Ricoh Aficio 2238C Operating Instructions Manual Download | Manualshive

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Outline

5

1

3.

Client computer

Scan file that is sent from the machine is
received in the shared folders of Win-
dows.
Check the content of the file using an ap-
plication appropriate for the file type.

Document Server

Scan file from the originals is stored as a file on the hard disk of the machine and
can be viewed, copied, deleted, or retrieving using DeskTopBinder V2 Lite/Pro-
fessional from a client computer via a network. A file can be searched for using
the user name or the file name. Also, others can be kept from viewing a file by
setting a password for the file.

Reference

p.73 “Using the Document Server Function”

1.

This machine

Scan file from the originals scanned by
the scanner is stored.

2.

Client computer

A stored file can be viewed, copied, or
deleted by connecting to the machine us-
ing DeskTopBinder V2 Lite/Profession-
al.
Also, a file stored in the machine can be
viewed, downloaded or deleted using a
Web Browser.

Reference

For more information about DeskTopBinder V2 Lite, see the DeskTopBinder
V2 Lite manuals. See p.i “Manuals for This Machine”.

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Summary of Contents for Aficio 2238C

Page 1: ...he Safety Information in the General Settings Guide before you use it Network Scanner Preparations for Use as a Network Scanner Setting Originals Sending Scan File by E mail Sending Scan File by Scan to Folder Using the Document Server Function Using the Network Delivery Scanner Function Using the Network TWAIN Scanner Function Appendix ...

Page 2: ...equested to read this manual carefully and follow the instructions Please keep this manual in a handy place near the machine Warning Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Two kinds of size notation are employed in this manual With this machine refer to the metric version ...

Page 3: ...gistering fax numbers e mail addresses and user codes Network Guide PDF file CD ROM1 Describes procedures for configuring the machine and computers in a net work environment Copy Reference Describes operations functions and troubleshooting for the machine s copier function Facsimile Reference Basic Features Describes operations functions and troubleshooting for the machine s fac simile function Fa...

Page 4: ...ctions of Auto Document Link installed with DeskTopBinder V2 Lite This guide is added to the Start menu when DeskTopBinder V2 Lite is installed Manuals for ScanRouter V2 Lite ScanRouter V2 Lite is a utility included on the CD ROM labeled Scanner Driver Document Management Utilities ScanRouter V2 Lite Setup Guide PDF file CD ROM2 Describes the installation of ScanRouter V2 Lite settings and the ope...

Page 5: ...rams 22 Registering a Program 22 Recalling a Program 23 Changing a Registered Program 23 Deleting a Program 23 Changing the program name 24 Installing Software 25 Auto Run Program 25 Software for Using a Network TWAIN Scanner 27 Software for Using the Network Delivery Scanner Function 28 DeskTopBinder V2 Lite 28 Software Supplied on CD ROM 29 3 Setting Originals Placing Originals 35 Placing on the...

Page 6: ...us of Scan to Folder 71 6 Using the Document Server Function Storing Files 73 Storage Procedure 74 Viewing a List of Stored Files 77 Viewing the List 77 Searching for Files 80 Sending Stored Files by E mail or Scan to Folder or Delivering 81 Managing Stored Files 82 Deleting Files 82 Changing File Information 83 7 Using the Network Delivery Scanner Function Preparation for Delivering 85 Network De...

Page 7: ...ified and File Type Used When Sending E mail 102 Max Number of Addresses Which Can Be Specified and Files Which Can Be Stored 103 Troubleshooting 104 When Scanning Is Not Performed as Expected 104 When the Delivery Function Does Not Work 104 When Stored Files Cannot Be Accessed 105 When an Error Message Appears on the Control Panel 105 When an Error Message Appears on the Client Computer 111 Speci...

Page 8: ...vi ...

Page 9: ...together or conditions in which a particular function cannot be used Reference This symbol indicates a reference Keys that appear on the machine s display panel Keys and buttons that appear on the computer s display Keys built into the machine s control panel Keys on the computer s keyboard Names of Major Options Major options of this machine are referred to as follows in this manual File Format C...

Page 10: ...2 ...

Page 11: ... E mail Scan file that is attached to an e mail can be sent using the e mail system through a LAN or the Internet Reference p 45 Sending Scan File by E mail 1 This machine Scan file that is attached to an e mail can be sent to an e mail server In combina tion with the file storage function scan files from multiple originals that have been temporarily stored can be sent all at once 2 E mail server ...

Page 12: ...t Scan to Folder Scan file can be sent to the folders of the FTP server or the shared folders of Win dows on the same network Reference p 59 Sending Scan File by Scan to Folder 1 This machine Scan file can be sent to the folders of the FTP server using FTP protocol or the shared folders of Windows using SMB protocol In combination with the file storage function scan files from multiple originals t...

Page 13: ...e can be searched for using the user name or the file name Also others can be kept from viewing a file by setting a password for the file Reference p 73 Using the Document Server Function 1 This machine Scan file from the originals scanned by the scanner is stored 2 Client computer A stored file can be viewed copied or deleted by connecting to the machine us ing DeskTopBinder V2 Lite Profession al...

Page 14: ...nals that have been temporarily stored can be delivered all at once See p 93 Simulta neous Storage and Delivery 2 Delivery server ScanRouter V2 Lite Professional is in stalled in this computer which is used as a delivery server Received file is delivered to the in tray of the specified destination A in the fig ure According to the settings of the in tray the file is stored in the in tray or in a W...

