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Brother Airprint MFC-J460DW, Online User'S Manual

The Brother Airprint MFC-J460DW is a versatile printer that ensures your printing needs are conveniently met. To ensure your safety, we provide a comprehensive Product Safety Manual that you can download for free from our website. Easily access the manual and optimize your printer's functions without any hassle.

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 Home > 

Scan

 > 

Scan from Your Computer (Windows

®

)

 > 

Scan Using ControlCenter4 Advanced Mode

(Windows

®

)

 > Scan to E-mail Attachment Using ControlCenter4 Advanced Mode (Windows

®

)

Scan to E-mail Attachment Using ControlCenter4 Advanced Mode
(Windows

®

)

Send a scanned document as an email attachment.

•

Select 

Advanced Mode

 as the mode setting for ControlCenter4.

•

The Scan to E-mail feature does not support Webmail services. Use the Scan to Image or Scan to File
feature to scan a document or a picture, and then attach the scanned file to an email message.

The machine scans to your default email client.

1. Load your document.

2. Click the 

 (

ControlCenter4

) icon in the task tray, and then click 

Open

.

3. Click the 

Scan

 tab.

4. Click the 

E-mail

 button.

The scan settings dialog box appears.

159

Summary of Contents for Airprint MFC-J460DW

Page 1: ...Online User s Guide MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW 2015 Brother Industries Ltd All rights reserved ...

Page 2: ...ings 51 Acceptable Paper and Other Print Media 55 Load Documents 64 Load Documents in the Automatic Document Feeder ADF 65 Load Documents on the Scanner Glass 67 Unscannable Area 69 Print 70 Print from Your Computer Windows 71 Print a Photo Windows 72 Print a Document Windows 74 Cancel a Print Job Windows 75 Print More Than One Page on a Single Sheet of Paper N in 1 Windows 76 Print as a Poster Wi...

Page 3: ...nge Scan Button Settings from ControlCenter2 Macintosh 133 Scan from Your Computer Windows 136 Scan Using ControlCenter4 Home Mode Windows 137 Scan Using ControlCenter4 Advanced Mode Windows 152 Scan Using Nuance PaperPort 14SE or Other Windows Applications 167 Scan Using Windows Photo Gallery or Windows Fax and Scan 171 Install BookScan Enhancer and Whiteboard Enhancer Windows 175 Scan from Your ...

Page 4: ...ver Internet Protocol VoIP Telephone Line Interference 307 External TAD Telephone Answering Device 308 External and Extension Telephones 312 Fax Reports 318 Set the Transmission Verification Report s Style 319 Set the Fax Journal s Interval Period 321 PC FAX 323 PC FAX for Windows 324 PC FAX for Macintosh 348 PhotoCapture Center 351 Print Photos Directly from Media 352 Compatible Memory Cards and ...

Page 5: ...Using Memory Security 416 About Using TX Lock 420 Mobile Web Connect 424 Use Web Services from Your Brother Machine 425 Use Brother Web Services 426 Print with Google Cloud Print 428 Print with AirPrint 429 Print with Mopria 430 Print and Scan from a Mobile Device 431 Print and Scan Using Near Field Communication NFC 432 ControlCenter 433 ControlCenter4 Windows 434 Change the Operation Mode in Con...

Page 6: ...D 520 Clean the Outside of the Machine 521 Clean the Machine s Printer Platen 523 Clean the Paper Feed Rollers 524 Clean the Paper Pick up Rollers 526 Check Your Brother Machine 527 Check the Print Quality 528 Check the Print Alignment from Your Brother Machine 531 Check the Ink Volume 533 Monitor Machine Status from Your Computer Windows 535 Monitor Machine Status from Your Computer Macintosh 540...

Page 7: ...Home Before You Use Your Brother Machine Before You Use Your Brother Machine Applicable Models Definitions of Notes Notice Disclaimer of Warranties USA and Canada Trademarks Important Note 1 ...

Page 8: ...e Models Applicable Models This User s Guide applies to the following models 1 8 inch LCD models MFC J460DW MFC J480DW MFC J485DW 2 7 inch Touchscreen LCD models MFC J680DW MFC J880DW MFC J885DW Related Information Before You Use Your Brother Machine 2 ...

Page 9: ...ly hazardous situation which if not avoided may result in damage to property or loss of product functionality NOTE NOTE specifies the operating environment conditions for installation or special conditions of use Tips icons provide helpful hints and supplementary information Electrical Hazard icons alert you to possible electrical shock Bold Bold style identifies buttons on the machine s control p...

Page 10: ...MITTED BY SOME STATES IN THE USA AND SOME PROVINCES IN CANADA THE ABOVE EXCLUSION MAY NOT APPLY TO YOU IN NO EVENT WILL BROTHER S LICENSOR S BE LIABLE TO YOU FOR ANY CONSEQUENTIAL INCIDENTAL OR INDIRECT DAMAGES INCLUDING DAMAGES FOR LOSS OF BUSINESS PROFITS BUSINESS INTERRUPTION LOSS OF BUSINESS INFORMATION AND THE LIKE ARISING OUT OF THE USE OR INABILITY TO USE THE SOFTWARE EVEN IF BROTHER S LICE...

Page 11: ...roid Market Google Cloud Print Google Drive Picasa Web Albums Google Play and Google Chrome are trademarks of Google Inc Use of these trademarks are subject to Google Permissions Mozilla and Firefox are registered trademarks of the Mozilla Foundation UNIX is a registered trademark of The Open Group in the United States and other countries Linux is the registered trademark of Linus Torvalds in the ...

Page 12: ...3 x64 Edition Windows Server 2003 R2 and Windows Server 2003 R2 x64 Edition Windows Server 2008 in this document represents Windows Server 2008 and Windows Server 2008 R2 In this User s Guide the LCD messages of the MFC J880DW are used unless otherwise specified In this User s Guide the illustrations of the MFC J880DW are used unless otherwise specified Unless otherwise specified the screens in th...

Page 13: ...e Before Using Your Machine Control Panel Overview LCD Overview Settings Screen Overview Navigate the Touchscreen Access Brother Utilities Windows Brother Utilities is an application launcher that offers convenient access to all Brother applications installed on your computer 7 ...

Page 14: ...computer while sending or receiving a fax into memory or while scanning a document into the computer Fax sending will not be stopped during printing from your computer However when the machine is copying or receiving a fax on paper it pauses the printing operation and then continues printing when copying or fax receiving has finished Firewall Windows If your computer is protected by a firewall and...

Page 15: ...lays messages to help you set up and use the machine Adjust the angle of the control panel by lifting it 2 Mode buttons FAX Press to switch the machine to FAX Mode SCAN Press to switch the machine to SCAN Mode COPY Press to switch the machine to COPY Mode WEB Press to switch the machine to WEB Mode 3 Settings buttons Clear Press to delete characters or to go back to the previous menu level 9 ...

Page 16: ...hile the machine is idle a or b Press to scroll through the menus and options d or c Press to move the cursor left or right on the LCD 5 4 8 7 6 4 Telephone buttons Hook Press before dialing to ensure a fax machine answers and then press Black Start or Color Start If the machine is in Fax Tel F T Mode and you pick up the handset of an external telephone during the F T ring pseudo double ring press...

Page 17: ...To prolong print head life provide better ink efficiency and maintain print quality keep your machine connected to a power source at all times 8 Start buttons Black Start Press to start sending faxes in black white Press to start making copies in black white Press to start scanning documents in color or black white depending on the scan setting Color Start Press to start sending faxes in full colo...

Page 18: ...cted an external telephone or TAD it is always available If you turn off the machine using it will still clean the print head periodically to maintain print quality To prolong print head life provide better ink efficiency and maintain print quality keep your machine connected to a power source at all times MFC J880DW MFC J885DW 3 2 4 1 1 NFC Near Field Communication logo If your Android device sup...

Page 19: ...available when illuminated in red 4 Power On Off Press to turn on the machine Press and hold down to turn off the machine The Touchscreen will display Shutting Down and will stay on for a few seconds before turning itself off If you have connected an external telephone or TAD it is always available If you turn off the machine using it will still clean the print head periodically to maintain print ...

Page 20: ...ireless network status The wireless setting is disabled Wireless network is connected A three level indicator in the LCD displays the current wireless signal strength The wireless access point cannot be detected You can configure wireless settings by pressing on the control panel For more information see the Quick Setup Guide 3 Ink Displays the available ink volume When an ink cartridge is near th...

Page 21: ...res such as Photo Web and Apps operations 1 Date Time Displays the date and time set on the machine 2 Quiet Mode This icon appears when the Quiet Mode setting is set to On The Quiet Mode setting can reduce printing noise When Quiet Mode is turned on the print speed becomes slower MFC J680DW MFC J885DW in USA only Demo appears when you purchase a Brother machine After you print from a computer or u...

Page 22: ...Shortcuts screens You can program four shortcuts on each screen To display the other Shortcuts screens press d or c 5 Ink Displays the available ink volume Press to access the Ink menu When an ink cartridge is near the end of its life or having a problem an error icon is displayed on the ink color 6 Settings Press to access the Settings menu 7 Modes Fax Press to access Fax mode Copy Press to acces...

Page 23: ...ry Press Print to print the faxes 9 New Fax es MFC J880DW MFC J885DW 9 When Fax Preview is set to On New Fax es displays how many new faxes you have received and stored in the memory Press View to view the faxes on the Touchscreen 10 Warning icon 10 The warning icon appears when there is an error or maintenance message press Detail to view it and then press to return to Ready mode This product ado...

Page 24: ...ation Introduction to Your Brother Machine Cloud Service Notifications Reduce Printing Noise Reset Functions Reset Your Brother Machine Check the Ink Volume Settings Screen Overview Error and Maintenance Messages 18 ...

Page 25: ...d Service Notifications Related Models MFC J680DW MFC J880DW MFC J885DW If you use Brother Web Connect and New Function Notice is set to On notifications about cloud services will appear on the Home screen Check for new notifications by pressing Detail Related Information LCD Overview 19 ...

Page 26: ...pe Press to access the Paper Type menu 3 Quiet Mode Displays the Quiet Mode setting Press to access the Quiet Mode menu When this menu is set to On is displayed on the Home screen USA only when Demo is not displayed 4 Receive Mode Displays the current Receive Mode Fax Fax Only Fax Tel External TAD Manual When the Distinctive Ring feature is turned on the Touchscreen displays D R 5 Date Time Displa...

Page 27: ...et to On is displayed on the Home screen MFC J885DW in USA only when Demo is not displayed 3 Fax Preview Displays the Fax Preview setting Press to access the Fax Preview menu 4 Receive Mode Displays the current Receive Mode Fax Fax Only Fax Tel External TAD Manual When the Distinctive Ring feature is turned on the Touchscreen displays D R 5 Date Time Displays the date and time Press to access the ...

Page 28: ...8 All Settings Press to access a menu of all of your machine s settings Related Information Introduction to Your Brother Machine LCD Overview Check the Ink Volume Distinctive Ring 22 ...

Page 29: ...s all the settings and features and their available options Press d c or a b to scroll through them IMPORTANT DO NOT press the Touchscreen with a sharp object such as a pen or stylus It may damage the machine DO NOT touch the Touchscreen immediately after plugging in the power cord or turning on the machine Doing this may cause an error Related Information Introduction to Your Brother Machine 23 ...

Page 30: ...other Brother Utilities Windows 8 Tap or click Brother Utilities either on the Start screen or the desktop Windows 8 1 Move your mouse to the lower left corner of the Start screen and click if you are using a touch based device swipe up from the bottom of the Start screen to bring up the Apps screen When the Apps screen appears tap or click Brother Utilities 2 Select your machine 3 Choose the oper...

Page 31: ...creen or the desktop Windows 8 1 Move your mouse to the lower left corner of the Start screen and click if you are using a touch based device swipe up from the bottom of the Start screen to bring up the Apps screen When the Apps screen appears tap or click Brother Utilities 2 Click the drop down list and then select your model name if not already selected Click Tools in the left navigation bar and...

Page 32: ...Home Paper Handling Paper Handling Load Paper Load Documents 26 ...

Page 33: ...ay cover to print on Photo 4 x 6 10 x 15 cm or Photo L 3 5 x 5 89 x 127 mm size paper Load Paper in the Manual Feed Slot Load special print media in this slot one sheet at a time Unprintable Area Paper Settings Acceptable Paper and Other Print Media The print quality can be affected by the type of paper you use in the machine Error and Maintenance Messages Paper Handling and Printing Problems 27 ...

Page 34: ...per Load Paper in the Paper Tray Load Paper in the Paper Tray Load Cut Sheet Paper or Photo 2L Paper in the Paper Tray Load Legal Size Paper in the Paper Tray Load Photo Paper in the Paper Tray Load Envelopes in the Paper Tray 28 ...

Page 35: ...ze and Paper Type settings if needed following the on screen instructions Load only one size and type of paper in the paper tray at a time When you load a different paper size in the tray you must change the Paper Size setting in the machine or the paper size setting on your computer 1 If the paper support flap 1 is open close it and then close the paper support 2 2 1 2 Pull the paper tray complet...

