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Olivetti d-Color MF222, Operation Manual

The Olivetti d-Color MF222 user manual is available for quick assistance, providing detailed instructions for seamless operation. This comprehensive manual is accessible for free download from manualshive.com, ensuring easy access to the necessary information. Navigate your printer effortlessly with this essential guide at your fingertips.

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15-218

d-Color MF552/452/362/282/222

[File Type] ([External Memory]) ([Save])

To display: [Box] - [System] - [External Memory] - [Save] - [File Type]

Select the file type used for saving the scanned data.

Settings

Description

[File Type]

Select the desired saving file type from the following:
•

[PDF]: A type available in most operating systems, which allows you to 
assign a password to a file or encrypt a file. Important original data 
should be saved as a PDF file.

•

[Compact PDF]: Used to save a file with a smaller file size than the nor-
mal PDF type. We recommend this format when you want to reduce file 
size to enable sending by E-mail etc.

•

[TIFF]: This is one type of versatile image formats. TIFF format supports 
multiple pages, in which multi-page documents can be saved as single 
file.

•

[JPEG]: A file type to save a file commonly used for a digital camera, 
which is suitable for saving photos. JPEG format does not support the 
saving of multiple pages as a single file.

•

[XPS]: A file type supported by Windows Vista and later OSs.

•

[Compact XPS]: Used to save a file with a smaller file size than the nor-
mal XPS type.

•

[PPTX]: Extension of an XML-base file that is created with PowerPoint 
of Microsoft Office 2007 or later.

[Page Setting]

Selects a page filing unit when multiple pages of original data are filed.
•

[Multi Page]: Used to convert all pages to a single file. However, if [File 
Type] is set to [JPEG], you cannot select [Multi Page].

•

[Page Separation]: Convert the original into files containing the speci-
fied number of original pages when sending the saved files using Scan 
to E-mail, SMB Send, or FTP Send. For example, if you enter "2" and 
scan 10 original pages, the original is divided into five separate files and 
sent. When saved, the number of pages specified is stored, and the 
data is saved as one file (in the [Multi Page] state).

[E-mail Attachment]

You can select the E-mail attachment method when [Page Setting] is set to 
[Page Separation].
•

[Send All as 1 E-mail]: Attaches all files to one E-mail.

•

[1 File per E-Mail]: Sends one E-mail for each file.

[PDF Detail Setting]

If the file type is set to [PDF] or [Compact PDF], you can set the PDF op-
tions.
You can enhance security by attaching a digital signature that identifies the 
author of the file, by file encryption, etc.
For details, refer to page 15-219.

Summary of Contents for d-Color MF222

Page 1: ...Code 575102 d COLOR MF452 d COLOR MF552 W l l l l l d COLOR MF282 d COLOR MF362 d COLOR MF222 Operazioni Box Box Operations Arbeiten mit Boxen Opérations Boîte Operaciones con carpetas ...

Page 2: ...s which could compromise the conformity attested to above as well as the characteristics of the product incorrect electrical power supply incorrect installation incorrect or improper use or use not in compliance with the warnings provided in the User s Manual supplied with the product replacement of original components or accessories with others of a type not approved by the manufacturer or perfor...

Page 3: ...ic operation flow 2 9 Save files in Copy mode 2 10 Save file in Fax Scan mode 2 10 Save files from a PC 2 10 Save file from a USB memory 2 11 Save file from Bluetooth device 2 11 2 5 Print file in a User Box 2 12 Print Basic operation flow 2 12 Print multiple files at the same time Combine 2 14 2 6 Send files in a User Box 2 17 2 6 1 Sending Basic operation flow 2 17 2 6 2 Set a destination 2 19 S...

Page 4: ...eck the file information 3 8 4 Retransmit fax if redialing has failed File Re TX 4 1 File Re TX 4 3 4 2 Send fax from Fax Transmit User Box 4 4 4 2 1 Sending Basic operation flow 4 4 4 2 2 Set a destination 4 6 Select a destination from the Address Book 4 6 Searching for destination 4 7 Direct input 4 8 Select file from the history 4 8 4 3 Print fax from the Memory RX User Box 4 9 4 4 Organize fax...

Page 5: ... User Box 7 6 Operation flow 7 6 Delete a file 7 7 Check the file information 7 7 8 Registering a file for polling Polling TX 8 1 Polling TX 8 3 8 2 Print files in a User Box 8 4 8 3 Organize files in a User Box 8 5 Operation flow 8 5 Delete a file 8 6 Store file as an overlay image 8 7 Check the file information 8 8 9 Store file for polling Bulletin 9 1 Bulletin 9 3 9 2 Create Bulletin Board User...

Page 6: ...e Type 14 5 Set the original size to scan Scan Size 14 5 Scan originals of different sizes at one time Mixed Original 14 5 Scan an original thinner than normal paper Thin Paper Original 14 5 Scan a folded original Z Folded Original 14 6 Scan a long original Long Original 14 6 Specify the original loading direction Original Direction 14 7 Specify the binding position of the original Binding Positio...

Page 7: ...r Fax Header Settings 14 26 Set a fax line type Line Setting 14 26 Send a fax at preset time Timer TX 14 26 Send a fax with a password Password TX 14 27 Send a fax with F code F Code TX 14 27 15 Description of Setup Buttons Public 15 3 Personal 15 3 Group 15 4 New 15 4 Search 15 5 Save Public Personal Group 15 5 File Name Public Personal Group Save 15 6 Simplex Duplex Public Personal Group Save 15...

Page 8: ... Copy Guard Public Personal Group Print 15 43 Password Copy Public Personal Group Print 15 44 Send Public Personal Group 15 45 Address Book Public Personal Group Send 15 45 Direct Input Public Personal Group Send 15 46 Fax Public Personal Group Send 15 47 E mail Public Personal Group Send 15 47 Internet Fax 15 48 IP Address Fax 15 48 PC SMB Public Personal Group Send 15 49 FTP Public Personal Grou...

Page 9: ...P Public Personal Group Combine TX 15 88 WebDAV Public Personal Group Combine TX 15 89 Job History Public Personal Group Combine TX 15 90 Addr Search Public Personal Group Combine TX 15 90 Name Search Public Personal Group Combine TX 15 91 Address Search Public Personal Group Combine TX 15 91 Address Search LDAP Public Personal Group Combine TX 15 92 Adv Search LDAP Public Personal Group Combine T...

Page 10: ...ure Print Print 15 130 Stamp Repeat Secure Print Print 15 131 Header Footer Secure Print Print 15 132 Registered Overlay Secure Print Print 15 133 Copy Protect Secure Print Print 15 134 Copy Guard Secure Print Print 15 135 Password Copy Secure Print Print 15 136 Other Secure Print 15 137 Edit Name Secure Print 15 137 Enter Password 15 137 Delete Secure Print 15 138 Memory RX 15 138 Details Memory ...

Page 11: ...t 15 171 Page Margin Annotation Print 15 171 Image Shift Annotation Print 15 172 Cover Sheet Annotation Print 15 173 Insert Sheet Annotation Print 15 174 Chapters Annotation Print 15 175 Date Time Annotation Print 15 176 Page Number Annotation Print 15 176 Stamp Annotation Print 15 177 Stamp Repeat Annotation Print 15 178 Header Footer Annotation Print 15 179 Registered Overlay Annotation Print 15...

Page 12: ...rnal Memory Save 15 215 Simplex Duplex External Memory Save 15 216 Resolution External Memory Save 15 216 Color External Memory Save 15 217 File Type External Memory Save 15 218 PDF Detail Setting External Memory Save 15 219 Encryption External Memory Save 15 220 Scan Size External Memory Save 15 221 Application External Memory Save 15 222 Original Settings External Memory Save 15 222 Mixed Origin...

Page 13: ...uch User Box Registration 16 3 Create One Touch Destination 16 4 Group 16 4 Create User Box 16 5 Public Personal User Box 16 5 Bulletin Board User Box 16 6 Relay User Box 16 6 User Settings 16 7 Custom Display Settings 16 7 User Box Settings Custom Display Settings 16 8 Default Tab User Box Settings 16 8 Shortcut Key 16 8 Cellular Phone PDA Setting 16 8 17 Description of Setup Buttons Administrato...

Page 14: ...lt Function Permission 17 16 ID Print Settings 17 16 ID Print Operation Settings 17 16 Default Operation Selection 17 16 User Registration 17 17 Network Settings 17 18 Bluetooth Setting 17 19 System Connection 17 19 Cellular Phone PDA Setting 17 20 Security Settings 17 20 User Box Administrator Setting 17 21 Security Details 17 21 Prohibited Functions When Authentication Error 17 22 Confidential D...

Page 15: ...1 About the Boxes ...

Page 16: ......

Page 17: ...user can store documents in the User Box Also the user can print a file from the User Box or send a file to another user The System Box is used by the system to temporarily store files when the user uses the facsimile or print function together with the file storage function of the box The user can operate files in the System Box when necessary ...

Page 18: ...User Box all users can share the same information by accessing this box Also users do not need to search for documents or data or operate the printer during printing This will save the user time and improve the efficien cy with which they carry out tasks Personal This is a personal box and if user authentication is implemented only users who have logged in to the system can store documents in the ...

Page 19: ... to print out the files stored in the Secure Print User Box After the file has been printed out it is deleted automatically This box is used to handle classified documents Memory RX When a facsimile is received by the Memory RX function it is stored in the Memory RX User Box Once you have opened the User Box you can select a fax stored in the User Box and preview print rename or delete it Because ...

Page 20: ...e stored in the Bulletin Board User Box You can create and register up to 10 Bulletin Board User Boxes Once you have opened the User Box you can select a fax document stored in the User Box and preview print out or delete it If announcements and other fax documents are stored in Bulletin Board User Boxes by aim and if recipients are notified of the related box numbers users can select the required...

Page 21: ...When the recipient is busy and if communication cannot be established undeliverable fax documents are stored in the Fax Retransmit User Box Once you have opened the User Box you can select a fax document stored in the User Box and preview print out send or delete it Fax transmission is attempted for the number of times set by Auto Redialing function If those attempts have failed the fax document i...

Page 22: ...ected to a Bluetooth compatible mobile phone smartphone tablet PC or other devices Once you have opened the User Box you can set the file printing and saving Because files are transferred from the Bluetooth device to this machine via wireless communication you can save and print out files even when no PC is available Relay User Box When you use this machine as a relay machine to the facsimile the ...

Page 23: ...2 Store documents as files in MFP and use them again when necessary ...

Page 24: ......

Page 25: ...he User Box The original data scanned by this machine can be converted into a file and stored in the User Box Also data can be stored in the User Box when printing is specified by any PC running on the network A file stored in the User Box can be printed out or sent out to another user If the frequently used original data is stored in the User Box you do not need to search for the document or data...

Page 26: ...only users who have logged in to the system can store documents in the Personal User Box and use documents contained in it when necessary Because this box is not displayed to other users there is no chance that important files will be erroneously deleted from the box If frequently used documents are created in an electronic format and stored in the Personal User Box users do not need to search for...

Page 27: ...his box Tips When releasing the User Authentication or when changing the authentication system and deleting the authentication data the administrator can change the Personal User Box to a Public User Box or can delete the Personal User Box Related setting for the administrator If the administrator of this machine wants to entrust only box file management to another person this administrator can as...

Page 28: ...t the user belongs to A user of another department cannot access this box Tips When releasing the User Authentication or when changing the authentication system and deleting the authentication data the administrator can change the Group User Box to a Public User Box or can de lete the Group User Box Group User Box of account A Account A Account B Group User Box of account B ...

Page 29: ...entication field of Group User Box during login When releasing the User Authentication or when changing the authentication system and deleting the authentication data the administrator can change both Personal User Box and Group User Box to Pub lic User Boxes or can delete the Personal and Group User Boxes Related setting for the administrator If the administrator of this machine wants to entrust ...

Page 30: ...ated setting for the administrator The administrator can delete all unused and empty boxes simultaneously For details refer to page 17 5 The administrator can select an authority so that each user is allowed to create edit or delete a User Box default Allow For details refer to page 17 8 You can set a limit on the number of boxes that each user can create For details refer to page 17 14 The admini...

Page 31: ...a User Box in which to save a file then tap Save This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box Tap New to create a User Box For details refer to page 15 4 To search for a User Box in which to save a file tap Search For details refer to page 15 5 ...

Page 32: ...ed they are deleted automatically when the Auto Document De lete Time has passed Default 1 day Save files in Copy mode You can read a document in Copy mode and save its data in the User Box For details refer to User s Guide Copy Operations Save file in Fax Scan mode You can read the original data in Fax Scan mode and save it in a User Box For details refer to User s Guide Scan Operations Save file...

Page 33: ...e 12 10 Save file from Bluetooth device You can save files from Bluetooth enabled mobile phone smartphone and tablet PC in a User Box For details refer to page 13 7 Tips The Local Interface Kit EK 607 is required to use the Bluetooth devices An interface setup by the service representative is required to use Bluetooth devices For details con tact your service representative ...

Page 34: ...ired User Box then tap Open This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice 3 Select a file to print then tap Print ...

Page 35: ...the Register key pressing the Register key enables you to display the Keypad on the Touch Panel to enter data To correct the number of copies press C Clear 6 Press the Start key Printing starts Related setting for the administrator You can specify to hold or clear a file from the box after file printing or sending Default Yes Also you can prompt the user to hold or not hold a file in the box after...

Page 36: ... the print time and improve the efficiency as you can skip to repeat printing files one by one 1 Tap Box 2 Select the desired User Box then tap Open This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box If the box is password protected tap Open and enter the password You can also open the desir...

Page 37: ...ot have a watermark first the second and subsequent files will be printed without watermarks even if they have watermarks 5 Set print options if necessary For detailed optional settings refer to page 14 12 6 If necessary enter the number of copies using the Keypad To use the Keypad slide the Control Panel to the left If 10 Keypad is assigned to the Register key pressing the Register key enables yo...

Page 38: ...ts Related setting for the administrator You can specify to hold or clear a file from the box after file printing or sending Default Yes Also you can prompt the user to hold or not hold a file in the box after it has been printed or sent in the delete confirmation screen For details refer to page 17 7 ...

Page 39: ...e desired User Box then tap Open This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice 3 Select a file to send then tap Send ...

Page 40: ...ry For details refer to page 14 23 6 Press the Start key Transmission begins Related setting for the administrator You can specify to hold or clear a file from the box after file printing or sending Default Yes Also you can prompt the user to hold or not hold a file in the box after it has been printed or sent in the delete confirmation screen For details refer to page 17 7 ...

Page 41: ...er filtered in combination with Add Type The following keys can be used to narrow down destinations All Displays all address book entries registered on this machine Favorite Displays the destinations registered as Favorites as search text etc Displays the destinations whose initial character is not an alphabet character and whose character is not set for search 2 Displays the registered destinatio...

Page 42: ...or des tination E mail address or PC name 1 Tap Addr Search Search Name Search or Address Search When searching for a destination by registration name tap Name Search When searching for a destination by E mail address or computer name tap Address Search 2 Enter the text you want to search for then tap Search To use Name Search To use Address Search 3 Select a destination from the search result ...

Page 43: ...om the scan or fax history The latest jobs up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Purpose Reference Send fax page 15 47 Send e mail with an attached file page 15 47 Send Internet f...

Page 44: ...gle keyword and Adv Search LDAP in which an E mail address or fax number is searched by a combination of keywords of different categories 0 To use the LDAP server or Active Directory for specifying the destination you must register the server to this machine The registration procedure is explained using Web Connection For details refer to User s Guide Web Management Tool 1 Tap Addr Search Search A...

Page 45: ...ce the print time and improve the efficiency as you can skip to repeat send ing files one by one 1 Tap Box 2 Select the desired User Box then tap Open This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box If the box is password protected tap Open and enter the password You can also open the des...

Page 46: ...MF552 452 362 282 222 2 6 4 Change the file sequence Combine TX sequence if necessary then tap OK 5 Specify the destination For the destination setup refer to page 2 25 6 Set the file send options if necessary For details refer to page 14 23 ...

Page 47: ...d or not hold a file in the box after it has been printed or sent in the delete confirmation screen For details refer to page 17 7 2 6 4 Specify the destination for Combine TX Select a destination from the Address Book From the Address Book select a destination registered on this machine Broadcast transmission is possible by selecting multiple destinations Broadcasting can also be used for oth er ...

Page 48: ...Narrow down destinations using the search text specified for the registered destination Jobs can be further filtered in combination with Add Type The following keys can be used to narrow down destinations All Displays all address book entries registered on this machine Favorite Displays the destinations registered as Favorites as search text etc Displays the destinations whose initial character is...

