HP 1200 - LaserJet B/W Laser Printer Basic Manual Download Page 81

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Summary of Contents for 1200 - LaserJet B/W Laser Printer

Page 1: ...Your Basic Guide HP Fax 1200 Series ...

Page 2: ...e papers Identification badges cards or insignias Governmental stamps Postage stamps Food stamps Checks or drafts drawn on Governmental agencies Paper currency traveler s checks or money orders Certificates of deposit Copyrighted works Always follow basic safety precautions when using this product to reduce risk of injury from fire or electric shock WARNING Potential Shock Hazard 1 Read and unders...

Page 3: ...Contents i HP Fax 1200 Series RQWHQWV 0 1 1 1 2 2 3 2 2 2 22 22 22 4 22 4 25 25 25 2 6 2 ...

Page 4: ...ii Contents HP Fax 1200 Series 2 2 2 2 2 7 2 6 8 9 2 2 6 2 7 21 21 21 21 8 9 2 5 5 5 0 5 52 52 5 51 51 51 5 1 1 1 6 6 6 ...

Page 5: ...Contents iii HP Fax 1200 Series 0 1 7 5 2 1 1 7 ...

Page 6: ...iv Contents HP Fax 1200 Series ...

Page 7: ...s front panel 1 1 You operate your HP Fax using the front panel You change the settings by using the front panel buttons and menu system The following shows the left side of the front panel 3 4 4 0 5 4 6 6 4 4 7 14 8 4 90 4 7 6 4 ...

Page 8: ...2 Chapter 1 Review your unit s front panel HP Fax 1200 Series The following shows the right side of the front panel 5 4 6 4 3 4 0 4 630 4 98 1 4 6 4 4 ...

Page 9: ...uidelines for setting up and configuring your unit and this guide the Basic Guide which provides detailed information on using the fax and copy features troubleshooting assistance and general support information If you have Internet access you can get help from the HP Web site at www hp com This Web site also provides user forums and answers to frequently asked questions ...

Page 10: ...4 Chapter 2 Get help HP Fax 1200 Series ...

Page 11: ...xtured or does not accept ink well can cause graphics or text to smear bleed or not be completely filled For more information check the HP Web site www hp com 0 For highest quality results use the following HP Bright White Inkjet Paper delivers high contrast colors and sharp text It is opaque enough for two sided color usage with no show through which makes it ideal for newsletters reports and fly...

Page 12: ... or glossy coated on both sides for two sided use It is the perfect choice for near photographic reproductions and business graphics for report covers special presentations brochures mailers and calendars Copy originals onto premium inkjet papers that improve the quality of the copies you make For copying we recommend the following 16 to 36 lb 60 to 135 gsm copier paper or letterhead HP Bright Whi...

Page 13: ...the paper width and length adjusters to their outermost positions 2 Tap the stack on a flat surface to even the edges of the paper and then check the paper for the following Make sure it is free of rips dust wrinkles and curled or bent edges Make sure all the paper in the stack is the same size and type unless you are working with photo paper 3 Insert paper into the input tray print side down and ...

Page 14: ...P Fax 1200 Series 4 Slide the paper width and length adjusters in until they stop at the edges of the paper and be sure that the paper stack lies flat in the input tray and fits under the tab of the paper length adjuster 5 Push the input tray back in until it stops ...

Page 15: ...on top of the regular paper HP Premium or Premium Rapid Dry Inkjet Transparency Film Insert the film so that the white transparency strip with arrows and the HP logo is on top and is going into the tray first HP Iron On T Shirt Transfers Flatten the transfer sheet completely before using it do not load curled sheets To prevent curling keep transfer sheets sealed in the original package until just ...

Page 16: ...il you change it again To switch to a different paper size do the following 1 On the front panel press Menu 2 Choose one of the following To change the size for a copy job press 1 and then press 3 To change the size for a fax job press 5 and then press 4 3 Press until the desired paper size appears and then press ENTER to select it For Use Copier paper or letterhead Plain Paper HP Bright White Ink...

Page 17: ...nd that you use a document sleeve or sheet protector available from most office product stores for the original Place a single sleeve into the ADF with the sealed edge first and the transparent side down 1 Place the original s in the ADF with the printed side facing toward the back and with the top of the document pointing down 2 Adjust the document guides to fit your document To avoid paper jams ...