Page 15: ...ent computer via a network Ethernet IEEE 1394 IP over 1394 optional or IEEE 802 11b Wire less LAN optional Originals can be scanned with the same operation used for SCSI and USB connected scanners Reference p 95 Using the Network TWAIN Scanner Function 1 This machine The scanning function of the machine can be used from a client computer via a net work 2 Client computer Originals are scanned using...

Page 16: ...elected 5 Program key Use to register settings used frequently as a program or to recall the registered pro gram 6 Clear Modes key Press to clear the current settings 7 Energy Saver key Press this key to begin warm up Pressing this key again while in warm up mode cancels warm up Note This key is inactive while scanning or setting scanner defaults 8 Interrupt key Press this key to interrupt the sca...

Page 17: ...to enter numeric values 14 key Enter key Use to confirm the entered numeric val ue 15 Clear Stop key Clear Clears an entered numeric val ue Stop Stops scanning 16 Start key Use to begin scanning file storing or de livery Display Contents This section explains the normal screen configuration The display s contents differ depending on the function Note The Copy screen is set as the default screen wh...

Page 18: ...ess the Scanner key to display the Network Delivery Scanner screen when Delivery Server has been selected in Destination List Display Priority 1 If the Net work TWAIN Scanner screen appears press Exit Reference For information about Destination List Display Priority see p 19 Destination List Settings Using as a network TWAIN scanner When using the machine as a network TWAIN scanner it is not neces...

Page 19: ...scanner Scanner Features The settings for using the network scanner functions of the machine are listed below Make the necessary settings Note Make settings for the items marked with if necessary Scan Settings For explanations of settings see p 14 Scan Settings Settings Default E mail Scan to Folder Store Delivery TWAIN Default Scan Settings Scan Type Black White Text Print Resolution 200 dpi Imag...

Page 20: ...A C S Sensitivity Level Medium Settings Default E mail Scan to Folder Store Delivery TWAIN Destination List Display Priority 1 Delivery Server Destination List Display Priority 2 E mail Address Select Title Title 1 Update Delivery Server Destination List Settings Default E mail Scan to Folder Store Delivery TWAIN TWAIN Standby Time 10 sec File Type Priority Multi page TIFF Compression Black White ...

Page 21: ...ple TWAIN Standby Time setting E E E E Change the setting To select an item touch its key on the screen The item is highlighted To enter numbers use the number keys Note To cancel changing a setting press Cancel The setting returns to the pre vious condition F F F F Press OK G G G G Repeat steps D D D D to F F F F to make other settings H H H H Press Exit The initial display reappears ...

Page 22: ... set Text Photo For standard originals contain ing mainly text Glossy Photo For originals containing photo graphs or other pictures sRGB 1 When scanning the original as a sRGB international standard of colour space image select On This function is available when Full Colour Text Photo or Full Colour Glossy Photo is selected 1 File Format Converter option al is required to use this func tion Note P...

Page 23: ...cally after one page of original is scanned If Set Wait Time is selected en ter the waiting time in seconds 3 999 for placing additional originals with the number keys Scanning will start when addi tional originals are placed and the Start key is pressed within this time You can end scanning and begin sending by pressing the key within this time If the specified time has passed sending starts auto...

Page 24: ...ing for additional originals the count down stops and the machine will wait for additional originals until the key is pressed Changing the settings such as the scan settings Pressing the Interrupt key to activate the copy mode Original Setting Set the default for whether origi nals are one sided or two sided and if two sided the relationship between those sides When the originals are always the sa...

Page 25: ... settings which are displayed when modes are cleared reset or immediately after the operation switch is turned on as the initial mode select Stand ard Select Program No 10 when you use the settings stored in Program No 10 as the initial mode Auto Colour Select Mode Priority Select either Full Colour or Black White for the image quality when Scan Type is set to Auto Colour Se lect A C S Sensitivity...

Page 26: ...llows Original Size X1 140 432 mm 5 5 17 0 Y1 140 297 mm 5 5 11 7 Scan Size X3 10 432 mm 0 4 17 0 Y3 10 297 mm 0 4 11 7 Keep the scan area settings within these range E E E E When all dimensions are entered press OK F F F F Make sure that the area specified in step D D D D X3 and Y3 is shown in the Custom size field and then press OK G G G G Press Exit The initial display reappears X3 X2 X1 Y2 Y1 ...

Page 27: ...les or Ti tle 3 five titles Update Delivery Server Destination List To update the Delivery Server Des tination List press Update Delivery Server Destination List Ordinarily the Delivery Server Destination List is automatically updated This function allows up dating at any time Send Settings This section explains how to set the defaults for sending settings such as the compression level for scan fi...

Page 28: ...ratio decreas es in the order High Standard Low and Off and the time re quired for file transfer increases accordingly The actual time required for file transfer will vary depending on the file size and network load Print Delete Scanner Journal Select whether to print the Scanner Journal automatically when the number of delivelies or sendings reaches 100 Note When printed all records are deleted a...

Page 29: ...ian Spanish Dutch Portuguese Polish Czech Swedish Finnish Hungarian Norwegian Danish Japanese Simplified Chinese Tra ditional Chinese Russian and Hangul Note The e mail text which is a tem plate cannot be changed Sender s Name Default Select whether an administrator is registered as a sender or a sender is specified each time an e mail is sent If the access code has been set enter the code with th...