Page 36: ... jams and misfeeds Always make sure the paper is not curled or wrinkled 6 Gently load paper in the paper tray with the printing surface face down Make sure the paper is flat in the tray and the paper length guide 1 touches the edges of the paper 1 30 ...

Page 37: ...bine it with the paper you are adding Always fan the stack of paper well to prevent the machine from feeding multiple pages 7 Gently adjust the paper width guides 1 to fit the paper Make sure the paper guides touch the edges of the paper 1 8 Close the output paper tray cover 9 Slowly push the paper tray completely into the machine 10 While holding the paper tray in the machine pull out the paper s...

Page 38: ...Related Information Load Paper in the Paper Tray Change the Check Paper Size Setting Choose the Right Print Media Change the Paper Size and Paper Type 32 ...

Page 39: ...wing the on screen instructions Load only one size and type of paper in the paper tray at a time When you load a different paper size in the tray you must change the Paper Size setting in the machine or the paper size setting on your computer 1 If the paper support flap 1 is open close it and then close the paper support 2 2 1 2 Pull the paper tray completely out of the machine 3 Open the output p...

Page 40: ...1 and the paper length guide 2 to fit the paper size 2 1 6 Fan the stack of paper well to avoid paper jams and misfeeds Always make sure the paper is not curled or wrinkled 7 Gently load paper in the paper tray with the printing surface face down 34 ...

Page 41: ...roblems To add paper before the tray is empty remove the paper from the tray and combine it with the paper you are adding Always fan the stack of paper well to prevent the machine from feeding multiple pages 8 Gently adjust the paper width guides to fit the paper Make sure the paper guides touch the edges of the paper 9 Close the output paper tray cover 10 Slowly push the paper tray completely int...

Page 42: ...11 While holding the paper tray in the machine pull out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 Related Information Load Paper in the Paper Tray 36 ...

Page 43: ...tings if needed following the on screen instructions Load only one size and type of paper in the paper tray at a time When you load a different paper size in the tray you must change the Paper Size setting in the machine or the paper size setting on your computer 1 If the paper support flap 1 is open close it and then close the paper support 2 2 1 2 Pull the paper tray completely out of the machin...

Page 44: ...ng surface face down Loading more than 20 sheets of photo paper may cause paper jams 7 Gently adjust the paper guides 1 to fit the paper Make sure the paper width guides touch the edges of the paper and the paper is flat in the tray 1 8 Slowly push the paper tray completely into the machine 38 ...

Page 45: ...l out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 Related Information Load Paper in the Paper Tray Change the Check Paper Size Setting Choose the Right Print Media Change the Paper Size and Paper Type 39 ...

Page 46: ... or the paper size setting on your computer Before loading envelopes in the tray press the corners and sides of the envelopes to make them as flat as possible See Related Information 1 If the paper support flap 1 is open close it and then close the paper support 2 2 1 2 Pull the paper tray completely out of the machine 3 Open the output paper tray cover 1 1 4 Load up to 10 envelopes in the paper t...

Page 47: ...e the output paper tray cover 6 Slowly push the paper tray completely into the machine 7 While holding the paper tray in the machine pull out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 Related Information Load Paper in the Paper Tray About Envelopes 41 ...

Page 48: ... Change the Check Paper Size Setting Choose the Right Print Media Change the Paper Size and Paper Type 42 ...

Page 49: ...you want to change the paper type and paper size Change the Paper Size and Paper Type settings if needed following the on screen instructions Load only one size and type of paper in the paper tray at a time When you load a different paper size in the tray you must change the Paper Size setting in the machine or the paper size setting on your computer 1 If the paper support flap 1 is open close it ...

Page 50: ...aper support flap when using the photo bypass tray Otherwise it is difficult to take out the printouts IMPORTANT When you have finished printing photos return the photo bypass tray to the Normal printing position If you do not you will get a No Paper Fed error when you use cut sheet paper Photo Bypass Tray in the Normal printing position Photo Bypass Tray in the Photo printing position Related Inf...

Page 51: ... Paper Handling and Printing Problems 45 ...

Page 52: ...dia in this slot one sheet at a time The machine automatically turns on Manual Feed mode when you put paper in the manual feed slot 1 Open the manual feed slot cover 2 Lift up the paper support 3 Slide the manual feed slot paper guides to fit the width of the paper you are using 4 Load only one sheet of paper in the manual feed slot with the printing surface face up 46 ...

Page 53: ... in the illustration See Related Information IMPORTANT DO NOT load more than one sheet of paper in the manual feed slot at any one time Doing this may cause a paper jam When printing multiple pages do not feed the next sheet of paper until the Touchscreen displays a message instructing you to feed the next sheet 47 ...

Page 54: ...pull it out and insert it again in the center position 6 Using both hands push one sheet of paper into the manual feed slot until the front edge touches the paper feed rollers Let go of the paper when you hear the machine pull it The LCD displays Manual Feed Slot ready Read the instruction displayed on the LCD and then press OK When loading an envelope or a sheet of thick paper push the envelope i...

Page 55: ...aced in the manual feed slot the machine always prints from the manual feed slot The machine will eject paper loaded in the manual feed slot while a test page fax or report is being printed The machine will eject paper loaded in the manual feed slot during the machine s cleaning process Wait until the machine finishes its cleaning and then load paper in the manual feed slot Related Information Loa...

Page 56: ... of cut sheet paper only when the Borderless print feature is available and turned on Cut Sheet Paper Envelopes Top 1 Left 2 Bottom 3 Right 4 Cut Sheet 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm 0 12 in 3 mm Envelopes 0 47 in 12 mm 0 12 in 3 mm 0 47 in 12 mm 0 12 in 3 mm The Borderless print feature is not available for envelopes 2 sided printing and some paper sizes such as Legal and Executive Relate...

Page 57: ...Size and Paper Type settings for the paper tray Change the Check Paper Size Setting If the Check Paper setting is set to On and you pull the paper tray out of the machine the LCD displays a message asking if you want to change the Paper Size and Paper Type settings Shrink Page Size of an Oversized Incoming Fax 51 ...

Page 58: ...jects paper with the printed surface face up onto the paper tray at the front of the machine When you use glossy paper remove each sheet at once to prevent smudging or paper jams MFC J680DW MFC J880DW MFC J885DW 1 Do one of the following MFC J680DW Press Settings Paper Type MFC J880DW MFC J885DW Press Settings Tray Setting Paper Type 2 Press a or b to display the Plain Paper Inkjet Paper Brother B...

Page 59: ... Paper Handling and Printing Problems 53 ...

Page 60: ...MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select Check Paper Press OK c Select On or Off Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings General Setup Check Paper 2 Press On or Off 3 Press Related Information Paper Settings Load Cut ...

Page 61: ...When you print on inkjet paper coated paper and glossy paper be sure to choose the proper print media in the Basic tab of the printer driver or in the Paper Type setting on the machine When you print on Brother Photo paper load one extra sheet of the same photo paper in the paper tray When using photo paper remove each sheet at once to prevent smudging or paper jams Avoid touching the printed surf...

Page 62: ...mmended Print Media Recommended Print Media For the best print quality we recommend using the Brother paper listed in the table Brother paper Paper Type Item Premium Plus Glossy Photo Letter BP71GLTR 4 x 6 BP71GP20 Related Information Acceptable Paper and Other Print Media 56 ...

Page 63: ...use the following kinds of paper Damaged curled wrinkled or irregularly shaped 1 1 1 0 08 in 2 mm or greater curl may cause jams to occur Extremely shiny or highly textured Paper that cannot be arranged uniformly when stacked Paper made with a short grain Paper capacity of the output paper tray cover Up to 50 sheets of Letter Legal or A4 20 lb 80 g m paper Photo paper must be picked up from the ou...

Page 64: ...ws Are embossed have raised writing on them Have clasps or staples Are pre printed on the inside Are self adhesive Have double flaps Self adhesive Double flaps You may experience paper feed problems caused by the thickness size and flap shape of the envelopes you are using Before loading envelopes in the tray press the flaps edges and corners to make them as flat as possible as shown in the illust...

Page 65: ...Related Information Acceptable Paper and Other Print Media Load Envelopes in the Paper Tray Load Paper in the Manual Feed Slot 59 ...

Page 66: ...a Paper Type and Paper Size for Each Operation Paper Capacity of the Paper Trays Paper Weight and Thickness Load Cut Sheet Paper or Photo 2L Paper in the Paper Tray Load Photo Paper in the Paper Tray Load Envelopes in the Paper Tray Load Paper in the Manual Feed Slot Load special print media in this slot one sheet at a time 60 ...

Page 67: ... in 215 9 x 355 6 mm Yes Yes Yes Executive 7 1 4 x 10 1 2 in 184 1 x 266 7 mm Yes Yes A5 5 8 x 8 3 in 148 x 210 mm Yes Yes A6 4 1 x 5 8 in 105 x 148 mm Yes Cards Photo 4 x 6 in 10 x 15 cm Yes Yes Yes Photo L 3 5 x 5 in 9 x 13 cm Yes Photo 2L 5 x 7 in 13 x 18 cm Yes Yes Index Card 5 x 8 in 13 x 20 cm Yes Envelopes C5 Envelope 6 4 x 9 in 162 x 229 mm Yes DL Envelope 4 3 x 8 7 in 110 x 220 mm Yes Com...

Page 68: ...30 Envelopes 10 Photo Bypass Tray 2 MFC J680DW MFC J880DW MFC J885DW Photo 4 x 6 10 x 15 cm and Photo L 3 5 x 5 89 x 127 mm Plain Paper Inkjet Paper Glossy Paper Recycled Paper and Photo 20 Manual Feed Slot MFC J680DW MFC J880DW MFC J885DW Letter Legal Executive A4 A5 A6 Envelopes Com 10 DL C5 Monarch Photo 4 x 6 10 x 15 cm Photo L 3 5 x 5 89 x 127 mm Photo 2L 5 x 7 13 x 18 cm and Index Card 5 x 8...

Page 69: ... 17 to 53 lb 64 to 200 g m 3 to 10 mil 0 08 to 0 25 mm Glossy Paper 1 Up to 58 lb Up to 220 g m Up to 10 mil Up to 0 25 mm Cards Photo Card 1 Up to 58 lb Up to 220 g m Up to 10 mil Up to 0 25 mm Index Card Up to 32 lb Up to 120 g m Up to 6 mil Up to 0 15 mm Envelopes 20 to 25 lb 80 to 95 g m Up to 20 mil Up to 0 52 mm 1 BP71 69 lb 260 g m paper is specially designed for Brother inkjet machines Rel...

Page 70: ...ocument Feeder ADF The ADF can hold up 20 pages and feeds each sheet individually Load Documents on the Scanner Glass Unscannable Area The unscannable area of a page depends on the settings in the application you are using The figures below show the typical unscannable measurements 64 ...

Page 71: ...4 lb 64 to 90 g m IMPORTANT DO NOT pull on the document while it is feeding DO NOT use paper that is curled wrinkled folded ripped stapled paper clipped pasted or taped DO NOT use cardboard newspaper or fabric Make sure documents with correction fluid or written in ink are completely dry 1 Lift up and unfold the ADF document support 1 1 2 Fan the pages well 3 Adjust the paper guides 1 to fit the w...

Page 72: ... Copy a Document Error and Maintenance Messages Telephone and Fax problems Other Problems 66 ...

Page 73: ...ht Up to 4 4 lb 2 kg ADF models To use the scanner glass the ADF must be empty and the ADF document support must be closed 1 Lift the document cover 2 Place the document face down in the upper left corner of the scanner glass aligned with the arrow 3 Close the document cover IMPORTANT If you are scanning a book or thick document DO NOT slam or press on the document cover Related Information Load D...

Page 74: ... Other Problems 68 ...

Page 75: ...you are using The figures below show the typical unscannable measurements Usage Document Size Top 1 Bottom 3 Left 2 Right 4 Fax Letter 0 12 in 3 mm 0 16 in 4 mm Legal A4 0 12 in 3 mm 1 Copy All paper sizes 0 12 in 3 mm Scan 0 04 in 1 mm 0 04 in 1 mm 1 The unscannable area is 0 04 in 1 mm when using the ADF Related Information Load Documents 69 ...

Page 76: ...Home Print Print Print from Your Computer Windows Print from Your Computer Macintosh 70 ...

Page 77: ...g to change the order of the printed pages Print a Color Document in Grayscale Windows Grayscale mode makes the print processing speed faster than color mode If your document contains color selecting Grayscale mode prints your document in 256 levels of grayscale Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper Windows Some types of print media may need more drying ...

Page 78: ... sheet of the same photo paper in the paper tray 4 Click the Media Type drop down list and then select the type of paper you are using IMPORTANT To get the best print quality for the settings you have selected always set the Media Type option to match the type of paper you load 5 Click the Paper Size drop down list and then select your paper size 6 Select the Borderless check box if needed 7 For C...

Page 79: ... Print Settings Windows 73 ...

Page 80: ... of paper you load 5 Click the Paper Size drop down list and then select your paper size 6 For Color Mode select the Natural or Vivid option 7 In the Orientation field select either the Portrait or Landscape option to set the orientation of your printout If your application software contains a similar layout feature we recommend using the one in the application 8 Type the number of copies 1 999 yo...