Page 18: ...12 Chapter 3 Load paper or transparency film or load originals HP Fax 1200 Series ...

Page 19: ... quality copies using a variety of paper types and sizes including iron on transfers Reduce or enlarge the size of the copies you make from 25 to 400 of the copy s original size Percentages may vary between models Make the copy lighter or darker and select the number of copies ...

Page 20: ... and then use the keypad to enter the number of copies For more information see Set the number of copies 5 Change any other applicable settings 6 Press START COPY Your unit provides three options that affect copy speed and quality Best produces the highest quality for all paper and eliminates the banding striping effect that sometimes occurs in solid areas Best copies more slowly than the other qu...

Page 21: ...ress to scroll through the available options 5 After choosing an option press ENTER to select it 6 If you chose Custom press to decrease the percentage or to increase it 0 If you press and hold either key the number changes first in increments of one and then in increments of five You can also enter the percentage using the keypad 7 Press ENTER to use the option you selected 1 Use Lighter Darker t...

Page 22: ...es the selected state Use any of the following to set the number of copies Press Number of Copies and then press the plus or minus button to increase or decrease the number of copies to make If you press and hold the plus or minus button the number changes first in increments of one and then in increments of five Press Number of Copies repeatedly to increase the number of copies to make Press Numb...

Page 23: ...hat you should select prior to pressing the Start Copy button 6 Photo Mode temporarily turns Text Enhancements off and Enhance Light Colors on for optimal copying of a photo You do not have to adjust these settings yourself 1 Press Menu 2 Press 1 and then press 1 again 3 Press to switch between Off and On 4 With Photo Mode On visible press ENTER to select it A filled circle indicates the selected ...

Page 24: ...st 1 Press Menu 2 Press 1 and then press 2 3 Press until Iron On appears and then press ENTER to select it Selecting this option automatically turns Mirror on 6 Your unit lets you copy legal size originals 1 Load your original For more information see Load originals 2 Make sure that legal size paper is loaded in the input tray and that the paper size is set to Legal for more information see Change...

Page 25: ...Fax you can Send and receive paper faxes Send and receive color faxes If you send a color fax and your HP Fax determines that the recipient has a black and white fax unit your HP Fax will interrupt the send process and resend the fax in black and white ...

Page 26: ...HP Fax determines that the recipient has a black and white fax unit your HP Fax will interrupt the send process and resend the fax in black and white We recommend that you use only color originals for color faxing Follow these steps to use your HP Fax to fax an item 1 Load your original For more information see Load originals 2 To adjust resolution press Resolution to scroll through the options an...

Page 27: ...on as a connection can be made 1 Press Menu 2 Press 2 and then press 2 again 3 After Enter send time appears use the keypad to enter the time at which you want the fax sent and then press ENTER 4 After Enter fax number appears enter the fax number of the recipient or select the group and press ENTER 5 After Store fax now appears choose one of the following Press 1 to store the fax in memory Load t...

Page 28: ...FAX Black or Color or if you are receiving from an extension phone on the same telephone line as your HP Fax but not connected directly to it press 1 2 3 on your phone 4 After you are finished hang up the telephone 0 Your HP Fax includes reports that you set to print automatically and reports that you can print manually as they are needed This setting lets you configure your HP Fax so that it auto...

Page 29: ... see the chart on the inside of the back cover of the Basic Guide 5 Self Test Report which prints a self test report For more information see Print a Self Test Report 6 Automatic Reports Setup which jumps to the automatic reports setting described in Generate automated reports 3 After the report that you want appears press ENTER 6 1 Your HP Fax lets you change the resolution and contrast of docume...

Page 30: ...s you would enter if you were dialing the number from a phone using your credit or calling card 4 Follow the voice prompts Your fax will automatically be sent when the receiving fax answers You can set your HP Fax to redial a busy or an unanswered number automatically These options do not work for off hook dialing 1 Press Menu 2 Press 6 and then press 3 redial if busy or 4 redial if unanswered 3 P...