Page 49: ...y and you can select a destination from the scan or saved job history The latest jobs up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Purpose Reference Send e mail with an attached file pag...

Page 50: ...eyword and Adv Search LDAP in which an E mail address is searched by a combination of keywords of different categories 0 To use the LDAP server or Active Directory to specify the destination you must register the server to this machine The registration procedure is explained using Web Connection For details refer to Us er s Guide Web Management Tool 1 Tap Addr Search Search Address Search LDAP or ...

Page 51: ...User Box then tap Open This example uses the Public User Box for explanatory purposes To use a Personal User Box or a Group User Box tap Personal or Group and select the desired box If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice 3 Select a file and set the desired operation ...

Page 52: ...select multiple files and delete them simultaneous ly Check the file details then tap Yes Rename a file Select a file then tap Other Edit Name Now you can rename the file Enter a new name from the Touch Panel Tips Before renaming a file check the destination server conditions and others You can also rename a file while it is being transmitted ...

Page 53: ...nation User Box then tap Start or press the Start key Tips You do not need to enter the password even if it is specified for the destination User Box Copy file to another User Box Select a file then tap Other Copy Now you can copy the file to another User Box Select the destination Public Personal or Group User Box Select a destination User Box then tap Start or press the Start key Tips You do not...

Page 54: ...Rotates a selected page 90 degrees or 180 degrees When a 2 sided original is scanned the top and bottom may be reversed page by page or the orientation may be different from the original In this case you can rotate and correct the orientation of each page Move Page Reorders pages by moving some of them Only one page can be moved at a time Repeat this operation to move two or more pages Preview Spe...

Page 55: ...mory 0 A file storage on a USB memory must first be enabled with the administrator privileges For details refer to page 17 7 0 Files of some USB memory devices may not be recognized correctly For support of USB memory de vices refer to page 12 4 1 Select a file to save on the USB memory device then tap Other Save to External Memory 2 Set file save options if necessary Options Reference Resolution ...

Page 56: ...er Overlay Now you can store the file as an overlay image Once registered you can compose an overlay image on the original during copy or printing from the PC Also you can compose an overlay image onto a User Box file during file printing You can register up to 100 overlay images 1 To register an overlay image select an unregistered key and tap New To register an overlay image by overwriting an ex...

Page 57: ...mage Once registered you can compose an overlay image on the original and copy it by selecting Applica tion in Copy mode and Registered Overlay Also when you print a file from a User Box you can com pose an overlay image to the file and print it by selecting Application Registered Overlay Check the file information Select a file then tap Details to check the detailed file information Tap Details t...

Page 58: ...s the Web Connection refer to User s Guide Web Management Tool 2 Log in to the user mode For details on how to login to the user mode refer to User s Guide Web Management Tool 3 Click Box Open User Box The User Boxes existing in this machine Public Personal and Group User Boxes are listed 4 Click and select a User Box to open from the list You can also open a desired User Box by entering its numbe...

Page 59: ...PC 2 Print files in a User Box If a file can be printed a check box is shown in the Select column Also symbol is shown in the Se lectable Operation column 1 Select the check box of file you wish to print and click Print Or click shown in the Selectable Operation column ...

Page 60: ...bnails click Thumbnail View Combine This option is displayed when multiple files are selected You can combine multiple files into a single file and print them at the same time If you select multiple files and set OFF you cannot use the Basic Setting and Application Setting options Basic Setting You can set a number of copies 2 sided Print Color and Finishing if nec essary Application Setting Confi...

Page 61: ...om the PC 2 Send files in a User Box If a file can be sent a check box is shown in the Select column Also symbol is shown in the Selectable Operation column 1 Select the check box of file you wish to send and click TX Or click in the Selectable Operation column ...

Page 62: ...ed You can change the file transfer sequence if necessary Select files and change their print sequence by clicking Top Up Down Bottom Un do To display files as thumbnails click Thumbnail View Combine This option is displayed when multiple files are selected You can combine multiple files into a single file and send them at the same time If you select multiple files and set OFF you cannot use the F...

Page 63: ...olumn Also symbol is shown in the Selectable Operation column 1 Select the check box of file you wish to download and click Download Or click in the Selectable Operation column Communication Setting Configure E mail settings or specify the URL notification destination When using this function click Display Application Setting Configure more detailed setting such as Stamp or Send Print When us ing ...

Page 64: ...ame and click Save 7 Click Back The file list screen appears again Settings Description Change order This option is displayed when multiple files are selected You can change the file storage sequence if necessary Select files and change their print sequence by clicking Top Up Down Bottom Un do To display files as thumbnails click Thumbnail View File Format Select a type of file to save Page Range ...

Page 65: ...ration column 1 Select the check box of file you wish to move or copy and click Move Copy Or click in the Selectable Operation column You cannot select multiple files 2 Set the move or copy options 3 Click OK The file is moved or copied to the destination User Box 4 Click OK The file list screen appears again Settings Description User Box Number Select the destination User Box from the box list Co...

Page 66: ... column 1 Select the check box of file you wish to delete and click Delete You can select or deselect all files by checking the Check Uncheck applied to all the documents box Or click in the Selectable Operation column 2 Check the name of file to delete and click OK When you select multiple files and display them as thumbnails click Thumbnail View 3 Click OK The file is deleted and the file list s...

Page 67: ... Box Operator is an application software to allow to access files in a User Box from the PC running on the Windows OS You can display files as thumbnails print and delete files and copy files to the PC For details on Box Operator installation and usage refer to the Box Operator manual contained in the soft ware package ...

Page 68: ...Operate a User Box from the PC 2 2 46 d Color MF552 452 362 282 222 2 8 ...

Page 69: ...3 Receive fax in memory and print it later Memory RX ...

Page 70: ......

Page 71: ...r Box and preview print rename or delete it Because the received faxes are forcibly stored in this box you can print out only the required faxes and sub sequently reduce total printing costs Also this will prevent important faxes from being stolen or lost and therefore enhance security Tips The Fax Kit is required to use this function Related setting If you often use the Memory RX User Box it will...

Page 72: ...Print fax from the Memory RX User Box 3 3 4 d Color MF552 452 362 282 222 3 2 3 2 Print fax from the Memory RX User Box 1 Tap Box 2 Tap System Memory RX 3 Enter the password then tap OK ...

Page 73: ...d Color MF552 452 362 282 222 3 5 3 2 Print fax from the Memory RX User Box 3 4 Select a file to print then tap Print Tips When you print a fax it is deleted from the Memory RX User Box automatically ...

Page 74: ...Organize faxes in a User Box 3 3 6 d Color MF552 452 362 282 222 3 3 3 3 Organize faxes in a User Box Operation flow 1 Tap Box 2 Tap System Memory RX 3 Enter the password then tap OK ...

Page 75: ...3 Organize faxes in a User Box 3 4 Select a fax and set an operation for it Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes ...

Page 76: ...name the file Enter a new name from the Touch Panel Tips Before renaming a file check the destination server conditions and others You can also rename a file while it is being transmitted Check the file information Select a file then tap Details to check the detailed file information Tap Details and you will be able to preview the file ...

Page 77: ...4 Retransmit fax if redialing has failed File Re TX ...

Page 78: ......

Page 79: ... and preview print out send or delete it Fax transmission is attempted for the number of times set by Auto Redialing function If those attempts have failed the fax document is stored in the Fax Retransmit User Box Tips The Fax Kit is required to use this function Related setting If you often use the Fax Retransmit User Box it will be useful to place its shortcut key on the top screen For details r...

Page 80: ...Fax Transmit User Box 4 4 4 d Color MF552 452 362 282 222 4 2 4 2 Send fax from Fax Transmit User Box 4 2 1 Sending Basic operation flow 1 Tap Box 2 Tap System File Re TX 3 Select a fax to retransmit then tap Fax TX ...

Page 81: ...ation For the destination setup refer topage 4 6 5 Set the file send options if necessary 6 Press the Start key Transmission begins Tips When you retransmit a fax it is deleted from the Fax Retransmit User Box automatically Options Reference Fax Header Settings page 15 212 Line Setting page 15 212 ...

Page 82: ...wing keys can be used to narrow down destinations All Displays all address book entries registered on this machine Favorite Displays the destinations registered as Favorites as search text etc Displays the destinations whose initial character is not an alphabet character and whose character is not set for search 2 Displays the registered destinations either as buttons or in a list If switched to t...

Page 83: ...name or des tination E mail address or PC name 1 Tap Addr Search Search Name Search or Address Search When searching for a destination by registration name tap Name Search When searching for a destination by E mail address or computer name tap Address Search 2 Enter the text you want to search for then tap Search To use Name Search To use Address Search 3 Select a destination from the search resul...

Page 84: ...details refer to User s Guide Scan Operations Select file from the history Press Job History and you can select a destination from the scan or fax history The history shows the latest five fax destinations When necessary multiple destinations can be selected from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the hi...

Page 85: ...x 4 4 3 Print fax from the Memory RX User Box You can print only the first page of fax being stored in the Fax Retransmit User Box The fax is not deleted from the box even if it is printed out 1 Tap Box 2 Tap System File Re TX 3 Select a fax to retransmit then tap Proof Print ...

Page 86: ...Print fax from the Memory RX User Box 4 4 10 d Color MF552 452 362 282 222 4 3 4 Tap Start Tap Details to preview the fax image For preview image details refer to page 15 206 Printing starts ...

Page 87: ...d Color MF552 452 362 282 222 4 11 4 4 Organize faxes in a User Box 4 4 4 Organize faxes in a User Box Operation flow 1 Tap Box 2 Tap System File Re TX 3 Select a file and set the desired operation ...

Page 88: ... a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes Check the file information Select a file then tap Details to check the detailed file information Tap Details and you will be able to preview the file ...

Page 89: ...5 Print classified documents Secure Print ...

Page 90: ......

Page 91: ...quired to print out the files stored in the Secure Print User Box After the file has been printed out it is deleted automatically This box is used to handle classified documents Related setting If you often use the Secure Print User Box it will be useful to place its shortcut key on the top screen For details refer to page 16 8 Shortcut Key 1 Shortcut Key 2 Related setting for the administrator Yo...

Page 92: ...2 282 222 5 2 5 2 Print files in a User Box Print Basic operation flow 1 Tap Box 2 Tap System Secure Print 3 Enter the Document ID and Password for the secure document then tap OK Secure documents that have specified document IDs and password are listed ...

Page 93: ... 452 362 282 222 5 5 5 2 Print files in a User Box 5 4 Select a file to print then tap Print 5 Set print options if necessary For detailed optional settings refer to page 14 12 6 Press the Start key Printing starts ...

Page 94: ...ect a file from the Secure Print User Box You need to enter password for each file even if secure docu ments have the same document ID Therefore the security level is higher than that of default Mode 1 For details on Prohibited Functions When Authentication Error refer to page 17 22 1 Tap Box 2 Tap System Secure Print 3 Enter the Document ID for the secure print document then tap OK Secure documen...

Page 95: ...K The list of secure print documents matching the specified password appears If the user cannot enter the correct password within the number of times being set by the password administrator the selected file is locked out To release the operation prohibition status contact your administrator 6 Tap Print 7 Set print options if necessary For detailed optional settings refer to page 14 12 ...

Page 96: ...Print files in a User Box 5 5 8 d Color MF552 452 362 282 222 5 2 8 Press the Start key Printing starts ...

Page 97: ... Operation flow In the following example Prohibited Functions When Authentication Error function has been set to Mode 1 1 Tap Box 2 Tap System Secure Print 3 Enter the Document ID and Password for the secure document then tap OK Secure documents that have specified document IDs and password are listed ...

Page 98: ...Color MF552 452 362 282 222 5 3 4 Select a file and set the desired operation Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes ...

Page 99: ...ename the file Enter a new name from the Touch Panel Tips Before renaming a file check the destination server conditions and others You can also rename a file while it is being transmitted Check the file information Select a file then tap Details to check the detailed file information Tap Details and you will be able to preview the file ...

Page 100: ...Organize files in a User Box 5 5 12 d Color MF552 452 362 282 222 5 3 ...

Page 101: ...6 Annotate files Annotation ...

Page 102: ......

Page 103: ... is read from the Annotation User Box and used for printouts or transmitted to a recipient the date time and any annotations previously determined for management are automatically added to the header or footer of each image You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and serial page number of each document Related setting If...

Page 104: ...Box 1 Press Utility Administrator Settings One Touch User Box Registration Create User Box An notation User Box New 2 Enter the registration information then press OK For details on registration information refer to page 17 13 d Reference You can also create an Annotation User Box with the Web Connection For details refer to User s Guide Web Management Tool ...

Page 105: ...d Color MF552 452 362 282 222 6 5 6 3 Save file in a User Box 6 6 3 Save file in a User Box Save Basic operation flow 1 Load the original 2 Tap Box 3 Tap System Annotation ...

Page 106: ... 6 6 6 d Color MF552 452 362 282 222 6 3 4 Select a User Box in which to save a file then tap Save 5 Set file save options if necessary For detailed optional settings refer to page 14 3 6 Press the Start key The file is saved ...

Page 107: ...d a document in Copy mode and save its data in the User Box For details refer to User s Guide Copy Operations Save files from a PC When specifying to print using the printer driver you can specify a User Box number and store the print data in the box For details refer to User s Guide Print Operations ...

Page 108: ...2 362 282 222 6 4 6 4 Print files in a User Box 1 Tap Box 2 Tap System Annotation 3 Select the desired User Box then tap Open If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice ...

Page 109: ...ttings refer to page 14 12 6 Press the Start key Printing starts Related setting for the administrator You can specify to hold or clear a file from the box after file printing or sending Default Yes Also you can prompt the user to hold or not hold a file in the box after it has been printed or sent in the delete confirmation screen For details refer to page 17 7 ...

Page 110: ... 6 5 Send files in a User Box 6 5 1 Sending Basic operation flow 1 Tap Box 2 Tap System Annotation 3 Select the desired User Box then tap Open If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice ...

Page 111: ... the desired file then tap Send 5 Specify the destination For the destination setup refer to page 6 13 6 Set the file send options if necessary For detailed optional settings refer to page 14 23 You can change the file annotation if necessary For details refer to page 15 201 ...

Page 112: ...gins Related setting for the administrator You can specify to hold or clear a file from the box after file printing or sending Default Yes Also you can prompt the user to hold or not hold a file in the box after it has been printed or sent in the delete confirmation screen For details refer to page 17 7 ...

Page 113: ...mbination further narrows down destinations The following keys can be used to narrow down destinations All Displays all address book entries registered on this machine Favorite Displays the destinations registered as Favorites as search text etc Displays the destinations whose initial character is not an alphabet character and whose character is not set for search 2 Displays the registered destina...

Page 114: ...des tination E mail address or PC name 1 Tap Addr Search Search Name Search or Address Search When searching for a destination by registration name tap Name Search When searching for a destination by E mail address or computer name tap Address Search 2 Enter the text you want to search for then tap Start search To use Name Search To use Address Search 3 Select a destination from the search result ...

Page 115: ...and you can select a destination from the scan or saved job history The latest jobs up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Purpose Reference Send e mail with an attached file page ...

Page 116: ...eyword and use Adv Search LDAP in which a fax number is searched by a combination of keywords of different categories 0 To use the LDAP server or Active Directory to specify the destination you must register the server on this machine The registration procedure is explained using Web Connection For details refer to Us er s Guide Web Management Tool 1 Tap Addr Search Search Address Search LDAP or A...

Page 117: ...User Box 6 6 6 Organize files in a User Box Operation flow 1 Tap Box 2 Tap System Annotation 3 Select the desired User Box then tap Open If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice ...

Page 118: ...Color MF552 452 362 282 222 6 6 4 Select a file and set the desired operation Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes ...

Page 119: ...ted Store file as an overlay image Select a file then tap Other Register Overlay Now you can store a file as an overlay image Once registered you can compose an overlay image on the original during copy or printing from the PC Also you can compose an overlay image onto a User Box file during file printing You can register up to 100 overlay images 1 To register an overlay image select an unregister...

Page 120: ...Tips If a file consists of multiple pages the first page is registered as an overlay image Once registered you can compose an overlay image on the original and copy it by selecting Applica tion in Copy mode and Registered Overlay Also when you print a file from a User Box you can com pose an overlay image to the file and print it by selecting Application Registered Overlay ...

Page 121: ...F552 452 362 282 222 6 21 6 6 Organize files in a User Box 6 Check the file information Select a file then tap Details to check the detailed file information Tap Details and you will be able to preview the file ...

