GlobalScan
TM
Ver. 2.0
Administrator’s Guide
34
Note
: Users can scan to one or more public folders, regardless of whether authentication is on or off.
So, unlike Scan to Home, Scan to Folder is not dependent upon logon credentials, i.e., all MFDs that
share the same profile can view/select the displayed folder(s). As noted, in order to scan to network
shared folders, additional procedures are required. Please refer to Appendix C for details.
3.
Click one of the following:
§
Add
to save Scan To Folder rights for the profile
§
Update
if editing an existing Path and Description (or selecting/deselecting “Allow
to Scan to Home Directory”)
§
Cancel
to undo any changes
§
Delete
to remove an existing path (button displays to the right of an existing
Path/Description)
Scan To Folder Login (Authentication) Rules:
1.
If NT, Novell or LDAP authentication is used, the file will be placed in a subfolder
based on the logon user’s credentials.
Note
: The user can also authenticate against optional third party Framework, e.g., FileNET, and still
scan a document to a public folder. Simply create a subfolder whose name is that of the FileNET
user ID.
2.
GlobalScan Job Monitor has built-in intelligence to NOT create a subfolder that is
identical in name with the Parent folder. For example, if the user “jsmith” is logged
in and he/she selects the folder “c:\public\jsmith,” the system will NOT create the
folder “c:\public\jsmith\jsmith.” Instead, GS Job Monitor will correctly deposit the
document into the folder “c:\public\jsmith.” However, if the user “dbrown” is logged
in and selects the folder “c:\public\jsmith” then the GS Job Monitor will create the
folder “c:\public\jsmith\dbrown” and the scanned document will be deposited into
the new folder for “dbrown.”
3.
If two different users are authenticating, for instance, one authenticates as “john”
against NT under Project A, the other authenticates as “john” against FileNET
under Project B, and both are scanning to a predefined folder called “c:\public,” the
document will be deposited in a subfolder called “c:\public\john,” even though this
folder has documents for two totally different users.