Page 31: ... of up to 20 individual speed dial entries so that you can send a fax to all of them at the same time You can create up to 100 varies by model entries individual and group To use a fax number in a group speed dial entry it must already be assigned an individual speed dial entry Only individual speed dial entries can be used a group cannot be assigned to another group When you fax a paper document ...

Page 32: ...group that you want to edit appears and then press ENTER The first individual speed dial entry in that group appears 5 For each entry in the group press 1 to delete it or 2 to keep it 6 After Add Another appears choose one of the following If you want to add new individual entries to the group press 1 and see Create group speed dial settings If you do not want to add any additional individual numb...

Page 33: ...fax too large for the default paper size With this setting on the default the image is reduced so that it fits on one page With this feature off the information that will not fit on the first page is printed on a second page 1 Press Menu 2 Press 6 press 5 and then press ENTER 3 Press to switch between Off and On 4 After the state that you want appears press ENTER 1 Some companies offer a fax back ...

Page 34: ...to another fax number 1 Press Menu 2 Press 2 and then press 3 3 Follow the messages that appear on the display 0 This feature lets your HP Fax ask another fax unit for the fax it has waiting The other unit must be set for polling and have a fax ready to send 1 Press Menu 2 Press 2 and then press 4 4 Polling to Receive appears briefly followed by Enter fax number 3 After Enter fax number appears en...

Page 35: ... feature is enabled Press the Auto Answer button to turn it on or off 2 Press Menu 3 Press 6 and then press 2 4 Press to scroll through these options All Rings Single Rings Double Rings Triple Rings and Double Triple 5 After the ring pattern that the phone company established for this number appears press ENTER 0 We recommend that you use Double Rings or Triple Rings 6 If you have an answering mac...

Page 36: ...ry default settings Your HP Fax can store a limited number of fax pages in its memory with the number of pages depending on the model you purchased When your HP Fax runs out of memory to store faxes it will not receive any more until the stored faxes are printed Reprint Faxes in Memory enables you to reprint a fax stored in memory if for example your print cartridge runs out of ink while printing ...

Page 37: ...unit is operating properly 1 Press Menu 2 Press 3 and then press 5 The unit prints a report which contains the following Product information Have this information available if you need to call HP Customer Care for assistance Print cartridge test patterns The left patterns are for the black cartridge the right patterns are for the color cartridge If there are gaps in the lines clean the print cartr...

Page 38: ... in print quality To unclog the nozzles clean the print cartridges For more information see Clean the print cartridges 1 Follow these steps to replace the cartridge 1 Turn on the unit and open the top cover The carriage moves to the center of the unit 2 After the carriage stops moving flip up the print cartridge latch on the right grasp the top of the old print cartridge the thinner one and pull i...

Page 39: ...he unit 33 HP Fax 1200 Series 6 3 Do not touch the gold colored contacts 4 Push the new black cartridge firmly down into the slot on the right The print cartridge label should be facing you after the cartridge is inserted ...

Page 40: ...ne both cartridges should be in place and the latches should be closed 6 If you are also replacing the color cartridge perform the steps outlined in Replace the color print cartridge before continuing 7 Close the top cover 8 After the message appears in the front panel display press ENTER to align the cartridge A page prints to confirm alignment You can either discard or recycle this page ...

Page 41: ... carriage stops moving flip up the print cartridge latch on the left grasp the top of the old print cartridge the thicker one and pull it up and out of its slot 3 Remove the new color cartridge the thicker one from its packaging and being careful to touch only the black plastic gently remove both the green pull tab and blue tape covering the nozzles 6 3 Do not touch the gold colored contacts ...

Page 42: ...36 Chapter 6 Maintain the unit HP Fax 1200 Series 4 Push the new color cartridge firmly down into the slot on the left The print cartridge label should be facing you after the cartridge is inserted ...

Page 43: ...ne both cartridges should be in place and the latches should be closed 6 If you are also replacing the black cartridge perform the steps outlined in Replace the black print cartridge before continuing 7 Close the top cover 8 After the message appears in the front panel display press ENTER to align the cartridge A page prints to confirm alignment You can either discard or recycle this page ...