Page 81: ...rint or was sent to the print queue in error you may have to delete it to allow subsequent jobs to print 1 Double click the printer icon in the task tray 2 Select the print job you want to cancel 3 Click the Document menu 4 Select Cancel 5 Click Yes Related Information Print from Your Computer Windows Monitor Machine Status from Your Computer Windows 75 ...

Page 82: ...ld select either the Portrait or Landscape option to set the orientation of your printout If your application software contains a similar layout feature we recommend using the one in the application 4 Click the Multiple Page drop down list and then select the 2 in 1 4 in 1 9 in 1 or 16 in 1 option 5 Click the Page Order drop down list and then select your page order 6 Click the Border Line drop do...

Page 83: ...ther MFC XXXX Printer where XXXX is the name of your model and then click the printing properties or preferences button The printer driver window appears 3 Click the Multiple Page drop down list and then select the 1 in 2x2 Pages or 1 in 3x3 Pages option 4 Change other printer settings if needed 5 Click OK 6 Complete your print operation Related Information Print from Your Computer Windows Print S...

Page 84: ...rinter where XXXX is the name of your model and then click the printing properties or preferences button The printer driver window appears 3 In the Orientation field select either the Portrait or Landscape option to set the orientation of your printout If your application software contains a similar layout feature we recommend using the one in the application 4 Click the 2 sided Booklet drop down ...

Page 85: ...ght Short Edge Left 7 Select the Binding Offset check box if you want to specify the offset for binding in inches or millimeters 8 Click OK to return to the printer driver window 9 Change other printer settings if needed The Borderless feature is not available when using this option 10 Click OK again and then complete your print operation 79 ...

Page 86: ...Related Information Print from Your Computer Windows Print Settings Windows Print as a Booklet Automatically Windows 80 ...

Page 87: ...hin it may wrinkle 1 Select the print command in your application 2 Select Brother MFC XXXX Printer where XXXX is the name of your model and then click the printing properties or preferences button The printer driver window appears 3 In the Orientation field select either the Portrait or Landscape option to set the orientation of your printout If your application software contains a similar layout...

Page 88: ...ut having to change the order of the printed pages You can specify the number of sheets in each smaller booklet set from 1 15 This option can be helpful when folding a printed booklet that has a large number of pages 8 Select the Binding Offset check box if you want to specify the offset for binding in inches or millimeters 9 Click OK to return to the printer driver window 10 Change other printer ...

Page 89: ...ints your document in 256 levels of grayscale 1 Select the print command in your application 2 Select Brother MFC XXXX Printer where XXXX is the name of your model and then click the printing properties or preferences button The printer driver window appears 3 Click the Advanced tab 4 For Color Grayscale select Grayscale 5 Change other printer settings if needed 6 Click OK 7 Complete your print op...

Page 90: ...The printer driver window appears 3 Click the 2 sided Booklet drop down list and then select 2 sided 4 Click the Advanced tab 5 Click the Other Print Options button 6 Select the Advanced 2 sided Settings option on the left side of the screen 7 Select one of the following options Option Description Normal Select this mode to print at normal speed using a normal amount of ink 2 sided 1 Slower print ...

Page 91: ... printing properties or preferences button The printer driver window appears 3 Click the Print Profiles tab 4 Select your profile from the print profile list The profile settings are shown on the left side of the printer driver window 5 Do one of the following If the settings are correct for your print job click OK To change the settings go back to the Basic or Advanced tab change settings and the...

Page 92: ...Related Information Print from Your Computer Windows Create or Delete Your Print Profile Windows Print Settings Windows 86 ...

Page 93: ...anced tab and configure the print settings you want for the new Print Profile 4 Click the Print Profiles tab 5 Do one of the following To create a new print profile a Click Add Profile The Add Profile dialog box appears b Type the new profile name in the Name field c Click the icon you want to use to represent this profile from the icon list d Click OK The new Print Profile name is added to the li...

Page 94: ...ars click Settings and then click Control Panel In the Hardware and Sound group click View devices and printers For Windows Server 2012 Move your mouse to the lower right corner of your desktop When the menu bar appears click Settings and then click Control Panel In the Hardware group click View devices and printers For Windows Server 2012 R2 Click Control Panel on the Start screen In the Hardware...

Page 95: ...ted media type Slow Drying Paper Select this option if you use a type of plain paper on which ink dries slowly This option may cause slight blurring of the text 2 Print Quality Select the print resolution you want Because print quality and speed are related the higher the quality the longer it will take to print the document 3 Paper Size Select the size of the paper you want to use You can either ...

Page 96: ... copy of your document will print and then reprint according to the number of copies you choose If this option is not selected then each page will print according to the number of copies chosen before the next page of the document is printed Reverse Order Select this option to print your document in reverse order The last page of your document will be printed first 7 Multiple Page Select this opti...

Page 97: ... its sharpness white balance and color density This process may take several minutes depending on the image size and your computer s specifications 2 Ink Save Mode Select this option to print using lighter colors and emphasize image outlines The amount of ink that is saved varies depending on the type of documents printed Ink Save Mode may make your printouts look different than they appear on you...

Page 98: ... speed Advanced Color Settings Select the method that the machine uses to arrange dots to express halftones The printout color can be adjusted to achieve the closest match to what appears on your computer screen Advanced 2 sided Settings Select the print speed for 2 sided printing Some types of print media may need more drying time when using the 2 sided feature Change this option if you have prob...

Page 99: ... Change the Default Print Settings Windows 93 ...

Page 100: ...in Grayscale Macintosh Grayscale mode makes the print processing speed faster than color mode If your document contains color selecting Grayscale mode prints your document in 256 levels of grayscale Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper Macintosh Some types of print media may need more drying time when using the 2 sided feature Change the Advanced 2 side...

Page 101: ...ere XXXX is your model name For more page setup options click the Show Details button 4 Click the Paper Size pop up menu and then select your paper size To print photographs without margins select a borderless paper size option 5 Click the Orientation button that matches the way you want the photo to print 6 Click the application pop up menu and then select Print Settings The Print Settings option...

Page 102: ...nu and then select your paper size 5 Select the Orientation option that matches the way you want the document to print 6 Click the application pop up menu and then select Print Settings The Print Settings options appear 7 Click the Media Type pop up menu and then select the media type you want to use IMPORTANT To get the best print quality for the settings you have selected always set the Media Ty...

Page 103: ...is your model name For more page setup options click the Show Details button 3 Select the Orientation option that matches the way you want the document to print 4 Click the application pop up menu and then select Layout The Layout setting options appear 5 In the Two Sided section select the Short Edge binding or Long Edge binding option 6 Change other printer settings if needed The Borderless feat...

Page 104: ...s your model name For more page setup options click the Show Details button 3 Click the application pop up menu and then select Layout The Layout setting options appear 4 Click the Pages per Sheet pop up menu and then select the number of pages to print on each sheet 5 Select the Layout Direction option 6 Click the Border pop up menu and then select your border line type 7 Change other printer set...

Page 105: ...f grayscale 1 From an application such as Apple TextEdit click the File menu and then select Print 2 Select Brother MFC XXXX where XXXX is your model name For more page setup options click the Show Details button 3 Click the application pop up menu and then select Print Settings The Print Settings options appear 4 Click the Color Grayscale pop up menu and then select the Grayscale option 5 Change ...

Page 106: ...ayout The Layout setting options appear 4 In the Two Sided section select the Short Edge binding or Long Edge binding option 5 Click the application pop up menu and then select Print Settings The Print Settings options appear 6 Click the Advanced print settings list 7 Click the Advanced 2 sided Settings menu 8 Select one of the following options from the Advanced 2 sided Settings pop up menu Optio...

Page 107: ...ither choose from standard paper sizes or create a custom paper size 2 Orientation Select the orientation portrait or landscape of your printout If your application contains a similar setting we recommend that you set the orientation using the application 3 Scale Type a value into the field to enlarge or reduce the pages in your document to fit the selected paper size 101 ...

Page 108: ...der Select the type of border to use when printing multiple pages on a single sheet of paper 4 Two Sided available only for certain models Select whether to print on both sides of the paper 5 Reverse page orientation Select this option to rotate the printed image 180 degrees 6 Flip horizontally Select this option to reverse the printed image on the page horizontally from left to right 102 ...

Page 109: ... page of the document is printed 2 Page Order Select the page order 3 Scale to fit paper size Select this option to enlarge or reduce the pages in your document to fit the selected paper size 4 Destination Paper Size Select the paper size to print on 5 Scale down only Select this option if you want to reduce the pages in your document when they are too large for the selected paper size If this opt...

Page 110: ...s according to the selected media type 2 Slow Drying Paper Select this option if you use a type of plain paper on which ink dries slowly This option may cause slight blurring of the text 3 Print Quality Select the print resolution you want Because print quality and speed are related the higher the quality the longer it will take to print the document 104 ...

Page 111: ...ded feature Change this option if you have problems with smudged 2 sided printouts or paper jams Other Print Options Paper Thickness Select the appropriate paper thickness Bi Directional Printing Select this option to increase the print speed When this option is selected the print head prints in both directions When this option is cleared the print head prints in only one direction resulting in hi...

Page 112: ...y This process may take several minutes depending on the size of the image and the specifications of your computer Related Information Print from Your Computer Macintosh Error and Maintenance Messages Paper Handling and Printing Problems Print a Photo Macintosh Print a Document Macintosh Print on Both Sides of the Paper Automatically Automatic 2 sided Printing Macintosh Print More Than One Page on...

Page 113: ...os and documents on your Brother machine Use the software applications provided by Brother or use your favorite scanning application Scan from Your Computer Macintosh There are several ways you can use your Macintosh to scan photos and documents on your Brother machine Use the software applications provided by Brother or your favorite scanning application 107 ...

Page 114: ...ach document and use the Auto Crop feature to create separate files or a single multi page file Scan to an Editable Text File Using OCR Your machine can convert characters in a scanned document to text data using optical character recognition OCR technology You can edit this text using your preferred text editing application Scan to E mail Attachment Send a scanned document as an email attachment ...

Page 115: ...rompts you to enter a PIN use the control panel to enter the four digit PIN for the computer and then press OK 5 Do one of the following To change the settings go to the next step To use the default settings press Black Start or Color Start Scan Type depends on the default settings Pressing Black Start or Color Start does not allow you to change the settings 6 Press a or b to select the Scan Setti...

Page 116: ... start scanning without changing additional settings The machine starts scanning If you are using the machine s scanner glass follow the LCD instructions to complete the scanning job 5 Press the Scan Settings option and then press Set at Device To use the Scan Settings option a computer with the ControlCenter software installed must be connected to the machine 6 Select the scan settings you want t...

Page 117: ...ou want to send data and then press OK If the LCD prompts you to enter a PIN use the control panel to enter the four digit PIN for the computer and then press OK 5 Do one of the following To change the settings go to the next step To use the default settings press Black Start or Color Start Scan Type depends on the default settings Pressing Black Start or Color Start does not allow you to change t...

Page 118: ... next step Press Start to start scanning without changing additional settings The machine starts scanning If you are using the machine s scanner glass follow the LCD instructions to complete the scanning job 5 Press the Scan Settings option and then press Set at Device To use the Scan Settings option a computer with the ControlCenter software installed must be connected to the machine 6 Select the...

Page 119: ...scanner glass follow the LCD instructions to complete the scanning job 6 Select the scan settings you want to change and then press OK Option Description Scan Type Select the scan type for your document Resolution Select the scan resolution for your document File Type Select the file format for your document Scan Size Select the scan size for your document Scan Long Paper available only for certai...

Page 120: ...move the memory card or USB flash drive from the machine while it is reading the data You could lose your data or damage the memory card or USB flash drive Related Information Scan Using the Scan Button on Your Brother Machine Memory Card or USB Flash Drive Information Scan to Media Settings 114 ...

Page 121: ...ameras or digital cameras that use the USB mass storage standard Other USB devices are not supported MFC J680DW MFC J880DW MFC J885DW Compatible Memory Cards Slot USB flash drive MFC J680DW MFC J880DW MFC J885DW Compatible Memory Cards Slot Memory Stick Duo Memory Stick PRO Duo Upper slot Memory Stick Micro M2 Adapter required SD Memory Card SDHC Memory Card SDXC Memory Card MultiMediaCard MultiMe...

Page 122: ...r documents at better quality than 100 dpi 200 dpi Best for scanning Color documents or photos in high quality at a smaller file size than 600 dpi 300 dpi Best for scanning photos at the highest quality and largest file size 600 dpi Auto Scan Size Choose the scan size for your document Scan Long Paper Scan documents printed on long paper using the ADF available only for certain models File Name Ch...

Page 123: ...Related Information Save Scanned Data to a Memory Card or USB Flash Drive 117 ...

Page 124: ... in the illustration You must place the documents at least 0 4 in 10 mm away from each other Auto Crop adjusts the skew of the document on the scanner glass however if your document is skewed more than 10 degrees this feature will not work The ADF must be empty to use Auto Crop ADF models only The Auto Crop feature is available for a maximum of 16 documents depending on the size of the documents 1...

Page 125: ...Related Information Scan Using the Scan Button on Your Brother Machine 119 ...