Page 30: ... Bottom Last Page Original Feed Type File Type and Batch SADF Registering a Program A A A A Make the settings you want to register in the initial display of the scanner mode B B B B Press the Program key C C C C Press Register D D D D Press the program number you want to register Note Program numbers with m al ready have settings in them E E E E Enter the program name with the letter keys on the d...

Page 31: ...l C C C C Press the number of the program you want to change D D D D Change settings of the program E E E E Press the Program key F F F F Press Register G G G G Press the number of the program you changed the setting H H H H Press Register to accept the con firmation message I I I I Enter a program name J J J J Press OK Note The registered program is delet ed when you restore the pro gram Deleting...

Page 32: ...ram key B B B B Press Change Name C C C C Press the number of the program you want to change name D D D D Enter a new program name A program name can be entered up to 40 characters For details about entering charac ters see Entering Text General Settings Guide E E E E Press OK The display returns to the initial display after a moment ...

Page 33: ...starts automati cally Auto Run to install the TWAIN driver and various software Note Auto Run might not automatically work with certain operating system set tings In this case launch Set up exe located in the CD ROM root directory If you want to install the software without using Auto Run hold down the Shift key while inserting the CD ROM Keep the Shift key held down until the client computer has ...

Page 34: ...n CD ROM Installation Sequence The installer starts up The installation complete message is displayed Select thesoftware Insert the CD ROM Restart your PC TWAIN Driver TWAIN Driver Ver 3 ScanRouter V2 Lite ScanRouter V2 Lite DeskTopBinder V2 Lite DeskTopBinder V2 Lite Install all at once or select and install individually ScanRouter V2 Administration Utility ZHSY070E Acrobat Reader Acrobat Reader ...

Page 35: ...ws and then insert the supplied CD ROM labeled Scanner Driver Document Management Utilities into the CD ROM drive of the client com puter The CD ROM Launcher screen ap pears Reference If the installer does not start au tomatically see p 25 Auto Run Program B B B B Click TWAIN Driver The Software Setup screen ap pears C C C C The installer of the TWAIN driv er starts Follow the instructions on the ...

Page 36: ...be installed Click ScanRouter V2 Lite and then the ScanRouter V2 Lite Setup screen ap pears Click DeskTopBinder V2 Lite and then the DeskTopBinder V2 Lite Setup screen appears C C C C Click ScanRouter V2 Lite or DeskTopBinder V2 Lite The installer of the soft ware starts Follow the instructions on the screen Reference For information about the subsequent installation procedure see Setup Guide that...

Page 37: ...k TWAIN scanner this driver must be installed File storage folder The files are stored in the following folder on the CD ROM provided with this machine DRIVERS TWAIN System requirements Limitation Under Windows NT with RISC based processors MIPS R series Alpha AXP or PowerPC this driver is not available Hardware PC AT compatible CPU Pentium or faster Pentium 150 MHz or faster recommended CD ROM Dr...

Page 38: ...otocol TCP IP DeskTopBinder V2 Lite DeskTopBinder V2 Lite is to be installed on the client computers for integration and management of various kinds of file such as scan file files created with ap plications and existing scan files This software allows you to use various func tions for scan files stored in the Document Server e g viewing stored files Also with ScanRouter V2 Lite you can view the f...

Page 39: ...resolution 800 600 pixels 64K colours or higher Network protocol TCP IP Software installed with DeskTopBinder V2 Lite Auto Document Link Auto Document Link on the client computer monitors in trays of the deliv ery server In addition the file delivered to in trays can be retrieved or the arrival of file can be received at the client computer with this software Function Palette Function Palette allo...

Page 40: ...rofessional in which a client server is not permitted to be used in a network you may violate the license agree ment of Microsoft Corporation Under Windows Server 2003 this software is not available Hardware PC AT compatible CPU Pentium 200 MHz or faster Pentium II 350 MHz or faster recommended Operating system Microsoft Windows 95 OSR 2 or later Microsoft Windows 98 Microsoft Windows Millennium E...

Page 41: ...estination and sender information for the scanned doc uments in the delivery server In addition you can perform maintenance for free disk space monitoring error log recording and other features of the delivery server Note ScanRouter V2 Administration Utility can be installed not only on the delivery server but also on client computers To install it click Scan Router V2 Lite on the ScanRouter V2 Li...

Page 42: ...Preparations for Use as a Network Scanner 34 2 ...

Page 43: ...but in the table below a square original is used to make original orientation easy to understand If the actual shape of the original is different the combination of original orientation and the orien tation specified on the control panel or scanner driver does not change Specifying original orientation and setting originals An original to be scanned Decide the placement method Exposure glass ADF P...

Page 44: ...he automatic original size de tection process B B B B Place the original on the exposure glass with the side to be scanned facing down Align the original with the back left corner mark There are two original orienta tions When placing the original so that the top edge touches the rear of the exposure glass 1 Positioning mark Speci fy the orien tation When scanning using the e mail function the Sca...

Page 45: ...llows you to place multiple originals at one time Originals placed in the ADF can be scanned on one side or both sides Originals that can and cannot be placed in the ADF For information about the origi nals that can and cannot be placed in the ADF see Copy Reference Attempting to use unsuitable orig inals in the ADF can lead to a mis feed and damage to the originals Place such originals directly o...