Page 44: ...astes ink and shortens the life of your print cartridges If copy quality still seems poor after you clean the cartridges replace the cartridge that is affected 1 Press Menu 2 Press 7 and then press 1 A page prints to confirm cleaning You can either discard or recycle this page 6 Use this process if a front panel message keeps asking you to check a cartridge after you already have Make sure you hav...

Page 45: ...t Because you removed a print cartridge from its holder the unit will need to realign the cartridges 5 After the message appears in the front panel display press ENTER to align the cartridge A page prints to confirm alignment You can either discard or recycle this page 6 The following steps help you change the language and country for your unit 1 Press Menu 2 Press 7 and then press 6 3 Follow the ...

Page 46: ...specified period of time it turns the bulb off to preserve power and displays Power Save On in the front panel display You can exit this mode by pressing any button on the front panel Your unit is automatically set to enter power save mode after 12 hours Follow these steps if you want the unit to enter this mode earlier 1 Press Menu 2 Press 7 and then press 5 3 Press until the desired time appears...

Page 47: ... through the output tray 3 If you turned the unit off before clearing the paper jam turn it back on and then restart your copying job A This section identifies some of the messages that may appear in the front panel display Message What You Should Do Black or Color ink low Press Enter to continue Replace the print cartridge at your earliest convenience For more information see Work with print cart...

Page 48: ...ct number Check the number you are entering and then try to send the fax again Did you check the Log Check the Log to find out more about the failure The Log contains error codes for many common fax transmission errors For more information about the Log see Generate manual reports For more information about error codes see Identify error codes on the Log Group is empty The group does not contain a...

Page 49: ...your print cartridges Did you try to add paper to the input tray while the unit was in use Remove the paper turn off the unit and unplug the power cable from the back Wait a few seconds plug in the power cable and turn the unit on Original jam Clear jam and then press Enter Your original is jammed in the automatic document feeder ADF Clear the jam For more information see Clear a paper jam Out of ...

Page 50: ...per type Reload the original in the ADF and then restart the job Remove and check black or color cartridge Is the print cartridge installed correctly One or both of the print cartridges is not installed or is installed incorrectly Remove and reinsert the cartridges making sure to snap them into their holders Did you remove the protective tape from the print cartridge Gently remove both the green p...

Page 51: ...45 246 ECM The sending fax machine prematurely ended the session 247 248 249 251 ECM There was a communication error with the sending fax machine 252 Telephone line conditions were too poor to receive a fax 253 The sending fax machine attempted to use an unsupported page width 281 282 ECM 283 284 285 ECM 286 The telephone connection was lost 290 There was a communication error with the sending fax...

Page 52: ...x machine stopped accepting pages 383 The telephone connection was lost 390 391 There was a communication error with the receiving fax machine Issue What You Should Do Copies are too dark or too light Do you have the Lighter Darker feature adjusted correctly Use the Lighter Darker button to make adjustments Are you copying a photo Use Photo Mode for the best photo quality Date or time on the front...

Page 53: ...ved but are not printing Was there an error Check the front panel display for any error messages Do you have paper in the input tray or is there a paper jam If the unit runs out of paper or becomes jammed incoming faxes are stored in memory After loading paper or clearing a jam print the faxes stored in memory If the memory becomes full the unit will stop answering calls For more information see R...

Page 54: ...fy that you have set up the unit correctly to accommodate voice mail For more information see Use voice mail HP Fax will not turn on Did you check the connection to the unit Make sure the power cord is firmly connected to both the unit and the power adapter Plug the power cord into a grounded power outlet surge protector or power strip If you are using a power strip make sure the power strip is on...

Page 55: ...e If the phone does work try reconnecting the HP Fax to the telephone outlet using a different phone cord Do you have a noisy phone line connection If the failure was due to noise on the phone line you may be able to connect when you try again Do you have extension phones or other equipment on the same phone line as the HP Fax Make sure that extension phones are not off the hook Disconnect other p...

Page 56: ...e fax line connector For more information see Check for dial tone Is the telephone wall outlet working properly Try connecting a working telephone and phone cord into the wall outlet you are using for the HP Fax If the phone does not work call your local phone company for service If the phone does work try reconnecting the HP Fax to the telephone outlet using a different phone cord Do you have a t...