Page 126: ...C J885DW MFC J460DW MFC J480DW MFC J485DW 1 Load your document 2 Press SCAN 3 Press a or b to select the Scan to OCR option and then press OK 4 If the machine is connected over the network press a or b to select the computer where you want to send data and then press OK If the LCD prompts you to enter a PIN use the control panel to enter the four digit PIN for the computer and then press OK 5 Do o...

Page 127: ...To change the settings press Options and then go to the next step Press Start to start scanning without changing additional settings The machine starts scanning If you are using the machine s scanner glass follow the LCD instructions to complete the scanning job 5 Press the Scan Settings option and then press Set at Device To use the Scan Settings option a computer with the ControlCenter software ...

Page 128: ...can to E mail option and then press OK 4 If the machine is connected over the network press a or b to select the computer where you want to send data and then press OK If the LCD prompts you to enter a PIN use the control panel to enter the four digit PIN for the computer and then press OK 5 Do one of the following To change the settings go to the next step To use the default settings press Black ...

Page 129: ...n go to the next step Press Start to start scanning without changing additional settings The machine scans the document and saves it as a file attachment It then launches your email application and opens a new blank email message with the scanned file attached 5 Press the Scan Settings option and then press Set at Device To use the Scan Settings option a computer with the ControlCenter software in...

Page 130: ...ows 8 users to scan using a Brother machine on the network You must install the driver via Web Services Use Web Services to Install Drivers Used for Scanning Windows Vista Windows 7 and Windows 8 Use Web Services to monitor printers on the network Scan Using Web Services from the Brother Machine Windows Vista SP2 or greater Windows 7 and Windows 8 If you have installed the driver for scanning via ...

Page 131: ...on Right click the machine you want to install Windows 7 Click Start Control Panel Network and Internet View network computers and devices The machine s Web Services Name appears with the printer icon Right click the machine you want to install Windows 8 Move your mouse to the lower right corner of your desktop When the menu bar appears click Settings Change PC settings Devices Add a device The ma...

Page 132: ...Related Information Web Services for Scanning on Your Network Windows Vista SP2 or greater Windows 7 and Windows 8 126 ...

Page 133: ... memory error message choose a smaller size in the Paper size setting or a lower resolution in the Resolution DPI setting MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Load your document 2 Press SCAN 3 Press a or b to select the following a Select Web Service Press OK b Select the type of scan you want Press OK c Select the computer where you ...

Page 134: ...ofiles button The Scan Profiles dialog box appears Windows 7 and Windows 8 Right click the machine icon and then select Scan profiles The Scan Profiles dialog box appears 3 Select the scan profile you want to use 4 Make sure the scanner selected in the Scanner list is a Brother machine that supports Web Services for scanning and then click the Set as Default button 5 Click Edit The Edit Default Pr...

Page 135: ...s from ControlCenter4 Windows 1 Click the ControlCenter4 icon in the task tray and then click Open 2 Click the Device Settings tab 3 Click the Device Scan Settings button The Device Scan Settings dialog box appears 4 Click the tab for the Scan to action you want to change Image OCR E mail or File 5 Change the settings as needed 6 Click OK 129 ...

Page 136: ...s Yes Scan Type Yes Yes Yes Yes Document Size Yes Yes Yes Yes Brightness Yes Yes Yes Yes Contrast Yes Yes Yes Yes Auto Crop Yes Yes Yes ID Card Scan Yes Yes Yes Yes Advanced Settings Yes Yes Yes Yes Default Yes Yes Yes Yes File Type Select the file type you want to use for the scanned data Target Application Select the destination application from the drop down list OCR Language Set the optical ch...

Page 137: ...te color reproduction This mode uses up to 16 8 million colors to scan the image but it requires the most memory and has the longest transfer time Document Size The document size is set to Letter by default For faster scan speeds select the exact size of your document from the Document Size drop down list If you select the 1 to 2 A4 option the scanned image will be divided into two A5 size documen...

Page 138: ...e the scanned data more recognizable When you use this feature choose from three settings High Medium and Low Default Select this option to restore all settings to their factory setting values Related Information Scan Using the Scan Button on Your Brother Machine 132 ...

Page 139: ...r icon The ControlCenter2 screen appears 2 Hold the control key on your keyboard and click the scan destination Image OCR E mail or File whose settings you want to change 3 Click the Device Button tab The settings for the scan destination that you selected appear The following example shows the Scan to Image settings Settings Applicable Features Image OCR E mail File Target Application E mail Appl...

Page 140: ... application from the Application Name pop up menu and then click Delete File Type Select the file type you want to use for the scanned data File size Change the file size by moving the File size slider to the right or left OCR Language Set the optical character recognition OCR language to match the language of the scanned document s text available only for certain models Destination File Path Cli...

Page 141: ...exact size of your document from the Document Size drop down list If you select the 1 to 2 A4 option the scanned image will be divided into two A5 size documents ID Card Scan Select this check box to scan both sides of the identification card onto one page Advanced Settings Click the Advanced Settings button in the scan settings dialog box to configure advanced settings Brightness Set the Brightne...

Page 142: ... s main features Scan Using ControlCenter4 Advanced Mode Windows ControlCenter4 Advanced Mode gives you more control over the details of your machine s features and allows you to customize one button scan actions Scan Using Nuance PaperPort 14SE or Other Windows Applications You can use the Nuance PaperPort 14SE application for scanning Scan Using Windows Photo Gallery or Windows Fax and Scan Wind...

Page 143: ...e Mode Windows Use ControlCenter4 Home Mode to access your machine s main features Scan Using ControlCenter4 Home Mode Windows Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode Windows Scan Settings for ControlCenter4 Home Mode Windows Change the Operation Mode in ControlCenter4 Windows 137 ...

Page 144: ...n Size if needed 6 Click Scan The machine starts scanning and the scanned image appears in the image viewer 7 If you scanned multiple pages using the ADF click the left or right arrow buttons to preview each scanned page ADF models only 8 Crop the scanned image if needed 9 Do one of the following Click Save to save scanned data Click Print to print scanned data Click Open with an Application to op...

Page 145: ...pe Using ControlCenter4 Home Mode Windows Change Scan Size Using ControlCenter4 Home Mode Windows Crop a Scanned Image Using ControlCenter4 Home Mode Windows Print Scanned Data Using ControlCenter4 Home Mode Windows Open with an Application Using ControlCenter4 Home Mode Windows 139 ...

Page 146: ... Mode Windows Select the Document Type option that matches the type of original you want to scan Option Description Photo 600 x 600 dpi 24bit Color Text and Graph 300 x 300 dpi 24bit Color Monochrome Text 200 x 200 dpi Black White Custom 300 x 300 dpi 24bit Color as default Select the scan settings you want from the Custom Settings button Related Information Scan Using ControlCenter4 Home Mode Win...

Page 147: ...time but produce a finer scanned image Scan Type Select from a range of scan color depths Auto Use for any type of document This mode automatically picks an appropriate color depth for the document Black White Use for text or line art images Gray Error Diffusion Use for photographic images or graphics Error Diffusion is a method for creating simulated gray images without using true gray dots Black...

Page 148: ...Scan multiple documents placed on the scanner glass The machine will scan each document and create separate files or a single multi page file Continuous Scanning Select this option to scan multiple pages from the scanner glass or ADF available only for certain models After a page is scanned either continue scanning or finish Use this method to scan more pages than the maximum ADF capacity ID Card ...

Page 149: ...can Size Using ControlCenter4 Home Mode Windows Change Scan Size Using ControlCenter4 Home Mode Windows For faster scan speeds select the exact size of your document from the Scan Size drop down menu Auto means that the machine will automatically detect the document size Related Information Scan Using ControlCenter4 Home Mode Windows 143 ...

Page 150: ...splays the scanned image so that the entire image fits in the window 3 Zoom In Zooms in on the scanned image 4 Zoom Out Zooms out of the scanned image 5 Crop and Edit Removes the outer parts of the image Click the Crop and Edit button and then change the frame to contain the area you want to keep after cropping 6 Page Select Indicates the page number of the scanned page currently shown in the imag...

Page 151: ...ooms out of the image d Rotates the image counter clockwise 90 degrees e Rotates the image clockwise 90 degrees f Click and drag the frame to adjust the area to be cropped 3 Click OK The edited image is displayed in the image viewer Related Information Scan Using ControlCenter4 Home Mode Windows 145 ...

Page 152: ...ies using the printer driver features that are available in ControlCenter4 1 Scan a document 2 Click Print a Shows which images are currently selected and how many copies of each image will print b Click the Properties button to change specific printer settings c Select the Paper Size Media Type and Layout options The current settings are enclosed in a blue square 3 Configure the print settings an...

Page 153: ...an Application Using ControlCenter4 Home Mode Windows The Open with an Application button lets you scan an image directly into your graphics application for editing 1 Click the Open with an Application button 2 Select the application from the drop down list and then click OK The image will be opened in the application you have selected Related Information Scan Using ControlCenter4 Home Mode Window...

Page 154: ...ode setting for ControlCenter4 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 4 Select the Document Type 5 Change the size of your document if needed 6 Click Scan The machine starts scanning and the scanned image appears in the image viewer 7 Click the left or right arrow buttons to preview each scanned page 8 Click Save The Save dial...

Page 155: ...he password 10 In the File Name field type a prefix for your file name if needed 11 Click the folder icon to browse and select the folder where you want to save your scanned documents 12 Click OK The scanned document is saved to the destination folder as a PDF Related Information Scan Using ControlCenter4 Home Mode Windows 149 ...

Page 156: ...ommended for most users when scanning pictures TIFF tif TIFF Multi Page tif Portable Network Graphics png PDF pdf recommended for scanning and sharing documents High Compression PDF pdf Secure PDF pdf Searchable PDF pdf available only for certain models XML Paper Specification xps the XML Paper Specification is available for Windows Vista Windows 7 and Windows 8 or when using applications that sup...

Page 157: ... to specify the destination where you would like to save your scanned documents Show Folder Select this option to automatically display the destination folder after scanning File size Adjust the data compression ratio of the scanned image Change the file size by moving the File size slider to the right or left Custom Settings Select the Custom option click the Custom Settings button and then chang...

Page 158: ...computer as PDF files Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode Windows Scan to E mail Attachment Using ControlCenter4 Advanced Mode Windows Send a scanned document as an email attachment Scan to an Editable Text File OCR Using ControlCenter4 Advanced Mode Windows Your machine can convert characters in a scanned document to text data using optical character recognition OCR t...

Page 159: ...can Photos and Graphics Using ControlCenter4 Advanced Mode Windows Send scanned photos or graphics directly to your computer Select Advanced Mode as the mode setting for ControlCenter4 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 4 Click the Image button The scan settings dialog box appears 153 ...

Page 160: ...eeded To change the file name or Destination File Path click Change To preview and configure the scanned image select the PreScan check box 6 Click Scan The machine starts scanning The image opens in the application you have selected Related Information Scan Using ControlCenter4 Advanced Mode Windows 154 ...

Page 161: ... Advanced Mode Windows Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Advanced Mode Windows Scan documents and save them to a folder on your computer as PDF files Select Advanced Mode as the mode setting for ControlCenter4 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 155 ...

Page 162: ...hen type the password 6 Click the folder icon to browse and select the folder where you want to save your scanned documents 7 Change the scan settings such as file format file name resolution or color if needed To preview and configure the scanned image select the PreScan check box 8 Click Scan The machine starts scanning The file is saved in the folder you selected Related Information Scan Using ...

Page 163: ... Card Using ControlCenter4 Advanced Mode Windows Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode Windows Select Advanced Mode as the mode setting for ControlCenter4 1 Place an ID card on the scanner glass 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 157 ...

Page 164: ... 7 Change the scan settings such as file format file name scan location resolution or color if needed 8 Click Scan The machine starts scanning one side of the identification card 9 After the machine has scanned one side turn over the identification card and then click Continue to scan the other side 10 Click Finish Related Information Scan Using ControlCenter4 Advanced Mode Windows 158 ...

Page 165: ...Select Advanced Mode as the mode setting for ControlCenter4 The Scan to E mail feature does not support Webmail services Use the Scan to Image or Scan to File feature to scan a document or a picture and then attach the scanned file to an email message The machine scans to your default email client 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the...

Page 166: ... name or Destination File Path click Change To preview and configure the scanned image select the PreScan check box 6 Click Scan The machine starts scanning Your default email application opens and the scanned image is attached to a new blank email message Related Information Scan Using ControlCenter4 Advanced Mode Windows 160 ...

Page 167: ...e Windows Your machine can convert characters in a scanned document to text data using optical character recognition OCR technology You can edit this text using your preferred text editing application Select Advanced Mode as the mode setting for ControlCenter4 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 4 Click the OCR button The s...

Page 168: ...ile name or Destination File Path click Change To preview and configure the scanned image select the PreScan check box 6 Click Scan The machine scans the document converts it to editable text and then sends it to your default word processing application Related Information Scan Using ControlCenter4 Advanced Mode Windows 162 ...

Page 169: ...nected to a network that has access to the Internet through either a wired or wireless connection 1 Load your document 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Click the Scan tab 4 Click the E mail or File button The scan settings dialog box appears 5 Click the File Type drop down list and then select the Microsoft Office Word docx or Microsoft Office PowerPoint pptx ...

