Ricoh AC204 Operating Instructions Manual Download Page 21

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ETTING

STARTED

1.10

Plug the cord of your extension phone or answering
machine into the EXT jack.

OTE

You should use the telephone line cord which is supplied

with your machine. If you are replacing it with another vendor’s, it
should be AWG #26 or lower gage.

Connect the USB cable which came with your machine.

Summary of Contents for AC204

Page 1: ...For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it ...

Page 2: ...find how to send and receive a fax and how to set fax related options Contents of this manual are subject to change without prior notice In no event will the company be liable for direct indirect incidental or consequential damages as a result of handling or operating the machine Copyright 2004 Centronics is a trademark of Centronics Data Computer Corporation IBM and IBM PC are trademarks of Inter...

Page 3: ...ug not the cable if the power cable or plug becomes frayed or otherwise damaged To avoid hazardous electric shock or laser radiation exposure do not remove any covers or screws other than those specified in this manual Turn off the power and disconnect the power plug by pulling the plug not the cable if any of the following occurs You spill something into the machine You suspect that your machine ...

Page 4: ...lly enclosed during all customer modes of operation and maintenance Caution Use of controls or adjustment or performance of procedures other than those specified in this manual might result in hazardous radiation exposure Protect the machine from dampness or wet weather such as rain and snow Unplug the power cord from the wall outlet before you move the machine While moving the machine you should ...

Page 5: ...or safety please follow the instructions and handle the machine as indicated In accordance with IEC 60417 this machine uses the following symbols for the main power switch means POWER ON means POWER OFF The inside of the machine could be very hot Do not touch the parts with a label indicating the hot surface Otherwise it could cause a personal burn ...

Page 6: ...id in USA only The Telephone Consumer Protection Act of 1991 makes it unlawful for any person to use a computer or other electronic device including FAX machines to send any message unless such message clearly contains in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity...

Page 7: ...t causes harm to the telephone network the telephone company will notify you in advance that temporary discontinuance of service may be required But if advance notice is not practical the telephone company will notify the customer as soon as possible Also you will be advised of your right to file a complaint with the FCC if you believe it is necessary 6 The telephone company may make changes in it...

Page 8: ...one interface The termination on an interface may consist of any combination of devices subject only to the requirement that the sum of the RENs of all the devices does not exceed five This product meets the applicable Industry Canada technical specifications Note This Class A digital apparatus complies with Canadian ICES 003 ...

Page 9: ...Loading Paper 1 15 Tray Setting the Paper Size 1 19 Changing the Display Language 1 19 Using Save Modes 1 20 Paper Save 1 20 Power Save 1 20 Chapter 2 INSTALLING SOFTWARE About the Software 2 2 System Requirements 2 3 Installing the Software 2 4 Removing Software 2 6 Chapter 3 PAPER HANDLING Selecting Print Media 3 2 Paper Guidelines 3 3 TrayLoading Paper in the Tray 3 4 Using the Bypass Tray 3 6 ...

Page 10: ...nter Properties Tabs 5 4 Printing Multiple Pages on One Sheet of Paper N Up Printing 5 6 Printing a Reduced or Enlarged Document 5 7 Fitting Your Document to a Selected Paper Size 5 8 Printing Posters 5 9 Using Watermarks 5 10 Using an Existing Watermark 5 10 Creating a Watermark 5 11 Editing a Watermark 5 12 Deleting a Watermark 5 12 Using Overlays 5 13 What is an Overlay 5 13 Creating a New Page...

Page 11: ... by Phone 7 11 Chapter 8 TROUBLESHOOTING Document Jams 8 2 Input Misfeed 8 2 Exit Misfeed 8 3 Roller Misfeed 8 3 Paper Jams 8 4 Paper Feed Area 8 4 Fuser Area 8 6 Paper Exit Area 8 7 Duplex Jam 8 9 Bypass Tray Jam 8 10 LCD Error Messages 8 11 Solving Problems 8 13 Copier Problem Solution Chart 8 13 Printing Problem Solution Chart 8 15 Fax Problem Solution Chart 8 18 Chapter A SPECIFICATIONS Genera...

Page 12: ...chapter provides step by step instructions on setting up the machine and installing the software This chapter includes Unpacking Component Location Control Panel Functions Making Connections Installing the Drum and Toner Cartridges Turning the Machine On Loading Paper Tray Setting the Paper Size Changing the Display Language Using Save Modes ...

Page 13: ...raight out away from the unit The scan unlock switch automatically moves to the unlock position NOTE To scan or copy a document the switch must be on that position When you are moving the machine or do not intend to use it for a long time push the switch to the lock position 3 Pull open the paper Tray and remove the packing material from the paper Tray Tape Scanner module ...

Page 14: ...uick install Guide Quick Guide CD ROM The CD ROM contains the Type 102 driver Operating Instructions and the Adobe Acrobat Reader program Toner Cartridge Brand plaque Key layout sheet May already be affixed to the machine in some regions May already be affixed to the machine Drum Cartridge One Touch sheet ...

Page 15: ...familiarise yourself with the main components of your machine Front View Automatic Document Feeder Document Guides Document Input Tray Document Output Tray Control Panel Paper Tray Front Cover Release lever Side Cover Paper Guides Scanner Module Bypass Tray ...

Page 16: ...TED 1 5 1 Rear View Paper Exit Extension ADF Automatic Document Feeder Connector Document Cover Paper Tray Document Glass AC Power Cord Connector Parallel Connector USB Connector Power Switch Telephone Connections ...

Page 17: ...to one touch buttons to the locations 21 through 40 2 F a c s i m i l e Adjusts the resolution of the current fax job documents Used to choose the receive mode The selected mode is displayed in Standby mode Used to search for a number in the memory Also used to delete digits in editing mode Used to store frequently dialed fax numbers and dial them using the associated 2 digit speed dial number Als...

Page 18: ...nput tray you are using is empty To load paper see page 1 15 Turns on when an error occurs on the system 4 Displays the current status and prompts during operation 5 C o p y Used to adjust the contrast of the current copy or fax job Used to select the text type for the current copy job or fax job Used to specify the paper tray you want to use in Fax or Copy mode Used to set up special copy feature...

Page 19: ...age number they can be used to change the number Scrolls though the options available for the selected menu item In the Copy mode allows you to change the zoom rate and to change the number of copies 10 Selects the mode to activate FAX or COPY Also confirms the selection on the display 11 Used to start a job 12 Used to stop an operation at any time Also used to clear cancel the copy options such a...

Page 20: ...the side screws NOTE Without connecting the cord to the port you cannot use the ADF 2 Connect the telephone line to the LINE jack and the other end to the wall jack If you want to use your machine for receiving both faxes and voice calls you will need to connect a telephone and or answering machine to your machine ...

Page 21: ...hone or answering machine into the EXT jack NOTE You should use the telephone line cord which is supplied with your machine If you are replacing it with another vendor s it should be AWG 26 or lower gage 3 Connect the USB cable which came with your machine ...

Page 22: ... You will need to buy the a IEEE 1284 compliant cable You only need to connect one of the above cables If you are using a USB cable you must be running Windows 98 Me 2000 XP When using the a USB connection your machine provides two USB modes Fast and Slow Fast is the default mode Some PC user may experience poor USB function in the default mode If this occurs select the Slow mode to achieve succes...

Page 23: ...dges 1 Pull the release lever to open the side cover NOTE Ensure that the side cover is always open before opening the front cover 2 Open the front cover 3 If the cartridge locking lever is on the lower position turn the lever upward until it locks into place ...