Page 57: ...ent phone cord Do you have a telephone answering machine on the same phone line If your HP Fax is on the same phone line as an answering machine you may need to change the number of rings For more information see Use an answering machine not available for direct connection Are you using an Integrated Services Digital Network ISDN service The HP Fax is a Group 3 fax machine It is not designed for d...

Page 58: ...e a paper jam Clear the jam For more information see Clear a paper jam Is the HP Fax connected to the phone system correctly Check that the phone cord is firmly connected to the port on the phone fax line connector For more information see Check for dial tone Is the telephone wall outlet working properly Try connecting a working telephone and phone cord into the wall outlet you are using for the H...

Page 59: ...are dull If you are using the copy features do you have the Lighter Darker feature adjusted correctly Use the Lighter Darker button to make adjustments Do the print cartridges need to be cleaned or replaced Print a Self Test Report to check the status of the print cartridges If you notice missing lines or gaps in the patterns clean the cartridges If the problem persists you may need to replace you...

Page 60: ...are cut off Was the fax sent correctly Check with the sender The original may not have been loaded correctly into the sending fax machine Are you using the Automatic Reduction option This option reduces the size of incoming faxes up to 50 If you are receiving a legal size fax it is reduced to fit on letter sized paper For more information see Set automatic reduction Are the paper guides positioned...

Page 61: ...e paper you are using and move the left guide to the edge of the paper Problems copying a gray or pastel original Do you have the Lighter Darker feature adjusted correctly Use the Lighter Darker button to make adjustments Several pages advance at the same time Is the paper loaded correctly in the input tray Make sure the input tray is not overfilled The paper must fit within the guides Make sure t...

Page 62: ... the protective tape from the nozzles on both cartridges Is there a paper jam Clear the jam For more information see Clear a paper jam Do the print cartridges need to be cleaned or replaced Print a Self Test Report to check the status of the print cartridges If you notice missing lines or gaps in the patterns clean the cartridges If the problem persists you may need to replace your print cartridge...

Page 63: ...me 1 On the front panel press Menu 2 Press 5 and then press 1 3 After Enter date appears enter the date and time using the keypad Use only the last two digits for the year After you are done the date and time appear on the display Follow these steps to enter your name and fax number 3 In Hungary the subscriber identification code fax header can be set or changed only by authorized personnel For mo...

Page 64: ...ntering text press ENTER to store your entries To set the answer mode choose one of the following If you want your HP Fax to answer every fax call automatically verify that Auto Answer is enabled The light next to Auto Answer on the front panel is on when the feature is enabled Press the Auto Answer button to turn it on or off If you want to answer fax calls manually turn Auto Answer off This sett...

Page 65: ...y that Auto Answer is enabled The light next to Auto Answer is on when the feature is enabled Press the Auto Answer button to turn it on or off If you pick up the phone and hear fax tones stay on the line until your HP Fax connects and then hang up Set the Rings to Answer setting described under Set the Rings to Answer setting higher than the number of rings selected for your voice mail system Thi...

Page 66: ...60 Chapter 8 Additional setup information HP Fax 1200 Series ...

Page 67: ...64 Chapter 9 Use Hewlett Packard s support services HP Fax 1200 Series ...

Page 68: ...e longer and use more memory 20 page automatic document feeder ADF Automatic redial busy redial Confirmation and activity reports CCITT ITU Group 3 fax with Error Correction Mode 33 6 Kbps transmission 3 seconds page speed at 33 6 Kbps based on ITU T Test Image 1 at standard resolution More complicated pages or higher resolution will take longer and use more memory Broadcast to 20 locations Delaye...

Page 69: ...city is affected by the type of paper and the amount of ink you are using HP recommends emptying the tray frequently Plain paper 16 to 24 lb 60 to 90 gsm 150 50 Cards 110 lb index max 200 gsm 45 10 Transparency film N A 35 Type Size Paper Letter 8 5 by 11 in 216 by 279 mm Legal 8 5 by 14 in 216 by 356 mm Executive 7 25 by 10 5 in 184 by 279 mm A4 8 27 by 11 7 in 210 by 297 mm A5 5 8 by 8 3 in 148 ...