Page 170: ...pe Yes Yes Yes Yes Document Size Yes Yes Yes Yes Brightness Yes Yes Yes Yes Contrast Yes Yes Yes Yes Continuous Scanning Yes Yes Yes Yes Auto Crop Yes Yes Yes ID Card Scan Yes Yes Yes Yes Advanced Settings Yes Yes Yes Yes Default Yes Yes Yes Yes File Type Select the file type you want to use for the scanned data For Image E mail and File Windows Bitmap bmp JPEG jpg recommended for most users when ...

Page 171: ... scanned image s destination every time you scan Destination Folder To change the folder for the Image OCR and E mail features click Change Click the folder icon and then browse to the folder where you want to save your scanned document Scan Location Select the Folder or SharePoint radio button to specify the destination where you would like to save your scanned documents Show Folder Select this o...

Page 172: ...ument again You can also type a value into the field to set the Brightness level Contrast Increase or decrease the Contrast level by moving the slider to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas You can also type a value into the field to set the Contrast level Continuous Scanning Select this option to scan multi...

Page 173: ...lar PaperPort 14SE supports both TWAIN and WIA drivers the TWAIN driver recommended is used in these steps Depending on the model of your machine Nuance PaperPort 14SE may not be included If it is not included you can use other software applications that support scanning 1 Load your document 2 Start PaperPort 14SE Do one of the following Windows XP Windows Vista and Windows 7 Using your computer c...

Page 174: ...cument size adjust the scanning area by holding down the left mouse button and dragging your mouse pointer over the portion you want to scan 10 Click PreScan if you want to preview your image and crop unwanted portions before scanning 11 Click Start The machine starts scanning Related Information Scan from Your Computer Windows TWAIN Driver Settings Windows 168 ...

Page 175: ...n Scan Image Type Resolution Scan Type Photo Use for scanning photo images 300 x 300 dpi 24bit Color Web Use for attaching the scanned image to web pages 100 x 100 dpi 24bit Color Text Use for scanning text documents 200 x 200 dpi Black White 2 Resolution Select a scanning resolution from the Resolution drop down list Higher resolutions take more memory and transfer time but produce a finer scanne...

Page 176: ...image while a decrease reveals more details in gray areas You can also type a value in the field to set the contrast level 6 Brightness Set the Brightness level by dragging the slider to the right or left to lighten or darken the image If the scanned image is too light set a lower brightness level and scan the document again If the image is too dark set a higher brightness level and scan the docum...

Page 177: ...ing the scanner glass also called the flatbed 1 Load your document 2 Launch your scanning application Do one of the following Windows Photo Gallery Click File Import from Camera or Scanner Windows Fax and Scan Click File New Scan 3 Select the scanner you want to use 4 Click Import or OK The New Scan dialog box appears 5 Adjust the settings in the Scanner Setup dialog box if needed The scanner reso...

Page 178: ...Related Information Scan from Your Computer Windows WIA Driver Settings Windows 172 ...

Page 179: ... or Flatbed option from the drop down list Picture Type Image Type Select Color picture Grayscale picture Black and white picture or text or Custom Settings for the type of document you want to scan To change advanced settings click the Adjust the quality of the scanned picture link Page size The Page size option is available when you selected the Document Feeder as the Paper source option 173 ...

Page 180: ...ncrease or decrease the Contrast level by moving the slider to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas You can also type a value in the field to set the contrast level Resolution DPI Select a scanning resolution from the Resolution DPI list Higher resolutions take more memory and transfer time but produce a fine...

Page 181: ...e text and images in photos taken of a whiteboard These applications are not available for Windows Server 2003 2008 2012 series The machine must be turned on and connected to the computer The computer must be connected to the Internet You must be logged on with Administrator access privileges 1 Click Brother Utilities 2 Select your machine from the drop down list 3 Select Do More in the left navig...

Page 182: ...and documents on your Brother machine Use the software applications provided by Brother or your favorite scanning application Scan Using ControlCenter2 Macintosh Use Brother s ControlCenter software to scan photos and save them as JPEGs PDFs or other file formats Scan Using Presto PageManager or other TWAIN Compliant Applications Macintosh 176 ...

Page 183: ...es of an ID Card Using ControlCenter2 Macintosh Scan to E mail Attachment Using ControlCenter2 Macintosh Send a scanned document as an email attachment Scan to an Editable Text File OCR Using ControlCenter2 Macintosh Your machine can convert characters in a scanned document to text data using optical character recognition OCR technology You can edit this text using your preferred text editing appl...

Page 184: ...g ControlCenter2 Macintosh Send scanned photos or graphics directly to your computer 1 Load your document 2 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 3 Click the SCAN tab 4 Click the Image button The scan settings dialog box appears 178 ...

Page 185: ... resolution or color if needed To change the file name or destination file path click Change 6 Click the Start Scanning button The machine starts scanning The scanned image will open in the application you have selected Related Information Scan Using ControlCenter2 Macintosh 179 ...

Page 186: ...rolCenter2 Macintosh Save Scanned Data to a Folder as a PDF File Using ControlCenter2 Macintosh 1 Load your document 2 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 3 Click the SCAN tab 4 Click the File button The scan settings dialog box appears 180 ...

Page 187: ...u type your password in the Password and Re type Password fields and then click OK 6 Change the scan settings such as file format file name destination folder resolution or color if needed 7 Click the Start Scanning button The machine starts scanning The file will be saved in the folder you selected Related Information Scan Using ControlCenter2 Macintosh 181 ...

Page 188: ... Macintosh Scan Both Sides of an ID Card Using ControlCenter2 Macintosh 1 Place an ID card on the scanner glass 2 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 3 Click the SCAN tab 4 Click the File button The scan settings dialog box appears 182 ...

Page 189: ...Configure other settings if needed 8 Click the Start Scanning button The machine starts scanning one side of the identification card 9 After the machine has scanned one side turn over the identification card and then click Continue to scan the other side 10 Click Finish Related Information Scan Using ControlCenter2 Macintosh 183 ...

Page 190: ...feature does not support Webmail services Use the Scan to Image or Scan to File feature to scan a document or a picture and then attach the scanned file to an email message The machine scans to your default email client 1 Load your document 2 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 3 Click the SCAN tab 4 Cl...

Page 191: ...color if needed To change the file name or destination file path click Change 6 Click the Start Scanning button The machine starts scanning Your default email application will open and the scanned image is attached to a new blank email Related Information Scan Using ControlCenter2 Macintosh 185 ...

Page 192: ...u can edit this text using your preferred text editing application Macintosh Presto PageManager must be installed on your computer Download Presto PageManager from http nj newsoft com tw download brother PM9SEInstaller_BR_multilang2 dmg The Scan to OCR feature is available for certain languages 1 Load your document 2 In the Finder menu bar click Go Applications Brother and then double click the Co...

Page 193: ... color if needed To change the file name or destination file path click Change 6 Click the Start Scanning button The machine scans the document converts it to editable text and then sends it to your default word processing application Related Information Scan Using ControlCenter2 Macintosh 187 ...

Page 194: ... wireless connection 1 Load your document 2 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 3 Click the SCAN tab 4 Click the E mail or File button The scan settings dialog box appears 5 Click the File Type pop up menu and then select the Microsoft Office Word docx or Microsoft Office PowerPoint pptx option If a mes...

Page 195: ...ner Interface Yes Yes Yes Yes Advanced Settings Yes Yes Yes Yes Restore Defaults Yes Yes Yes Yes Target Application E mail Application Select which application is used to open scanned data Only applications installed on your computer can be selected Add Add an application to the pop up menu Type the application name in the Application Name field up to 30 characters and select your preferred applic...

Page 196: ...ray images without using true gray dots Black dots are put in a specific pattern to give a gray appearance True Gray Use for photographic images or graphics This mode is more accurate because it uses up to 256 shades of gray 24bit Color Use to create an image with the most accurate color reproduction This mode uses up to 16 8 million colors to scan the image but it requires the most memory and has...

Page 197: ...the Contrast level by moving the slider to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas Remove Background Color Select this option to remove the base color of documents to make the scanned data more recognizable When you use this feature select from three settings high medium and low Restore Defaults Select this opti...

Page 198: ...ou are using Presto PageManager Instructions for using other applications that support TWAIN specifications are very similar to the steps that follow 1 Start Presto PageManager The first time you use the Brother TWAIN driver you must set it as the default driver To set the Brother TWAIN driver as the default driver do the following a Click the File menu and then select the Select Source option b S...

Page 199: ...a by holding down the mouse button and dragging your mouse pointer over the portion you want to scan 6 Click Start The machine starts scanning Related Information Scan from Your Computer Macintosh TWAIN Driver Settings Macintosh NewSoft Technical Support 193 ...

Page 200: ...er scanned image 2 Scan Type Select from a range of scan color depths Black White Use for text or line art images Gray Error Diffusion Use for photographic images or graphics Error Diffusion is a method for creating simulated gray images without using true gray dots Black dots are put in a specific pattern to give a gray appearance True Gray Use for photographic images or graphics This mode is mor...

Page 201: ...evel and scan the document again If the image is too dark set a higher brightness level and scan the document again You can also type a value in the box to set the brightness Contrast Increase or decrease the Contrast level by moving the slider to the right or left An increase emphasizes dark and light areas of the image while a decrease reveals more details in gray areas You can also type a value...

Page 202: ...Related Information Scan Using Presto PageManager or other TWAIN Compliant Applications Macintosh 196 ...

Page 203: ...t CA 94539 Telephone 1 510 770 8900 Fax 1 510 770 8980 URL http www newsoftinc com Germany Telephone 4940306988851 URL http de newsoft eu com UK Telephone 44 0 203 318 0692 URL http uk newsoft eu com France Telephone 33176607489 URL http fr newsoft eu com Italy Telephone 390699268256 URL http it newsoft eu com Spain Telephone 34901666314 Related Information Scan Using Presto PageManager or other T...

Page 204: ...pying two or four pages of your document onto one page of the copy The poster feature divides your document into sections then enlarges the sections so you can assemble them into a poster To print a poster use the scanner glass 2 sided Copy Copy an ID Card Use the 2in1 ID feature to copy both sides of an identification card onto one page keeping the original card size Copy in Ink Save Mode When yo...

Page 205: ...ce down in the ADF If you are copying multiple pages we recommend using the ADF 3 Press COPY The LCD displays Press Start Normal Quality Paper Type Paper Size 01 4 Enter the number of copies using the dial pad 5 Change the copy settings if needed Press a or b to scroll through the copy settings When the setting you want is highlighted press OK When you load paper other than Letter size Plain Paper...

Page 206: ...cument face down on the scanner glass Place the document face down in the ADF ADF models only If you are copying multiple pages we recommend using the ADF 3 Press Copy The Touchscreen displays 4 Change the copy settings if needed When you load paper other than Letter size Plain Paper you must change the Paper Size and Paper Type settings by pressing the Options button 200 ...

Page 207: ... keyboard Press OK Options Press to change the copy settings for the next copy only When you have finished changing settings press OK After you have finished choosing new options you can save them by pressing the Save as Shortcut button 5 Press Black Start or Color Start To stop copying press Related Information Copy Load Documents in the Automatic Document Feeder ADF Load Documents on the Scanner...

Page 208: ...u selected 100 or the Fit to Page option go to the next step 7 When finished press Black Start or Color Start If you selected the Fit to Page option your machine adjusts the copy size to fit the paper size set in the machine The Fit to Page option does not work correctly when the document on the scanner glass is skewed more than three degrees Using the document guidelines on the left and top place...

Page 209: ...ep 7 Read and confirm the displayed list of options you have selected and then press OK 8 When you have finished changing settings press Black Start or Color Start If you selected the Fit to Page option your machine adjusts the copy size to fit the paper size set in the machine The Fit to Page option does not work correctly when the document on the scanner glass is skewed more than three degrees U...

Page 210: ...have been scanned press 2 to start printing MFC J680DW MFC J880DW MFC J885DW 1 Load your document 2 Press Copy 3 Enter the number of copies in one of the following ways Press or on the Touchscreen Press to display the keyboard on the Touchscreen and then enter the number of copies using the Touchscreen keyboard Press OK 4 Press Options Stack Sort Sort 5 Read and confirm the displayed list of setti...

Page 211: ... J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Load your document 2 Press COPY 3 Enter the number of copies using the dial pad 4 Press a or b to select Page Layout Press OK 5 Press a or b to display the options and then press OK to select the option you want 6 Press Black Start or Color Start If you placed the document in the ADF or are making a poster the m...

Page 212: ...ettings you have selected and then press OK 7 When you have finished changing settings press Black Start or Color Start If you placed the document in the ADF ADF models only or are making a poster the machine scans the pages and starts printing If you are using the scanner glass go to the next step 8 After the machine scans the page place the next page on the scanner glass Press Continue Repeat th...

Page 213: ...the table If you are copying from the scanner glass place the document face down in the direction shown in the table Option Description Off 1in1 2in1 P When using the ADF When using the scanner glass 2in1 L When using the ADF When using the scanner glass 2in1 ID Using the scanner glass 4in1 P When using the ADF When using the scanner glass 4in1 L When using the ADF When using the scanner glass Pos...