Page 24: ...to place completely 5 Remove the starter toner cartridge from its bag Gently shake the cartridge to loosen the toner Thoroughly shaking the cartridge will assure maximum copies per cartridge 6 Slide the toner cartridge into the machine aligning the cartridge to the left of the slot until it locks into place completely ...

Page 25: ...he front cover and then side cover NOTE When the drum or toner cartridge need to be replaced the display indicates the corresponding message with the error indicator Refer to the list of error messages on page 8 11 To replace the drum and toner cartridges see page 7 8 and page 7 3 respectively 1 2 1 2 ...

Page 26: ... AC outlet 2 Turn on the power switch WARMING UP PLEASE WAIT appears on the display indicating that the machine now is on To view your display text in another language see page 1 19 CAUTION Power cord must be plugged into a grounded power socket Loading Paper The paper Tray can hold a maximum of 550 sheets of 20lb plain paper For copying or faxing you can use A4 letter or legal size paper only ...

Page 27: ...ressure plate until it locks in position 3 Adjust the rear paper guide to the desired paper length It is preset to Letter or A4 size depending on the country To load another size lift and insert the rear guide into the corresponding position Rear guide LGL FOLIO A4 LTR ...

Page 28: ...GETTING STARTED 1 17 1 4 Fan the paper and insert it into the Tray 5 Ensure that the paper corners are under the corner snubbers Do not fill above the max fill line Corner snubber Max Fill Line ...

Page 29: ...le pinching the side guide as shown move it toward the stack of paper until it lightly touches the side of the stack Do not press the guide too tightly to the edge of the paper the guide may bend the paper 7 Close the paper Tray ...

Page 30: ...nd the paper size you are using and press Mode Enter to save the selection You can press the corresponding number shown on the display to select the paper size 3 To return to Standby mode press Clear Stop Changing the Display Language To change the language that is displayed on the LCD display take the following steps 1 Press Menu Exit and then System Setup from the one touch dial keypad 2 Press o...

Page 31: ...set the collation or duplex copy options Power Save The Power Save mode allows the printer to reduce power consumption when it is not in actual use You can select the length of time the machine waits after a job is printed before it switches to a reduced power state 1 Press Menu Exit and then System Data from the one touch dial keypad 2 Press or until POWER SAVE appears on the display Make sure th...

Page 32: ...LLING SOFTWARE This chapter provides information about installing the supplied software The topics included in this chapter are About the Software System Requirements Installing the Software Removing Software ...

Page 33: ...ons Adobe Acrobat Reader The CD ROM provides you with the following software Type 102 Driver To use your machine as a printer and scanner in Windows you must install the Type 102 driver For information about installing the Type 102 driver in Windows see page 2 4 Remote Control Panel It is automatically installed when you install the Type 102 driver For information about using the program refer to ...

Page 34: ...er Windows XP Home edition or Professional Minimal Requirements Disk space 120 MB for installation Memory 64 MB CPU Pentium II 233 or higher Required software Internet Explorer 5 0 Recommended Disk space 220 MB for installation Memory 128 MB CPU Pentium II 400 or higher Required software Internet Explorer 5 5 NOTES For Windows NT 4 0 2000 XP the system administrator should install the software Win...

Page 35: ...ce window appears If the maintenance window does not appear click Start and then Run Type X Setup exe replacing X with the letter of your drive and click OK NOTE If your machine is not connected to the computer the following window will appear After connecting the machine click Next If you want to skip the connection status click Next and No to the following screen Then the installation will start...

Page 36: ...selecting the language and the component s click Next View Operating Instructions Allows you to view this Operating Instructions If your computer doesn t have Adobe Acrobat click on this option and it will automatically install Adobe Acrobat for you 3 After the installation is finished the window asking you to print a test page appears If you choose to print a test page select the check box and cl...

Page 37: ...ance window does not appear click Start and then Run Type X Setup exe replacing X with the letter of your drive and click OK 2 Click Remove Then you will see a component list so that you can remove any of them individually If you want to uninstall the Printer driver check Printer If you want to uninstall the Twain driver check Twain If you want to uninstall the Remote Control Panel check Remote Co...

Page 38: ...uces you to the basics of selecting print media and loading print media into your machine This chapter includes Selecting Print Media Paper Guidelines TrayLoading Paper in the Tray Using the Bypass Tray Setting the Paper Size for Copying ...

Page 39: ... in A4 210 x 297 mm B5 182 x 257 mm A5 148 x 210 mm YES 550 YES 550 YES 550 NO 0 YES 550 NO 0 NO 0 YES 100 YES 100 YES 100 YES 100 YES 100 YES 100 YES 100 Envelopes No 10 4 12 x 9 5 in C5 162 x 229 mm DL 110 x 220 mm Monarch 3 87 x 7 5 in B5 176 x 250 mm NO 0 NO 0 NO 0 NO 0 NO 0 YES 10 YES 10 YES 10 YES 10 YES 10 Labelsb Letter 8 5 x 11 in A4 210 x 297 mm b If you are experiencing excessive jammin...

Page 40: ... other media that conform with the specifications listed under General Specifications on page A 2 Use only well constructed envelopes with sharp well creased folds DO NOT use envelopes with clasps and snaps DO NOT use envelopes with windows coated lining self adhesive seals or other synthetic materials DO NOT use damaged or poorly made envelopes It is recommended that you feed special paper types ...

Page 41: ...s to peel off during printing which can cause paper jams Exposed adhesive can also cause damage to machine components Do not feed a sheet of labels through the machine more than once The adhesive backing is designed for one pass through the machine Do not use labels that are separating from the backing sheet or are wrinkled bubbled or otherwise damaged TrayLoading Paper in the Tray The paper Tray ...

Page 42: ...9 NOTES When you print a file from your PC using the paper Tray make sure that you select the Paper source and the correct paper size from your software application before starting your print job If you experience problem with the paper feed place the paper in the Bypass Tray You can load up to 300 sheets of previously printed paper The printed side should be facing down with the uncurled edge at ...

Page 43: ...een 16lb and 32lb The following table summarizes the print media allowed as well as their stacking height limit Notes Always load only use print media specified in Specifications to avoid paper jams and print quality problems Do not hit the Bypass Tray or rest your hands on it otherwise the tray may be damaged or detached from the machine Flatten any curling on postcards envelopes and labels befor...

Page 44: ...surface For transparencies hold the transparencies by the edges and avoid touching the print side Oils from your fingers that are deposited on the transparency can cause print quality problems If you are using the transparencies with paper backing insert a sheet of plain paper on the tray before loading transparencies Doing so prevents paper jams while feeding 3 Load the print material with the si...

Page 45: ...stack should be under the Max fill line The print media buckles if you load a stack that is too deep or if you push it in too far NOTES When printing on previously used paper via the Bypass Tray the printed side should be facing up with the uncurled edge at the left side If you experience problems with paper feed turn the paper around Max fill line ...

Page 46: ...Use or to select the paper size you are using and press Mode Enter to save the selection You can press the corresponding number shown on the display to select the paper size 3 To return to Standby mode press Clear Stop To set the paper size for the Bypass Tray take the following steps 1 Press Menu Exit and then System Data from the one touch dial keypad The display shows CASSETTE PAPER on the top ...

Page 47: ...PAPER HANDLING 3 10 NOTE ...

Page 48: ...opying documents This chapter includes Loading Paper for Copy Output Selecting a Paper Tray Making Copies from the Automatic Document Feeder Making Copies using the Document Glass Setting Copy Options Auto Fit Copying Clone Copying Duplex Copying Collation Copying ...