Page 46: ...als with different sizes can be placed at the same time Place the originals as shown 1 ADF placement orientation 2 Height For information about the origi nals with different sizes see p 41 Mixed size selection Originals are scanned in the in serted order starting with the topmost page C C C C Select the original orientation ac cording to the orientation of the placed originals Reference p 35 Speci...

Page 47: ...on is shown in the following table For E mail Scan to Folder and a Network Delivery Scanner A A A A Make settings for one sided two sided combination Note The defaults can be changed us ing Original Setting of Scanner Features See p 14 Scan Set tings TWAIN Scanner E mail Scan to Folder Document Server Network Delivery Scanner Auto Detect Non Mixed Original Sizes A whole batch of originals is scann...

Page 48: ...case change the setting of Max E mail Size of Scanner Features D Press OK B B B B Make settings for Batch SADF mixed original sizes and original orientation by pressing Original Feed Type Note The defaults can be changed us ing Original Feed Type Priority Mixed Original Sizes Priority and Original Orientation Priority of Scanner Features See p 14 Scan Settings Batch SADF selection A When scanning ...

Page 49: ... C C C Press OK Note The current settings are dis played For a Network TWAIN Scanner A A A A Open the Scanner Properties dia log box Reference p 96 Scanning Originals B B B B Select the position from the Docu ment list in the Document area C C C C Select or from the Orientation list Reference p 35 Specifying original orien tation and setting originals D D D D When the originals are placed in the A...

Page 50: ... Reference p 15 Wait Time for Next Orig Ex posure Glass or Wait Time for Next Original s SADF A A A A Place the originals Reference p 35 Placing Originals Note Originals are scanned in order Place them from the first page B B B B Make settings for scanning area and original orientation Reference p 39 Original Orientation and Scan Area C C C C Make settings for sending by e mail Scan to Folder stor...

Page 51: ...ss ing the Start key the count down will be restarted You can also use the expo sure glass instead of the ADF In this case you must press the Start key to start scanning D When all originals are scanned and the countdown is finished the machine starts storing or sending automatically Note You can also press the key to restart storing or send ing Not specifying a time limit for additional originals...

Page 52: ...s the Start key F F F F When there are additional origi nals to scan place them and press the Start key Repeat this step until all originals are scanned G G G G After all originals are scanned press the key Storing or sending will start ...

Page 53: ...n advance For information about set ting up an e mail server see the instruction manuals of the e mail server to be used and the software to be installed Connect the machine to the network with an Ethernet cable or IEEE 1394 optional cable or use Wireless LAN optional See Network Guide Make the network settings settings for sending e mail such as for the SMTP server and TCP IP or the destination s...

Page 54: ...y a destination using a five digit registration number 5 Manual Input When specifying a destination that is not listed press Manual Input and then enter the destination with the soft keyboard 6 Attach Sender s Name Subject Mes sage File Type Set the sender subject and message of the e mail to be sent If necessary set the file type and file name of the scan file attached to the e mail 7 Switch Dest...

Page 55: ...ust the scan settings settings for orig inal size and orientation if re quired To make the scan settings recall stored settings or make the settings individually Reference p 14 Scan Settings p 35 Setting Originals Recalling stored scan settings A Press the Program key B Select a program of scan set tings The settings of the selected pro gram are applied Making the settings individually A Press Sca...

Page 56: ...the title for the destina tion The destinations for that title are displayed If the destination is not dis played press U U U U or T T T T to dis play the destination B Select the destination to which the scan file is to be sent The selected destination is high lighted and also displayed in the destination field at the top of the screen C To select more destinations re peat steps A A A A to B B B ...

Page 57: ...s ProgDest and a screen for entering the ad dress appears For informa tion about registering destinations see General Set tings Guide To change an e mail address that has been entered press Change located on the left side of the destination field A soft keyboard for entering the e mail address is dis played Make any changes and then press OK Pressing the Check Modes key on the control panel lets y...

Page 58: ...tination from the LDAP server A Press B Press Search LDAP C Press Advanced Search D Enter information for each item of the destination Note Press the item and the soft keyboard is displayed for en tering information appears Enter the first character or characters of the item One reference item of Ad vanced Search can be added when Search Options is spec ified in Program Change LDAP Server of Key O...

Page 59: ...ss word will appear Enter them to log on A destination cannot be spec ified as a proper address when the number of charac ters of the e mail address searched from the LDAP server exceeds 128 characters Some e mail addresses can be registered for one person but only one e mail address can be hit by searching De pending on the system sup ported by the LDAP server generally the address which was regi...

Page 60: ...fied for Sender s Name Default in Send Settings of Scanner Fea tures Proceed to step J When a sender is selected the sender name is automatically placed in the From field of the e mail so that the sender can be identified when the e mail is re ceived To prevent misuse of a sender name we recommend you set protection code for that sender name Be sure to select or enter a send er name Otherwise Key ...

Page 61: ...ess than five digits long press the key after the last number Example To enter 00004 Press the 4 key and then press the key Note When a protection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK When the protection code you entered is correct the sender name and Return Receipt are dis played C For a recepti...

Page 62: ... how to enter characters see Gener al Settings Guide E Press OK F Select the sender Note When a protection code has been set a screen for entering the protection code appears after selecting the sender En ter the protection code and then press OK When the protection code you entered is correct the sender name is highlighted G Press Exit H For a reception confirmation e mail press Return Receipt No...