Page 122: ...Organize files in a User Box 6 6 22 d Color MF552 452 362 282 222 6 6 ...

Page 123: ...7 Print an encrypted PDF Password Encrypted PDF ...

Page 124: ......

Page 125: ...Box you can select a PDF file stored in the User Box to preview and print it out Also you can store the file in or delete it from the User Box When printing or saving a PDF file you will need to enter a password that was set for the file Tips If user authentication is enabled on this machine only the password encrypted PDF data which has been saved by the current login user is displayed Related se...

Page 126: ...r Box or print file from User Box 7 7 4 d Color MF552 452 362 282 222 7 2 7 2 Store file in User Box or print file from User Box 1 Tap Box 2 Tap System Password Encrypted PDF 3 Select a file to print then tap Print Save ...

Page 127: ...s Tips When printing or saving has completed the file is deleted automatically from the Password Encrypted PDF User Box The storage and printing process of the file is set when it is saved in the Password Encrypted PDF User Box You cannot change from the storage process to the print process or from the print process to the storage process ...

Page 128: ...anize files in a User Box 7 7 6 d Color MF552 452 362 282 222 7 3 7 3 Organize files in a User Box Operation flow 1 Tap Box 2 Tap System Password Encrypted PDF 3 Select a file and set the desired operation ...

Page 129: ...Box 7 Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes Check the file information Select a file then tap Details to check the detailed file information ...

Page 130: ...Organize files in a User Box 7 7 8 d Color MF552 452 362 282 222 7 3 ...

Page 131: ...8 Registering a file for polling Polling TX ...

Page 132: ......

Page 133: ... stored in the Polling TX User Box recipients can be polled and receive fax docu ments from this box when necessary Tips The Fax Kit is required to use this function The Polling TX User Box can contain only one file If you have already stored a file and you need to store a new file in the Polling TX User Box you must delete the existing file and store the new one Related setting If you often use t...

Page 134: ... files in a User Box 8 8 4 d Color MF552 452 362 282 222 8 2 8 2 Print files in a User Box You can print and check the file contents if necessary 1 Tap Box 2 Tap System Polling TX 3 Tap Print Printing starts ...

Page 135: ...d Color MF552 452 362 282 222 8 5 8 3 Organize files in a User Box 8 8 3 Organize files in a User Box Operation flow 1 Tap Box 2 Tap System Polling TX 3 Set the desired operation ...

Page 136: ... in a User Box 8 8 6 d Color MF552 452 362 282 222 8 3 Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes ...

Page 137: ...e original during copy or printing from the PC Also you can compose an overlay image onto a User Box file during file printing You can register up to 100 overlay images 1 To register an overlay image select an unregistered key and tap New To register an overlay image by overwriting an existing one select the registered key and tap Over write 2 Enter a registration name then tap OK 3 Set a density ...

Page 138: ...nce registered you can compose an overlay image on the original and copy it by selecting Applica tion in Copy mode and Registered Overlay Also when you print a file from a User Box you can com pose an overlay image to the file and print it by selecting Application Registered Overlay Check the file information Tap Details and you will be able to preview the file ...

Page 139: ...9 Store file for polling Bulletin ...

Page 140: ......

Page 141: ...nts are stored in Bulletin Board User Boxes by aim and if recipients are notified of the related box numbers users can select the required fax documents and be polled Tips The Fax Kit is required to use this function The Bulletin Board User Box can only contain one file If you have already stored a file and you need to store a new file in the Bulletin Board User Box you must delete the existing fi...

Page 142: ...istration Create User Box Bulletin Board User Box New The administrator can perform the same actions by selecting Administrator Settings One Touch User Box Registration 2 Enter the registration information then tap OK For details on registration information refer to page 16 6 d Reference You can also register the box using Web Connection For details refer to User s Guide Web Management Tool ...

Page 143: ...t files in a User Box You can print and check the file contents if necessary 1 Tap Box 2 Tap System Bulletin 3 Select the desired User Box then tap Open If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice ...

Page 144: ...Print files in a User Box 9 9 6 d Color MF552 452 362 282 222 9 3 4 Tap Print Printing starts ...

Page 145: ... User Box 9 9 4 Organize files in a User Box Operation flow 1 Tap Box 2 Tap System Bulletin 3 Select the desired User Box then tap Open If the box is password protected tap Open and enter the password You can also open the desired User Box by tapping it twice ...

Page 146: ... 4 Set the desired operation Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes Check the file information Tap Details and you will be able to preview the file ...

Page 147: ...10 Use as Fax Transponder Relay User Box ...

Page 148: ......

Page 149: ...utes the fax to all recipients registered in the Relay User Box If you are broadcasting to distant destinations you can reduce total communication costs by using the relay machine To use this machine as a relay machine to facsimile you need to create a Relay User Box and set the recip ients Tips The Fax Kit is required to use this function d Reference This machine can request another relay machine...

Page 150: ...st register the Address Book in advance Register the fax recipients in the Address Book 1 Tap Utility One Touch User Box Registration Create One Touch Destination Group New The administrator can perform the same actions by selecting Administrator Settings One Touch User Box Registration 2 Enter destination information then tap OK For details on registration information refer to page 16 4 d Referen...

Page 151: ...ive Relay User Boxes can be created 1 Tap Utility One Touch User Box Registration Create User Box Relay User Box New The administrator can perform the same actions by selecting Administrator Settings One Touch User Box Registration 2 Enter the registration information then tap OK For details on registration information refer to page 16 6 d Reference You can also register the Relay User Box using W...

Page 152: ...Operations required to use this function 10 10 6 d Color MF552 452 362 282 222 10 2 ...

Page 153: ...11 Print on MFP under Authentication Control ID Print ...

Page 154: ......

Page 155: ... a file from the ID Print User Box immediately This allows quick and smooth operation as the user is not required to open the box and select a print file Related setting If you often use the ID Print User Box it will be useful to place its shortcut key on the top screen For details refer to page 16 8 Shortcut Key 1 Shortcut Key 2 Related setting for the administrator You can specify the action tha...

Page 156: ... a file manually from the ID Print User Box 1 In the ID Print subwindow tap Access Basic Screen When the ID Print MFP Access is selected all files of the current user are printed out from the ID Print User Box 2 Tap the keyboard icon in the User Name field and enter the user name and password 3 Tap Login 4 Tap Box 5 Tap System ID Print ...

Page 157: ...tap Print 7 Specify to leave the file in the User Box or delete the file from the User Box after you have printed it out If you tap Yes the file will be deleted after its printing If you tap No the file will be left in the User Box after its printing If you tap Cancel the current printing is canceled ...

Page 158: ...Operation flow 1 In the ID Print subwindow tap Access Basic Screen When the ID Print MFP Access is selected all files of the current user are printed out from the ID Print User Box 2 Tap the keyboard icon in the User Name field and enter the user name and password 3 Tap Login 4 Tap Box 5 Tap System ID Print ...

Page 159: ... Organize files in a User Box 11 6 Select a file and set the desired operation Delete a file Select a file then tap Delete The file is deleted You can select multiple files and delete them simultaneous ly Check the file details then tap Yes ...

Page 160: ...iles in a User Box 11 11 8 d Color MF552 452 362 282 222 11 3 Check the file information Select a file then tap Details to check the detailed file information Tap Details and you will be able to preview the file ...

Page 161: ...12 Use a USB memory device External Memory ...

Page 162: ......

Page 163: ...ly without selecting the User Box operation mode and without tapping the System External Memory buttons Tips When you insert a USB memory device into the USB port of this machine the USB memory icon ap pears at the top of the screen When the USB memory is in the port you can call the Information screen just by tapping this icon Related setting If you often use the External Memory it will be useful...

Page 164: ...rom the USB port Do not use USB devices such as hard disk unit and a USB switching hub except for a USB memory When this machine is operating and when hourglass is displayed on the Touch Panel do not insert or remove the USB memory device to from USB port Do not disconnect the USB memory directly after connecting it Item Requirement Interface Compatible with USB Version 1 0 2 0 interface Format FA...

Page 165: ...XPS OpenXML docx xlsx pptx and PPML zip format files can be printed out Tips You can also print out encrypted PDF searchable PDF and outline PDF files A 1200 dpi resolution file is printed in the 600 e 600 dpi resolution 1 Insert a USB memory device into the USB port close to the front panel of the machine NOTICE When this machine is starting up do not insert or remove the USB memory device to fro...

Page 166: ...o move upward Tap the Open key to open the folder and move downward Tap Details to display and check the detailed file information 4 Set print options if necessary You can select a paper size for printing For details refer to page 15 232 For detailed optional settings refer to page 14 12 5 Press the Start key Printing starts 6 When printing is complete remove the USB memory device from the port of...

Page 167: ... 7 12 3 Print a file from a USB memory device 12 d Reference When you print a password protected PDF file the file is stored in the Password Encrypted PDF User Box To print files from Password Encrypted PDF User Box refer to page 7 4 ...

Page 168: ...ge 17 7 Related setting for the administrator If user authentication has been implemented you can set permissions for every registration user and public users to store files on a USB memory Default Restrict For details refer to page 17 17 Operation flow 1 Load the original 2 Insert a USB memory device into the USB port close to the front panel of the machine NOTICE When this machine is starting up...

Page 169: ...ode and by tapping System Exter nal Memory Save 4 Set file save options if necessary For detailed optional settings refer to page 14 3 5 Press the Start key The file is saved 6 When the operation is complete remove the USB memory device from the port of this machine When you use files stored on the USB memory on the PC just insert the USB memory device into a USB port of the PC ...

Page 170: ... user and public users to read files from USB Memory Default Restrict For details refer to page 17 17 Operation flow Any of PDF Compact PDF JPEG TIFF XPS Compact XPS OpenXML docx xlsx pptx and PPML zip format files can be read Tips You can also store encrypted PDF searchable PDF and outline PDF files in USB memory device 1 Insert a USB memory device into the USB port close to the front panel of th...

Page 171: ...sh to store in the User Box Tap the Top key to move upward Tap the Open key to open the folder and move downward Tap Details to display and check the detailed file information 4 Select a User Box in which to save a file then tap OK Tap Search and you can search for a User Box Tap New and you can create a new User Box For details refer to page 15 247 5 Rename the file if necessary If you have selec...

Page 172: ...e External Memory User Box 7 When the operation is complete remove the USB memory device from the port of this machine d Reference When you save a password protected PDF file the file is stored in the Password Encrypted PDF User Box To store a file from the Password Encrypted PDF User Box to a User Box you select refer to page 7 4 ...

Page 173: ...13 Use Bluetooth devices Mobile PDA ...

Page 174: ......

Page 175: ...files are transferred from the Bluetooth device to this machine via wireless communication you can save and print out files even when no PC is available Tips The Local Interface Kit EK 607 is required to use the Bluetooth devices An interface setup by the service representative is required to use Bluetooth devices For details con tact your service representative Related setting If you often use th...

Page 176: ...machine Item Specifications Communication protocol Bluetooth Ver 2 0 EDR Supporting profile OPP BPP SPP Supporting file type PDF Compact PDF XPS Compact XPS TIFF JPEG XHTML RepliGo OpenXML docx xlsx pptx For XHTML file types the machine supports the character code of UTF 8 Shift JIS ISO 8859 and the link file extensions of JPEG JPG PNG This machine supports RepliGo version 2 1 0 8 ...

Page 177: ...Bluetooth device connection For detail on how to configure the settings refer to page 17 20 Related setting for the administrator If User Authentication is implemented you can set permissions for every registration user and public users to use Bluetooth devices Default Allow For details refer to page 17 17 Operation flow 0 You must first set up this machine to allow file printing from Bluetooth de...

Page 178: ...tooth device When the PIN code is recognized the connection is established and now you can print files Tips For information about Bluetooth device operations refer to the Bluetooth device operation manual The communication speed may drop or communication may be interrupted due to obstacles signal quality magnetic field or static electricity d Reference When you print a password protected PDF file ...

Page 179: ... communication For detail on how to configure the settings refer to page 17 19 Set up the Bluetooth device connection For detail on how to configure the settings refer to page 17 20 Related setting for the administrator If User Authentication is implemented you can set permissions for every registration user and public users to use Bluetooth devices Default Allow For details refer to page 17 17 Op...

Page 180: ...ox in which to save a file then tap Save 5 Check the displayed PIN code 6 Select this machine from the Bluetooth device If you can select a transmission file do so 7 Enter the PIN code shown on the Touch Panel in the Bluetooth device When the PIN code is recognized the connection is established and now you can save files ...

Page 181: ...peration manual The communication speed may drop or communication may be interrupted due to obstacles signal quality magnetic field or static electricity d Reference When you save a password protected PDF file the file is stored in the Password Encrypted PDF User Box To store a file from the Password Encrypted PDF User Box to a User Box you select refer to page 7 4 ...

Page 182: ...Save file by Bluetooth communication 13 13 10 d Color MF552 452 362 282 222 13 4 ...

Page 183: ...14 Appendix ...

Page 184: ......

Page 185: ...tial letter of function Indicates the original data scan mode C Copy S Fax scan or User Box P Print R Received fax Device Name Indicates the machine name which was specified by selection of Utility Administrator Settings Administrator Machine Settings Input Ma chine Address Device Name Date Indicates the date and time when the original was scanned For example 11050115230 means that file was scanne...

Page 186: ...ion to scan the original Resolution Select a resolution to use to scan the original For details refer to the following page When you are using a User Box refer to page 15 7 When you are using an Annotation User Box refer to page 15 147 When you are using an External Memory User Box refer to page 15 216 Select the color mode to scan the original Color The original is scanned using the selected colo...

Page 187: ...ox refer to page 15 150 When you are using an External Memory User Box refer to page 15 221 Scan originals of different sizes at one time Mixed Original Even for an original containing pages of different sizes by using ADF you can scan data while detecting the size of each page NOTICE Load all of the original pages into the ADF so that the tops of the pages are at the back or left side of the mach...

Page 188: ...For details refer to the following page When you are using a User Box refer to page 15 14 When you are using an Annotation User Box refer to page 15 152 When you are using an External Memory User Box refer to page 15 222 Scan a long original Long Original Load the long original on the ADF if it cannot be placed on the Original Glass and is larger in the feeding direction than the full standard siz...

Page 189: ...revent the binding position from being reversed between the front and rear faces For details refer to the following page When you are using a User Box refer to page 15 14 When you are using an Annotation User Box refer to page 15 152 When you are using an External Memory User Box refer to page 15 222 Scan while removing dust in the slit glass Despeckle When scanning an original that has been place...

Page 190: ...n you are using an External Memory User Box refer to page 15 222 Split the left and right pages of a book or catalog Book Original You can scan two page spreads such as books and catalogs separately into the left and right pages or scan a page spread as a single page If you place a book or catalog on the Original Glass you do not need to close the ADF to scan it For details refer to the following ...

Page 191: ...ad more than 100 sheets at a time into the original tray and do not load the sheets up to the point where the top of the stack is higher than the mark Doing so may cause an original paper jam damage the originals and or cause an ADF failure 2 Tap Application No of Originals Separate Scan and set to ON Set options if necessary 3 Press the Start key The original is scanned 4 Load the next original t...

Page 192: ...ty Dark or Light to scan the original For details refer to the following page When you are using a User Box refer to page 15 21 When you are using an Annotation User Box refer to page 15 159 When you are using an External Memory User Box refer to page 15 229 Adjust the background density of the original Bkgd Removal You can adjust the density of the background area for originals with colored backg...

Page 193: ...efer to the following page When you are using a User Box refer to page 15 22 When you are using an Annotation User Box refer to page 15 160 When you are using an External Memory User Box refer to page 15 230 Sharpen the boarder between text etc Sharpness Sharpen the edges of images such as text in the table and graphics to improve legibility Smoothen the rough contours of images or sharpen blurred...

Page 194: ...arge or reduce an image Zoom You can zoom a file image and print it to the desired scale For details refer to the following page When you are using a User Box refer to page 15 25 When you are using a Secure Print User Box refer to page 15 115 When you are using an Annotation User Box refer to page 15 163 Print on both sides of paper Simplex Duplex Select to print on a single side or both sides of ...

Page 195: ...en you are using a Secure Print User Box refer to page 15 115 When you are using an Annotation User Box refer to page 15 163 Stapled sheets Staple Each set of sheets can be stapled at a corner or at two positions and output automatically This function is useful for preparing a project proposal or other booklet materials For details refer to the following page When you are using a User Box refer to...