Page 49: ...ding the print media for use when copying you have to select the paper tray you will use for both copy and fax jobs 1 Press Paper Tray The current setting appears on the bottom line of the display 2 Select CASSETTE or BYPASS by pressing Paper Tray repeatedly or using the navigation buttons and press Mode Enter to save the selection 3 If you selected BYPASS at the step 2 the display prompts you to ...

Page 50: ...paper size marked on the ADF 2 Users should verify that the machine is in the Copy mode If necessary press Mode Enter to change the mode to Copy mode In Copy mode the LCD display shows Note that you cannot make copies in Fax mode The machine will sounds an error beep 3 Make sure that you have selected the required paper tray See page 4 2 4 Customise the copy settings including the number of copies...

Page 51: ... keep it clean Making Copies using the Document Glass If you want to make copies from booklet pamphlet transparencies or documents having other unusual characteristics use the document glass to load documents 1 Lift the document cover 2 Place the document face down on the glass and align it with document guides on the left top corner of the document glass ...

Page 52: ...mode In Copy mode the LCD display shows Note that you cannot make copies in Fax mode The machine will sounds an error beep 5 Make sure that you have selected the required paper tray See page 4 2 6 Customise the copy settings including the number of copies copy size contrast and image type using the control panel buttons See Setting Copy Options on page 4 6 To clear the settings use the Clear Stop ...

Page 53: ...ng is used to improve the copy quality To select the image type take the following steps 1 Press Image You can see the current setting on the bottom line of the display 2 Press Image or the navigation buttons until the desired mode appears You can choose from TEXT Used for documents containing mostly text MIXED Used for documents with mixed text and graphics PHOTO Used when the originals are photo...

Page 54: ...trast settings using the navigation buttons Each time you press the button the selection block on the LCD display moves to the left or to the right As the selection block moves to the right the contrast becomes darker 4 Press Mode Enter to save the selection Set Using the Set button you can select the number of copies from 1 to 999 1 Press Set The triangle symbol on the middle of the top line head...

Page 55: ... using the number keypad The selected number appears on the display You can also use Increase or Decrease to change the zoom rate Press Increase or Decrease to increase or decrease the number by 1 If you press and hold the buttons the number increases or decreases rapidly 3 Press Mode Enter to save the selection NOTES If you press the Clear Stop button while setting the copy options and before sta...

Page 56: ... required paper tray See page 4 2 3 To enter the special copy mode Users should press Special Copy in the Copy mode see page 4 5 4 Press Special Copy repeatedly or use the navigation buttons until AUTO FIT appears on the bottom line of the display 5 Press Mode Enter to save the selection 6 If necessary customise the copy settings including the number of copies contrast and image type using the con...

Page 57: ...have selected the required paper tray See page 4 2 3 To enter the special copy mode Users should press Special Copy in the Copy mode see page 4 5 4 Press Special Copy repeatedly or use the navigation buttons until CLONE appears on the bottom line of the display 5 Press Mode Enter to save the selection 6 If necessary customise the copy settings including the number of copies contrast and image type...

Page 58: ... the document glass face down 2 Make sure that you have selected the required paper tray See page 4 2 3 Press Duplex Copy The current setting appears on the bottom line of the display 4 Press Duplex Copy or use the navigation buttons to select the binding orientation If you select OFF you cannot use duplex copying 5 Press Mode Enter to save the selection 6 If necessary customise the copy settings ...

Page 59: ...THER and press Mode Enter 9 When the copying is completed press Clear Stop to cancel the duplex copy mode Collation Copying When the Collation Copying feature is on your machine sorts the copy job For example if you make 2 copies of 3 pages documents one complete 3 page document will print followed by the second complete 3 page document 1 Load the documents to be copied in the ADF Or place a sheet...

Page 60: ...Image button is disabled 7 When the document is fed from the document glass the display shows SCAN ANOTHER on the top line after the page is scanned into the memory To scan another page remove the scanned page and load the next page on the glass Select YES and press Mode Enter Repeat as necessary When all of the pages are scanned select NO when the display shows SCAN ANOTHER and press Mode Enter 8...

Page 61: ...COPYING 4 14 MEMO ...

Page 62: ...luded in this chapter are Printing a Document Printer Settings Printing Multiple Pages on One Sheet of Paper N Up Printing Printing a Reduced or Enlarged Document Fitting Your Document to a Selected Paper Size Printing Posters Using Watermarks Using Overlays Setting Graphic Properties Setting Up the Locally Shared Printer ...

Page 63: ...d to the computer the machine is powered on and there is paper in the paper tray 2 Verify that you have installed the software for your computer For details see Installing the Software on page 2 4 3 Start the program you are using to create the document and create or open the document you want to print 4 Choose Print or Print Setup from the File menu Make sure that Type 102 PCL 6 is selected as yo...

Page 64: ...tings made in the printer driver NOTE You do not need to use any of the control panel buttons to use the machine as a PC printer For example if you want to adjust the printing contrast you do not have to press Contrast on the control panel The control panel buttons are used primarily for copying Accessing Printer Settings You can access printer settings by using either of these methods Windows 95 ...

Page 65: ... are displayed you can review and change whatever settings are needed for your printer job Your printer s Properties window consists of 5 tabs Layout Paper Graphic Extras and About If you access the Printer Properties through the Printers folder you can view more Windows based tabs in addition to these 5 tabs For information on the Windows based tabs refer to your Windows User s Guide The printer ...

Page 66: ...r of copies to print etc Select the size of paper you are using Select the desired paper source Select Tray if you load media in the paper Tray Bypass Tray if you load in the Bypass Tray Select the type of paper you are using Select the desired paper source for the first page and other pages independently 1 2 3 4 1 2 3 4 ...

Page 67: ...n access the printer properties See page 5 2 2 From the Layout tab choose Multiple Pages per Side on the Type drop down list 3 Select the number of pages you want to print per sheet 1 2 4 6 9 or 16 on the Pages per Side drop down list 4 Select the page order on the Page Order drop down list if necessary Check Print Page Border to print a border around each page on the sheet Print Page Border is en...

Page 68: ... job on a page 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Paper tab select Reduce Enlarge on the Type drop down list 3 Enter the scaling rate in the Percentage input box You can also click the or button 4 Click the Paper tab and select the paper source size and type 5 Click OK and print the document ...

Page 69: ...want to check fine details on a small document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Paper tab select Fit to Page on the Type drop down list 3 Select the correct size from the Target Page drop down list 4 Click the Paper tab and select the paper source size and type 5 Click OK and print the document A ...

Page 70: ...size document 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Layout tab select Poster on the Type drop down list 3 Configure the poster option You can select the page layout from 2x2 3x3 or 4x4 If you select 2x2 the output will be automatically stretched to cover 4 physical pages 2 x 2 3 x 3 ...

Page 71: ...mple you may want to have large gray letters reading DRAFT or CONFIDENTIAL printed diagonally across the first page or all pages of a document There are several predefined watermarks that come with your machine and they can be modified or you can add new ones to the list Using an Existing Watermark 1 When you change the print settings from your software application access the printer properties Se...

Page 72: ...preview image window The preview image is provided so that you can see how the watermark will appear on the printed page When the First Page Only box is checked the watermark is printed on the first page only 4 Select the watermark options You can select the font name style and size and gray scale level from the Font Attributes section and set the angle of the watermark from the Message Angle sect...

