ...anel When the Control Panel window appears click View devices and printers 2 Click any machine icon and then click Print server properties 3 Click the Drivers tab and then click Add 4 Click Next 5 Che...

Page 325: ...ownloading SmartDeviceMonitor for Client 1 Click PCL Printer Driver or PostScript 3 Printer Driver on the installer screen 2 The software license agreement appears in the License Agreement dialog box...

Page 326: ...ngs see SmartDeviceMonitor for Client Help 12 Click OK 13 Select the Printer Name check box of the machine model you want to use 14 Configure the user code default printer and shared printer as necess...

Page 327: ...e you want to use and then click Printer properties 4 Click the Ports tab and then click Configure Port The Port Configuration window appears IPP User Proxy and Timeout Settings can be configured for...

Page 328: ...indows Server 2012 2012 R2 If the AutoPlay dialog box disappears use the following procedure to replay the CD ROM Windows 8 Windows Server 2012 1 On the Charm Bar click Search and then click Computer...

Page 329: ...Finish Restart the computer to complete installation 12 After restarting the computer on the Start menu select Devices and Printers 13 Right click the machine s icon and then click Properties 14 Clic...

Page 330: ...he printer s icon and then click Properties 3 Click the Device Settings tab 4 Select No on the Send CTRL D Before Each Job and Send CTRL D After Each Job and then click Apply 5 Click OK Printing after...

Page 331: ...the Printer Driver USB Connection This section explains how to install the printer drivers using USB Before installing check that only the operating system is running on the computer and no print jobs...

Page 332: ...X86 DRIVERS PCL6 XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PCL6 X64 MUI DISK1 PostScript 3 32 bit driver D X86 DRIVERS PS XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PS X64 MUI DISK1 For deta...

Page 333: ...ter drivers see page 6 Supported languages 6 Click Next The installation starts 7 Click Close If the printer driver has already been installed and plug and play is enabled the icon of the printer conn...

Page 334: ...d languages 8 Click OK 9 Select the manufacturer and model name of the machine you want to use and then click Next 10 Click Finish 11 Click Close to close the print server properties window 12 Check t...

Page 335: ...and then click Computer 2 Double click the CD ROM drive in which the provided CD ROM is set and then click Setup exe Windows 8 1 Windows Server 2012 R2 1 On the desktop right click the Start button an...

Page 336: ...u must install For details about these see the Help supplied with your Bluetooth device To connect to a Bluetooth printer your computer must have a Bluetooth device installed Make sure a Bluetooth dev...

Page 337: ...the list of discovered devices select the machine you want to use and then click Next All discovered wireless printers appear in the list of discovered printers not only Bluetooth printers Make sure t...

Page 338: ...DRIVERS PS XP_VISTA MUI DISK1 64 bit driver D X64 DRIVERS PS X64 MUI DISK1 For details about the languages supported in the printer drivers see page 6 Supported languages 8 Click OK 9 Select the manuf...

Page 339: ...CD ROM drive is D the source files of the printer driver are stored in the following locations PCL 5e 32 bit driver D X86 DRIVERS PCL5E XP_VISTA Language DISK1 64 bit driver D X64 DRIVERS PCL5E X64 L...

Page 340: ...n click Next 16 Click Next 17 Follow the instructions that appear Modify settings such as printer name and shared printer configuration as necessary You can also print a test page 18 Click Finish Afte...

Page 341: ...ted to the computer using the standard parallel cables and parallel connectors When connected with the network The Standard TCP IP port must be used In addition to the above one of the following condi...

Page 342: ...indow appears click View devices and printers 2 Open the printer properties dialog box Windows XP Vista Windows Server 2003 2008 Right click the machine s icon and then click Properties Windows 7 8 8...

Page 343: ...For details about making option settings for the machine using a Mac OS X see page 39 Configuring Option Settings for the Printer Configuring Option Settings for the Printer 41...

Page 344: ...2 Installing the Printer Driver 42...

Page 345: ...rver 2012 1 On the Charm Bar click Search and then click Computer 2 Double click the CD ROM drive in which the provided CD ROM is set and then click Setup exe Windows 8 1 Windows Server 2012 R2 1 On t...

Page 346: ...3 Installing the Scanner Driver 44...

Page 347: ...as one that is already in use by the existing driver is specified the LAN Fax Driver installation may fail If the printer driver is already installed make sure that the port numbers of the LAN Fax Dr...

