QX1000 Manual III: Extension User's Guide
Extension User’s Menus
QX1000 (SW Version 5.3.x)
21
The
Voice Mailbox
can hold
New
(not yet played) and
Old
(already played) voice mails. The
Status
column in the Voice
Mailbox table indicates the current state of the voice mails.
All new mails in the table are displayed in bold font.
Playing
a voice mail cancels both the
New
status and bold font.
Voice mails can be selected to be played, deleted, marked
as important or book-marked, etc. Additionally they can be
forwarded to desired email addresses.
VM free space
provides information on the number of
minutes/seconds of free voice mailbox space.
The following functional buttons and fields are available:
Check Mail
refreshes the mailbox and updates the
number of newly arrived mails (if any).
New Mails
shows the number of newly arrived mails since
the user's last access to the voice mailbox.
All Mails
shows the number of all mails existing in the
mailbox.
The
Voice Mailbox
tables display all voice mails in the
mailbox:
Fig. III-3 Extension Voice Mailbox
Status
- indicates whether the voice mail is
New
and not yet played. New mails are displayed in bold font.
!
- indicates whether
message has an urgent priority or not.
BM
(bookmark) - shows marked records. The fields can include some indications (image signs) depending on the type of being marked.
Caller
– is the address of the caller who left the voice mail.
Date & Time
– is the voice mail receipt date and time.
Message
– indicates voice mail duration (in minutes/seconds) and a speaker sign used to play (using any available media player supported by
your Operation System) the received voice mail or to download the audio file to the PC.
FAX
(facsimile) – indicates whether a FAX message is attached to the voice mail, and if so, displays the size of the FAX message (in KBs) and an
icon used to view the incoming FAX message or download the graphical file to PC.
The column headings of the voice mail tables are created as a link. By clicking on the column heading the table will be sorted by the selected
column. Upon sorting (ascending, descending) arrows will be displayed next to the column heading. Each row in the Voice Mailbox tables can be
selected by a checkbox for editing, deleting or marking.
The following functional buttons serve to modify the table entries:
Forward
link allows forwarding a selected voice mail to one or more email addresses with some enclosed message in the email body. The link refers
to the page where email addresses should be defined (use a space, semicolon or a comma to separate the mailing addresses in the text field), email
subject and some message can be inserted. Voice mails will get automatically converted to the G.711 codec before being attached to the email.
The Voice Mail forwarding feature is active only when Mail Service is enabled otherwise the “Mail Service is disabled” error appears.
Please Note:
If the voice mail contains FAX inside, then the graphical file of the FAX message will be forwarded together with the accompanying
voice mail.
Mark
submits the values chosen out of the drop down list aside (Important or Bookmark) to the selected records.
Delete
removes the selected voice mail record(s).
Select All
checks all existing entries in the table.
Inverse Selection
inverses the current selection (if no records are selected, clicking on inverse selection will check all records).
To Play a Voice Mail
1.
Click on the speaker icon of the corresponding voice message.
2.
Depending on your browser’s settings the .wav file will be played directly or an application will ask you to save the .wav file on the local PC. In
the second option, please specify the path and run the media file from the specified location to play it.
To Mark a Voice Mail Record
1.
Select the checkbox of the corresponding record in the
Voice Mailbox
table that should to be marked. Press
Select all
if all extensions should
to be marked.
2.
Select the desired marking type from the
Mark
drop down list.
3.
Select the
Mark
button to initiate the marking operation. Depending on the selected marking type the record(s) will show an image sign in the
corresponding
BM
field.
To Delete a Voice Mail Record
1.
Select the checkbox of the corresponding record(s) in the
Voice Mailbox
table that should to be deleted. Click on
Select all
if all records should
to be deleted.
2.
Select the
Delete
button.
3.
Confirm the deletion with
Yes
. The selected voice messages will be deleted. To abort the deletion and keep the messages in the inbox, select
No
.