Page 63: ...e Urgent New product ap pearance is explained as an exam ple here A Press Subject Message B Press Attach Subject C Select a subject Urgent D Press Manual Input The soft keyboard is displayed for entering a subject E Enter the subject New prod uct appearance Reference For information about how to enter characters see Gener al Settings Guide F Press OK G Press OK K K K K Enter a messsage if necessar...

Page 64: ...n place the next original after the others have been scanned See p 42 Scanning Originals in Several Times Regardless of the divide e mail size setting it is not possible to send e mail with over 725 3MB of data It is also not possible to send over 1 000 pages of file Simultaneous Storage and Sending by E mail You can use sending file by e mail with storing file in the Document Server Scan file is ...

Page 65: ...ence p 35 Setting Originals B B B B Make the scan settings C C C C Select the destination D D D D Specify the sender and a subject if necessary E E E E Press Store File F F F F Make sure Send Store is select ed G G G G Set file information if necessary Reference p 75 Specifying file informa tion H H H H Press OK I I I I Press the Start key ...

Page 66: ...tinations were selected the first selected destination is displayed Sender File Name The file name is displayed only when storing a file and sending e mail are performed simulta neously by pressing Send Store or resending the file stored Status Either of the following status is displayed Done Sending Waiting Error or Can celled A A A A Press Scanned Files Status on the screen for sending e mail B ...

Page 67: ... using SMB protocol is available only under the environment of NetBIOS over TCP IP Sending files using SMB protocol is not available under the NetBEUI environment Connect the machine to the network with an Ethernet cable or IEEE 1394 optional cable or use Wireless LAN optional See Network Guide Make the network settings settings for sending by Scan to Fold er such as for protocols or the destinati...

Page 68: ...er Destination When specifying a destination that is not listed press Enter Destination and then enter the destination with the soft key board 6 Attach Sender s Name Subject Mes sage File Type Set the sender subject and message of the scan file to be sent Set the file type and file name of the scan file to be sent Important When the scan file is sent to the destinations for both e mail and Scan to...

Page 69: ...l and then adjust the scan settings settings for origi nal size and orientation if required To make the scan settings recall stored settings or make the settings individually Reference p 14 Scan Settings p 35 Setting Originals Recalling stored scan settings A Press the Program key B Select a program of scan set tings The settings of the selected pro gram are applied Making the settings individuall...

Page 70: ...hich the scan file is to be sent The selected folder is highlight ed and also is displayed in the destination field at the top of the screen Note If a protection code has been set for the shared folder a screen for entering the pro tection code appears C To select more destination folders repeat step B B B B Note To deselect a destination press the destination once more or press U U U U Prev or T ...

Page 71: ...n dows XP Windows 2000 Windows NT 4 0 Reference For information about how to enter characters see Gener al Settings Guide E Press OK F If entering a user name to log on is required press Manual In put on the right side of the user name field The soft keyboard is displayed for entering the user name field G Enter the user name H Press OK I If entering a password to log on is required press Manual I...

Page 72: ...played for entering the server name E Enter a server name Note An IP address can be also en tered F Press OK G Press Manual Input on the right side of the path field The soft keyboard is displayed for entering the path for the folder H Enter the path for the folder Note This is a pass to send to the sub folder lib in the folder user user lib Reference For information about how to enter characters ...

Page 73: ...ations re peat steps A A A A to Q Q Q Q Note To deselect a destination press U U U U Prev or T T T T Next to display the destination in the destination field and then press the Clear Stop key S Press OK Searching to select a destination folder from the network A Press Enter Destination B Press SMB C Press Browse Network on the right side of the path field The client computers list on the same netw...

Page 74: ...ser name H Enter a user name I Press OK J If entering a password to log on is required press Manual In put on the right side of the password field The soft keyboard is displayed for entering a password K Enter a password L Press OK twice Searching to select a destination folder from the Destination List A Press B Press Search by Dest Name The soft keyboard is displayed for entering a user name C E...

Page 75: ... displayed for entering a file name C Enter a file name Note The scan file is given a 21 dig it except the extension file name which combines the time and date of scanning originals with a 4 digit page number Example When one page is scanned in TIFF at 15 10 seconds 3 30 p m 31 December 2003 the file name is 200312311530150100001 tif D Press OK E Press OK I I I I Select a sender if necessary To sp...

Page 76: ...er name A Press Attach Sender s Name B Use the number keys to enter the five digit registration number that has been assigned to a sender If the entered number is less than five digits long press the key after the last number Example To enter 00002 Press the 2 key and then press the key Note When a protection code has been set a screen for entering the protection code appears after selecting the s...

Page 77: ...the Clear Stop key or press Stop on the screen When using the Batch function or the SADF function place the next original after the others have been scanned See p 42 Scanning Originals in Several Times A file beyond 2000 MB cannot be sent Simultaneous Storage and Sending by Scan to Folder You can use sending file by Scan to Folder with storing file in the Docu ment Server Scan file is stored in th...

Page 78: ...B B B Make the scan settings C C C C Select the destination D D D D Specify the sender name subject and message when storing a file and sending e mail are performed at the same time E E E E Press Store File F F F F Make sure Send Store is select ed G G G G Set file information if necessary Reference p 75 Specifying file informa tion H H H H Press OK I I I I Press the Start key ...