Page 214: ...els only If you are copying from the scanner glass place the document face down in the direction shown in the table Option Description Off 1in1 2in1 Portrait When using the ADF When using the scanner glass 2in1 Landscape When using the ADF When using the scanner glass 2in1 ID Using the scanner glass 4in1 Portrait When using the ADF When using the scanner glass 4in1 Landscape When using the ADF Whe...

Page 215: ...Option Description Poster 2x1 Using the scanner glass Poster 2x2 Using the scanner glass Poster 3x3 Using the scanner glass Related Information Make Page Layout Copies N in 1 or Poster 209 ...

Page 216: ...Home Copy 2 sided Copy 2 sided Copy Copy on Both Sides of the Paper 1 sided to 2 sided 2 sided to 2 sided Reduce the amount of paper you use by copying onto both sides of the paper 210 ...

Page 217: ... Select Sort Press OK 5 Press a or b to select the following a Select 2 sided Copy Press OK b Select 2 sided Copy once again Press OK c Select the option you want to select Press OK Option Description Off 1sided 2sided LongEdgeFlip 1sided 2sided ShortEdgeFlip 2sided 2sided 1 1 2 1 1 2 6 Press Black Start or Color Start If you placed the document in the ADF the machine scans the pages and starts pr...

Page 218: ...ss a or b to display the 2 sided Copy option and then press it 6 Press the option you want Option Description Off 1 sided 2 sided Long Edge Flip 1 sided 2 sided Short Edge Flip 2 sided 2 sided 1 1 2 1 1 2 7 Review your settings on the Touchscreen and then press OK 8 Press Black Start or Color Start If you placed the document in the ADF ADF models only the machine scans the pages and starts printin...

Page 219: ...the jam prevention settings 2 sided 1 or 2 sided 2 The 2 sided 1 option uses a longer print time for the ink to dry The 2 sided 2 option uses a longer print time and will also print in lighter colors Related Information 2 sided Copy Paper Handling and Printing Problems 213 ...

Page 220: ...ed under applicable laws For more information see the Product Safety Guide MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Place your identification card face down near the upper left corner of the scanner glass a b c d a a 0 12 in 3 mm or greater top left b 8 4 in 213 mm c 5 4 in 137 mm d scannable area 2 Press COPY 3 Enter the number of copies...

Page 221: ...mm d scannable area 2 Press Copy 3 Enter the number of copies in one of the following ways Press or on the Touchscreen Press to display the keyboard on the Touchscreen and then enter the number of copies using the Touchscreen keyboard Press OK 4 Press Options Page Layout 2in1 ID 5 Read and confirm the displayed list of settings you have selected When you have finished changing settings press OK 6 ...

Page 222: ...ment The Ink Save Mode feature is supported by technology from Reallusion Inc 1 Load your document 2 Press Copy 3 Enter the number of copies in one of the following ways Press or on the Touchscreen Press to display the keyboard on the Touchscreen and then enter the number of copies using the Touchscreen keyboard Press OK 4 Press Options Advanced Settings Ink Save Mode 5 Read and confirm the displa...

Page 223: ...r size you must change the Paper Size setting Enlarge Reduce 100 Enlarge Select an enlargement ratio for the next copy Reduce Select a reduction ratio for the next copy Fit to Page Adjusts the copy size to fit on the paper size you have set Custom 25 400 Enter an enlargement or reduction ratio Density Increase the density to make the text darker Decrease the density to make the text lighter Stack ...

Page 224: ...ormal or Fast option Plain Paper is the only Paper Type option Paper Type Select a paper type If you are copying on special paper set the machine for the type of paper you are using to get the best print quality Paper Size Select a paper size If you are copying on paper other than Letter size you must change the Paper Size setting Enlarge Reduce 100 Enlarge Select an enlargement ratio for the next...

Page 225: ...sided 2 sided 2 sided 2 sided 1 1 2 1 1 2 Advanced Settings Ink Save Mode MFC J880DW MFC J885DW Prints colors lighter and emphasizes the outlines of images Thin Paper Copy MFC J880DW MFC J885DW Avoid bleeding through thin paper when copying Book Copy MFC J880DW MFC J885DW Correct dark borders and skew when copying from the scanner glass 219 ...

Page 226: ... certain copies easier to read Set New Default Saves the copy settings that you use most often by setting them as the default settings Factory Reset Restores any changed copy settings to the factory settings Save as Shortcut Add the current settings as a shortcut MFC J880DW MFC J885DW The Ink Save Mode Thin Paper Copy Book Copy and Watermark Copy features are supported by technology from Reallusio...

Page 227: ...Home Fax Fax Send a Fax Receive a Fax Voice Operations and Fax Numbers Telephone Services and External Devices Fax Reports PC FAX 221 ...

Page 228: ...mportant document immediately without waiting for the machine to retrieve the scan from its memory transmit the fax quickly by turning on Real Time TX Send a Fax at a Specified Time Delayed Fax You can store up to 50 faxes in the machine s memory to be sent within the next twenty four hour period Cancel a Fax in Progress Check and Cancel a Pending Fax Follow these steps to view or to cancel faxes ...

Page 229: ... OK b Select the number you want and then press OK c Select Send a fax Press OK Caller ID hist Select a number from the Caller ID history Press a or b to select the following a Select Caller ID hist Press OK b Select the number you want and then press OK c Select Send a fax Press OK Address Book Select a number from the Address Book Press a or b to select the following a Select Address Book Press ...

Page 230: ...hine starts sending the document Repeat this step for each additional page MFC J680DW MFC J880DW MFC J885DW 1 Load your document in the ADF or on the scanner glass 2 Press Fax MFC J880DW MFC J885DW If Fax Preview is set to On press Fax Sending Faxes The Touchscreen displays 3 Enter the fax number in one of the following ways Dial Pad Enter the fax number manually Press all digits of the number usi...

Page 231: ...nt If you are using the scanner glass and selecting Black in the Color Setting the machine starts scanning the first page Go to the next step If you are using the scanner glass and selecting Color in the Color Setting the Touchscreen asks if you want to send a color fax Press Yes Color fax to confirm The machine starts dialing and sending the document 10 When the Touchscreen displays Next Page do ...

Page 232: ...ess Hook and listen for a dial tone 4 Enter the fax number 5 When you hear fax tones press Black Start or Color Start If you are using the scanner glass press 1 to send a fax MFC J680DW MFC J880DW MFC J885DW 1 Load your document 2 Press Fax MFC J880DW MFC J885DW If Fax Preview is set to On press Fax Sending Faxes 3 Press Hook and listen for a dial tone 4 Enter the fax number 5 When you hear fax to...

Page 233: ...tart or Send key before hanging up 2 Load your document 3 Press Black Start or Color Start If you are using the scanner glass press 1 to send a fax 4 Replace the handset of an external telephone MFC J680DW MFC J880DW MFC J885DW 1 Ask the other party to wait for fax tones beeps and then press the Start or Send key before hanging up 2 Load your document 3 Press Fax Start If you are using the scanner...

Page 234: ... the dial pad in the following way a Press a or b to select Add Number and then press OK b Enter a number using the dial pad and then press OK Select a number from the list in the following way a Press a or b to select Address Book and then press OK b Press a or b to select Alphabetical Order or Numerical Order and then press OK c Press a or b to select the number you want and then press OK Repeat...

Page 235: ...name and then press the number you want to add Repeat this step to enter additional fax numbers 5 When finished press OK 6 Press Fax Start 7 Do one of the following If you are using the ADF the machine starts scanning and sending the document If you are using the scanner glass the machine starts scanning the first page When the Touchscreen displays Next Page do one of the following Press No when f...

Page 236: ... To cancel the entire broadcast select the Broadcasting job number and then press OK Press 1 to confirm or press 2 to exit without canceling To cancel the current number being dialed select the name or number on the LCD and then press OK Press 1 to confirm or press 2 to exit without canceling To exit without canceling press Stop Exit 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press 2 Do ...

Page 237: ...if Real Time TX is set to Off In Real Time Transmission the automatic redial feature does not work when using the scanner glass MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Load your document 2 Press FAX 3 Press a or b to select the following a Select Advanced Settings Press OK b Select Real Time TX Press OK c Select On or Off Press OK 4 Pres...

Page 238: ...ptions Delayed Fax 4 Press Delayed Fax 5 Press On 6 Press Set Time 7 Enter the time you want the fax to be sent using the Touchscreen Press OK The number of pages you can scan into the memory depends on the amount and type of data 8 Press OK 9 Enter the fax number 10 Press Fax Start 11 When the Touchscreen displays Next Page do one of the following Press No when finished scanning pages The machine...

Page 239: ...l a fax that is already in process 2 When you press Stop Exit while the machine is dialing or sending the LCD displays Job Cancel Press 1 to confirm MFC J680DW MFC J880DW MFC J885DW 1 Press to cancel a fax that is already in process 2 When you press while the machine is dialing or sending the Touchscreen displays Cancel Job Press Yes Related Information Send a Fax Telephone and Fax problems 233 ...

Page 240: ...Press OK 3 Do the following for each fax job you want to check or cancel a Press a or b to scroll through the waiting jobs If needed select the job you want to cancel and then press OK b Press 1 to confirm or press 2 to exit without canceling 4 When finished press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Remaining Jobs 2 Do the following for each fax job you wan...

Page 241: ... when receiving a fax from you It also lets you pay for the call when you call someone s fax machine to retrieve a fax The polling feature must be set up on both machines to work Not all fax machines support polling Polled Transmit Polling Receive Polling Receive lets you call another fax machine to receive a fax 235 ...

Page 242: ... set up your machine to wait with a document so another fax machine can call and retrieve it The document will be stored and can be retrieved by any other fax machine until you delete it from the memory This feature is available only for black and white faxes Setup for Polled Transmit 236 ...

Page 243: ...you are using the ADF the machine starts scanning the document 6 If you are using the scanner glass the Touchscreen prompts you to select one of the following options Press No when finished scanning pages Press Yes to scan another page Place the next page on the scanner glass and then press OK Repeat this step for each additional page 7 Your machine automatically sends the fax when it is polled an...

Page 244: ...s ScanSize Adjust the scan area of the scanner glass to the size of the document Set New Default Save your settings as the default Factory Reset Restore all settings back to the factory settings MFC J680DW MFC J880DW MFC J885DW To change fax sending settings press the Options button Option Description Fax Resolution Set the resolution for outgoing faxes The fax quality often can be improved by cha...

Page 245: ... only Set the machine with a document to be retrieved by another fax machine Polling RX black and white only Set the machine to poll another fax machine Overseas Mode Set to On if you have difficulty sending faxes overseas Glass Scan Size Adjust the scan area of the scanner glass to the size of the document Call History Select a number from the Call History Address Book Select a number from the Ad...

Page 246: ... fax machine at the end of the conversation the other party can send you a fax before you both hang up Memory Receive Options Use Memory Receive options to direct incoming faxes while you are away from the machine You can use only one Memory Receive option at a time Remote Fax Retrieval Use Remote Retrieval to call your machine from any touch tone telephone or fax machine and use a remote access c...

Page 247: ...Before the Machine Answers Ring Delay When somebody calls your machine you will hear the normal telephone ring sound The number of rings is set in the Ring Delay option Set the F T Ring Time Pseudo Double ring When you set the Receive Mode to Fax Tel if the call is a fax your machine will receive it automatically However if it is a voice call the machine will sound the F T ring pseudo double ring ...

Page 248: ...atic answering functions unless you are using Distinctive Ring feature To receive a fax in Manual mode lift the handset of the external telephone or press the Hook button When you hear fax tones short repeating beeps press the Start button and then select Receive to receive a fax You can also use the Easy Receive feature to receive faxes by lifting a handset on the same line as the machine Externa...

Page 249: ...elephone line as your Brother machine Your external telephone answering device TAD will answer every call automatically Voice messages are stored on the external TAD and fax messages are printed Select External TAD as your Receive Mode Will you be using your Brother machine on a dedicated fax line Your machine automatically answers every call as a fax Select Fax Only as your Receive Mode Will you ...

Page 250: ... display the Fax Only Fax Tel External TAD or Manual option and then press the option you want 3 Press Related Information Receive Mode Settings Distinctive Ring Voice Mail Remote Retrieval Commands Register the Distinctive Ring Pattern Turn off Distinctive Ring Connect an External TAD Telephone and Fax problems 244 ...

Page 251: ...tings 2 Press a or b to select the following a Select Fax Press OK b Select Setup Receive Press OK c Select Ring Delay Press OK d Select the number of times you want the line to ring before the machine answers 0 1 2 3 or 4 Press OK If you select 0 the machine will answer immediately and the line will not ring at all available only for some countries 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885...

Page 252: ...0DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Setup Receive Press OK c Select F T Ring Time Press OK d Select how long the machine will double ring to alert you to a voice call 20Secs 30Secs 40Secs or 70Secs Press OK 3 Press Stop Exit Even if the caller hangs up during the pseudo double ringing the machine wil...