Page 73: ...he Current Watermarks list and change the watermark message and the options Refer to Creating a Watermark on page 11 4 Click Update to save the changes 5 Click Ok Deleting a Watermark 1 When you change the print settings from your software application access the printer properties See page 5 2 2 From the Extras tab click the Edit button in the Watermark section The Edit Watermarks window appears 3...

Page 74: ...need to load preprinted letterhead paper in the machine You need only tell the machine to print the letterhead overlay on your document Creating a New Page Overlay To use a page overlay you must create a new page overlay containing your logo or image 1 Create or open a document containing text or an image for use in a new page overlay Position the items exactly as you wish them to appear when prin...

Page 75: ...le name box Select the destination path if necessary The default is C Formover 6 Click Save You can see the name on the Overlay List 7 Click OK or Yes until you complete creating The file is not printed out Instead it is stored in your computer HDD disk NOTE The overlay document size must be the same as document you will print with the overlay ...

Page 76: ...k the Extras tab 4 Select the overlay you want to print from the Overlay drop down list box 5 When the overlay file doesn t appear on the Overlay List click the Edit button and Load Overlay and select the overlay file If you have stored the overlay file you want to use into an external source you can also load the file when you access this Load Overlay window After you select the file click Open T...

Page 77: ...y has been selected the overlay will be automatically printed with your document 7 Click OK or Yes until the printing starts The overlay is downloaded with your print job and printed on your document NOTE The resolution of the overlay document must be the same as that of the document you will print with the overlay Deleting a Page Overlay You can delete page overlays that are no longer used 1 In t...

Page 78: ...cessing printer properties Click the Graphics tab to display the properties shown below Property Description Resolution You can select the printing resolution by choosing from 1200 dpi class Best 600 dpi Normal or 300 dpi Draft The higher the setting the sharper the clarity of printed characters and graphics Higher settings may increase time it takes to print a document 1 3 2 4 1 ...

Page 79: ...hen resolution is 600 300 dpi Text Enhance Choose to refine the print quality of characters by smoothing out jagged edges that can occur on the angles and curves of each character You can select this when resolution is 1200 300 dpi Image Enhance Choose to refine the print quality of photo images using RT You can select this when resolution is 1200 dpi Toner Save Mode Selecting this option extends ...

Page 80: ...d as Bit Image When this option is selected the driver downloads the font data as bitmap images Documents with complicated fonts such as Korean or Chinese or various types of fonts print faster in this setting Print as Graphics When this option is selected the driver downloads any fonts as graphics When printing documents with high graphic content and relatively few TrueType fonts printing perform...

Page 81: ...stion and click to see a pop up window for an explanation Setting Up the Locally Shared Printer You can connect the machine directly to a selected computer which is called host computer on the network Your machine can be shared by other users on the network through a Windows 9x Me 2000 XP or NT 4 0 network printer connection NOTE Whether the printer is locally connected or network connected you ne...

Page 82: ...work folder in the left column 3 Right click the shared name and select Capture Printer Port 4 Select the port you want check the Reconnect at log on box and then click OK 5 From the Start menu select Settings and then Printers 6 Double click your printer icon 7 From the Printer menu select Properties 8 From the Details tab select the printer port and click OK In Windows NT 4 0 2000 XP Setting Up ...

Page 83: ...ter 1 Right click Start and select Explorer 2 Open your network folder in the left column 3 Click the shared name 4 For Windows NT 4 0 2000 from the Start menu select Settings and Printers For Windows XP from the Start menu select Printers and Faxes 5 Double click your printer icon 6 From the Printer menu select Properties 7 Press the Ports tab and click Add Port 8 Select Local Port and click New ...

Page 84: ...6 SCANNING Scanning with your machine lets you turn pictures and text into digital files on your computer This chapter includes Scanning Process with TWAIN enabled Software ...

Page 85: ...ill need to select it as your TWAIN source in the application you will use The basic scanning process involves a number of steps Place your photograph or page on the document glass Open an application such as PhotoDeluxe or Photoshop Open the TWAIN window and setting the scan options Scan and save your scanned image You need to follow the program s instructions for acquiring an image Please refer ...

Page 86: ...ntaining the cartridge and your machine This chapter includes Cleaning the Scan Unit Expected Cartridge Life Replacing the Toner Cartridge Setting to Notify Toner Low Cleaning the Drum Replacing the Drum Cartridge Setting the machine to be Checked by Phone ...

Page 87: ... crack the cabinet Clean the cabinet of the printer with a soft lint free cloth You can dampen the cloth slightly with water but be careful not to be let any water drip onto the printer or inside of it 1 Slightly dampen a soft lint free cloth or paper towel with water 2 Open the document cover 3 Wipe the surface of the document glass and ADF glass until it is clean and dry 4 Wipe the underside of ...

Page 88: ... may vary according to the print density of the page you print If you print a lot of graphics you may need to change the cartridge more often Replacing the Toner Cartridge When the toner cartridge is near the end of its life white streaks or light copy will occur The LCD displays a warning message TONER LOW You can temporarily re establish the print quality by re distributing the remaining toner i...

Page 89: ... to release the toner cartridge 4 Pull the toner cartridge out and gently shake the cartridge to distribute the toner evenly inside the cartridge NOTE If the toner gets on your clothing wipe it off with a dry cloth and wash clothing in cold water Hot water sets the toner into fabric ...

Page 90: ...time When the toner eventually runs out only blank pages will print when a print job is sent or when a fax is received At this stage the toner cartridge needs to be replaced The display shows the warning message TONER EMPTY Take the following steps to replace the toner cartridge 1 The side cover must be open to open the front cover Make sure that the side cover is open before opening the front cov...

Page 91: ...tails 4 Shake the new toner cartridge horizontally four or five times Save the box and the cover for shipping 5 Slide the new toner cartridge in until it locks in place 6 Turn the cartridge locking lever downwards until it locks in place 7 Close the front cover then the side cover The display shows NEW TONER 1 YES 2 NO 8 Select YES by pressing 1 The machine returns to Standby mode ...

Page 92: ...eypad 2 Use or until NOTIFY TONER appears on the bottom line of the display and press Mode Enter NOTIFY TONER LOW appears on the top line and the current setting appears on the bottom line 3 Press or to change the setting Select ON to enable this feature then press Mode Enter Select OFF disables this feature 4 Enter your fax number and then press Mode Enter 5 Enter your name of up to 20 digits and...

Page 93: ...e Toner particles on the drum surface are affixed to the paper Repeat this process three or four times Replacing the Drum Cartridge The useful life of the drum cartridge is approximately 15 000 copies The LCD displays DRUM WARNING when the drum is near the end of life Approximately 1 000 more copies can be made but you should have a replacement drum cartridge in stock When DRUM EMPTY is displayed ...

Page 94: ...ner cartridge must be removed to replace the drum cartridge 3 Pull the used drum cartridge out NOTE Help the environment by recycling your used drum cartridge Refer to the recycling brochure packed with the drum cartridge for details 4 Unpack the new drum cartridge and slide it into place making sure not to touch the surface of the drum ...

Page 95: ...to replace it with a new one before DRUM WARNING or DRUM EMPTY may appears on the display replace the drum cartridge as described above then take the following steps to reset the drum counter 1 Press Menu Exit then Maintenance from the one touch dial keypad 2 Use or until NEW DRUM appears on the bottom line of the display and press Mode Enter 3 NEW DRUM UNIT appears on the top line and 1 YES 2 NO ...

Page 96: ...ance from the one touch dial keypad 2 Use or until REMOTE TEST appears on the bottom line of the display and press Mode Enter 3 Press or to change the setting Select On to enable this feature Selecting Off disables this feature If you want to protect your machine from being opened by an unauthorized person select Off 4 Press Mode Enter to save the selection NOTE This feature is not available in so...