Page 79: ...splayed with an icon When multiple destinations were selected the destinations are displayed individually Sender File Name The file name is displayed by pressing Send Store or re sending the file stored Status Either of the following status is displayed Done Sending Waiting Error or Can celled A A A A Press Scanned Files Status on the screen for Scan to Folder B B B B Check the displayed records N...

Page 80: ...Sending Scan File by Scan to Folder 72 5 ...

Page 81: ... of files we recommend the use of Desk TopBinder V2 Lite or DeskTopBinder V2 Professional optional For more in formation please contact your local dealer Note When a delivery server is added to the network files stored in the Document Server can be delivered You can store scan files in the Document Server and simultaneously deliver it with the network delivery scanner function send it by e mail or...

Page 82: ...then adjust the settings for original size and orientation if re quired Reference p 35 Setting Originals E E E E Make the scan settings To make the scan settings recall the stored settings or make the set tings individually Reference p 14 Scan Settings Recalling stored scan settings A Press the Program key B Select a user program of scan settings The selected user program set tings are applied Mak...

Page 83: ...the scanning process press the Clear Stop key or press Stop on the screen When using the SADF function place the next original after the others have been scanned See p 42 Scanning Originals in Sev eral Times Specifying file information You can specify a user name file name and password for a stored scan file According to the settings made you can search for files by user name or file name and you ...

Page 84: ...utomatically named SCAN0001 SCAN0002 etc If neces sary you can change the file name A Press File Name The soft keyboard is displayed for entering a file name B Enter the file name Reference For information about how to enter characters see Gener al Settings Guide C Press OK Specifying a password When a password is specified only a person who knows the pass word can view the file A Press Password B...

Page 85: ...ner key B B B B If user codes are set enter a user code using the number keys and then press the key The Scanner Function screen ap pears Reference For information about the user codes see General Settings Guide C C C C The list of stored files is dis played A Press Select Stored File B Press Manage Delete File Viewing the List The list of stored files has the following elements When using the net...

Page 86: ...d file or changing the user name file name or password 5 List of stored files The list of stored files is displayed Note Stored files cannot be shown when a function other than the scanning function is being used If the file is not displayed use U U U U Prev or T T T T Next to scroll through the list For files which are password pro tected a key symbol is shown to the left of the file name 6 Manag...

Page 87: ...connected device are displayed on the desk tree divided into User name and All Users folders 2 User name Only the files stored with the same user name specified in the connected device properties are displayed The files stored from the scanner are shown in the Scan ner folder 3 All Users All files stored in the connected device are displayed 4 Folder contents display The files in the selected fold...

Page 88: ...not shown here press Non programmed Name and then enter the name C C C C Press OK The search starts and files whose user name starts with the specified string are displayed Searching by file name A A A A On the screen with the list of stored files press Search by File Name The soft keyboard is displayed for searching by file name B B B B Enter the file name to search for Note It is necessary to di...

Page 89: ...re stored in the Document Server A A A A Display the list of stored files by pressing Select Stored File Reference p 77 Viewing a List of Stored Files B B B B Select a file to be sent or deliv ered Note When you select a password protected file the Password screen appears After you have entered the correct password and pressed OK the file will be selected C C C C To select multiple files repeat st...

Page 90: ...rner of the dis played screen Deleting Files You can delete files that are no longer needed Limitation Files waiting for delivery cannot be deleted Reference Using a Web Browser See General Settings Guide from a client com puter you can also delete the files stored in the Document Server A A A A Display the list of stored files by pressing Select Stored File Reference p 77 Viewing a List of Stored...

Page 91: ... pressing Select Stored File Reference p 77 Viewing a List of Stored Files B B B B Press Manage Delete File C C C C Select the file for which you want to change the file information Note When you select a password protected file the Password screen appears Enter the cor rect password and then press OK D D D D Change the file information Changing the user name A Press Change User Name B Select the ...

Page 92: ...K Changing the password A Press Change Password B Enter a new four digit pass word using the number keys C Press the key Note To change the password press Change and then en ter a new one D Enter the same number as you entered in step B B B B to verify E Press the key F Press OK Important Do not forget the password If you forget it consult the system administrator of the machine E E E E Make sure ...

Page 93: ...machine as a network delivery scanner the preparation described be low is required Connect the machine to the network with an Ethernet cable IEEE 1394 optional cable or use Wireless LAN optional See Network Guide Check the network settings in System Settings and change if re quired See Network Guide Make settings for the network delivery scanner function such as Destination List Settings See p 11 ...

Page 94: ...tination with the soft keyboard that is displayed For information about sending e mail from the delivery server see the manual for ScanRouter V2 See p i Manuals for This Machine 5 Attach Sender s Name Attach Sub ject Set the sender subject and message of the document to be delivered 6 Switch Destination List Search Press to switch a destination list from the delivery server to the destination list...

Page 95: ...ey D D D D Place the original and then adjust the scan settings settings for orig inal size and orientation if re quired To make the scan settings recall stored settings or make the settings individually Reference p 14 Scan Settings p 35 Setting Originals Recalling stored scan settings A Press the Program key B Select a program of scan set tings The settings of the selected pro gram are applied Ma...