Page 253: ...es not connect a fax call when you lift an extension or external telephone handset press the fax receive code 51 If you send faxes from a computer on the same telephone line and the machine intercepts them set Easy Receive to Off MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Pr...

Page 254: ...ome Fax Receive a Fax Fax Preview Fax Preview Use the Fax Preview feature to view received faxes on the LCD Set Fax Preview to On Preview New Faxes When a fax is received a message appears on the LCD 248 ...

Page 255: ...Receive Stamp is turned on the Fax Preview screen will not display the received date and time 1 Press Settings 2 Press Fax Preview 3 Press On or Off 4 Press Yes The Touchscreen displays a message saying future received faxes will not be printed 5 Press Yes 6 Press If faxes are stored in the memory when you change Fax Preview to Off do one of the following If you do not want to print the stored fax...

Page 256: ...d and new faxes A blue mark appears next to new faxes Press the fax you want If you want to print or delete all the faxes in the list press Print Delete Do one of the following Press Print All New Faxes to print all faxes you have not yet viewed Press Print All Old Faxes to print all faxes you have viewed Press Delete All New Faxes to delete all faxes you have not yet viewed Press Delete All Old F...

Page 257: ...e fax has multiple pages do one of the following Press Print All Pages to print the whole message A Touchscreen message asks if you want to delete the fax from the machine s memory To delete the fax press Yes To keep the fax in the machine s memory press No Press Print Displayed Only to print only the displayed page Press Print From Displayed to print from the displayed page to the last page If yo...

Page 258: ... Paper Size setting MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Setup Receive Press OK c Select Auto Reduction Press OK d Select On or Off Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Setup Receive Auto Reduct...

Page 259: ... black and white faxes MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Setup Receive Press OK c Select Fax Rx Stamp Press OK d Select On or Off Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Setup Receive Fax Rx Sta...

Page 260: ...MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Ask the other party to load the fax and to press the Start or Send key 2 When you hear CNG tones slow repeated beeps press Black Start or Color Start 3 Press 2 to receive the fax 4 Replace the external handset MFC J680DW MFC J880DW MFC J885DW 1 Ask the other party to load the fax and to press the Start or Send key 2 When you hear CNG tones slow repeate...

Page 261: ...dial a pre programed cell phone or pager number This feature activates your cell phone or pager so you will know there is a fax message in the machine s memory Store Incoming Faxes in the Machine s Memory Use the Fax Storage feature to store incoming faxes in the machine s memory Retrieve your stored fax messages from a fax machine at another location using the Remote Retrieval commands Your machi...

Page 262: ... to display the Fax Forward option and then press it 3 Enter the forwarding fax number up to 20 digits using the Touchscreen Press OK 4 Press Backup Print On or Backup Print Off If you select Backup Print On the machine prints received faxes at your machine so you will have a copy MFC J880DW MFC J885DW When Fax Preview is turned on a backup copy of received faxes will not be printed even if you se...

Page 263: ...number cell phone number or PIN remotely 1 Press Settings All Settings Fax Setup Receive Memory Receive 2 Press a or b to display the Paging option and then press it 3 Enter the cell phone or pager number up to 18 digits using the Touchscreen Enter Press OK For example press 18005551234 Do not include the area code if it is the same as your machine s area code 4 Do one of the following If you are ...

Page 264: ...red fax messages from a fax machine at another location using the Remote Retrieval commands Your machine prints a backup copy of each stored fax This feature is available only for black and white faxes 1 Press Settings All Settings Fax Setup Receive Memory Receive 2 Press a or b to display the Fax Storage option and then press it 3 Press Related Information Memory Receive Options Forward Faxes Rem...

Page 265: ... faxes to your computer automatically MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Setup Receive Press OK c Select Memory Receive Press OK d Select PC Fax Receive Press OK The LCD displays the message Run PC Fax on your computer e Press OK f Select USB or the...

Page 266: ...e the destination computer repeat these steps Related Information Memory Receive Options Transfer Your Faxes or Fax Journal Report Transfer Faxes to Your Computer Receive Faxes Using PC FAX Receive Windows 260 ...

Page 267: ...een displays Print all faxes If you press Yes faxes in the memory will be printed before the setting changes If you press No faxes in the memory will not be printed and the setting will be unchanged If received faxes are left in the machine s memory when you change to PC Fax Receive from another option Fax Forward Paging USA and Canada only Forward to Cloud or Fax Storage press USB or the name of ...

Page 268: ...OK b Select Setup Receive Press OK c Select Memory Receive Press OK d Select Off Press OK The LCD displays Print All Fax or Erase All Fax if received faxes are in your machine s memory 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Setup Receive Memory Receive 2 Press Off The Touchscreen displays Print all faxes or Erase all faxes if received faxes are in your...

Page 269: ...your faxes in its memory when your PC is turned off 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Print Fax Press OK 3 Press Black Start 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW If you select Paging USA and Canada only or Fax Storage you can print all faxes from the memory 1 Press Settings All Settings Fax Print Fax When Fax Preview 1 is set to Of...

Page 270: ...te commands to retrieve fax messages Set a Remote Access Code Set a Remote Access Code to access and control your Brother machine even when you are away from it Use Your Remote Access Code Remote Retrieval Commands Forward Faxes Remotely Call your Brother machine from any touch tone telephone or fax machine to forward incoming faxes to another machine Change the Fax Forwarding Number 264 ...

Page 271: ...Settings Fax Remote Access 2 Enter a three digit code using the numbers 0 through 9 or using the Touchscreen The preset cannot be changed Press OK DO NOT use the same code used for Fax Receive Code 51 or Telephone Answer Code 51 To delete your code press and hold to restore the inactive setting and then press OK 3 Press Related Information Remote Fax Retrieval Use Your Remote Access Code Operation...

Page 272: ...machine has not received a fax 4 When the machine gives two short beeps enter a command The machine will hang up if you wait longer than 30 seconds to enter a command The machine will beep three times if you enter an invalid command 5 When finished press 9 and then press 0 to deactivate your machine 6 Hang up If your machine is set to Manual mode and you are using Remote Retrieval wait for about 1...

Page 273: ...ding or Paging number has not been registered You can register your Fax Forwarding number by entering 4 After you register the number Fax Forwarding will work 3 Paging USA and Canada only 4 Fax Forwarding number 6 Fax Storage 96 Retrieve a fax 2 Retrieve all faxes Enter the fax number of a remote fax machine to receive stored fax messages 3 Erase faxes from memory If you hear one long beep fax mes...

Page 274: ...ree digits followed by If you hear one long beep you have messages 3 When you hear two short beeps press 9 6 2 4 Wait for the long beep and then use the dial pad to enter the fax number up to 20 digits of the remote fax machine where you want your fax messages sent followed by You cannot use and as dial numbers but you can press to insert a pause in the fax number 5 Hang up after you hear one long...

Page 275: ...ne long beep you have messages 3 When you hear two short beeps press 9 5 4 4 Wait for the long beep enter the new number up to 20 digits of the remote fax machine you want your fax messages forwarded to using the dial pad then enter You cannot use and as dial numbers but you can press to insert a pause in the fax number 5 Press 9 0 to stop Remote Access when finished 6 Hang up after you hear one l...

Page 276: ...ll when receiving a fax from you It also lets you pay for the call when you call someone s fax machine to retrieve a fax The polling feature must be set up on both machines to work Not all fax machines support polling Polled Transmit Polling Receive Polling Receive lets you call another fax machine to receive a fax 270 ...

Page 277: ...nother fax machine to receive a fax Setup for Polling Receive Setup for Sequential Polling Receive Sequential Polling Receive lets you request documents from several fax machines in one operation Afterwards a Sequential Polling Report will be printed Cancel a Sequential Polling Job Stop Polling 271 ...

Page 278: ...ated Models MFC J680DW MFC J880DW MFC J885DW 1 Press Fax MFC J880DW MFC J885DW If Fax Preview is set to On press Fax Sending Faxes 2 Press Options Polling RX 3 Press On or Off 4 Enter the fax number you are polling using the Address Book or keyboard 5 Press Fax Start Related Information Polling Receive 272 ...

Page 279: ...ess On or Off 4 Press Options Broadcasting 5 Press Add Number You can add numbers to the broadcast in the following ways Press Add Number and enter a fax number using the Touchscreen Press OK Press Add from Address book Press a or b to display the numbers you want to add to the broadcast Select the check boxes of the numbers you want to add When finished press OK Press Search in Address book Press...

Page 280: ...ss 2 Do one of the following To cancel the entire sequential polling job press Entire Seq Poll Press Yes to confirm or press No to exit without canceling To cancel the current number being dialed press the name or number on the Touchscreen Press Yes to confirm or press No to exit without canceling To exit without canceling press Related Information Polling Receive 274 ...

Page 281: ...ve a Fax Fax Polling Polling Receive Stop Polling Stop Polling Related Models MFC J680DW MFC J880DW MFC J885DW To cancel the polling process press while the machine is dialing Related Information Polling Receive 275 ...

Page 282: ...ook allows you to send the same fax message to many fax numbers Dial Access Codes and Credit Card Numbers Sometimes you may want to choose from several long distance carriers when you send a fax Rates may vary depending on the time and destination To take advantage of low rates you can store the access codes of long distance carriers and credit card numbers as Address Book numbers 276 ...

Page 283: ... Signals If you have a Pulse dialing service but must send Tone signals for example for telephone banking follow these steps If you have a Touch Tone service you will not need this feature to send tone signals Pick up a Voice Call in Fax Tel Receive Mode Special Line Considerations 277 ...

Page 284: ...0DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Hook 2 Press on the machine s control panel Any digits dialed after this will send tone signals When you are finished with the call the machine will return to the Pulse dialing service MFC J680DW MFC J880DW MFC J885DW 1 Press Fax MFC J880DW MFC J885DW If Fax Preview is set to On press Fax Sending Faxes 2 Press Hook 3 Press on the machine s To...

Page 285: ... to alert you to pick up a voice call If you are at the machine lift the external telephone s handset and then press Hook button or Pickup button to answer If you are at an extension telephone lift the handset during the F T Ring and then press 51 between the pseudo double rings If no one is on the line or if someone wants to send you a fax send the call back to the machine by pressing 51 Related ...

Page 286: ...each other if they are busy Two Line Telephone System A two line telephone system is nothing more than two separate telephone numbers on the same wall outlet Convert Telephone Wall Outlets Install Your Brother Machine an External Two Line TAD and Two Line Telephone When you are installing an external two line telephone answering device TAD and a two line telephone your machine must be isolated on ...

Page 287: ...anada The calls are usually passed down or rolled over to the next available telephone line in a preset order Your machine can work in a rollover system only if it is the last number in the sequence so the call cannot roll away Do not place the machine on any of the other numbers when the other lines are busy and a second fax call is received the fax call would be transferred to a line that does n...

Page 288: ...e only in the USA and Canada The two telephone numbers can be on separate jacks RJ11 or combined into one jack RJ14 Your machine must be plugged into an RJ11 jack RJ11 and RJ14 jacks may be equal in size and appearance and both may contain four wires black red green yellow To test the type of jack plug in a two line telephone and see if it can access both lines If it can you must separate the line...

Page 289: ...from one RJ14 jack to two RJ11 jacks Or you can have an RJ11 wall outlet installed and slave or jump one of the telephone numbers to it The third way is the easiest Buy a triplex adapter You can plug a triplex adapter into an RJ14 outlet It separates the wires into two separate RJ11 jacks Line 1 Line 2 and a third RJ14 jack Lines 1 and 2 If your machine is on Line 1 plug the machine into L1 of the...

Page 290: ...h line cord if you add a two line telephone 1 Place the two line TAD and the two line telephone next to your machine 2 Plug one end of the telephone line cord for your machine into the L2 jack of the triplex adapter Plug the other end into the LINE jack of the machine 3 Plug one end of the first telephone line cord for your TAD into the L1 jack of the triplex adapter Plug the other end into the L1...

Page 291: ...ook numbers from the Outgoing Call history Store Address Book Numbers from Caller ID History If you have Caller ID subscriber service from your telephone company you can store Address Book numbers from incoming calls in the Caller ID history Change or Delete Address Book Names or Numbers You can change or delete an Address Book name or number that has already been stored 285 ...

Page 292: ...s a or b to select Complete and then press OK To store another Speed Dial code repeat these steps 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW You can store up to 100 Addresses with a name and each name can have two numbers 1 Press Fax Address Book 2 Do the following steps a Press Edit Add New Address Name b Enter the name up to 16 characters using the Touchscreen Press OK c Press Address 1 ...

Page 293: ... store the number Press OK d Enter the name up to 16 characters using the dial pad Press OK e Confirm the fax or telephone number Press OK f Select Complete Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Call History Outgoing Call 2 Press a or b to display the number you want to store and then press it 3 Press Edit Add to Address Book Name To delete the number from the Out...

Page 294: ...o digit Speed Dial code where you want to store the number Press OK d Enter the name up to 16 characters using the dial pad Press OK e Confirm the fax or telephone number Press OK f Select Complete Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Call History Caller ID history 2 Press a or b to display the name or number you want to store and then press it 3 Press Edit Add t...