Page 348: ...he driver to be installed replace the corresponding procedure or description accordingly and install the driver Installation procedures Corresponding items to replace page 17 Using the Standard TCP IP...

Page 349: ...destination folder in which the driver files are stored The destination folder is written in the description The LAN Fax Driver is installed in the following folder 32 bit driver X86 DRIVERS LAN FAX X...

Page 350: ...rol Panel and then click Printers in Hardware and Sound category Windows 7 Windows Server 2008 R2 On the Start menu select Devices and Printers Windows 8 8 1 Windows Server 2012 2012 R2 Click Settings...

Page 351: ...n and then click Properties Windows 7 8 8 1 Windows Server 2008 R2 2012 2012 R2 Right click the LAN Fax Generic icon and then click Printer properties 3 Click the Accessories tab and then make the set...

Page 352: ...protocol in Valid protocol If the options on this machine are not configured as instructed LAN Fax functions may fail If this machine is connected to a network configuration of each option installed...

Page 353: ...menu select Control Panel and then click Printers in Hardware and Sound category Windows 7 Windows Server 2008 R2 On the Start menu select Devices and Printers Windows 8 8 1 Windows Server 2012 2012...

Page 354: ...d in the printer drivers see page 6 Supported languages 4 Specify a port Available ports vary according to your Windows operating system or the type of interface For details see page 11 Confirming the...

Page 355: ...uter has identified the machine as an unsupported device Open Windows Device Manager and then under Universal Serial Bus controllers remove any conflicting devices Conflicting devices have a or icon b...

Page 356: ...5 Troubleshooting 54...

Page 357: ...ult your network administrator For the latest information on the corresponding operating system see the Readme txt file located on the CD ROM root directory 1 Double click the Mac OS X folder 2 Double...

Page 358: ...ccording to the manual of each version USB Connection Make sure the computer and the printer are connected using the USB cable and the power of the devices are turned on beforehand 1 Start System Pref...

Page 359: ...using from the Print Using or Use pop up menu If the printer you are using is not selected in Print Using or Use select its manufacturer Select a driver to use or Select Printer Software in the pop u...

Page 360: ...3 Select the printer you are using and then click Options Supplies 4 Click Driver and then configure settings as needed 5 Click OK 6 Quit System Preferences If the option you want to select is not dis...

Page 361: ...ersion of the driver from the manufacturer s Web site Download the latest driver and then perform the following procedure 1 Open the printer window Windows XP Windows Server 2003 On the Start menu sel...

Page 362: ...then install the new driver For details about how to delete the driver see page 60 Deleting the Driver Deleting the Driver Printer driver LAN Fax driver Windows XP Windows Server 2003 2003 R2 1 On th...

Page 363: ...n click Control Panel When the Control Panel window appears click View devices and printers 2 Right click the icon of the machine you want to delete and then click Remove device 3 Click Yes 4 Click an...

Page 364: ...Windows 8 8 1 Windows Server 2012 2012 R2 Click Settings on the Charm Bar and then click Control Panel When the Control Panel window appears click Uninstall a program 2 Remove the TWAIN driver Window...

Page 365: ...s Monotype is a registered trademark of Monotype Imaging Inc NetWare IPX IPX SPX are either registered trademarks or trademarks of Novell Inc PCL is a registered trademark of Hewlett Packard Company T...

Page 366: ...r 2008 Enterprise The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2008 R2 Enterprise The product names of Windows Server 2...

Page 367: ...re 25 27 NetWare print server 26 Network connection 11 16 57 Network printer 12 25 O Option settings 39 49 58 P Parallel connection 32 PCL 5 14 16 25 PostScript 3 5 16 25 PPD 5 Printer driver 5 16 29...

Page 368: ...MEMO 66...

Page 369: ...MEMO 67...

Page 370: ...MEMO 68 EN GB EN US EN AU D202 7483...

Page 371: ......

Page 372: ...EN GB EN US EN AU D202 7483 2014...

Page 373: ...2013 D687 8860...

Page 374: ...is machine Some of the internal components of this machine might be fragile When you remove jammed paper do not touch the sensors shown in this manual Doing so may cause mal functions Main Unit DGQ001...