Page 196: ...ecure Print User Box refer to page 15 117 When you are using an Annotation User Box refer to page 15 165 When you are using an External Memory User Box refer to page 15 233 Tips To use the Punch function The Finisher FS 534 and Punch Kit PK 520 or the Finisher FS 533 and Punch Kit PK 519 are re quired The Finisher FS 535 and Punch Kit PK 521 or the Z Folding Unit ZU 606 are required only for d Col...

Page 197: ...lding Unit ZU 606 are required only for d Color MF552 Outputting by sets Group Sort Select whether to sort the output sheets or group them when printing multiple sets of copies If you select Sort the sheets are sorted and output in sequence For example pages 1 2 3 4 and 5 are printed as a single set and output and the specified number of sets of sheets are output While if you select Group the shee...

Page 198: ...age 15 233 Add a margin to pages Page Margin You can add a binding margin to each page Set a binding position and a margin for each page If an image is displaced due to an excessive margin you can shift the image in horizontal or vertical direction and return to its original position This is useful to adjust the image position when you file print sheets For details refer to the following page When...

Page 199: ...r Box Combine refer to page 15 77 When you are using a Secure Print User Box refer to page 15 124 When you are using an Annotation User Box refer to page 15 172 Insert front and back covers Cover Sheet You can insert a cover sheet before the first page or after the last page of the text The front and rear cover sheets can be different from that of the text pages in paper color and thickness You ca...

Page 200: ...nd text sheets of the same size and stack them in the same orientation Arrange the first page of the chapter on the front side Chapters During 2 Side printing the first page of each chapter is always printed on the front side of the sheet of paper used The first page of each chapter and the text pages are printed on the same sheets Also you can use a sheet different from text sheets for the first ...

Page 201: ...nd chapter numbers are printed on all pages For details refer to the following page When you are using a User Box refer to page 15 39 When you are using a User Box Combine refer to page 15 78 When you are using a Secure Print User Box refer to page 15 129 When you are using an Annotation User Box refer to page 15 176 When you are using an External Memory User Box refer to page 15 241 Add a stamp S...

Page 202: ...her desired text in the top and bottom margins header footer of the spec ified page You must register the information to be added for the header and footer in advance on this ma chine For details refer to the following page When you are using a User Box refer to page 15 41 When you are using a User Box Combine refer to page 15 80 When you are using a Secure Print User Box refer to page 15 132 When...

Page 203: ... Guard is a copy protection function that prints concealed security watermarks such as Private or a date in the background to prevent unauthorized copying and embeds a copy restriction pattern on all printed sheets If an attempt is made using a device that supports the copy guard function to copy a sheet that has been copy protected a copy guard pattern is scanned the copying process is canceled a...

Page 204: ...assword copy pattern is scanned and entry of a password is requested Copying starts if the correct password is entered For details refer to the following page When you are using a User Box refer to page 15 44 When you are using a User Box Combine refer to page 15 84 When you are using a Secure Print User Box refer to page 15 136 When you are using an Annotation User Box refer to page 15 182 When y...

Page 205: ...Box and transfer the file in new format The PDF TIFF JPEG XPS and PPTX file types are selectable You should use the password encrypted PDF file format to store important files For details refer to the following page When you are using a User Box refer to page 15 57 When you are using a User Box Combine TX refer to page 15 93 When you are using an Annotation User Box refer to page 15 193 Rename a f...

Page 206: ...text to be added from the registered fix stamps and arbitrary registered stamps For details refer to the following page When you are using a User Box refer to page 15 62 When you are using a User Box Combine TX refer to page 15 99 When you are using an Annotation User Box refer to page 15 199 Add information to the header footer Header Footer Add the date and time and any other desired text in the...

Page 207: ...er to page 15 64 When you are using a User Box Combine TX refer to page 15 101 When you are using an Annotation User Box refer to page 15 201 Encrpt an e mail Mail Encryption You can encrypt e mails to prevent wiretapping by third parties during transmission For details refer to the following page When you are using a User Box refer to page 15 64 When you are using a User Box Combine TX refer to p...

Page 208: ...re using a Fax Retransmit User Box refer to page 15 212 Set a fax line type Line Setting You can set a communication system or protocol and a line type for fax transmission For details refer to the following page When you are using a User Box refer to page 15 66 When you are using a Fax Retransmit User Box refer to page 15 212 Send a fax at preset time Timer TX You can set a time to send the fax F...

Page 209: ...tions are restricted by passwords that is the Closed Network RX function is used For details refer to the following page When you are using a User Box refer to page 15 67 Send a fax with F code F Code TX You can set an F code for fax and send it to the Relay User Box or the Confidential User Box For details refer to the following page When you are using a User Box refer to page 15 68 ...

Page 210: ...Optional settings before file transfer 14 14 28 d Color MF552 452 362 282 222 14 3 ...

Page 211: ...15 Description of Setup Buttons ...

Page 212: ......

Page 213: ...cess a file in a User Box select the desired User Box then tap Open Tips You can also open the desired User Box by tapping it twice Personal To display Box Personal The Personal User Box is displayed To access a file in this User Box select the desired User Box then tap Open Tips You can also open the desired User Box by tapping it twice ...

Page 214: ...To display Box New A User Box is created From the Keypad enter a number of the User Box you wish to register and tap OK The location where a User Box is created may vary depending on the login status of the user If the user logs in with user authentication Personal If the user logs in with the account track only Group If the user authentication or account track is not installed or if the user logs...

Page 215: ...The User Boxes are displayed based on search characters you have specified during box registration You can also specify a User Box number directly from the Keypad Save Public Personal Group To display Box Select a User Box to save the file Save You can check the storage box rename a file and set the save options ...

Page 216: ... up to 30 characters Simplex Duplex Public Personal Group Save To display Box Select a User Box to save the file Save Simplex Duplex Select the surface of the original to be scanned Settings Description 1 Sided Scans a single side of original 2 Sided Scans both sides of the original Cover 2 sided Scans a single side of the first page and scans both sides of the remaining pages ...

Page 217: ... 600 dpi Select this option to convert the original into the max imum size file Select this option to scan an original such as a full color photo with a fine image quality level Fax Resolution Select a resolution to use to scan the original for fax transmission To use Fax TX Internet Fax or IP Address Fax scan the original in the fol lowing resolution Normal Select this option to scan originals th...

Page 218: ...her the original is in color or black and white Select this option to scan an original that has colors other than black and white or scan a color photo Gray Scale Scans in gray scale regardless of whether the original is in color or black and white Use this option to scan the original having many halftone imag es such as black and white photos Black Scans the original in black or white without usi...

Page 219: ... file with a smaller file size than the nor mal XPS type PPTX Extension of an XML base file that is created with PowerPoint of Microsoft Office 2007 or later Page Setting Press this button to select a filing page unit when an original consists of multiple pages Multi Page Used to convert all pages to a single file However if File Type is set to JPEG you cannot select Multi Page Page Separation Con...

Page 220: ...etail enter an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 11 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery or unauthorized modification This ...

Page 221: ...r an author ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High Level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption Level is set to High Level you can permit printing of PDF files only in low re...

Page 222: ...select a standard inch size Metric Sizes Select this option to scan a metric size original Tap Metric Sizes and se lect the standard metric size respectively Other Select this option to scan a postcard 4 e 6 or A6 Card or an original other than an inch or metric size original Tapping Other allows you to select each standard size Photo Size Select this option to scan photos or originals in photo si...

Page 223: ...plication Set the Application options to store files in a User Box Settings Description No of Originals Set the original scan options Quality Density Adjust the image quality and density according to the original App Sets application options to erase shadows that are produced when scan ning an original and to enhance edges of the image ...

Page 224: ...or details refer to page 15 15 Z Folded Original Even folded originals the size of the original can be detected accurately For details refer to page 15 16 Long Original Select this option when loading a long original that is larger in the feeding direction than the full standard size 11 e 17 or A3 For details refer to page 15 16 Despeckle Scan an original using the ADF while removing dust from the...

Page 225: ...an data while detecting the size for each page If the originals have the same width select Same Width If the originals have different widths select Different Width Thin Paper Original Public Personal Group Save To display Box Select a User Box to save the file Save Application Original Settings Thin Paper Original Reduce the original feed speed of the ADF to prevent the original from getting caugh...

Page 226: ...ettings Z Folded Original Even the original sizes of folded originals can be detected accurately Long Original Public Personal Group Save To display Box Select a User Box to save the file Save Application Original Settings Long Original Select this option when loading a long original that is larger in the feeding direction than full standard size 11 e 17 or A3 ...

Page 227: ...kes longer to finish scanning originals compared to the normal operation Blank Page Removal Public Personal Group Save To display Box Select a User Box to save the file Save Application Original Settings Blank Page Removal Blank pages contained in the original loaded on ADF are skipped when the original is scanned Select this check box when scanning an original containing blank pages Any blank pag...

Page 228: ...he file Save Application Original Settings Original Direction Specify the orientation of the loaded original Settings Description Auto The binding position of the original is automatically set When the long side of the original is 11 11 16 inches 297 mm or less the binding position is set to the long side of the paper When the long side of the original exceeds 11 11 16 inches 297 mm the binding po...

Page 229: ...ft binding and Right Bind for two page spreads of right binding Note that if the binding position is incorrectly specified the page order of the two page spread is reversed between the left and right hand pages Frame Erase Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original You can erase the four sides of the o...

Page 230: ...l Type Public Personal Group Save To display Box Select a User Box to save the file Save Application Original Type Select the appropriate image quality level for the original before scanning Settings Description Text Press this button to scan an original which consists mostly of text at the optimum level of image quality This function sharpens the edges of each character creating easy to read imag...

Page 231: ...scan an original consisting only of photos at the opti mum image quality level Select this option to scan printed originals such as brochures and catalogs Photo PhotoPaper Press this button to scan an original consisting only of photos at the opti mum image quality level Select this option to scan originals printed on photographic paper Dot Matrix Original Press this button to scan an original whi...

Page 232: ...tings Description Background Removal Press this button to scan a 2 sided original made of thin paper or an orig inal with the colored background with the optimum image quality Bleed Removal Select this option to prevent a back side bleeding when printing a 2 sided original that is so thin that the contents of the back side would be scanned Paper Discoloration Adjustment Select this option to scan ...

Page 233: ...l to the same width In Erase Amount tap for the inch area or tap or press the Keypad for the centimeter area to specify the width of the area to be erased Individual Select this option to erase the four sides of the original to different widths Select a side Top Bottom Left or Right and specify the width of the area to be deleted for each side in Erase Amount by tapping for an inch area and by tap...

Page 234: ...nal Group Print To display Box Select a User Box Open Select the file Print Color Select a Color mode to use to print files Settings Description Use Existing Color Setting Prints a file in the same color mode as used during storage Full Color Prints a file in full colors regardless of the mode selected for saving Black Prints a file in gray scale regardless of the color mode selected for saving ...

Page 235: ...set during image saving Enter a zoom ratio manually You can also enter the zoom ratio from the Keypad Fixed Zoom Select a fixed zoom ratio to print on the standard size paper Minimal Slightly reduces the size of the original places the original image at the center position and prints it out Use this option to print the entire original image including its edges Zoom Ratio Prints the original in the...

Page 236: ...The original is printed either on a single side or on both sides of paper Combine Public Personal Group Print To display Box Select a User Box Open Select the file Print Duplex Combine Combine Multiple pages can be reduced and printed on the same side of a single sheet of paper If 4 in 1 or 8 in 1 is selected you can set the combined page layout to Horizontal or Vertical ...

Page 237: ...cher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Group Sort Select the output method when printing ...

Page 238: ...inted sheets are fed out and stacked on top of each other with each copy or page set staggered to separate them If the Finisher or Job Separator JS 506 is not installed the printed sheets are fed out and sorted by copies or page in an alternating crisscross pattern when the following conditions are satisfied 8 1 2 e 11 A4 or B5 paper is used Paper of the same size and type is loaded with the w ori...

Page 239: ...ing sheets Settings Description Corner Each set of printed sheets is stapled in a corner top left or top right before being output 2 Position Each set of printed sheets is stapled at two positions in the top left or right before being output Position Setting Select the binding position If Auto is specified for the binding position the binding position is determined automatically based on the direc...

Page 240: ...re required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Hal...

Page 241: ...t one time Tips To use the Half Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Center Staple Fold Public Personal Group Print To display Box Select a User Box Open Select the file Print Finishing Fold Bind Center Staple Fold Staples and feeds out a printed sheet by folding it in two Tips T...

Page 242: ...i Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Z Fold Public Personal Group Print To display Box Select a User Box Open Select the file Print Finishing Fold Bind Z Fold Z folds the long side of a printed sheet before feeding it out This option is available when printing paper of 11 e 17 ...

Page 243: ...elect the file Print Application Layout Page Mar gin Set a binding position and a margin of each page Settings Description Layout Set a page margin on each print paper and offset the print position Tailoring Adds front and rear covers and inserts papers Stamp Composition You can add a page number and a stamp during printing Copy Security Embeds copy protection information on each sheet of print pa...

Page 244: ...is option when setting the binding position to the right of paper Top Bind Select this option when setting the binding position to the top of paper Margin Adjustment Value Adjust the page margin in the range 1 16 inch to 3 4 inch 0 1 mm to 20 0 mm Adjust it by tapping for the inch area or by tapping or pressing the Keypad for the centimeter area Settings Description Settings Description ON OFF Sel...

Page 245: ... a front cover Front Copy Prints the front page on the front sheet Front Blank Inserts a blank front sheet Paper Select a sheet to use as the cover sheet Use the same size cover and body sheets and stack them in the same orientation In d Color MF552 You can select the paper tray of the Post Inserter when Front Blank is selected while the Post Inserter is installed Back Cover Inserts a back cover B...

Page 246: ...ertion page number from the Keypad and tap Add to reg ister the insertion page number If you have entered an incorrect page number select this number and tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Paper Select the paper tray loaded with the paper to be inserted Use the same size of paper for the insert pages and text pages ...

Page 247: ...rom the Keypad and tap Add to register the page number If you have entered an incorrect chapter page number select this number then tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Chapter Select whether to use the same page or a different page for the chapter and the text OFF Print all pages on the same paper Copy Insert Prints ...

Page 248: ...nted either on all pages or only on the first page Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want to print the time select OFF Pages Select the range of pages to print Text Details If necessary select the print size font and text color Print Position If necessary select the print position ...

Page 249: ...example to print chapter numbers from the third chapter enter 1 The first chapter of the file is counted as 1 and the second chapter as 0 and the third chapter is counted as 1 In Starting Chapter Number chapter number is printed on the chapters that are count as 1 and later If 2 is entered number is printed from the first page of the first chapter of the file as 2 1 2 2 minus sign changes to each ...

Page 250: ...rsonal Group Print To display Box Select a User Box Open Select the file Print Application Stamp Composition Stamp Repeat Stamp such as Copy and Private are printed on the entire page Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and text color Print Po...

Page 251: ... Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Change Delete Position Allows to check change or delete the stamp position settings if necessary You can change the stamp sequence and insert a space between stamps When you select up to four stamps you can change their angle withi...

Page 252: ...ation Copy Security Copy Protect Text such as Copy and Private are printed in the background pattern as concealed text Settings Description ON OFF Select ON to overlay with a registered image Recall Overlay Image Specify which side of the paper to compose the overlay image and select an overlay image to be composed Check the density composition meth od color change and preview of overlay image if ...

Page 253: ...on The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Copy Protect Select how to print the copy protect pattern Also you can set the pattern contrast if necessary Background Pattern Select a background pattern Change Delete Position Allows to check change or delete the stamp position settings if ne...

Page 254: ...unction does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a password Password Enter the password to restrict copying Stamp Setting Set a stamp to be printed on each sheet of paper Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time...

Page 255: ...ion and other settings to send a file from the User Box Address Book Public Personal Group Send To display Box Select a User Box Open Select the file Send Address Book Select a destination from the Address Book You can broadcast files by selecting multiple destinations You can also search for a destination using destination type and furigana key ...

Page 256: ... recipient fax number to send a fax to E mail Enter the destination mail address to send files attached to the E mail to Internet Fax Enter the destination mail address to send an Internet fax to IP Address Fax Enter the IP address or mail address of destination to send an IP address fax to PC SMB Enters the destination PC name host name or IP address to send files to the shared folder of the netw...

Page 257: ...cifying multiple destinations tap Next Dest to add destinations Tapping Reg No allows you to specify a fax destination with a registered number E mail Public Personal Group Send To display Box Select a User Box Open Select the file Send Direct Input E mail Enter the destination mail address to send files attached to the E mail to When specifying multiple destinations tap Next Dest to add destinati...

