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Chapter 3
Working with Lists
DYMO Label Software includes a built-in Address Book that allows you to maintain lists of
addresses routinely used to generate labels.
You can also use the Address Book to store information other than addresses. This information (for
example, a list of product numbers or video titles) can be linked to a variable text object or barcode
object (for example, to print a barcode label for all your product numbers).
This chapter describes how to use the
Address Book to create, edit, and print entries on labels.
Refer to the online Help for more detailed information on using the Address Book.
Using the Address Book
The Address Book allows you to create address or data list files. Address list entries are
automatically sorted using the first line of the address. If this line is a person’s name, the entry is
listed and sorted by the last name. However, if the first line is a company name, the entry is sorted
by the company name. Data lists are sorted by the first few characters of each entry’s first line.
How the Address Book Works
The Address Book allows you to easily use one or more list items to print labels. The Address Book
items can be used with address and variable text objects.
Address objects are by default variable text objects and the currently selected Address Book entry
is displayed in the object. This means that the actual content that prints in an address object is not
necessarily the same each time the label is printed. For example, if you select ten entries from the
Address Book and then click print with an address label open, ten address labels will print, one for
each selected entry in the Address Book. When you save an address label, only the formatting is
saved, not a specific address. When that address label is opened the next time, the then currently
selected Address Book entry appears in the address object.
You can, however, define an address object as a
fixed
address object, meaning that the actual
address that is currently in the object is saved as part of the label when you save and close the label.
The next time you open the label, the object contains the same address. The Fixed Address setting
allows you to create labels for a recipient that you use frequently, but still be able to print a
POSTNET barcode and check the address with Address Fixer.
A text object normally contains static text (text that is the same each time the label prints), but it
can become a variable text object by selecting the Function as Variable Text object setting. A
variable text object behaves in much the same manner as an address object, but without the Address
Fixer and barcode features. A variable text object can be used to print labels from list entries. For
example, you can print price tags from a parts list or name tags from an attendance list.