Page 97: ...MAINTENANCE 7 12 MEMO ...

Page 98: ...8 TROUBLESHOOTING This chapter gives helpful information for what to do if you encounter an error This chapter includes Document Jams Paper Jams LCD Error Messages Solving Problems ...

Page 99: ...ils for clearing the three types of document misfeeds are given below Input Misfeed 1 Open the ADF top cover 2 Pull the document gently to the right and out of the ADF 3 Close the ADF top cover Then place the documents back into the ADF NOTE To prevent document jams use the document scanner glass for thick thin or mixed documents ...

Page 100: ...e document cover Then place the documents back into the ADF Roller Misfeed 1 Open the document cover 2 Turn the release knob so that you can easily seize the misfed document and remove the document from the ADF or the feed area by carefully pulling it rightwards using both hands 3 Close the document cover Then place the documents back into the ADF ...

Page 101: ...Feed Area If the paper jammed in the feed area PAPER JAM0 appears in the display 1 Pull the paper Tray open After you pull it out completely lift the front part of the Tray slightly up to release the Tray from the machine 2 Remove the jammed paper by gently pulling it straight out Once you remove the jammed paper here open the side cover and then close it to clear the PAPER JAM message on the disp...

Page 102: ... open the side cover NOTE Do not touch the shiny drum cartridge surface Scratches or smudges will result in poor copy quality 4 Carefully remove the misfed paper in the direction shown 5 Close the cover and insert the paper Tray Lower the rear part of the Tray to align the rear edge to the corresponding slot of the machine then insert it completely ...

Page 103: ...is will release pressure on the paper If paper is not seen in this area skip to the Exit Area WARNING The fusing area at the rear part of the inside of your machine is hot when powered Be careful not to be burned when you access this area 3 Remove the jammed paper in the direction shown NOTE Do not pull paper up through the fusing unit Unfused toner may adhere in the area resulting in smudged copi...

Page 104: ...7 8 4 Push the fuser lever up and then close the side cover Paper Exit Area If the paper jammed in the exit area PAPER JAM 2 appears on the display 1 Press the release lever to open the side cover 2 Open the front cover ...

Page 105: ...n on the fuser lever This will release pressure on the paper 4 Turn the Jam Remove Lever in the direction of the arrow to move the paper to the exit area then gently pull the paper out through the exit area 5 Push the fuser lever up ...

Page 106: ...to the original position 7 Close the front cover and the side cover Duplex Jam If paper jam occurs in the duplexer DUPLEX JAM appears on the display 1 Press the release lever to open the side cover 2 Remove the jammed paper Then close the side cover 1 2 1 2 ...

Page 107: ...when you try to print using the Bypass Tray and the machine does not detect paper due to no paper or improper paper loading BYPASS JAM also may occur when the paper is not properly fed into the machine through the Bypass Tray In that case pull the paper out of the machine ...

Page 108: ...artridge See page 7 8 FUSER ERROR There is a problem in the fuser unit Unplug the power cord and plug it back in If the problem still persists please call for your sales or service representative OPEN HEAT ERROR HEATTING ERROR OVER HEAT INVALID CARTRIDGE You have used an unauthorised cartridge You must use a approved cartridge LINE ERROR Your machine cannot connect with the remote machine or has l...

Page 109: ...ent Enter the correct poll code NO DEVELOPER CARTRIDGE The drum cartridge is not installed Install the drum cartridge NO PAPER The paper in the paper Tray has run out Load paper in the paper Tray RX TRAY FULL Paper is overstacked in the output bin Remove paper PAPER JAM 0 Paper has jammed in the paper feeding area of the Tray Clear the jam See page 8 4 PAPER JAM 1 Paper has jammed in the fuser are...

Page 110: ...hat there is power to the socket where the unit is plugged in to and that the machine power switch is in the ON position The machine beeps an error sound and does not make a copy Make sure that the machine is in copy mode If not change the mode to the Copy mode by pressing Mode Enter Copies are too light or too dark If the original is light use the Contrast button to darken the background of the c...

Page 111: ...ning in the machine after a paper jam has been cleared Toner yield is lower than expected and TONER LOW message appears on the LCD Toner may be lodged in the cartridge Remove the toner cartridge Shake the toner cartridge and tap along the top of the toner cartridge over a waste receptacle Take care not to touch the exposed toner on the left side of the cartridge Fewer copies from the toner cartrid...

Page 112: ...t job is being sent to the correct port For Example LPT1 Your machine does not print continued The toner and drum cartridges are not installed properly Check that the toner and drum cartridges are installed properly The printer driver may not be installed properly Reinstall the software The parallel port cable specifications may not be correct Use the IEEE 1284 parallel port cable supplied with th...

Page 113: ... is too slow The computer parallel port may not be set for high speed communications If your computer is equipped with an ECP parallel port enable this mode of operation Refer to the Enabling High Speed Printer Communications section and your computer s user guide If using Windows 95 the spool setting may be set incorrectly Point to the Start and then click Settings then Printers Click your printe...

Page 114: ...en packets of paper until necessary so that the paper does not absorb too much moisture from the air Printing over uneven surfaces If printing onto envelopes change your printing layout to avoid printing over areas that have overlapping seams on the reverse side Missing characters The paper may be too damp Try printing with a different batch of paper Do not open packets of paper until necessary so...

Page 115: ...s not wrinkled and you are putting it in correctly Check that the document is the right size not too thick or thin Make sure that the ADF top cover is firmly closed Faxes are not received automatically The FAX mode should be selected Make sure that there is paper in the Tray Check if the display shows MEMORY FULL Faxes are not received manually Check that you hung up the handset of the external te...

Page 116: ...r scan glass for marks and clean it See page 7 2 The machine dials a number but fails to make a connection with another fax machine The other fax machine may be turned off out of paper or cannot answer incoming calls Speak with the other machine operator and ask her or him to sort out the problem Documents are not stored in the memory There may not be enough memory to store the document If the dis...

Page 117: ...TROUBLESHOOTING 8 20 NOTE ...

Page 118: ...A SPECIFICATIONS This chapter includes General Specifications Scanner and Copy Specifications Printer Specifications Facsimile Specifications ...

Page 119: ... 10 Envolope DL Envelope C5 Min 3 9 x 5 8 inches 98 x 148 mm weight 60 120 g m2 16 32 lb Recording paper capacity for Tray 550 sheets weight 75 g m2 20 lb for Bypass Tray 100 sheets weight 75 g m2 20 lb Automatic document feeder Up to 30 pages 20 lb or 75 g m2 Consumables 2 piece Toner Drum cartridge system PC Interface IEEE 1284 Parallel USB 1 1 Compatibility Win 95 98 2000 NT 4 0 Win Me Win XP P...

Page 120: ...esolution Optical 600 dpi resolution Mono and Color Color bit depth Internal 32 bit External 24 bit Mono bit depth 1 bit for text mode 8 bit for Gray mode Copy speed 15 copies per minute A4 16 copies per minute Letter Copy resolution 1 200 dpi enhanced Zoom Rate by platen 25 400 by ADF 25 100 Item Description Printing method Laser Scanning Unit Electro Photographic Printing speed 15 copies per min...

Page 121: ...ransmission speed Approx 3 seconds page Transmission time applies to memory transmission of text data with ECM compression using only ITU T No 1 Chart Scanning speed Platen approx 3 seconds letter at standard fax resolution mode ADF approx 5 seconds letter at standard fax resolution mode Resolution Standard 203x98 dpi Fine 203x196 dpi Superfine 300x300 dpi Photo 203x196 dpi 300x300 dpi Color 203x1...