Page 258: ...dress Fax To display Box Select a User Box Open Select the file Send Direct Input IP Address Fax Enter the IP address or mail address of destination to send an IP address fax to Also select whether the recipient machine supports color print When specifying multiple destinations tap Next Dest to add destinations Settings Description Address Enter the destination mail address Receiver RX Ability Set...

Page 259: ...er IPv6 following left bracket Example of IP address IPv6 entry ipaddrfax IPv6 fe80 220 6bff fe10 2f16 To enter a host name following the symbol brackets are unneces sary Example of host name entry ipaddrfax host example com Port Number If necessary change the port number Normally you can use the original port number Machine Type Select either of Color and Monochrome according to the recipient ma ...

Page 260: ...e this function may fail This function is not available in the IPv6 environment Settings Description Settings Description Host Name Enters the host name or IP address of the destination FTP server up to 63 bytes long Example of host name entry host example com Example of IP address IPv4 entry 192 168 1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder na...

Page 261: ...mple of IP address IPv4 entry 192 168 1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder name up to 142 bytes of the WebDAV server that you have set in the Host Name Entry example scan User Name Enter the name of a user who is authorized to access the folder specified in File Path using up to 64 characters Entry example public_user Password Enter the pa...

Page 262: ...up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Addr Search Public Personal Group Send To display Box Select a User Box Open Select the file Send Addr Search Press Search to display the sea...

Page 263: ...earch Performs a prefix search for registered destination name words that begin with the search word are dis played Address Search Public Personal Group Send To display Box Select a User Box Open Select the file Send Addr Search Search Address Search Performs a prefix search by text or numeral in a destination words that begin with the search word are dis played ...

Page 264: ...AP server or Windows Server Active Directory is used specify a single keyword to search for an E mail address or fax number Adv Search LDAP Public Personal Group Send To display Box Select a User Box Open Select the file Send Addr Search Search Adv Search LDAP Using the LDAP server or Active Directory of Windows Server combine keywords by category to search for an E mail address or fax number ...

Page 265: ... the resolution to be used for scanning and sending of the original To use E mail TX SMB TX FTP TX or WebDAV TX the following resolution is selected for sending Settings when saving Select this option to send the document in the same resolution as used for saving 200 e 200 dpi Select this option to send the document in the standard resolution 300 e 300 dpi Select this option to send the document i...

Page 266: ... send a large number of originals in a short time Fine Select this option to send the document in the normal resolution Super Fine Select this option to send a file containing small charac ters or drawings Ultra Fine Select this option to send a file that requires a fine image quality level Settings Description Settings Description Use Existing Color Setting Sends a file in the same color mode as ...

Page 267: ...an XML base file that is created with PowerPoint of Microsoft Office 2007 or later Page Setting Select a filing page unit when an original consists of multiple pages Multi Page Used to convert all pages to a single file However if File Type is set to JPEG you cannot select Multi Page Page Separation Convert the original into files containing the speci fied number of original pages when sending the...

Page 268: ...enter an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 58 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery or unauthorized modification This functi...

Page 269: ...hether to allow users to print PDF files If Encryption Level is set to High Level you can permit printing of PDF files only in low resolution Low Resolution Copy Contents Select whether to allow users to copy text and image from PDF files Changes Allowed Select the content of PDF for which modification is permitted If Encryption Level is set to High Level you can select the contents to be permitte...

Page 270: ...the first page Settings Description Stamp Composition Adds a page number and a stamp to the file App Sets application options to notify the storage of file data by E mail to change the FAX sender information and others Fax Setting Configure the fax transmission settings such as specifying the transmis sion time and sending via confidential communication line Settings Description ON OFF Select ON t...

Page 271: ... a page number is printed on pages 1 and later If 2 is entered page numbers are printed from the first page of the file as 2 3 etc in order minus sign chang es to each time you press Starting Chapter Number Enter the starting chapter number if a file is divided into chapters and you want to print chapter numbers from the second chapter You can specify chapter numbers only when you have selected Ch...

Page 272: ...and any other desired text in the top and bottom margins header footer of the spec ified page You must register the information to be added for the header and footer in advance on this ma chine Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and text colo...

Page 273: ...o print Text Details Change the print size font and text color Settings Description Settings Description ON OFF Select ON to send and print simultaneously No of Sets If necessary enter the number of copies to print Simplex Duplex Select 2 Sided to print on both sides of sheets of paper Staple Select the binding positions for stapling the sheets Corner Each set of printed sheets is stapled in a cor...

Page 274: ... Settings When the SMB transmission FTP transmission or WebDAV transmission is complete an e mail showing the file storage is delivered to the specified address Mail Encryption Public Personal Group Send To display Box Select a User Box Open Select the file Send Application App Mail Encryp tion You can encrypt an E mail to be sent from this machine when using S MIME ...

Page 275: ... the ON or OFF status this indicates whether or not to fix a digital signature has been set by the administrator Fax Header Settings Public Personal Group Send To display Box Select a User Box Open Select the file Send Application App Fax Header Settings Normally the default sender name is added However you can use different sender names depending as necessary If you want to use a sender name that...

Page 276: ...enerally faxes are sent while checking that the fax data is free of errors by using ECM Error Correction Mode To reduce the time re quired to send a fax cancel the setting V 34 Generally faxes are sent in the Super G3 mode If it is not pos sible to send faxes in the Super G3 mode cancel the setting Check Dest and Send Select this option to use the Check Dest and Send function The fax number specif...

Page 277: ...ct a User Box Open Select the file Send Application Fax Setting Pass word TX A fax is sent with a password to a device for which fax destinations are restricted by passwords Closed Net work RX enabled Settings Description ON OFF Select ON to specify Timer RX Current Time Shows the current time Start Time Specify when to start fax transmission using the Keypad Settings Description ON OFF Select ON ...

Page 278: ...tions Other Public Personal Group To display Box Select a User Box Open Select the file Other You can print and send multiple files simultaneously Also you can rename and copy files Settings Description ON OFF Select ON to specify F Code TX SUB Address Enter an SUB address To use Confidential TX enter the Confidential User Box number pro grammed for the destination To use relay distribution enter ...

Page 279: ... screen for printing will be displayed Color Public Personal Group Combine To display Box Select a User Box Open Select multiple files Other Combine Color Select a Color mode to use to print files Settings Description Use Existing Color Setting Prints a file in the same color mode as used during storage Full Color Prints a file in full colors regardless of the mode selected for saving Black Prints...

Page 280: ...Duplex The original is printed either on a single side or on both sides of paper Continuous Print This can be set if the Simplex Duplex is set to 2 Sided Select this check box to print the next file on the rear side of paper after you have printed out a file consisting of odd numbered pages Settings Description Offset Select this item when sorting by copies or by page to feed out paper For details...

Page 281: ...nly for d Color MF552 Offset Public Personal Group Combine To display Box Select a User Box Open Select multiple files Other Combine Finishing Offset Select this item when sorting by copies or by page to feed out paper If the Finisher or Job Separator JS 506 is installed the printed sheets are fed out and stacked on top of each other with each copy or page set staggered to separate them If the Fin...

Page 282: ...hen punching sheets Settings Description Corner Each set of printed sheets is stapled in a corner top left or top right before being output 2 Position Each set of printed sheets is stapled at two positions in the top left or right before being output Position Setting Select the binding position If Auto is specified for the binding position the binding position is determined automatically based on ...

Page 283: ...nishing Fold Bind Select how to fold or bind paper Tips To use the Half Fold Bind function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Half Fold Feeds out a printed sheet ...

Page 284: ...t one time Tips To use the Half Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Center Staple Fold Public Personal Group Combine To display Box Select a User Box Open Select multiple files Other Combine Finishing Fold Bind Center Staple Fold Staples and feeds out a printed sheet by folding ...

Page 285: ... paper in two instead of Z folding Tips To use the Z Fold function the Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Application Public Personal Group Combine To display Box Select a User Box Open Select multiple files Other Combine Application Set the advanced print options Settings Description Layout Set a page margin on each print paper and offset the print posit...

Page 286: ...es 297 mm or less the binding position is set to the long side of paper When the long side of the file exceeds 11 11 16 inches 297 mm the binding position is set to the short side of paper Left Bind Select this option when setting the binding position to the left of paper Right Bind Select this option when setting the binding position to the right of paper Top Bind Select this option when setting ...

Page 287: ... and time The date and time can be printed either on all pages or only on the first page Settings Description ON OFF Select ON to shift an image Front Side Back Side Adjust the image position on the print paper by shifting the image in the horizontal or vertical direction Shift Left Shift Right Shifts the image to the left or right Adjust shift distances by tapping for the inch area or by tapping ...

Page 288: ...er 1 The first page of the file is counted as 1 the second page as 0 and the third page is counted as 1 In Starting Page Number a page number is printed on pages 1 and later If 2 is entered page numbers are printed from the first page of the file as 2 3 etc in order minus sign chang es to each time you press Starting Chapter Number Enter the starting chapter number if a file is divided into chapte...

Page 289: ...e counted even if Do not print is se lected Insert Sheet Copy Select whether or not to print a page number on the inserted copy paper The number of inserted pages is counted even if Do Not Print Number is selected If Skip is set the page number is not printed and the number of pages is not counted Insert Blank Counts the inserted blank pages or not The number of inserted pages are counted if Do No...

Page 290: ...is ma chine Settings Description ON OFF Select ON to repeat stamping Stamp Repeat Type Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Registered Stamp Select a registered stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control numb...

Page 291: ...r ily If necessary check or temporarily change the details of the program that is selected in Recall Header Footer Header Settings Change the content of the header Footer Settings Change the content of the footer Pages Change the range of pages to print Text Details Change the print size font and text color Settings Description ON OFF Select ON to overlay with a registered image Recall Overlay Ima...

Page 292: ...d Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Copy Protect Select how to print the copy protect pattern Also y...

Page 293: ...d function is enabled on this machine The Copy Guard function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a copy guard pattern Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the...

Page 294: ...he Password Copy function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a password Password Enter the password to restrict copying Stamp Setting Set a stamp to be printed on each paper Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date...

Page 295: ...ding sequence combine and tap OK then the option settings screen for file transferring will be displayed Address Book Public Personal Group Combine TX To display Box Select a User Box Open Select multiple files Other Combine TX Address Book Select a destination from the Address Book You can broadcast files by selecting multiple destinations You can also search for a destination using destination t...

Page 296: ...a User Box Open Select multiple files Other Combine TX Direct Input E mail Enter the destination mail address to send files attached to the E mail to When specifying multiple destinations tap Next Address to add destinations Settings Description E mail Enter the destination mail address to send files attached to the E mail to PC SMB Enters the destination PC name host name or IP address to send fi...

Page 297: ...der name is generally referred to as a shared name Entry example scan When specifying a folder in the shared folder insert a symbol between the folder names Entry example share document User Name Enter the name of a user who is authorized to access the folder specified in File Path using up to 64 characters Entry example public user Password Enter the password of the user specified in User Name Re...

Page 298: ...y 192 168 1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder name of FTP server specified as the Host Name up to 127 bytes long Entry example scan User Name Enter the login user name using up to 64 characters if the authentication is required by the destination FTP server Entry example public_user Anonymous When authentication is not required for the de...

Page 299: ...xample com Example of IP address IPv4 entry 192 168 1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder name up to 142 bytes of the WebDAV server that you have set in the Host Name Entry example scan User Name Enter the name of a user who is authorized to access the folder specified in File Path using up to 64 characters Entry example public_user Passwor...

Page 300: ...up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Addr Search Public Personal Group Combine TX To display Box Select a User Box Open Select multiple files Other Combine TX Addr Search Press S...

Page 301: ...earch Performs a prefix search for registered destination name words that begin with the search word are dis played Address Search Public Personal Group Combine TX To display Box Select a User Box Open Select multiple files Other Combine TX Addr Search Search Address Search Performs a prefix search by text or numeral in a destination words that begin with the search word are dis played ...

Page 302: ...AP server or Windows Server Active Directory is used specify a single keyword to search for an E mail address or fax number Adv Search LDAP Public Personal Group Combine TX To display Box Select a User Box Open Select multiple files Other Combine TX Addr Search Search Adv Search LDAP Using the LDAP server or Active Directory of Windows Server combine keywords by category to search for an E mail ad...

Page 303: ...in most operating systems which allows you to assign a password to a file or encrypt a file Important original data should be saved as a PDF file Compact PDF Used to send a file with a smaller file size than the nor mal PDF type We recommend this format when you want to reduce file size to enable sending by E mail etc TIFF This is one type of versatile image formats TIFF format supports multiple p...

Page 304: ...printing and editing PDFs in more detail enter an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 95 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery...

Page 305: ... PDF file enter an author ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High Level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption Level is set to High Level you can permit printing of PDF files ...

Page 306: ...u can change the file name that was set when saved in the User Box if necessary Subject If necessary change the subject of the E mail If fixed subject phrases are registered you can select a subject from among those registered From If necessary change the sender E mail address Normally the E mail address of the administrator is used as sender E mail address If user authentication is installed on t...

Page 307: ...ages or only on the first page Settings Description Stamp Composition Adds a page number and a stamp to the file Application Sets application options to notify the storage of file data by E mail to change the FAX sender information and others Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want ...

Page 308: ...ers are printed from the first page of the file as 2 3 etc in order minus sign chang es to each time you press Starting Chapter Number Enter the starting chapter number if a file is divided into chapters and you want to print chapter numbers from the second chapter You can specify chapter numbers only when you have selected Chapter Page in Page Number Type For example to print chapter numbers from...

Page 309: ... time and any other desired text in the top and bottom margins header footer of the spec ified page You must register the information to be added for the header and footer in advance on this ma chine Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and tex...

Page 310: ...f pages to print Text Details Change the print size font and text color Settings Description Settings Description ON OFF Select ON to send and print simultaneously No of Sets If necessary enter the number of copies to print Simplex Duplex Select 2 Sided to print on both sides of sheets of paper Staple Select the binding positions for stapling the sheets Corner Each set of printed sheets is stapled...

Page 311: ...t Settings When the SMB transmission FTP transmission or WebDAV transmission is complete an e mail showing the file storage is delivered to the specified address Mail Encryption Public Personal Group Combine TX To display Box Select a User Box Open Select multiple files Other Combine TX Application Mail Encryption You can encrypt an E mail to be sent from this machine when using S MIME ...

Page 312: ...cation App Digital Signature Add a digital signature to an E mail when it is sent from this machine using S MIME Tips If you cannot change the ON or OFF status this indicates whether or not to fix a digital signature has been set by the administrator Edit Name Public Personal Group To display Box Select a User Box Open Select the file Other Edit Name You can rename a file ...

Page 313: ...it to another User Box Select the destination Public Personal or Group User Box Settings Description Search This window is used to search for a User Box The User Boxes are dis played based on search characters you have specified during box registra tion You can also specify a User Box number directly from the Keypad Settings Description Search This window is used to search for a User Box The User ...

Page 314: ...s Rotate Page Rotates a selected page 90 degrees or 180 degrees Move Page Reorders pages by moving some of them Only one page can be moved at a time Repeat this operation to move two or more pages Preview Specify by Input If a large number of pages are stored use this option to set the destination to move pages by entering numeric values Enter a destination page number and specify to insert the pa...

Page 315: ...u can register up to 100 overlay images Save to External Memory To display Box Select a User Box Open Select the file Other Save to External Memory You can select a file and save it on an external memory Settings Description New Register a new overlay image To register an overlay image select an unregistered key and tap New Overwrite Overwrites the registered overlay image To register an overlay i...

Page 316: ...ption to save the document containing small characters and drawings 600 e 600 dpi Select this option to convert the original to a file of the largest possible size Use this option to save the file such as a full color photo to have a fine image quality level Fax Resolution Select the resolution of the original for sending a fax To use Fax TX Internet Fax or IP Address Fax send the original in the ...

Page 317: ...gs Description Use Existing Color Setting Saves the file in the same color mode as used during storage in an external memory Full Color Sends a file in full colors to an external memory regardless of the mode se lected for saving Gray Scale Sends a file in gray scale to an external memory regardless of the mode selected for saving Black Sends the file in black or white to an external memory withou...

Page 318: ... file size to enable sending by E mail etc TIFF This is one type of versatile image formats TIFF format supports multiple pages in which multi page documents can be saved as single file JPEG A file type to save a file commonly used for a digital camera which is suitable for saving photos JPEG format does not support the saving of multiple pages as a single file XPS A file type supported by Windows...

Page 319: ... and editing PDFs in more detail enter an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 110 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery or una...