Page 375: ...to Folder Additional information When the specified destination is updated using the central address book management function the spooled documents are sent to the destination after updating For detai...

Page 376: ...y Information in this manual before using the machine Please look at the on screen instruction manual included in the attached CD ROM or the manual viewable via the Smart Operation Panel for informati...

Page 377: ...e HTML Manuals on the CD ROM When Using the Standard Operation Panel 13 Installing and Opening the HTML Manuals When Using the Standard Operation Panel 14 Reading the PDF Manuals on the CD ROM 15 2 Sa...

Page 378: ...Environmental Advice for Users 35 4 Appendix Trademarks 37 2...

Page 379: ...vided CD ROM Indicates instructions displayed on the Smart Operation Panel mainly Europe and Asia mainly Europe or mainly Asia mainly North America Differences in the functions of Region A and Region...

Page 380: ...ns in this manual might be slightly different from the machine Colors on color keys or the color circle may differ slightly from the colors of actual copies The color samples in this manual may differ...

Page 381: ...the machine be sure to read the section of this manual entitled Safety Information It also describes how to install the included CD ROM each regulation and environmental conformance Easy Search You ca...

Page 382: ...ddress Book PostScript 3 Explains how to set up and use PostScript 3TM Extended Feature Settings Describes how to configure the extended features using the control panel or Web Image Monitor Security...

Page 383: ...er html Type 3 4 and 5 http support download com services device ccmanual mp_c4503_c5503_c6003 en download_admin html http support download com services device ccmanual mp_c4503_c5503_c6003 en downloa...

Page 384: ...s No Fax No Yes No Print No Yes No Scan No Yes No Connecting the Machine System Settings No Yes No PostScript 3 No Yes No Extended Feature Settings No Yes No Security Guide No No Yes Driver Installati...

Page 385: ...bes how to read manuals on the Smart Operation Panel It also describes how to log in to the machine Easy Search You can search for a description by what you want to do Also this machine s distinctive...

Page 386: ...ript 3TM Extended Feature Settings Describes how to configure the extended features using the control panel or Web Image Monitor Security Guide This manual is for administrators of the machine It expl...

Page 387: ...terEX Enterprise 1 the ScanRouter delivery software 1 The ScanRouter EX Professional and ScanRouterEX Enterprise are no longer available for sale Manuals List When Using the Smart Operation Panel Manu...

Page 388: ...rence Copy Guide No No Yes 1 Quick Reference FAX Guide No No Yes 1 Quick Reference Scan Guide No No Yes 1 1 For these manuals please visit our Web site or consult an authorized dealer Driver Installat...

Page 389: ...ng the Smart Operation Panel The operating instructions of this machine are provided in the following formats Printed manuals Manuals displayed on the Smart Operation Panel PDF manuals For details abo...

Page 390: ...u install these manuals on your computer 1 Insert the CD ROM in the CD ROM drive of your computer 2 Select a language and then click OK 3 Click Install manuals 4 Install the HTML manuals by following...

Page 391: ...F language Driver Installation Guide is included in the following folder on the supplied driver CD ROM MANUAL_DRIVER language File path when using the Smart Operation Panel Driver Installation Guide i...

Page 392: ...1 Manuals Provided with This Machine 16...

Page 393: ...explains safety precautions that should always be followed when using this machine Environments where the machine can be used This section explains safety precautions about environments where the mac...

Page 394: ...e caused by overheated internal components Handling power cords and power cord plugs This section explains safety precautions about handling power cords and power cord plugs Do not use any power sourc...

Page 395: ...ic shock It is dangerous to handle the power cord plug with wet hands Doing so could result in electric shock If the power cord is damaged and its inner wires are exposed or broken contact your servic...

Page 396: ...ble connection that can result in unsafe buildup of heat If this machine is not going to be used for several days or longer at a time disconnect its power cord from the wall outlet When disconnecting...

Page 397: ...use the machine Doing so could result in fire or electric shock Do not touch this machine if a lightning strike occurs in the immediate vicinity Doing so could result in electric shock The following e...

Page 398: ...t hold the control panel while moving the machine Doing so may damage the control panel cause a malfunction or result in injury Keep your hands away from the hinges and exposure glass when lowering th...

Page 399: ...staple unit You can trap and injure your fingers if you do not While safety measures have been installed to prevent accidents you must not touch the machine s rollers while it is operating Doing so c...