Page 70: ...1 in 4898 mm Depth 14 63 in 372 mm Weight 22 lb 9 98 kg Memory 4 0 MB ROM 8 0 MB RAM Noise levels per ISO 9296 6 Safety CE UL cUL NOM EMC CE VCCI VSMI FCC C Tick 3 If you have Internet access you can get more information from the HP Web site at www hp com Sound Level Copying Sending Fax Sound Power LwAd 1B 10dB 6 1 B A or lower 5 9 B A Sound Pressure LpAm operator position standing 52 dB A or lowe...

Page 71: ...pment may not be used on coin service provided by the telephone company Connection to party lines is subject to state tariffs Contact your state s public utility commission public service commission or corporation commission for more information This equipment includes automatic dialing capability When programming and or making test calls to emergency numbers Remain on the line and explain to the ...

Page 72: ...stry Canada label identifies certified equipment This certification means that the equipment meets certain telecommunications network protective operational and safety requirements as prescribed in the appropriate Terminal Equipment Technical Requirements document s The Department does not guarantee the equipment will operate to the user s satisfaction Before installing this equipment users should...

Page 73: ... you should contact your equipment supplier in the first instance 1 This equipment is designed for DTMF tone dialing and loop disconnect dialing In the unlikely event of problems with loop disconnect dialing it is recommended to use this equipment only with the DTMF tone dial setting 1 This equipment is designed to connect only to the analogue public switched telephone network PSTN Please connect ...

Page 74: ...C 61000 4 2 1995 EN61000 4 2 1995 IEC 61000 4 3 1995 EN61000 4 3 1996 IEC 61000 4 4 1995 EN61000 4 4 1995 IEC 61000 4 5 1995 EN61000 4 5 1995 IEC 61000 4 6 1996 EN61000 4 6 1996 IEC 61000 4 8 1993 EN61000 4 8 1993 IEC 61000 4 11 1994 EN61000 4 11 1994 IEC 61000 3 2 1995 EN61000 3 2 1995 IEC 61000 3 3 1995 EN61000 3 3 1995 AS NZS 3548 1992 Taiwan CNS13438 FCC Part 15 Class B ICES 003 Issue 2 VCCI 2...

Page 75: ...72 Chapter 10 Technical information HP Fax 1200 Series ...

Page 76: ...4 introduction 13 legal size original 18 lighten 15 load originals 5 number of 16 paper type settings 10 photo 17 quality 14 recommended paper choices 6 reduce 15 restore default settings 17 speed 14 stop 18 T shirt transfer 18 credit card fax using 24 customer support 61 8 darken a copy 15 default settings change for copy 16 language 39 restore factory copy settings 17 restore factory fax setting...

Page 77: ...r Support 61 HP Distribution Center 63 HP papers tips on loading 9 individual speed dial settings create 25 initiate copy 14 fax 20 input tray load paper 7 introduction copy 13 fax 19 E jam clear 41 language change for front panel 39 legal size original copy 18 legal size paper tips on loading 9 lighten copy 15 load originals 11 paper or transparency film 5 tips 9 log error codes 44 maintain the u...

Page 78: ...Best copy quality 14 copy a photo 17 copy quality 14 copy speed 14 darken a copy 15 enlarge a copy 15 factory default 17 Fast copy quality 14 fax header 57 lighten a copy 15 Normal copy quality 14 paper type for copy 10 reduce a copy 15 restore factory default for fax 30 Rings to Answer 58 save copy 16 text enhancement 16 time and date 57 setup additional information 57 sound volume adjust 28 spec...

Page 79: ...76 Index HP Fax 1200 Series ...

Page 80: ... 2 0 5 0 7 1 A 2 5 3 B 3 1 7 2 5 7 0 7 0 2 5 0 7 3 C 7 2 4 7 5 7 7 7 0 2 5 7 0 3 2 3 5 3 46 4A A 40 4 8 47 A 4 A 4 7 2 4 7 5 7 7 7 0 A 6 6 ...

Page 81: ...formation Center It s everything you need to get the most value from your HP Fax Technical Support Supplies and Ordering Information Project Tips Ways to Enhance Your Product www hp com 2001 Hewlett Packard Company Printed in the U S A Germany or Singapore ...

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