Olivetti OFX9700, Instruction Booklet

Page: 26 / 74

OFX 9700
- 20 -
4 - Fax
Fax answering machine
The Fax answering machine allows you to keep
confidential documents in storage and to avoid printing
them as you receive them.
The indicator light lets you know the state of your Fax
answering machine:
• Light on: the answering machine is on.
• Blinking: your fax has documents in storage or is in the
process of receiving faxes.
• Light off: memory full, the terminal cannot receive any
more documents.
You can assure document confidentiality by using the 4
digit access code. Once saved, you will require this
access code for:
• printing fax messages in memory,
• activating or deactivating the fax answering machine.
Saving an access code
383 - FAX / FAX ANSW. / ANSWER CODE
1 Enter the code (4 digits) and confirm with OK .
2 Quit this menu by pressing the
button.
Activating / Deactivating the answering
machine
382 - FAX / FAX ANSW. / ACTIVATION
1 If you saved an access code for your fax answering
machine, enter it and validate with
OK .
2 Select the required option WITH or WITHOUT
answering machine and confirm you choice
with
OK .
3 Quit this menu by pressing the
button.
Printing fax messages stored in the memory
381 - FAX / FAX ANSW. / PRINT
1 If you have defined an access code for your fax
answering machine, enter it and press
OK .
Documents received and stored in the memory are
printed.
Fax rerouting
This function is used to reroute faxes received to a
directory contact. To use this function, you have to
perform two operations:
1 Activate rerouting.
2 Set the rerouting address of the fax.
Activating rerouting
391 - FAX / REROUTING / ACTIVATION
1 Using the keys and within the navigator,
select option WITH and confirm with OK .
2 Quit this menu by pressing the
button.
Setting the re-direction contact
392 - FAX / REROUTING / CALL NUMBER
1 Using the keys and within the navigator,
select the subscriber from the directory.
2 Quit this menu by pressing the
button.
Printing rerouted documents
393 - FAX / REROUTING / COPY
1 Using the keys and within the navigator,
select the COPY option (local printout of the
information relayed to your device) either WITH or
WITHOUT .
2 Confirm with OK .
3 Quit this menu by pressing the
button.
Rerouting fax messages to a USB
memory key
This function allows you to reroute received fax messages
to a USB memory key connected to your terminal. The
USB memory key then becomes the terminal reception
memory.
Fax messages that are rerouted are therefore saved on
the USB memory key with format Tiff and are named as
follows : "FAXYYMMDDHHMMSS" where
YYMMDDHHMMSS corresponds to the fax reception
date and time.
You can also print fax messages rerouted to your USB
memory key automatically by activating menu
052
PRINT .
The printing is not possible on A5 paper
format.
If the function WITHOUT is selected, the
menus 392 and 393 will not be included in the
functions overview, when it is printed out
(refer to
Setting the re-direction contact ,
page 20, Printing rerouted documents ,
page 20 and Printing the functions guide ,
page 29.
Make sure that the subscriber exists in the
directory (refer to paragraph
Directory ,
page 32).