Page 400: ...materials bags etc supplied with this machine away from babies and small children at all times Suffocation can result if polythene materials are brought into contact with the mouth or nose Do not crus...

Page 401: ...with cold water Hot water will set the toner into the fabric and make removing the stain impossible When removing jammed paper or replacing toner avoid getting toner new or used on your skin If toner...

Page 402: ...ne has labels for WARNING and CAUTION at the positions shown below For safety please follow the instructions and handle the machine as indicated Main unit 1 CUZ001 1 Do not touch the parts a label ind...

Page 403: ...n Otherwise an injury might occur 2 The inside of the machine could be very hot Do not touch the parts which a label is put on Otherwise an injury might occur 3 The inside of the machine could be very...

Page 404: ...er tray when pulling out or pushing in the finisher s staple unit or removing paper jam You might trap your fingers if you do not Take care not to touch the booklet finisher tray during operation Othe...

Page 405: ...do not Take care not to touch the booklet finisher tray during operation Otherwise an injury might occur 3 During operation rollers for transporting the paper revolve Take care not to touch rollers du...

Page 406: ...2 Safety Information for This Machine 30...

Page 407: ...nction that prevents making counterfeit bank bills Due to this function the original images similar to bank bills may not be copied properly Laser Safety Laser Safety for Type 1 and 2 This machine com...

Page 408: ...nuals might result in hazardous radiation exposure Notes to Users of Facsimile Unit Declaration of Conformity Notice to Users in EEA Countries This product complies with the essential requirements and...

Page 409: ...Ricoh Europe PLC 20 Triton Street London NW1 3BF United Kingdom Noise Emission Maschinenl rminformations Verordnung 3 GPSGV Der h chste Schalldruckpegel betr gt 70 dB A oder weniger gem ss EN ISO 7779...

Page 410: ...and human health which could otherwise result from inappropriate handling Recycling of products helps to conserve natural resources and protect the environment For more detailed information on collec...

Page 411: ...Manual for this information or the packaging of the consumable Recycled paper The machine can use recycled paper which is produced in accordance with European standard EN 12281 2002 or DIN 19309 For p...

Page 412: ...mode If no additional prints are required and a specified period of time passes the device switches to an energy saving mode In these modes the machine consumes less power watts If the machine is to p...

Page 413: ...e of Internet Explorer 6 is Microsoft Internet Explorer 6 The proper names of the Windows operating systems are as follows The product names of Windows XP are as follows Microsoft Windows XP Professio...

Page 414: ...ft Windows Server 2008 Standard Microsoft Windows Server 2008 Enterprise The product names of Windows Server 2008 R2 are as follows Microsoft Windows Server 2008 R2 Standard Microsoft Windows Server 2...

Page 415: ...MEMO 39...

Page 416: ...MEMO 40 EN GB D146 7565...

Page 417: ...site Operating instructions describe procedures using the screens for the Standard Operation Panel They differ from the screens for the Smart Operation Panel but the procedures are the same If the pro...

Page 418: ...entication LDAP Authentication or Integration Server Authentication is active Press Logout on the top right on the screen CZP133 Press OK If you can use the machine you can say that you are logged in...

Page 419: ...ers etc Cover Slip Sheet Covers Create cover sheets Designate Copies certain pages of the original onto designation sheets Advanced features Basic Copying How to save paper Basic Copying How to finish...

Page 420: ...rver Storing a Document A Press the Home key on the top left of the control panel Flick the screen to the left and then press the User Tools icon on the Home screen 4 B Press Address Book Mangmnt C Ch...

Page 421: ...Files Using the Scanner Function 3 Storing Files Using the Scanner Function 3 Storing Files Using the Scanner Function 3 Storing Files Using the Scanner Function Available scan functions A Scan to E m...

Page 422: ...devices that use radio waves for communication The company takes no responsibility for security problems arising due to wireless LAN specifications or other conditions The frequency range used by this...

Page 423: ...low before installing the Smart Operation Panel M3 Target firmware version Program Version MP C3003 3503 MP C4503 C5503 C6003 System Copy 2 17 D1465550C D1485550C SubSystem F 17 D1465554 D1485554 FAX...

Page 424: ...push the main power switch The main power indicator lights up and the power turns on Press the Home key on the top left of the control panel and press the Screen Browser icon on the Home screen Press...

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