Page 122: ...SPECIFICATIONS A 5 A ...

Page 123: ... jam clear 8 2 load in ADF 4 3 load on document glass 4 4 document glass clean 7 2 load 4 4 drum clean 7 8 install 1 12 replace 7 8 E error 8 11 extension phone connect 1 10 F fit to page print 5 8 fit to page print in copy mode 4 9 G graphic properties set 5 17 J jam clear document 8 2 paper 8 4 L Loading Paper in the Tray 3 1 N network printer set 5 20 n up multiple pages per sheet print 5 6 ...

Page 124: ...nter driver install 2 4 printer driver window 5 3 printing fitting to a selected paper size 5 8 multiple pages on one sheet 5 6 posters 5 9 reduced or enlarged document 5 7 using overlays 5 13 watermarks 5 10 R reduced enlarged print 5 7 S Safety information 1 vi scanner lock 1 2 software install 2 4 T tel line connect 1 9 toner cartridge install 1 12 life 7 3 replace 7 5 two sided print in copy m...

Page 125: ...For safe and correct use of this machine please be sure to read the Safety Information in this manual before you use it ...

Page 126: ...s 2 4 Resolution 2 5 Contrast 2 6 Sending a Fax Automatically 2 6 Sending a Fax Manually 2 7 Confirming Transmission 2 8 Chapter 3 RECEIVING A FAX About Receive Mode 3 2 Loading Paper for Receiving Faxes 3 3 Receiving Automatically in FAX Mode 3 4 Receiving in TEL FAX Mode 3 4 Receiving Automatically in ANS FAX Mode 3 5 Receiving Manually in TEL Mode 3 5 Receiving Manually Using an Extension Telep...

Page 127: ...g 5 2 Delayed Transmission 5 2 Memory Transmission 5 4 Priority Transmission 5 6 Polling 5 7 What is Polling 5 7 TX Poll 5 7 Delay RX Poll 5 9 Adding Documents To a Scheduled Operation 5 11 Cancelling a Scheduled Operation 5 12 Monitoring a Dual Job Status 5 12 Sending a Flash Recall R 5 13 Chapter 6 ADDITIONAL FEATURES Using the Secure Receiving Mode 6 2 Printing Reports 6 3 Printing List 6 5 Sys...

Page 128: ...1 GETTING STARTED The following topics are included Control Panel Functions Setting the System ID Setting the Date and Time System Setup Adjusting the Ringer Volume Adjusting the Speaker Volume ...

Page 129: ...to one touch buttons to the locations 21 through 40 2 F a c s i m i l e Adjusts the resolution of the current fax job documents Used to choose the receive mode The selected mode is displayed in Standby mode Used to search for a number in the memory Also used to delete digits in editing mode Used to store frequently dialed fax numbers and dial them using the associated 2 digit speed dial number Als...

Page 130: ...ing is empty Turns on when an error occurs on the system 4 Displays the current status and prompts during operation 5 C o p y Used to adjust the contrast of the current copy or fax job Used to select the text type for the current copy job or fax job Used to specify the paper tray you want to use in Fax or Copy mode Used to set up special copy features such as AutoFit Clone and Collation The curren...

Page 131: ...age number they can be used to change the number Scrolls though the options available for the selected menu item In the Copy mode allows you to change the zoom rate and to change the number of copies 10 Selects the mode to activate FAX or COPY Also confirms the selection on the display 11 Used to start a job 12 Used to stop an operation at any time Also used to clear cancel the copy options such a...

Page 132: ... If you make a mistake while entering numbers press at the end of the entries to delete the last digit or press Search Delete to delete all digits you entered To correct errors at the beginning or in the middle of an entry move the curser using the and to under the incorrect entry and correct it 2 Press Mode Enter when the number on the display is correct The display asks you to enter the ID 3 Ent...

Page 133: ...eed dial or group dial number you may also enter the corresponding names To enter alphanumeric characters 1 When prompted to enter a letter locate the button labelled with the character you want Press the button repeatedly until the correct letter appears on the display For example to enter the letter O press 6 labelled MNO Each time you press 6 the display shows a different letter first M then N ...

Page 134: ... incorrect entry and correct it Inserting a Pause With some telephone systems you must dial an access code 9 for example and listen for a second dial tone In such cases you must insert a pause in the telephone number You can insert a pause while you are setting up one touch dial or speed dial numbers To insert a pause press Redial Pause at the appropriate place while entering the telephone number ...

Page 135: ...ear requires the four digits Hour 00 23 24 hour mode 01 12 12 hour mode Minute 00 59 You can also use or to move the cursor under the digit you want to correct and enter a new number 3 To select AM or PM for 12 hour format press or You can set the clock mode to either 12 or 24 hour format e g 01 00 PM or 13 00 For details see page 6 7 4 Press Mode Enter when the time and date on the display is cor...

Page 136: ...eceive You can keep your received faxes from being accessed by unauthorised people For further details about setting this mode see page 6 2 RINGER VOLUME You can set the desired ringer volume For details see Adjusting the Ringer Volume on page 1 11 ALARM SOUND With this option set to ON an alarm tone sounds when an error occurs or fax communication ends KEY SOUND With this option set to ON a key t...

Page 137: ...urves of the characters The IMAGE setting refines the print quality of photo image by smoothing the shades of grey The NORMAL setting will print the received faxes with normal quality 600 dpi NOTE If you use the TEXT setting for documents with photographs or the IMAGE setting for text documents you may not get the desired print quality SCAN SLEEP MODE The scan lamp under the document glass automat...

Page 138: ...ave selected 4 Press Mode Enter to save the selection The next System Setup option appears 5 If necessary repeat Steps 2 to 4 6 To return to Standby mode press Clear Stop Adjusting the Ringer Volume 1 Press Menu Exit and then System Setup on the one touch dial keypad 2 Press or until you see RINGER VOLUME on the upper line of the display 3 Press or until you see the desired loudness on the lower l...

Page 139: ...te and time Fax Standby mode If not press Mode Enter to switch to the Fax mode 2 Press On Hook Dial You ll hear dial tone 3 Press or repeatedly until you find the desired loudness The display shows the current volume level 4 Press On Hook Dial to save the change and return to Standby mode ...

Page 140: ...2 SENDING A FAX The following topics are included Preparing Documents for Faxing How to Send a Fax Adjusting Document Settings Sending a Fax Automatically Sending a Fax Manually Confirming Transmission ...

Page 141: ...er clips before feeding the document Make sure any glue ink or correction fluid on the paper is completely dry before loading the document Do not load documents containing different sizes or weights of paper NOTE If your document falls into any of these categories use the document glass only How to Send a Fax To fax a document using the Automatic Document Feeder ADF 1 Adjust the document guide on ...

Page 142: ...adjust the following document settings to suit your fax needs see page 2 4 Resolution to select resolution Contrast to adjust contrast 5 Use the number keypad to dial the number of the remote fax machine 6 Press Start or Mode Enter To fax a document from the document glass 1 Open the document cover 2 Place the document face down on the document glass and close the document cover ...

Page 143: ... your fax needs see page 2 4 Resolution to select resolution Contrast to adjust contrast 5 Use the number keypad to dial the number of the remote fax machine 6 Press Start or Mode Enter The document scans into the memory The display asks if you want to send another page Change the page and press 1 YES else select 2 NO If 1 YES is selected the next page is scanned Repeat this until all pages are sc...