Page 96: ...n from the list A Press the title for the destina tion The destinations for that title are displayed If the destination is not dis played press U U U U or T T T T to dis play the destination Note The destination titles are pro gramed in the delivery serv er B Select the destination to which the scan file is to be delivered The selected destination is high lighted and also is displayed in the desti...

Page 97: ...U U U U Prev or T T T T Next to display the destination in the destination field and then press the Clear Stop key Searching to select a destination A Press B Press Search Address Book C Press Search by Dest Name Note When using ScanRouter V2 Professional it is possible to search by comments The soft keyboard is displayed for entering a name D Enter part of the destination name Note Enter the firs...

Page 98: ...or T T T T Next to display the destination in the destination field and then press the Clear Stop key Pressing the Check Modes key on the control panel lets you check the list of selected destinations Checking selected destinations A Use the destination field at the top of the screen to check which destinations are select ed Note When multiple destinations are selected the selected des tinations a...

Page 99: ...e mail address in advance in ScanRouter V2 Professional C Press OK Using a registration number to specify a sender name A Press Attach Sender s Name B Use the number keys to enter the five digit registration number that has been assigned to a sender Example To enter 00007 Press the 7 key and then press the key Note When using ScanRouter V2 Professional Return Receipt is displayed when a sender is ...

Page 100: ...r G Press Exit H Press OK H H H H Specify a subject if necessary Note When a subject has been speci fied this information is added to the scan file When ScanRouter V2 Profes sional is used to send docu ments using e mail the subject is automatically entered as the message subject To specify a subject name you can select it from the list enter it directly or combine selecting and entering it Subjec...

Page 101: ...You can use the network delivery scanner function with the Document Server Scan file is stored in the Document Server at the same time the file is de livered Note This section explains mainly the operation for simultaneous deliv ery and storage For more informa tion see p 87 Delivering Scan File A A A A Place the original and then adjust the settings for original size and orientation if required R...

Page 102: ...ple destinations were selected the first selected destination is displayed Sender File Name The file name is displayed only when storing a file and sending e mail are performed simulta neously by pressing Send Store or resending the file stored Status Either of the following status is displayed Done Sending Waiting Error or Can celled A A A A Press Scanned Files Status on the Network Delivery Scan...

Page 103: ...as a network TWAIN scanner the preparation described be low is required Connect the machine to the network with an Ethernet cable IEEE 1394 optional cable or use Wireless LAN optional See Network Guide Check the network settings in System Settings and change if re quired See Network Guide On the client computers install the software required for using the network TWAIN scanner functions such as a ...

Page 104: ...hat operates the scanner appears This dialog box is called the Scanner Properties dialog box Note The name of the scanner cur rently being used is shown on the title bar of the dialog box When multiple ma chines are connected make sure that the indicated ma chine is the machine you want to use If it is different click Select Scanner to select the scanner again If the machine you want to use is not...

Page 105: ...er When reconfiguring the area click and drag one corner of the area towards or away from its opposite corner Note Depending on the scanning resolution the area to be scanned may be subject to re strictions For more informa tion about the relationship between the resolution and the scanning area see TWAIN driver Help C Click Close Note When an original placed in the ADF is previewed place that ori...

Page 106: ...r strings that were scanned slanted Printing to the Image This function allows you to im print dates page numbers or your favorite characters on a scan file You can also change the fonts of the imprints as well as change the ascending order of images to a de scending order Scanning Mode Registration This function allows you to regis ter other scanning configurations that are often used as scanning...

Page 107: ...anel of the ma chine Specify the scan size and resolution again Limitation Depending on the image compression level the maximum image size will be limited When Using as E mail Scan to Folder Document Server or Network Delivery Scanner When Text Text Photo or Photo is selected as the Scan Type All combinations up to A3 297 432 mm 11 17 inches and 600 dpi are pos sible When Gray Scale is selected as...

Page 108: ... a net work TWAIN scanner see TWAIN driver Help When Binary Halftone Gray Scale 8 colors or 8 colors halftone is selected as the Colors Gradations The originals can be scanned using combinations marked with in the table Original orientation S 100 dpi 200 dpi 300 dpi 400 dpi 600 dpi A3 B4 A4 B5 A5 B6 1 A6 1 A7 1 11 x 17 Legal 81 2 x 14 81 2 x 13 Letter 81 2 x 11 51 2 x 81 2 100 dpi 200 dpi 300 dpi ...

Page 109: ...in the table Original orientation S 1 The scanning size must be manually entered A7 1 11x17 Legal 81 2x14 81 2x13 Letter 81 2x11 51 2x81 2 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 1100 dpi 1200 dpi A3 B4 A4 B5 A5 B6 A6 A7 1 11x17 Legal 81 2x14 81 2x13 Letter 81 2x11 51 2x81 2 100 dpi 200 dpi 300 dpi 400 dpi 500 dpi 600 dpi 700 dpi 800 dpi 900 dpi 1000 dpi 11...

Page 110: ...ote Files are stored in single page style When sending files by e mail you can se lect single page style or multi page style When multi page TIFF is specified for the files saved in JPEG format they are automatically changed to PDF When Scan Type of the default scan settings is set to Auto Colour Select and multi page TIFF is specified for the file format the format is automatically changed to PDF...

Page 111: ... for Scan to Folder cannot be specified over 50 4 It is the number including the files which is stored using not only the Scanner func tion but the copy function the facsimile function the Document Server function and the printer function 5 The maximum number of addresses which can be specified differs when you use ei ther Scan Router V2 Lite Professional See the manual for Scan Router V2 Lite Pro...