Page 320: ... editing a PDF file enter an author ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High Level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption Level is set to High Level you can permit printing of ...

Page 321: ...rint rename or delete it The document ID and password are required to print out the files stored in the Secure Print User Box After the file has been printed out it is deleted automatically This box is used to handle classified documents Memory RX When a facsimile is received by the Memory RX function it is stored in the Memory RX User Box Once you have opened the User Box you can select a fax sto...

Page 322: ...for management are automatically added to the header or footer of each image You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and se rial page number of each document File Re TX When the recipient is busy and if communication cannot be established undeliverable fax documents are stored in the Fax Retransmit User Box Once you have...

Page 323: ... in the User Box and preview print rename or delete it The document ID and password are required to print out the files stored in the Secure Print User Box After the file has been printed out it is deleted automatically This box is used to handle classified documents Details Secure Print To display Box System Secure Print Select the file Details You can check the storage information about the sele...

Page 324: ... Print To display Box System Secure Print Select the file Print Color Select a Color mode to use to print files Settings Description Use Existing Color Setting Prints a file in the same color mode as used during storage Full Color Prints a file in full colors regardless of the mode selected for saving Black Prints a file in gray scale regardless of the color mode selected for saving ...

Page 325: ...ge saving Enter a zoom ratio manually You can also enter the zoom ratio from the Keypad Fixed Zoom Select a fixed zoom ratio to print on the standard size paper Minimal Slightly reduces the size of the original places the original image at the center position and prints it out Use this option to print the entire original image including its edges Zoom Ratio Prints the original in the preset scale ...

Page 326: ...printed either on a single side or on both sides of paper Combine Secure Print Print To display Box System Secure Print Select the file Print Duplex Combine Combine Reduces multiple pages and print them on a single sheet of paper Appropriate scale is set automatically dur ing zooming If 4 in 1 or 8 in 1 is selected you can set the combined page layout to Horizontal or Vertical ...

Page 327: ...512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Group Sort Select the output method when printing multiple...

Page 328: ... are fed out and stacked on top of each other with each copy or page set staggered to separate them If the Finisher or Job Separator JS 506 is not installed the printed sheets are fed out and sorted by copies or page in an alternating crisscross pattern when the following conditions are satisfied 8 1 2 e 11 A4 or B5 paper is used Paper of the same size and type is loaded with the w orientation in ...

Page 329: ...ettings Description Corner Each set of printed sheets is stapled in a corner top left or top right before being output 2 Position Each set of printed sheets is stapled at two positions in the top left or right before being output Position Setting Select the binding position If Auto is specified for the binding position the binding position is determined automatically based on the direction of prin...

Page 330: ...red The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Half Fold F...

Page 331: ...at one time Tips To use the Half Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Center Staple Fold Secure Print Print To display Box System Secure Print Select the file Print Finishing Fold Bind Center Staple Fold Staples and feeds out a printed sheet by folding it in two Tips To use the C...

Page 332: ...ri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Z Fold Secure Print Print To display Box System Secure Print Select the file Print Finishing Fold Bind Z Fold Z folds the long side of a printed sheet before feeding it out This option is available when printing paper of 11 e 17 w 8 1 2 e 1...

Page 333: ...ile Print Application Layout Page Margin Set a binding position and a margin of each page Settings Description Layout Set a page margin on each print paper and offset the print position Tailoring Adds front and rear covers and inserts papers Stamp Composition You can add a page number and a stamp during printing Copy Security Embeds copy protection information on each sheet of print paper Settings...

Page 334: ...hen setting the binding position to the right of paper Top Bind Select this option when setting the binding position to the top of paper Margin Adjustment Value Adjust the page margin in the range 1 16 inch to 3 4 inch 0 1 mm to 20 0 mm Adjust it by tapping for the inch area or by tapping or pressing the Keypad for the centimeter area Settings Description Settings Description ON OFF Select ON to s...

Page 335: ... front sheet Paper Select a sheet to use as the cover sheet Use the same size cover and body sheets and stack them in the same orientation Paper Select a sheet to use as the cover sheet Use the same size cover and body sheets and stack them in the same orientation In d Color MF552 You can select the paper tray of the Post Inserter when Front Blank is selected while the Post Inserter is installed B...

Page 336: ... page number from the Keypad and tap Add to reg ister the insertion page number If you have entered an incorrect page number select this number and tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Paper Select the paper tray loaded with the paper to be inserted Use the same size of paper for the insert pages and text pages and se...

Page 337: ...e Keypad and tap Add to register the page number If you have entered an incorrect chapter page number select this number then tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Chapter Select whether to use the same page or a different page for the chapter and the text OFF Print all pages on the same paper Copy Insert Prints chapte...

Page 338: ...ither on all pages or only on the first page Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want to print the time select OFF Pages Select the range of pages to print Text Details If necessary select the print size font and text color Print Position If necessary select the print position of the...

Page 339: ...e to print chapter numbers from the third chap ter enter 1 The first chapter of the file is counted as 1 and the sec ond chapter as 0 and the third chapter is counted as 1 In Starting Chapter Number chapter number is printed on the chapters that are count as 1 and later If 2 is entered number is printed from the first page of the first chapter of the file as 2 1 2 2 minus sign changes to each time...

Page 340: ...es You can select the text to be printed from the registered fix stamps and arbitrary registered stamps Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and text color Print Position If necessary select the print position of the text You can adjust the pri...

Page 341: ...ed Stamp Select a registered stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Change Delete Pos...

Page 342: ... footer in advance on this machine Settings Description ON OFF Select ON to print the header footer Recall Header Footer Select the header footer to be printed Select the header footer from among those registered in advance Check Change Temporar ily If necessary check or temporarily change the details of the program that is selected in Recall Header Footer Header Setting Change the content of the ...

Page 343: ...first be registered on this machine Settings Description ON OFF Select ON to overlay with a registered image Recall Overlay Image Specify which side of the paper to compose the overlay image and select an overlay image to be composed Check the density composition meth od color change and preview of overlay image if necessary If you set Apply on Back the image on the front side is composed on the b...

Page 344: ...lect a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Copy Protect Select how to print the copy protect pattern Also you can set the...

Page 345: ...led on this machine The Copy Guard function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a copy guard pattern Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial ...

Page 346: ...on does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a password Password Enter the password to restrict copying Stamp Setting Set a stamp to be printed on each sheet of paper Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time to b...

Page 347: ...r You can enter the password to rename a file and to allow a file operation Edit Name Secure Print To display Box System Secure Print Select the file Other Edit Name You can rename a file Enter Password To display Box System Secure Print Select the file Other Enter Password Enter the password for the selected file ...

Page 348: ...he Memory RX function it is stored in the Memory RX User Box Once you have opened the User Box you can select a fax stored in the User Box and preview print rename or delete it Because the received faxes are forcibly stored in this box you can print out only the required faxes and sub sequently reduce total printing costs Also this will prevent important faxes from being stolen or lost and therefo...

Page 349: ...e file Details You can check the storage time page count and preview image of the selected file Print Memory RX To display Box System Memory RX Select the file Print Print a file from the User Box Settings Description Details Previews the file Change Display Size Enlarges or reduces the preview image ...

Page 350: ... Box System Memory RX Select the file Other You can rename a file Edit Name Memory RX To display Box System Memory RX Select the file Other Edit Name You can rename a file Delete Memory RX To display Box System Memory RX Select the file Delete Delete the selected file ...

Page 351: ...iew print out or delete the stored file Because user authentication is required in order to use a file this box is useful for handling documents con taining private information Details ID Print To display Box System ID Print Select the file Details You can check the storage time page count and preview image of the selected file Tips If files are stored by the My Spool function you can check the up...

Page 352: ...ify to leave the file in the User Box or delete the file from the User Box after you have printed it out Delete ID Print To display Box System ID Print Select the file Delete Delete the selected file Settings Description Yes Prints the file and deletes it from the User Box No Prints the file but leaves it in the User Box Cancel Stops printing ...

Page 353: ...rint out or delete it If announcements and other fax documents are stored in Bulletin Board User Boxes by aim and if recipients are notified of the related box numbers users can select the required fax documents and be polled To access a file in this User Box select the desired User Box then tap Open Tips You can also open the desired User Box by tapping it twice Settings Description Details Previ...

Page 354: ...ments from this box when necessary Register Overlay Polling TX To display Box System Polling TX Other Register Overlay Stores file as an overlay image Once registered you can compose an overlay image on the original during copy or printing You can register up to 100 overlay images Settings Description Details Previews the file Change Display Size Enlarges or reduces the preview image Print Prints ...

Page 355: ...nt are automatically added to the header or footer of each image You can prevent the unauthorized use of documents by creating a document that can identify the creation date and time and serial page number of each document To access a file in this User Box select the desired User Box then tap Open Tips You can also open the desired User Box by tapping it twice Save Annotation To display Box System...

Page 356: ...g up to 30 characters Simplex Duplex Annotation Save To display Box System Annotation Select a User Box to save the file Save Simplex Duplex Select the surface of the original to be scanned Settings Description 1 Sided Scans a single side of original 2 Sided Scans both sides of the original Cover 2 sided Scans a single side of the first page and scans both sides of the remaining pages ...

Page 357: ...riginal 300 e 300 dpi Select this option to scan the standard original at a higher resolution level 400 e 400 dpi Select this option to scan an original that has small characters and figures 600 e 600 dpi Select this option to convert the original into the max imum size file Select this option to scan an original such as a full color photo with a fine image quality level Settings Description Auto ...

Page 358: ...ports multiple pages in which multi page documents can be saved as single file JPEG A file type to save a file commonly used for a digital camera which is suitable for saving photos JPEG format does not support the saving of multiple pages as a single file XPS A file type supported by Windows Vista and later OSs Compact XPS Used to save a file with a smaller file size than the nor mal XPS type PPT...

Page 359: ...lect ON to encrypt a file Enter the password to restrict access to the file To specify permissions for printing and editing PDFs in more detail enter an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 150 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the sig...

Page 360: ...ssions Password To specify permissions for printing and editing a PDF file enter an author ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High Level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption...

Page 361: ...andard metric size respectively Other Select this option to scan a postcard 4 e 6 or A6 Card or an original other than an inch or metric size original Tapping Other allows you to select each standard size Photo Size Select this option to scan photos or originals in photo size Tap Photo Size and select a standard size Custom Size Select this option to scan originals in custom size Tap Change Size a...

Page 362: ...For details refer to page 15 153 Z Folded Original Even folded originals the size of the original can be detected accurately For details refer to page 15 154 Long Original Select this option when loading a long original that is larger in the feeding direction than the full standard size 11 e 17 or A3 For details refer to page 15 154 Despeckle Scan an original using the ADF while removing dust from...

Page 363: ...an data while detecting the size for each page If the originals have the same width select Same Width If the originals have different widths select Different Width Thin Paper Original Annotation Save To display Box System Annotation Select a User Box to save the file Save Application Orig inal Settings Thin Paper Original Reduce the original feed speed of the ADF to prevent the original from getti...

Page 364: ...Settings Z Folded Original Even the original sizes of folded originals can be detected accurately Long Original Annotation Save To display Box System Annotation Select a User Box to save the file Save Application Orig inal Settings Long Original Select this option when loading a long original that is larger in the feeding direction than full standard size 11 e 17 or A3 ...

Page 365: ...t takes longer to finish scanning originals compared to the normal operation Blank Page Removal Annotation Save To display Box System Annotation Select a User Box to Removal Save Application Original Settings Blank Page Removal Blank pages contained in the original loaded on ADF are skipped when the original is scanned Select this check box when scanning an original containing blank pages Any blan...

Page 366: ... save the file Save Application Orig inal Settings Original Direction Specify the orientation of the loaded original Settings Description Auto The binding position of the original is automatically set When the long side of the original is 11 11 16 inches 297 mm or less the binding position is set to the long side of the paper When the long side of the original exceeds 11 11 16 inches 297 mm the bi...

Page 367: ...page spreads of left binding and Right Bind for two page spreads of right binding Note that if the binding position is incorrectly specified the page order of the two page spread is reversed between the left and right hand pages Frame Erase Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original You can erase the f...

Page 368: ...l Type Annotation Save To display Box System Annotation Select a User Box to save the file Save Application Orig inal Type Select the appropriate image quality level for the original before scanning Settings Description Text Press this button to scan an original which consists mostly of text at the optimum level of image quality This function sharpens the edges of each character creating easy to r...

Page 369: ...n to scan an original consisting only of photos at the opti mum image quality level Select this option to scan printed originals such as brochures and catalogs Photo PhotoPaper Press this button to scan an original consisting only of photos at the opti mum image quality level Select this option to scan originals printed on photographic paper Dot Matrix Original Press this button to scan an origina...

Page 370: ...dths Settings Description Background Removal Press this button to scan a 2 sided original made of thin paper or an orig inal with the colored background with the optimum image quality Bleed Removal Select this option to prevent a back side bleeding when printing a 2 sided original that is so thin that the contents of the back side would be scanned Paper Discoloration Adjustment Select this option ...

Page 371: ...r sides of the original to the same width In Erase Amount tap for the inch area or tap or press the Keypad for the centimeter area to specify the width of the area to be erased Individual Select this option to erase the four sides of the original to different widths Select a side Top Bottom Left or Right and specify the width of the area in Erase Amount by tapping for an inch area and by tapping o...

Page 372: ...rint To display Box System Annotation Select a User Box Open Select the file Print Color Select a Color mode to use to print files Settings Description Use Existing Color Setting Prints a file in the same color mode as used during storage Full Color Prints a file in full colors regardless of the mode selected for saving Black Prints a file in gray scale regardless of the color mode selected for sa...

Page 373: ...of a single sheet of paper Settings Description Settings when saving Print an original image in the zoom ratio you have set during image saving Enter a zoom ratio manually You can also enter the zoom ratio from the Keypad Fixed Zoom Select a fixed zoom ratio to print on the standard size paper Minimal Slightly reduces the size of the original places the original image at the center position and pr...

Page 374: ...ect the file Print Du plex Combine Combine Multiple pages can be reduced and printed on the same side of a single sheet of paper Appropriate scale is set automatically during zooming If 4 in 1 or 8 in 1 is selected you can set the combined page layout to Horizontal or Vertical Combine Multiple pages can be reduced and printed on the same side of a single sheet of paper Appropriate scale is set aut...

Page 375: ...itcher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description Group Sort Select the output method when printin...

Page 376: ... the printed sheets are fed out and stacked on top of each other with each copy or page set staggered to separate them If the Finisher or Job Separator JS 506 is not installed the printed sheets are fed out and sorted by copies or page in an alternating crisscross pattern when the following conditions are satisfied 8 1 2 e 11 A4 or B5 paper is used Paper of the same size and type is loaded with th...

Page 377: ...n punching sheets Settings Description Corner Each set of printed sheets is stapled in a corner top left or top right before being output 2 Position Each set of printed sheets is stapled at two positions in the top left or right before being output Position Setting Select the binding position If Auto is specified for the binding position the binding position is determined automatically based on th...

Page 378: ... are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Settings Description H...

Page 379: ...at one time Tips To use the Half Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Center Staple Fold Annotation Print To display Box System Annotation Select a User Box Open Select the file Print Finishing Fold Bind Center Staple Fold Staples and feeds out a printed sheet by folding it in tw...

Page 380: ...ri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 Z Fold Annotation Print To display Box System Annotation Select a User Box Open Select the file Print Finishing Fold Bind Z Fold Z folds the long side of a printed sheet before feeding it out This option is available when printing paper of ...

Page 381: ...x Open Select the file Print Application Layout Page Margin Set a binding position and a margin of each page Settings Description Layout Set a page margin on each print paper and offset the print position Tailoring Adds front and rear covers and inserts papers Stamp Composition You can add a page number and a stamp during printing Copy Security Embeds copy protection information on each sheet of p...

Page 382: ...s option when setting the binding position to the right of paper Top Bind Select this option when setting the binding position to the top of paper Margin Adjustment Value Adjust the page margin in the range 1 16 inch to 3 4 inch 0 1 mm to 20 0 mm Adjust it by tapping for the inch area or by tapping or pressing the Keypad for the centimeter area Settings Description Settings Description ON OFF Sele...

Page 383: ...opy Prints the front page on the front sheet Front Blank Inserts a blank front sheet Paper Select a sheet to use as the cover sheet Use the same size cover and body sheets and stack them in the same orientation In d Color MF552 You can select the paper tray of the Post Inserter when Front Blank is selected while the Post Inserter is installed Back Cover Inserts a back cover Back Copy Prints the la...