Page 144: ...canned into the memory If the machine is set to the SUPERFINE resolution and the remote fax machine does not support SUPERFINE resolution your product will transmit using the highest resolution mode supported by the remote fax machine Mode Recommended for STANDARD Documents with normal sized characters FINE Documents containing small characters or thin lines or for sending documents printed using ...

Page 145: ...rint 3 When the desired level is displayed press Mode Enter to save the selection Sending a Fax Automatically 1 Feed the document s face up into the ADF Or Place a single document on the document glass face down 2 Make sure that Fax mode is selected Press Mode Enter to change the mode into the Fax mode In the Fax mode the display shows 3 Adjust the document settings if necessary For details see Ad...

Page 146: ...ant to cancel the fax press Clear Stop at any time during the transmission Sending a Fax Manually Manual sending allows you to talk to the other party before sending the document This method is useful if the other party must manually set their fax machine to receive before they can receive a fax For this mode you need to have a telephone connected to the EXT jack on the machine 1 Feed the document...

Page 147: ...o talk even by using the extension telephone connected to your machine Confirming Transmission When the last page of your document has been sent successfully the machine beeps and returns to Standby mode If something went wrong during your fax transmission an error message appears on the display For a listing of error messages and their meanings see page Chapter 8 Troubleshooting in the Operating ...

Page 148: ...t Receive Mode Loading Paper for Receiving Faxes Receiving Automatically in FAX Mode Receiving in TEL FAX Mode Receiving Automatically in ANS FAX Mode Receiving Manually in TEL Mode Receiving Manually Using an Extension Telephone Receiving Fax in the Memory ...

Page 149: ...ve a fax If the machine does not sense a fax signal it will continue to sound the ringing tone to tell you it is a phone call If you do not lift the handset during the ringing the machine will switch to fax receive mode In ANS FAX mode an answering machine answers an incoming call and the caller can leave a message on the answering machine If the fax machine senses a fax tone on the line the call ...

Page 150: ...to reduction for incoming faxes The paper size setting for the tray and Multi Purpose Tray does not affect the printing from PC If you are loading special sized media for your current print job do not change this setting After you have finished printing reload the original paper for fax printing After loading paper for receiving faxes you need to specify the paper tray you want to use Take the fol...

Page 151: ...ally To change the number of rings see System Data Options on page 6 6 To adjust the ringer volume see Adjusting the Ringer Volume on page 1 11 Receiving in TEL FAX Mode 1 Press Receive Mode repeatedly until you see TEL FAX on the lower line of the display You can also use the navigation keys to select the desired receive mode after pressing Receive Mode 2 When the desired mode is displayed press ...

Page 152: ...omatically starts to receive the fax NOTES If you have set your machine to ANS FAX mode and your answering machine is switched off or no answering machine is connected to your machine your machine will automatically go into FAX mode after a predefined number of rings If your answering machine has a user selectable ring counter set the machine to answer incoming calls within 1 ring If you are in TE...

Page 153: ...n phone and hear fax tones press the keys 9 star nine star on the extension telephone The product switches to Fax receive mode and receives the document Press the buttons slowly in sequence If you still hear the fax tone from the remote machine try pressing 9 once again 9 is the remote receive code preset at the factory The first and the last asterisks are fixed but you can change the middle numbe...

Page 154: ...4 AUTOMATIC DIALLING The following topics are included One Touch Dialling Speed Dialling Group Dialling Searching for a Number in the Memory ...

Page 155: ...u to enter the fax number T signifies you are assigning a one touch number and xx designates the selected one touch button If a number is already stored in the location you chose the display shows the number to allow you to change the number To start over with another one touch button press Clear Stop 2 Enter the number you want to store by using the number keypad and then press Mode Enter To inse...

Page 156: ... mode If necessary press Mode Enter to change the mode into the Fax mode In the Fax mode the display shows 3 Adjust the resolution and the contrast to suit your fax needs if necessary For details see Adjusting Document Settings on page 2 4 4 Press the one touch button where you stored a number 5 The document scans into the memory If the document is loaded on the document glass the display asks if ...

Page 157: ...re numbers in one touch dial buttons make a note of the numbers on the sheet to remind you which number is stored in each button 1 Remove the clear cover and sheet 2 Write information on the sheet You may write with a use pencil in case you wish to change these numbers later 3 Replace the sheet and clear cover ...

Page 158: ...top 3 Enter the number you want to store by using the number keypad and press Mode Enter To insert a pause between numbers press Redial Pause and a P appears on the display NOTE If you make a mistake while entering numbers press at the end of the entries to delete the last digit or press Search Delete to delete all digits you entered To correct errors at the beginning or in the middle of an entry ...

Page 159: ...ge the mode into the Fax mode In the Fax mode the display shows 3 Adjust the document settings if necessary For details see Adjusting Document Settings on page 2 4 4 Press Speed Status on the control panel 5 Enter the speed dial number 6 When the desired number appears on the display press Mode Enter 7 The document scans into the memory If the document is loaded on the document glass the display a...

Page 160: ...al DELETE Gxx ID where xx designates the selected group dial number appears on the display Press Mode Enter to delete the contents in the selected number and continue or Menu Exit to keep the old number and start over with a different number 4 The LCD display asks you to enter a one touch or 2 digit speed dial number Press the one touch button or speed dial number you want to include in the group ...

Page 161: ...you to enter a one touch or speed dial number 4 If you want to delete a specific speed dial number or one touch dial number from the group enter that speed dial number or press the one touch button If necessary press and one touch button The LCD display shows DELETE Or If you want to add a new speed dial number or one touch dial number enter the desired speed dial number or press the one touch but...

Page 162: ...elayed transmission page 5 2 When you come to a step in which the display requests you to enter the remote fax number press Speed Status and enter the group dial number You can use only one group number for one operation Then continue the procedure to complete the desired operation Your machine automatically scans the document loaded in the document tray into the memory and the machine will dial e...

Page 163: ...the machine s memory you will see that each entry is preceded by one of three letters T for one touch dial S for speed or G for group dial number These letters tell you how the number is stored 3 When the name and number you want appears on the LCD display press Start or Mode Enter to dial Searching with a Particular First Letter 1 Press Search Delete 2 Press the button labelled with the letter yo...

Page 164: ...ng topics are included Redialling Delayed Transmission Memory Transmission Priority Transmission Polling Adding Documents To a Scheduled Operation Cancelling a Scheduled Operation Monitoring a Dual Job Status Sending a Flash Recall R ...

Page 165: ...arch through the memory until you see the number you want on the display 3 Press Start or Mode Enter to dial If a document is loaded in the ADF the machine automatically begins to send NOTE For documents scanned from the document glass the display asks if you want to scan another page Select 1 YES to add another page otherwise select 2 NO Delayed Transmission You can set your machine to send a fax...

Page 166: ...oes not appear if any broadcast is currently set up and is not completed 6 To enter another fax number select 1 YES and repeat from step 4 You can add up to 25 destinations Note that you cannot use group dial numbers as another fax number 7 To send to one location or when you complete the last fax number setting select 2 NO 8 The display asks you to enter a name If you want to assign a name to the...

Page 167: ...y asks if you want to scan another page Select 1 YES to add another page otherwise select 2 NO 13The machine returns to Standby mode and the display reminds you that you are in Standby mode and that Delayed Transmission is set NOTE If you want to cancel the Delayed transmission see Cancelling a Scheduled Operation on page 5 12 Memory Transmission Documents are automatically stored in the memory an...