Page 112: ...The original was not pressed flat against the exposure glass Make sure that the original is pressed flat against the expo sure glass The scanned image is dirty The exposure glass or the exposure glass cover is dirty Clean these parts See General Settings Guide The scanned image is upside down The original was placed upside down Place the original in the correct orientation See p 35 Setting Origina...

Page 113: ...Files Status Only files in waiting can be canceled Files with a delivery status of suc cessful or other result cannot be can celed Cannot detect original size Select scan size Place the original correctly Specify the scan size When placing an original directly on the exposure glass the lift ing lowering action of the ADF triggers the automatic original size detection process Lift the ADF by more t...

Page 114: ...in Entered protection code for destina tion is incorrect Please re enter Make sure the protection code is cor rect and then enter it again Exceeded max data capacity Check the scanning resolution then press Start again Specify the scan size and resolution again Note that it may not be possi ble to scan very large originals at a high resolution See p 99 Relation ship between Resolution and File Siz...

Page 115: ... store the scanned pages as 1 file The maximum number of pages per file is 1000 Specify whether to use the data or not Scan the pages that were not scanned and store them as a new file Exceeded max number of standby files Try again after the current file is sent There are 100 files waiting in the sending queue for e mail Scan to Folder or delivery function Wait until files have been sent Exceeded ...

Page 116: ...e scanned file Because there is not enough free hard disk space in the machine for storing into the Document Server only some of the pages could be scanned Specify whether to use the data or not No HDD is available for this function Cannot store Set original and select the TWAIN settings from the PC Files can be stored with TWAIN by switching to the network TWAIN scanner function Original is being...

Page 117: ... specify sender s name A sender s name should be specified before sending e mail Send e mail after specifying the sender s name Sending the data has failed The data will be resent later A network error has occurred and a file was not sent correctly Wait until sending is retried automatically after the preset interval If the sending fails again consult the network ad ministrator Sending the data ha...

Page 118: ...lect only valid des tination s The specified group contains some destinations for sending by e mail and sending by Scan to Folder To se lect destinations for sending by e mail press Select for the warning displayed on the e mail screen To select destination for sending by Scan to Folder press Select for the warning displayed on the Scan to Folder screen Updating the destination list Please wait Sp...

Page 119: ...strator Cannot detect the paper size of the original Specify the scanning size Place the original correctly Specify the scan size When placing an original directly on the exposure glass the lifting lowering ac tion of the ADF triggers the automatic original size detection process Lift the ADF by more than 30 degrees Cannot find the scanner Check if the scanner main power is on Check whether the ma...

Page 120: ... between the Resolu tion and the Scanning Area chart in Help for halftone scanning might not al ways apply Scanning cannot be per formed if large values are set for brightness when using halftone or high resolution When a paper misfeed occurs in the ma chine during printing scanning cannot be performed In this case after the mis fed paper has been removed proceed with scanning Invalid Winsock vers...

Page 121: ...ction status Check whether the main power switch of the machine is turned off Check whether the machine is connect ed to the network correctly Deselect the personal firewall function of the client computers Scanner is not ready Check the scanner and the op tions Check whether the ADF cover is closed The name is already in use Check the registered names You tried to register a name that is already ...

Page 122: ...quality Maximum power consumption 1500 W Image sensor type CCD Image Sensor Scan type Sheet book Interface Ethernet interface 10BASE T or 100BASE TX IEEE 1394 IP over 1394 optional and IEEE 802 11b Wireless LAN optional Maximum scan size A3 297 432 mm 11 17 inches Scan size that can be detected au tomatically Exposure glass A3S B4S A4RS B5RS 8 13 S ADF A3S B4S A4RS B5RS A5RS B6RS 8 5 13 S 8KS 16KR...

Page 123: ...ter key 9 F File Type Priority 20 FTP server 4 64 Function keys 9 Function status indicators 9 I Image density 14 Indicators 8 Initial scanner setup 11 Installing software 25 Interrupt key 8 L LDAP server 4 M Main power indicator and power indicator 8 Max E mail Size 20 Max Number of Addresses Which Can Be Specified and Files Which Can Be Stored 103 Mixed Original Sizes Priority 17 Mode 96 N Netwo...

Page 124: ...ting a custom size 17 Select Title 19 Sender s Name Default 21 Send Settings 12 19 Simultaneous Storage and Delivery 93 Simultaneous Storage and Sending by E mail 56 Simultaneous Storage and Sending by Scan to Folder 69 SMB 4 63 SMTP server 3 Software supplied on CD ROM 29 Start key 9 Storing Files 73 T Troubleshooting 104 TWAIN Standby Time 19 Type 2238 TWAIN Driver 29 U Update delivery server de...

Page 125: ...d might be trade marks of their respective companies We disclaim any and all rights in those marks The product name of Windows 95 is Microsoft Windows 95 The product name of Windows 98 is Microsoft Windows 98 The product name of Windows Me is Microsoft Windows Millennium Edition Windows Me The product names of Windows 2000 are as follows Microsoft Windows 2000 Professional Microsoft Windows 2000 S...

Page 126: ...Printer Scanner Unit Type 2238 Operating Instructions Scanner Reference GB GB B149 7518 ...

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