Page 384: ... insertion page number from the Keypad and tap Add to reg ister the insertion page number If you have entered an incorrect page number select this number and tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Paper Select the paper tray loaded with the paper to be inserted Use the same size of paper for the insert pages and text pa...

Page 385: ...er from the Keypad and tap Add to register the page number If you have entered an incorrect chapter page number select this number then tap Delete If page numbers are entered in random sequence they are rearranged in ascending order automatically Insert Chapter Select whether to use the same page or a different page for the chapter and the text OFF Print all pages on the same paper Copy Insert Pri...

Page 386: ...ication Stamp Composition Page Number Select the stamping position and format and add page and chapter numbers Page and chapter numbers are printed on all pages Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want to print the time select OFF Pages Select the range of pages to print Text Details...

Page 387: ...the third chapter enter 1 The first chapter of the file is counted as 1 and the second chapter as 0 and the third chapter is counted as 1 In Starting Chapter Number chapter number is printed on the chapters that are count as 1 and later If 2 is entered number is printed from the first page of the first chapter of the file as 2 1 2 2 minus sign changes to each time you press Text Details If necessa...

Page 388: ...Select ON to repeat stamping Stamp Repeat Type Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Registered Stamp Select a registered stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The reg...

Page 389: ...n Registered Overlay You can call a registered overlay image and compose it to the print file image The overlay image must first be registered on this machine Settings Description ON OFF Select ON to print the header footer Recall Header Footer Select the header footer to be printed Select the header footer from among those registered in advance Check Change Temporar ily If necessary check or temp...

Page 390: ...protection text Copy Protect Type Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Registered Stamp Select a registered stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration sta...

Page 391: ...n is enabled on this machine The Copy Guard function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a copy guard pattern Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine ...

Page 392: ...rd Copy function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a password Password Enter the password to restrict copying Stamp Setting Set a stamp to be printed on each sheet of paper Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date...

Page 393: ...ion and other settings to send a file from the User Box Address Book Annotation Send To display Box System Annotation Select a User Box Open Select the file Send Address Book Select a destination from the Address Book You can broadcast files by selecting multiple destinations You can also search for a destination using destination type and furigana key ...

Page 394: ...ct a User Box Open Select the file Send Direct Input E mail Enter the destination mail address to send files attached to the E mail to When specifying multiple destinations tap Next Dest to add destinations Settings Description E mail Enter the destination mail address to send files attached to the E mail to PC SMB Enters the destination PC name host name or IP address to send files to the shared ...

Page 395: ...is generally referred to as a shared name Entry example scan When specifying a folder in the shared folder insert a symbol between the folder names Entry example share document User Name Enter the name of a user who is authorized to access the folder specified in File Path using up to 64 characters Entry example public user Password Enter the password of the user specified in User Name Reference O...

Page 396: ...1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder name of FTP server specified as the Host Name up to 127 bytes long Entry example scan User Name Enter the login user name using up to 64 characters if the authentication is required by the destination FTP server Entry example public_user Anonymous When authentication is not required for the destination ...

Page 397: ... Example of IP address IPv4 entry 192 168 1 1 Example of IP address IPv6 entry fe80 220 6bff fe10 2f16 File Path Enter the storage folder name up to 142 bytes of the WebDAV server that you have set in the Host Name Entry example scan User Name Enter the name of a user who is authorized to access the folder specified in File Path using up to 64 characters Entry example public_user Password Enter th...

Page 398: ... up to five are displayed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Addr Search Annotation Send To display Box System Annotation Select a User Box Open Select the file Send Addr Search Press Search to display...

Page 399: ...earch Performs a prefix search for registered destination name words that begin with the search word are dis played Address Search Annotation Send To display Box System Annotation Select a User Box Open Select the file Send Addr Search Search Address Search Performs a prefix search by text or numeral in a destination words that begin with the search word are dis played ...

Page 400: ...AP server or Windows Server Active Directory is used specify a single keyword to search for an E mail address or fax number Adv Search LDAP Annotation Send To display Box System Annotation Select a User Box Open Select the file Send Addr Search Search Adv Search LDAP Using the LDAP server or Active Directory of Windows Server combine keywords by category to search for an E mail address or fax numb...

Page 401: ...e E mail TX make sure that the data capacity is not restricted Settings Description Scan Resolution Select the resolution to be used for scanning and sending of the original To use E mail TX SMB TX FTP TX or WebDAV TX the following resolution is selected for sending Settings when saving Select this option to send the document in the same resolution as used for saving 200 e 200 dpi Select this opti...

Page 402: ... a file in full colors regardless of the mode selected for saving Select this option to send color files and color photos Gray Scale Sends a file in gray scale regardless of the mode selected for saving Use this option to send an original that has many halftone images such as black and white photos Black Sends the file in black or white without using neutral colors between black and white Use this...

Page 403: ...of an XML base file that is created with PowerPoint of Microsoft Office 2007 or later Page Setting Select a filing page unit when an original consists of multiple pages Multi Page Used to convert all pages to a single file However if File Type is set to JPEG you cannot select Multi Page Page Separation Convert the original into files containing the speci fied number of original pages when sending ...

Page 404: ...ges Allowed For details refer to page 15 195 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery or unauthorized modification This function is enabled when a certification is registered with this ma chine Stamp Composition Specify this o...

Page 405: ...e enter an author ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption Level is set to High level you can permit printing of PDF files only in ...

Page 406: ...ange the file name that was set when saved in the User Box if necessary Subject If necessary change the subject of the E mail If fixed subject phrases are registered you can select a subject from among those registered From If necessary change the sender E mail address Normally the E mail address of the administrator is used as sender E mail address If user authentication is installed on this mach...

Page 407: ... date and time The date and time can be printed either on all pages or only on the first page Settings Description Stamp Composition Adds a page number and a stamp to the file App Sets application options to notify the storage of file data by E mail to change the FAX sender information and others Settings Description ON OFF Select ON to print the date time Date Format Select the date time format T...

Page 408: ...umber a page number is printed on pages 1 and later If 2 is entered page numbers are printed from the first page of the file as 2 3 etc in order minus sign chang es to each time you press Starting Chapter Number Enter the starting chapter number if a file is divided into chapters and you want to print chapter numbers from the second chapter You can specify chapter numbers only when you have select...

Page 409: ...e and time any other desired text in the top and bottom margins header footer of the specified page You must register the information to be added for the header and footer in advance on this machine Settings Description ON OFF Select ON to print a stamp Stamp Imprint Select the stamp you want to print Pages Select the range of pages to print Text Details If necessary select the print size and text...

Page 410: ...es to print Text Details Change the print size font and text color Settings Description Settings Description ON OFF Select ON to send and print simultaneously No of Sets If necessary enter the number of copies to print Simplex Duplex Select 2 Sided to print on both sides of sheets of paper Staple Select the binding positions for stapling the sheets Corner Each set of printed sheets is stapled in a...

Page 411: ... is delivered to the specified address Settings Description Date Time Select a format for the date and time to be printed Select the Date Time box and tap the icon on the right side of the screen then you can select a Date Time format from the shortcut menu Secondary Field Adds text to the number to be printed using up to 20 characters Density Select a density of the text to be printed Number Type...

Page 412: ... mail to be sent from this machine when using S MIME Digital Signature Annotation Send To display Box System Annotation Select a User Box Open Select the file Send Digital Signature Add a digital signature to an E mail when it is sent from this machine using S MIME Tips If you cannot change the ON or OFF status this indicates whether or not to fix a digital signature has been set by the administra...

Page 413: ...play Box System Annotation Select a User Box Open Select the file Other You can rename a file and register a file as an overlay image Edit Name Annotation To display Box System Annotation Select a User Box Open Select the file Other Edit Name You can rename a file ...

Page 414: ...ring copy or printing You can register up to 100 overlay images Delete Annotation To display Box System Annotation Select a User Box Open Select the file Delete Delete the selected file Settings Description New Register a new overlay image To register an overlay image select an unregistered key and tap New Overwrite Overwrites the registered overlay image To register an overlay image by overwritin...

Page 415: ...ed in the User Box and preview print out send or delete it Fax transmission is attempted for the number of times set by Auto Redialing function If those attempts have failed the fax document is stored in the Fax Retransmit User Box Details File Re TX To display Box System File Re TX Select the file Details You can check the storage time page count and preview image of the selected file Settings De...

Page 416: ... checking the file preview Settings Description Details You can rotate a page or delete a page by checking the file preview Settings Description Change Display Size Enlarges or reduces the preview image Rotate Image Rotates a selected page 90 degrees in the counterclockwise direction Rotate Page Rotates multiple pages 90 degrees or 180 degrees to gether You can select to rotate any page odd number...

Page 417: ...gs to retransmit the selected file Address Book File Re TX Fax TX To display Box System File Re TX Select the file Fax TX Address Book From the Address Book select a destination registered on this machine You can broadcast files by selecting multiple destinations You can also search for a destination using destination type and furigana key ...

Page 418: ... enter a destination and store it in the Address Book For details refer to User s Guide Scan Operations Fax File Re TX Fax TX To display Box System File Re TX Select the file Fax TX Direct Input Fax Enter the recipient fax number to send a fax to When specifying multiple destinations tap Next Address to add destinations Tapping Reg No allows you to specify a fax destination with a registered numbe...

Page 419: ...yed for history purposes You can also select multiple destinations from the history Tips If you have edited a destination you have edited a User Box or you have turned the power supply Off and On again the history data is deleted or lost Addr Search File Re TX Fax TX To display Box System File Re TX Select the file Fax TX Addr Search Press Addr Search to display the search results Select a destina...

Page 420: ...earch Performs a prefix search for registered destination name words that begin with the search word are dis played Address Search File Re TX Fax TX To display Box System File Re TX Select the file Fax TX Addr Search Search Address Search Performs a prefix search by text or numeral in a destination words that begin with the search word are dis played ...

Page 421: ...stination that you have entered directly into the address book For details on how to register it refer to User s Guide Scan Operations Application File Re TX Fax TX To display Box System File Re TX Select the file Fax TX Application Set the advanced file send options Settings Description App Changes the fax header information Fax Setting Specify how to send a fax based on the line conditions ...

Page 422: ...on mode based on the line conditions Overseas TX Select this option to send a fax to areas where commu nication conditions are poor Faxes are sent at a lower speed ECM Generally faxes are sent while checking that the fax data is free of errors by using ECM Error Correction Mode To reduce the time re quired to send a fax cancel the setting V 34 Generally faxes are sent in the Super G3 mode If it is...

Page 423: ... a Bluetooth device the file is stored in the Password Encrypted PDF User Box Once you have opened the User Box you can select a PDF file stored in the User Box to preview and print it out Also you can store the file in or delete it from the User Box When printing or saving a PDF file you will need to enter a password that was set for the file Settings Description Details You can check the file re...

Page 424: ...a USB memory Also you can read the original data and directly save it as a file in the USB memory You can also move a file from the USB mem ory to the External Memory User Box Details External Memory To display Box System External Memory Select the file Details You can check the storage information about the selected file Settings Description File Path You can directly enter a file path of the fol...

Page 425: ...le name and the storage options when saving the scanned data of an original on an external memory File Name External Memory Save To display Box System External Memory Save File Name You can set a file name using up to 30 characters and the storage options when saving the scanned data of an original on an external memory ...

Page 426: ...sided Scans a single side of the first page and scans both sides of the remaining pages Settings Description Scan Resolution Select a resolution for the original when it is saved on an external memory 200 e 200 dpi Select this option to scan the standard original 300 e 300 dpi Select this option to scan the standard original at a higher resolution level 400 e 400 dpi Select this option to scan an ...

Page 427: ... Fine Select this option to scan an original that requires a fine im age quality level Settings Description Settings Description Auto Color Scan by automatically selecting either Full Color or Gray Scale accord ing to the original color Full Color Scans in full color regardless of whether the original is in color or black and white Select this option to scan an original that has colors other than ...

Page 428: ... file with a smaller file size than the nor mal XPS type PPTX Extension of an XML base file that is created with PowerPoint of Microsoft Office 2007 or later Page Setting Selects a page filing unit when multiple pages of original data are filed Multi Page Used to convert all pages to a single file However if File Type is set to JPEG you cannot select Multi Page Page Separation Convert the original...

Page 429: ...er an authorization password then specify Encryption Level Printing Allowed Copy Contents and Changes Allowed For details refer to page 15 220 Digital Signature To add the signature the certificate of this machine to a PDF file select ON and set the signature encryption level to either SHA1 or SHA256 You can certify the author of a PDF and prevent forgery or unauthorized modification This function...

Page 430: ...or ization password Encryption Level When specifying permissions for a PDF file select an encryption level ac cording to the security level that you want to specify If you select High Level you can specify permissions in more detail Printing Allowed Select whether to allow users to print PDF files If Encryption Level is set to High Level you can permit printing of PDF files only in low resolution ...

Page 431: ...lect a standard inch size Metric Sizes Select this option to scan a metric size file Tap Metric Sizes and select the standard metric size respectively Other Select this option to scan a postcard 4 e 6 or A6 Card or an original other than an inch or metric size file Tapping Other allows you to select each standard size Photo Size Select this option to scan photos or photo size file Tap Photo Size a...

Page 432: ...me and for enhancing the edges of an image Settings Description Original Setting Set the options to scan originals correctly based on their properties Mixed Original Even for an original with pages of different sizes by using ADF you can scan data while detecting the size for each page For details refer to page 15 223 Thin Paper Original Reduce the original feed speed of the ADF to pre vent the or...

Page 433: ...ngs Thin Paper Original Reduce the original feed speed of the ADF to prevent the original from getting caught when scanning an orig inal that is thinner than plain paper Despeckle Scan an original using the ADF while removing dust from the Slit Scan Glass For details refer to page 15 225 Blank Page Removal Blank pages contained in the original loaded on ADF are skipped when the original is scanned...

Page 434: ...Settings Z Folded Original Even the original sizes of folded originals can be detected accurately Long Original External Memory Save To display Box System External Memory Save Application No of Originals Original Settings Long Original Select this option when loading a long original that is larger in the feeding direction than full standard size 11 e 17 or A3 ...

Page 435: ...kes longer to finish scanning originals compared to the normal operation Blank Page Removal External Memory Save To display Box System External Memory Save Application No of Originals Original Settings Blank Page Removal Blank pages contained in the original loaded on ADF are skipped when the original is scanned Select this check box when scanning an original containing blank pages Any blank pages...

Page 436: ...cation No of Originals Original Settings Original Direction Specify the orientation of the loaded original Settings Description Auto The binding position of the original is automatically set When the long side of the original is 11 11 16 inches 297 mm or less the binding position is set to the long side of the paper When the long side of the original exceeds 11 11 16 inches 297 mm the binding posi...

Page 437: ...t binding and Right Bind for two page spreads of right binding Note that if the binding position is incorrectly specified the page order of the two page spread is reversed between the left and right hand pages Frame Erase Erases the shadow of the surrounding that is created when the original cover cannot be closed properly due to the thickness of the original You can erase the four sides of the or...

Page 438: ...l Type External Memory Save To display Box System External Memory Save Application Quality Density Original Type Select the appropriate image quality level for the original before scanning Settings Description Text Press this button to scan an original which consists mostly of text at the optimum level of image quality This function sharpens the edges of each character creating easy to read images...

Page 439: ...scan an original consisting only of photos at the opti mum image quality level Select this option to scan printed originals such as brochures and catalogs Photo PhotoPaper Press this button to scan an original consisting only of photos at the opti mum image quality level Select this option to scan originals printed on photographic paper Dot Matrix Original Press this button to scan an original whi...

Page 440: ...escription Background Removal Press this button to scan a 2 sided original made of thin paper or an orig inal with the colored background with the optimum image quality Bleed Removal Select this option to prevent a back side bleeding when printing a 2 sided original that is so thin that the contents of the back side would be scanned Paper Discoloration Adjustment Select this option to scan an orig...

Page 441: ...ides of the original to the same width In Erase Amount tap for the inch area or tap or press the Keypad for the centimeter area to specify the width of the area to be erased Individual Select this option to erase the four sides of the original to different widths Select a side Top Bottom Left or Right and specify the width of the area to be deleted for each side in Erase Amount by tapping for an i...

Page 442: ...int a file Settings Description Full Color Select this option to print in full colors Black Select this option to print in gray scale colors Settings Description Auto Press this button to automatically select optimum sized paper for the orig inal before printing 1 to 4 Specify paper for printing L Press this button to copy onto the paper loaded into the Large Capacity Unit that is installed in d C...