Page 168: ...ilable for your machine so the ANOTHER NO prompt does not appear if any broadcast is currently set up and is not completed 6 To enter another fax number select 1 YES and repeat from step 4 You can add up to 25 destinations Note that you cannot use Group dial numbers for another fax number 7 To send to one location or when you complete the last fax number setting select 2 NO 8 The document will be ...

Page 169: ... necessary For details see Adjusting Document Settings on page 2 4 3 Press Menu Exit and then Priority TX on the one touch dial keypad 4 Enter the number of the remote machine using the number keypad To enter the number you can also press a one touch button or press Speed Status and enter a speed dial number 5 Press Mode Enter to confirm the number The display asks you to enter a name 6 If you wan...

Page 170: ... wants to receive the document calls the machine holding the original and requests that the document be sent In other words it polls the machine holding the original TX Poll You can program your machine to send documents in your absence when polled by a remote fax machine It is possible to use a poll code to prevent unauthorised polling of your fax machine When you secure your machine in this mann...

Page 171: ...Press or to select ON or OFF Then press Mode Enter Select ON if you want store the document in the bulletin board memory More than one remote station can poll that document from your machine If not select OFF The document will be automatically erased after being polled by a remote machine 8 The machine stores the document in the memory The display counts the number of pages being stored in the mem...

Page 172: ...the number of the remote fax machine 4 Enter the number of the remote fax machine using the number keypad To enter the number you can also press a one touch button or press Speed Status and enter a speed dial number 5 Press Mode Enter to confirm the number The display asks you to enter another fax number to receive the document NOTE A single broadcast sending to multiple destinations is available ...

Page 173: ...Mode Enter when the time appears correctly in the display or without entering the time The display asks you to enter a 4 digit code Poll code 0000 represents no code 11If the remote machine is secured with a Poll code you must enter the correct code and press Mode Enter Or If the remote machine is not secured with a Poll code press Mode Enter to accept 0000 which represents no code or enter 0000 1...

Page 174: ...he one touch dial keypad 4 Press Mode Enter to access ADD The LCD display shows the last job scheduled in the memory 5 Press or until you see the operation to which you want to add documents and press Mode Enter The machine automatically stores the documents in the memory and the display shows the remaining memory capacity and the number of pages NOTE For documents scanned from the document glass ...

Page 175: ...cted job is cancelled Or Select 2 NO to cancel your selection 5 The machine returns to Standby mode Monitoring a Dual Job Status Your product can perform more than one function simultaneously For example you can Receive a fax into the memory while making a copy Store a fax document for later transmission while printing an incoming fax While the machine performs dual tasks press Speed Status to see...

Page 176: ...same line by pressing the Flash Recall R button 1 When you are on the telephone and hear the call waiting signal press Flash Recall R The first caller is on hold and you are speaking to the second caller 2 Press Flash Recall R again to talk to the first caller again NOTE If you do not have a special service that uses the switch hook signal do not press Flash Recall R during a call If you do you co...

Page 177: ...OTHER WAYS TO FAX 5 14 MEMO ...

Page 178: ...6 ADDITIONAL FEATURES The following topics are included Using the Secure Receiving Mode Printing Reports System Data Settings Using Remote Control Panel Clearing Memory ...

Page 179: ...til SECURE RECEIVE appears 3 Press or to display ON on the bottom line and press Mode Enter 4 Enter a four digit passcode you want to use using the number keypad and press Mode Enter NOTE You can use the secure receiving mode without setting a passcode but cannot protect your faxes 5 To return to the standby mode press Clear Stop When a fax is received in the secure receiving mode your machine sto...

Page 180: ...ule Job System Data etc The following reports are available Message Confirmation This report shows the fax number the number of pages elapsed time of the operation the communication mode and the communication results You can set up your machine to print the message confirmation report in one of the following ways Automatically after each transmission ON Automatically only if an error occurs during...

Page 181: ...concerning reception activities recently made Help List This list shows the machine s basic functions and commands to use as a quick reference guide NOTE The list you have set to print out automatically will not print out when there is no paper loaded or a paper jam has occurred Your machine automatically prints out the following pages to report some conditions Multi Communication Report This repo...

Page 182: ...actory but you may need to change them To find out how the options are currently set print the System Data list For details on printing the list see System Data List on page 6 4 Setting System Data Option 1 Press Menu Exit and then System Data on the one touch dial keypad The display shows the first system data option CASSETTE PAPER on the upper line of the display 2 Scroll through the options by ...

Page 183: ...E CONF A report showing whether the transmission was successful how many pages were sent and more Options are ON OFF or ERR prints only when a transmission is not successful AUTO JOURNAL A report with detailed information about the previous 50 communications operations including time and dates Optional settings are ON or OFF RECEIVE CODE The Receive Code allows you to initiate fax reception from a...

Page 184: ...argin and the RX Reduction feature is turned ON it will be reduced to fit into the appropriate size paper Discard does not occur If the Auto Reduction feature is turned OFF or fails the data within the margin will be discarded Settings range from 0 to 30 mm REDIAL INTERVAL Your machine can automatically redial a remote fax machine if it was busy Intervals from 1 to 15 minutes can be entered REDIAL...

Page 185: ...installing the software please refer to the Operating Instructions To open the Remote Control Panel take the following steps 1 Start your Windows 2 Click the Start button on your desktop computer 3 From Programs select Type 102 then Remote Control Panel Then the Remote Control Panel screen appears 4 The Remote Control Panel screen provides five tabs Settings Advanced Phonebook Information and Firm...

Page 186: ...n the system data setting options see page 6 6 Advanced Tab Click the Advanced tab to change the default fax system setup options Reads the current settings in your machine then refreshes the Remote Control Panel with the machine s current setting Downloads the settings made in Remote Control Panel to your machine ...

Page 187: ...eck how manypages have been scanned or printed as well as how many jams have occurred while using the product Reads the Phonebook entries from the machine to the Remote Control Panel Allows you to download the Phonebook entries from the Remote Control Panel to the machine Phonebook entries Deletes all Phonebook entries Allows you to edit a selected Phonebook entry in a separate Edit dialog box Del...

Page 188: ...11 6 Firmware Update Click the Firmware Update tab to update the firmware of your machine This feature should only be used by an authorized technician Please consult with the point of purchase or a locally authorized dealer ...

Page 189: ...restores all the user selectable options to the factory default PHONEBK MEMORY clears the speed dial or group dial numbers stored in the memory In addition all the Scheduled Job operations you have scheduled are also cancelled TX RX JOURNAL clears all records of transmissions and receptions 3 Press Mode Enter The selected memory is cleared and the display asks you to continue clearing the next ite...

Page 190: ... send 5 13 G group dial dialling 4 9 editing 4 8 setting 4 7 L language change 1 9 M memory transmission 5 4 memory clear 6 12 monitor job status 5 12 O one touch dial dialling 4 3 storing 4 2 one touch sheet 4 4 P paper tray set 3 3 paper load 3 3 polling delay RX poll 5 9 TX poll 5 7 priority transmission 5 6 R receive a fax in ANS FAX mode 3 5 in FAX mode 3 4 in memory 3 6 in secure receiving m...

Page 191: ...r 4 10 secure receiving mode use 6 2 send a fax automatically 2 6 manually 2 7 speed dial dialling 4 6 storing 4 5 system data change 6 5 options 6 6 system ID set 1 5 system setup change 1 11 options 1 9 V volume adjust ringer 1 11 speaker 1 12 ...

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Ricoh AC204, Operating Instructions Manual

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Summary of Contents for AC204

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