Page 443: ...Duplex The original is printed either on a single side or on both sides of paper Binding Position Select the binding position if Simplex Duplex is set to 2 Sided Settings Description Group Sort Select the output method when printing multiple sets of copies For details refer to page 15 234 Offset Select this item when sorting by copies or by page to feed out paper For details refer to page 15 235 S...

Page 444: ...titcher SD 512 are required only for d Color MF552 To use the Tri Fold function The Finisher FS 534 and Saddle Stitcher SD 511 are required The Finisher FS 535 and Saddle Stitcher SD 512 are required only for d Color MF552 To use the Z Fold function The Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Group Sort External Memory Print To display Box System External Memo...

Page 445: ...when the following conditions are satisfied 8 1 2 e 11 A4 or B5 paper is used Paper of the same size and type is loaded with the w orientation in one paper tray and with the v ori entation in another tray Auto Paper for the paper size setting is set Staple External Memory Print To display Box System External Memory Select the file Print Finishing Staple Select the binding positions for stapling th...

Page 446: ... the Z Folding Unit ZU 606 are required only for d Color MF552 The number of punched holes varies depending on the country you are in Fold Bind External Memory Print To display Box System External Memory Select the file Print Finishing Fold Bind Select how to fold or bind paper Settings Description Position Setting Select a position to punch Settings Description Half Fold Feeds out a printed sheet...

Page 447: ...al Memory Print To display Box System External Memory Select the file Print Finishing Fold Bind Half Fold Feeds out a printed sheet by folding it in two Also select the unit by which the paper is folded from By Copy Job Multiple Sheets 1 Unit and By Page When you set By Page specify the number of pages to be folded at one time Tips To use the Half Fold function The Finisher FS 534 and Saddle Stitc...

Page 448: ... Stitcher SD 512 are required only for d Color MF552 Tri Fold External Memory Print To display Box System External Memory Select the file Print Finishing Fold Bind Tri Fold Feeds out a printed sheet by folding it in three Also select the unit by which the paper is folded from By Copy Job Multiple Sheets 1 Unit and By Page When you set By Page specify the number of pages to be folded at one time Ti...

Page 449: ...o instead of Z folding Tips To use the Z Fold function the Finisher FS 535 and Z Folding Unit ZU 606 are required only for d Color MF552 Application External Memory Print To display Box System External Memory Select the file Print Application Set the advanced print options Settings Description Basic You can set the print options and page combination method when printing an OpenXML format xlsx file...

Page 450: ...file XPS file or OpenXML file into a single page and to print it out Settings Description All Sheets Prints all sheets of the book Current Sheet Prints the currently selected sheet only Settings Description ON OFF Select ON to combine pages No of Page Combina tions Specify the number of lines and columns using p to 5 lines e 5 columns of the original images to be placed on a single page Direction ...

Page 451: ... Composi tion Page Number Select the stamping position and format and add page and chapter numbers Page and chapter numbers are printed on all pages Settings Description ON OFF Select ON to print the date time Date Format Select the date time format Time Format Select the time format When you do not want to print the time select OFF Pages Select the range of pages to print Text Details If necessar...

Page 452: ... into chapters and you want to print chapter numbers from the second chapter You can specify chapter numbers only when you have selected Chapter Page in Page Number Type For example to print chapter numbers from the third chapter enter 1 The first chapter of the file is counted as 1 and the second chapter as 0 and the third chapter is counted as 1 In Starting Chapter Number chapter number is print...

Page 453: ...tered Stamp Select a registered stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Change Delete ...

Page 454: ... Select a format type of date and time to be printed Other Specify the job number the machine s serial number and dis tribution control number to be printed Stamp Selection The registration status of the stamp is displayed Detail Setting Select the color density size and pattern overwriting of print characters if necessary Copy Protect Select how to print the copy protect pattern Also you can set ...

Page 455: ...nabled on this machine The Copy Guard function does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a copy guard pattern Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time to be printed Other Specify the job number the machine s seri...

Page 456: ...ction does not support color paper envelopes and transparencies Settings Description ON OFF Select ON to embed a password Password Enter the password to restrict copying Stamp Setting Set a stamp to be printed on each sheet of paper Stamp Text Select a stamp used The date and time can also be printed Preset Stamp Select a preset stamp to be printed Date Time Select a format type of date and time t...

Page 457: ...s used to search for a User Box The User Boxes are dis played based on search characters you have specified during box registra tion You can also specify a User Box number directly from the Keypad New A User Box is created From the Keypad enter a number of the User Box you wish to register and tap OK The location where a User Box is created may vary depending on the login status of the user If the...

Page 458: ... save and print out files even when no PC is available Print Mobile PDA To display Box System Mobile PDA Print Print a file being stored on a Bluetooth device When you enter a PIN code of Bluetooth device a file of this device is printed out Related setting The print options must be set on this machine in advance For details on how to configure the settings refer to page 16 8 Settings Description ...

Page 459: ...s created may vary depending on the login status of the user If the user logs in with user authentication Personal If the user logs in with the account track only Group If the user authentication or account track is not installed or if the user logs in with the public authentication Public Search This window is used to search for a User Box The User Boxes are dis played based on search characters ...

Page 460: ...15 15 250 d Color MF552 452 362 282 222 ...

Page 461: ...16 Description of Setup Buttons User Settings ...

Page 462: ......

Page 463: ...power saving function and network function to suit your environ ment Also you can manage the use status of this machine or inhibit an in formation leakage by specifying the authentication or security function Check Consumable Life Press this button to check the status of consumables consumption level in this machine When necessary print the status of consumables in list form Banner Printing Press ...

Page 464: ... se lect a registered subject and message text before sending Settings Description Name Enter the group name to be displayed on the Touch Panel using up to 24 characters Assign a name that helps you easily identify the destination Sort Character Enter the same name as the registered name using up to 24 characters You can sort destinations by registration name Index Select a corresponding character...

Page 465: ...sponding character so that a User Box can be index searched with User Box Name If an alphabet character is specified for the initial of a User Box name an index is specified automatically If other than alphabet character is specified for the initial of a User Box name etc is specified by default Type Select Public Personal or Group depending on User Authentication or Account Track settings If Pers...

Page 466: ...owner user if necessary Tap Change Owner and select the user you wish to change If Group is selected you can change the account name if necessary Tap Change Account Name and select the account name you wish to change Auto Document Delete Time Specify the period from the date time when a file was saved in last printed or sent form a User Box to the date time when it is to be deleted automat ically ...

Page 467: ...ation and account track are both employed specify whether to synchronize user authentication and account track setting for the login user Cellular Phone PDA Set ting Set the print options for files stored in a mobile phone Smartphone and tablet PC that support Bluetooth Settings Description Copier Settings Change the default main screen in the copy mode For details on settings refer to User s Guid...

Page 468: ...e Smartphone and tablet PC that support Bluetooth Settings Description Default Tab Select the Main Screen for the Public Personal System or Group Us er Box For details on settings refer to page 16 8 Shortcut Key 1 Shortcut Key 2 Displays a shortcut key to the System User Box on the Main Screen For details on settings refer to page 16 8 Settings Description Link File Error Notification Selects whet...

Page 469: ...17 Description of Setup Buttons Administrator Settings ...

Page 470: ......

Page 471: ...e created User Authentication Ac count Track Configure user authentication and account track This function allows you to restrict users who can use this machine or man age the use status of this machine Specify the authentication method or register user information or account track information Network Settings Configure the network function such as TCP IP settings or Scan to Send function operatin...

Page 472: ...rrently dis played when this machine has not been operated for a certain period of time User Box Settings Specify the user box settings such as deletion of unnecessary user boxes and files and the time until the file saved in each user box is automatically deleted Standard Size Setting Specify the detection capability setting of original size in the Original Glass and the Foolscap paper size setti...

Page 473: ...n settings refer to page 17 6 Encrypted PDF Delete Time Specify the time to automatically delete files from the Password Encrypted PDF User Box as the time from the date time the file was saved For details on settings refer to page 17 6 ID Print Delete Time Specify the time to automatically delete documents from the ID Print User BOX as the time from the date time the document was saved or the dat...

Page 474: ...fy the time to automatically delete files from the Password Encrypted PDF User Box as the time from the date time the file was saved When specifying the time in units of days select 1 day 2 days 3 days 7 days or 30 days When specifying the time tap Time and enter a value between five minutes and 12 hours in incre ments of one minute To keep the files in the box select Save 1 day is selected by def...

Page 475: ...s from a USB memory ON Allow is specified by default External Memory Document Scan To display Utility Administrator Settings System Settings User Box Settings External Memory Function Settings External Memory Document Scan Select whether to allow users to save files from a USB memory into a User Box OFF Disable is specified by default Settings Description Yes No You can specify to hold or clear a ...

Page 476: ...e time to delete files from an existing User Box and from a User Box you will create Scan File Name Settings To display Utility Administrator Settings System Settings Scan File Name Settings Press this button to change the default file name of scanned original data when saving it The file name is initial of the function text to be added date sequential number page number file extension Settings De...

Page 477: ...es that can be created Create One Touch Destination To display Utility Administrator Settings One Touch User Box Registration Create One Touch Des tination Register frequently used destinations and fixed subject and body phrases of the E mail message You can select registered information before sending Settings Description Create One Touch Desti nation Register frequently used destinations and fix...

Page 478: ... text is automatically specified with the alphabet character If other than alphabet character is specified for the initial of a registration name etc is specified by default For a frequently used destination also select Favorites If Favorites is selected the destination will appear in the main screen in fax scan mode enabling the user to easily select a destination Select Group Select destinations...

Page 479: ... Box name an index is specified automatically If other than alphabet character is specified for the initial of a User Box name etc is specified by default Type Select Public Personal or Group depending on User Authentication or Account Track settings If Personal is selected you can change the owner user if necessary Tap Change Owner and select the user you wish to change If Group is selected you c...

Page 480: ... is selected you can change the owner user if necessary Tap Change Owner and select the user you wish to change If Group is selected you can change the account name if necessary Tap Change Account Name and select the account name you wish to change Auto Document Delete Time Specify the period from the date time when a file was saved in last printed or sent form a User Box to the date time when it ...

Page 481: ...age By Job Adds a number per file Even if a file has multiple pages a same number is added to the file as one job By Page Adds a number per page By Job is specified by default Stamp Elements As necessary specify the fixed text date and time print position to be added to a file Secondary Field Add any text at the beginning of the annotation us ing up to 20 characters Date Time Select the format for...

Page 482: ...ings for the authentication function of this machine User Authentication Set tings When employing user authentication enter the user information In addi tion configure function permission for each user and confirm the use sta tus Account Track Settings When employing account track register the account information In addi tion configure function permission for each account and confirm the use statu...

Page 483: ... Settings Description Settings Description Administrative Settings Configure the display of the user name list the function permission applied to external server authentication and the ID Print function For details on settings refer to page 17 15 User Registration Register the user information In addition configure function permission and the upper limit of the number of printable sheets for each ...

Page 484: ...Administrator Settings User Authentication Account Track User Authentication Settings Administrative Settings Default Operation Selection Select the default value for the operation that is performed after the authentication process is carried out in the login screen Settings Description ID Print Select whether to handle jobs normally printed from the printer driver as ID Print jobs ON Jobs that ar...

Page 485: ...an Authentication Unit is used to adopt the user authentication tap Ed it to register authentication information To delete authentication information tap Delete Function Permission Restricts functions available to users Specify whether to allow the following functions Copy Full Color Black is specified by default Scan Full Color Black is specified by default Fax Full Color Black is specified by de...

Page 486: ... select the account the user belongs to The account must be registered in advance Settings Description Settings Description TCP IP Settings Configure the settings to use this machine in a TCP IP environment NetWare Settings Configure the settings for using this machine in a NetWare environment HTTP Server Settings Select whether to restrict the use of Web Connection and configure your environment ...

Page 487: ...e to the Active Directory domain and establish the Single Sing on environment IWS Settings Set the operating environment of IWS Internal Web Server function Remote Panel Settings Configure settings for remotely controlling the Control Panel of this ma chine from another computer Internet ISW Settings Configure the settings to download the machine firmware via the Internet and update the existing f...

Page 488: ...which users are authorized to change settings Security Details Restricts functions that are related to authentication operations and data management in order to enhance security Enhanced Security Mode Select whether to enable the Enhanced Security Mode If you enable the Enhanced Security Mode various security functions will be configured associated with the mode This allows you to ensure higher le...

Page 489: ...tions When Authentication Error For details on settings refer to page 17 22 Manual Destination Input Select whether to allow users to directly enter destinations For details on settings refer to User s Guide Scan Operations Print Data Capture Select weather or not to allow the print data that is received by this ma chine to be captured in order to analyze the printer related failure For details on...

Page 490: ...or sending a fax as a send operation log This helps to analyze any security issues that occur For details on settings refer to User s Guide Copy Operations Settings Description Settings Description Functions When Error Select the severity of penalties applied if a wrong password is entered in the authentication process Mode 1 If authentication fails the authentication operation password entry is p...

Page 491: ...18 Index ...

Page 492: ......

Page 493: ...me 14 3 File re TX user box 4 3 File type 14 5 14 23 Fold bind 14 14 Frame erase 14 11 G Group user box 2 6 2 7 Group sort 14 15 H Header footer 14 20 14 24 I ID print user box 1 6 11 3 Image shift 14 17 Insert sheet 14 18 L Line setting 14 26 Long original 14 6 M Mail encryption 14 25 Memory RX user box 1 5 3 3 Mixed original 14 5 Mobile PDA 1 8 13 3 O Offset 14 16 Original direction 14 7 Origina...

Page 494: ... 18 1 Simplex duplex 14 4 14 12 Stamp 14 19 14 24 Stamp repeat 14 20 Staple 14 13 Subject 14 23 System box 1 5 T Thin paper original 14 5 Timer TX 14 26 U URL Dest settings 14 25 User box 1 4 2 3 W Web Connection 2 36 Z Z folded original 14 6 Zoom 14 12 ...

Page 495: ... Print 15 33 Application Public Personal Group Save 15 13 Application Public Personal Group Send 15 60 Application Secure Print Print 15 123 Auto Delete Secure Document 17 6 B Binding Position Annotation Save 15 156 Binding Position External Memory Save 15 226 Binding Position Public Personal Group Save 15 18 Bkgd Removal Annotation Save 15 160 Bkgd Removal External Memory Save 15 230 Bkgd Removal...

Page 496: ...Group 15 23 Details Secure Print 15 113 Details 15 206 Digital Signature Annotation Send 15 202 Digital Signature Public Personal Group Combine TX 15 102 Digital Signature Public Personal Group Send 15 65 Direct Input Annotation Send 15 184 Direct Input File Re TX Fax TX 15 208 Direct Input Public Personal Group Combine TX 15 86 Direct Input Public Personal Group Send 15 46 Document Delete Time Se...

Page 497: ...g 17 8 ID Print Delete Time 17 6 ID Print Operation Settings 17 16 ID Print Settings 17 16 Image Shift Annotation Print 15 172 Image Shift Public Personal Group Combine 15 77 Image Shift Public Personal Group Print 15 34 Image Shift Secure Print Print 15 124 Insert Sheet Annotation Print 15 174 Insert Sheet Public Personal Group Print 15 36 Insert Sheet Secure Print Print 15 126 Internet Fax 15 48...

Page 498: ... 3 Polling TX 15 144 Print Annotation 15 162 Print External Memory 15 231 Print ID Print 15 142 Print Memory RX 15 139 Print Mobile PDA 15 248 Print Public Personal Group 15 24 Print Secure Print 15 114 Print Document 17 7 Prohibited Functions When Authentication Error 17 22 Proof Print 15 206 Public 15 3 Public Personal User Box 16 5 17 11 Punch Annotation Print 15 167 Punch External Memory Print...

Page 499: ...15 29 Staple Secure Print Print 15 119 Supplementary File Name 17 9 System 15 111 System Connection 17 19 System Settings 17 4 T Thin Paper Original Annotation Save 15 153 Thin Paper Original External Memory Save 15 223 Thin Paper Original Public Personal Group Save 15 15 Timer TX Public Personal Group Send 15 67 Tri Fold Annotation Print 15 170 Tri Fold External Memory Print 15 238 Tri Fold Publi...

Page 500: ...Index by button 18 18 10 d Color MF552 452 362 282 222 18 2 ...

Page 501: ...n you need and the instructions for handling the waste correctly for example location and times of the waste collection centres etc b When you purchase a new device of ours give a used device similar to the one purchased to our dealer for disposal The crossed dustbin symbol on the device means that when it to be disposed of the device is to be taken to the equipped waste collection centres and is ...

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