Page 295: ...telephone number up to 20 digits Press OK How to change the stored name or number To change a character press d or c to position the cursor to under the character you want to change and then press Clear Enter the new character 5 Press a or b to select Complete and then press OK to finish 6 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Address Book Edit 2 Press a or b to display Chan...

Page 296: ...ame or number To change a character press d or c to position the cursor to highlight the character you want to change and then press Enter the new character 5 Press OK to finish 6 Press Related Information Store Fax Numbers 290 ...

Page 297: ...d and then press OK d To add numbers to the Group repeat the following steps i Select Add Number Press OK ii Select Alphabetical Order or Numerical Order Press OK iii Select a number from the list Press OK e Select Complete to save your Group Press OK To store another Group for broadcasting repeat these steps 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW First you must store each fax number i...

Page 298: ... Add or Delete Group Members Send the Same Fax to More than One Recipient Broadcasting Store Address Book Numbers 292 ...

Page 299: ...tored name To change a character press d or c to position the cursor to under the incorrect character and then press Clear Enter the new character d Select Complete Press OK 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Address Book Edit Change 2 Press a or b to display the Group you want to change and then press it 3 Press Name 4 Enter the new Group name up to 16 characters using...

Page 300: ...Setup Groups and then press OK 3 Press a or b to select the following a Select the Group to delete Press OK b Select Delete Press OK 4 Press 1 Yes to confirm 5 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Address Book Edit Delete 2 Press a or b to display the Group you want to delete and then press it 3 Press OK 4 When the Touchscreen displays Erase this data press Yes 5 Press Rela...

Page 301: ...K c Select a number from the list Press OK To delete a number from the Group do the following steps a Select a number to delete Press OK b Press 1 to confirm 5 Press a or b to select Complete and then press OK 6 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Fax Address Book Edit Change 2 Press a or b to display the Group you want to change and then press it 3 Press a or b to display Add...

Page 302: ...ss a or b to select Address Book and then press OK 5 Press a or b to select Search and then press OK 6 Enter 02 the two digit Speed Dial code of Brother 2 using the dial pad 7 Press Black Start or Color Start You will dial 555 7000 To temporarily change a number you can substitute part of the number by using the dial pad For example to change the number to 555 7001 you could enter the number Broth...

Page 303: ...o 555 7001 you could enter the number Brother 1 555 using Address Book press Apply and then press 7001 using the Touchscreen If you must wait for another dial tone or signal at any point in the dialing sequence create a pause in the number by pressing Pause Related Information Voice Operations and Fax Numbers Store Address Book Numbers 297 ...

Page 304: ...D feature lets you use the Caller ID subscriber service offered by many local telephone companies This service displays the telephone number or name if it is available of your caller as the line rings Voice Over Internet Protocol VoIP Telephone Line Interference External TAD Telephone Answering Device External and Extension Telephones 298 ...

Page 305: ...t allows a person with one line to receive fax and voice calls through two different telephone numbers on that one line Brother uses the term Distinctive Ring but telephone companies market the service under a variety of names such as Custom Ringing Personalized Ring Smart Ring RingMaster Ident A Ring Ident A Call Data Ident A Call Teen Ring and SimpleBiz Fax Alternate Number Ringing This service ...

Page 306: ...pany for availability and rates What does Brother s Distinctive Ring do The Brother machine has a Distinctive Ring feature that allows you to use your machine to take full advantage of the telephone company s Distinctive Ring service The new telephone number on your line can only receive faxes You must pay for your telephone company s Distinctive Ring service before you program the machine to work...

Page 307: ...must listen to the ring pattern to compare it to the pattern that was registered Other telephones on the same line will ring If you program the machine correctly it will recognize the registered ring pattern of the fax number within two ring patterns and then answer with a fax tone When the voice number is called the machine will not answer Related Information Telephone Services and External Devic...

Page 308: ...ered Distinctive Ring and want to change the pattern go to the next step 4 Press a or b to select the following a Select Ring Pattern Press OK b Select the stored ring pattern you want You will hear each pattern as you select it Make sure you select the pattern that the telephone company gave you Press OK 5 Press Stop Exit Distinctive Ring is now set to On If you do not want to receive faxes on yo...

Page 309: ...Related Information Distinctive Ring Choose the Correct Receive Mode 303 ...

Page 310: ...us Press OK c Select Distinctive Press OK You can see the current setting d Press OK e Select Off Press OK 3 Press Stop Exit When you turn off Distinctive Ring the machine will stay in Manual mode You must set the Receive Mode again MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Miscellaneous Distinctive Distinctive 2 Press Off 3 Press When you turn off Distinctive Ring the mac...

Page 311: ...ce you answer a call the Caller ID information disappears from the LCD and is stored in Caller ID memory View the list or select a number and fax to it add it to the Address Book or delete it from the history You can print a list of the Caller ID information received by your machine This feature is not available in some countries This feature may not be available in certain areas of the USA and Ca...

Page 312: ...w the standard 1 area code seven digit number dialing system for calling outside your area code you may experience problems returning calls from the Caller ID history and will not be able to return calls to those numbers using Caller ID history MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following ...

Page 313: ...ck labeled LINE on your machine Connect the other end of the telephone cord to a modem interface box phone adapter splitter or other such device If you have questions about how to connect your machine to the VoIP system contact your VoIP provider After you have connected your machine to the VoIP system press Hook on the Touchscreen or the Hook button on the control panel to verify the machine has ...

Page 314: ...the TAD must be connected to the EXT jack of the machine If you subscribe to your telephone company s Distinctive Ring service You may connect an external TAD to a separate wall jack only if you subscribe to your telephone company s Distinctive Ring service have registered the distinctive ring pattern on your machine and use that number as a fax number The recommended setting is at least four ring...

Page 315: ...ove the protective cap 1 from the jack labeled EXT and then plug the telephone line cord from your external TAD into the EXT jack Make sure this cord is connected to the TAD at the TAD s telephone line jack and not its handset jack 1 3 Set your external TAD to four rings or less The machine s Ring Delay setting does not apply 4 Record the outgoing message on your external TAD 5 Set the TAD to answ...

Page 316: ...end beginning your OGM with an initial five second silence because the machine cannot hear fax tones over a loud voice You may try leaving out this pause but if your machine has trouble receiving faxes then you should re record the OGM to include it 2 Limit your speaking to 20 seconds 3 End your 20 second message by giving your Fax Receive Code for people sending manual faxes For example After the...

Page 317: ...the last line on the system This prevents the machine being activated each time the system receives telephone calls If all incoming calls will be answered by a switchboard operator we recommend setting the Receive Mode to Manual We cannot guarantee that your machine will operate correctly under all circumstances when connected to a PBX Any difficulties with sending or receiving faxes should be rep...

Page 318: ...al Devices External and Extension Telephones External and Extension Telephones Connect an External or Extension Telephone Operation from External and Extension Telephones Use a Non Brother Cordless External Handset Use the Remote Codes 312 ...

Page 319: ...ne You can connect a separate telephone to your machine as shown in the diagram below Connect the telephone line cord to the jack labeled EXT Before you connect an external telephone remove the protective cap 3 from the EXT jack on the machine 3 1 Extension telephone 2 External telephone 3 Protective Cap 1 2 Related Information External and Extension Telephones 313 ...

Page 320: ...l telephone connected to the EXT jack of the machine you can make the machine receive the fax by pressing the Start button and selecting the option to receive If the machine answers a voice call and pseudo double rings for you to take over you can take the call at the external telephone by pressing Pickup or by pressing Hook If you answer a call and no one is on the line You should assume that you...

Page 321: ...n Brother cordless telephone is connected to the EXT jack of the machine and you typically carry the cordless handset elsewhere it is easier to answer calls during the Ring Delay If you let the machine answer first you must go to the machine so you can press Pickup or press Hook to transfer the call to the cordless handset Related Information External and Extension Telephones 315 ...

Page 322: ...tton and then selecting the option to receive Telephone Answer Code If you receive a voice call and the machine is in F T mode it will start to sound the F T ring pseudo double ring after the initial Ring Delay If you pick up the call on an extension telephone you can turn the F T ring off by pressing 51 make sure you press this between the rings If the machine answers a voice call and pseudo doub...

Page 323: ... Press OK b Select Setup Receive Press OK c Select Remote Codes Press OK d Select On Press OK To turn off the Remote Codes select Off Press OK 3 Enter the new Fax Receive Code Press OK 4 Enter the new Telephone Answer Code Press OK 5 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Fax Setup Receive Remote Codes 2 Do one of the following To change the Fax Receive Code...

Page 324: ...es sent and whether or not the transmission was successful Set the Fax Journal s Interval Period You can set the machine to print a Fax Journal at specific intervals every 50 faxes 6 12 or 24 hours 2 or 7 days Print Reports Set the Machine to Power Off Automatically The Auto Power Off feature can save power consumption Set the amount of time that the machine will be in Sleep Mode before it automat...

Page 325: ...ax s first page appears on the report MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Fax Press OK b Select Report Setting Press OK c Select Transmission Press OK d Select the option you want Press OK If you select On Image or Off Image the image will not appear on the Transmission V...

Page 326: ...Related Information Fax Reports 320 ...

Page 327: ...port before it is due to print you can print it without erasing the jobs Every 50 Faxes The machine will print the Journal when the machine has stored 50 fax jobs 4 If you selected 6 12 24 hours 2 or 7 days enter the time of day using the dial pad Press OK Enter the time in the same time format as your machine s date and time setting 12 hour format or 24 hour format 5 If you selected Every 7 Days ...

Page 328: ...splay the Every Monday Every Tuesday Every Wednesday Every Thursday Every Friday Every Saturday or Every Sunday option and then press the first day of the seven day countdown 6 Press Related Information Fax Reports Set the Machine to Power Off Automatically 322 ...

Page 329: ... FAX PC FAX PC FAX for Windows PC FAX for Macintosh Use Brother s PC FAX software to send faxes directly from your Macintosh without printing them This feature helps reduce your paper consumption and save time 323 ...

Page 330: ...r consumption and save time by using Brother s PC FAX software to send faxes directly from your machine Send a Fax Using PC FAX Windows Receive Faxes on Your Computer Windows Use Brother s PC FAX software to receive faxes on your computer screen them and print only those faxes you want 324 ...

Page 331: ...ing Brother s PC FAX software to send faxes directly from your machine Configure PC FAX Windows Before sending faxes using PC FAX personalize the send options in each tab of the PC FAX Setup dialog box Configure your PC Fax Address Book Windows Add edit and delete members and groups to personalize your Brother Address Book 325 ...

Page 332: ...drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Setup Sending The PC FAX Setup dialog box appears 2 Do one of the following Click the User Information tab and then type your user information in the fields Each Microsoft account can have its own customized User Information screen for custom fax headers and cover pages Click th...

Page 333: ...Related Information PC FAX Overview Windows 327 ...

Page 334: ...Brother PC Fax software Create a Group in the Address Book Windows Create a group to broadcast the same PC FAX to several recipients at one time Edit Member or Group Information Windows Delete a Member or Group Windows Export the Address Book Windows You can export the Address Book as an ASCII text file csv a vCard an electronic business card or Remote Setup Dial Data and save it on your computer ...

Page 335: ...ing Windows XP Windows Vista and Windows 7 Click Start All Programs Brother Brother Utilities Click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation ba...

Page 336: ...3 Type the member s information in the corresponding fields Only the Name field is required 4 Click OK Related Information Configure your PC Fax Address Book Windows 330 ...

Page 337: ...ws Vista and Windows 7 Click Start All Programs Brother Brother Utilities Click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Add...

Page 338: ...le Names field select each name you want to include in the group and then click Add Members added to the group appear in the Group Members box 5 When finished click OK Each group can contain up to 50 members Related Information Configure your PC Fax Address Book Windows 332 ...

Page 339: ...select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send The Address Book dialog box appears 2 Select the member or group you want to edit 3 Clic...

Page 340: ...your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send The Address Book dialog box appears 2 Select the member or group you want to delete 3 Click Del...

Page 341: ...n click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send The Address Book dialog box appears 2 Click the File menu and then select Export 3 Select one of the following Text The Select Items dialog box appears Go to step 4 vCard You must se...

Page 342: ...CII file under the Divide Character section select the Tab or Comma option to separate the data fields 6 Click OK 7 Browse to the folder on your computer where you want to save the data type the file name and then click Save Related Information Configure your PC Fax Address Book Windows 336 ...

Page 343: ... drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Address Book Send The Address Book dialog box appears 2 Click the File menu and then s...

Page 344: ...xt file 5 If you are importing an ASCII file under the Divide Character section select the Tab or Comma option to separate the data fields 6 Click OK 7 Browse to the folder where you want to import the data type the file name and then click Open Related Information Configure your PC Fax Address Book Windows 338 ...

Page 345: ... numbers on the dial pad to type the number and then click Add Send Address If you select the Dial Restriction check box a confirmation dialog box will appear for you to re type the fax number using the keyboard This feature helps to prevent transmissions to the wrong destination Click the Address Book button and then select a member or group from the Address Book If you make a mistake click All C...

Page 346: ...e to receive faxes on your computer screen them and print only those faxes you want Receive Faxes Using PC FAX Receive Windows Brother s PC FAX Receive software lets you view and store faxes on your computer It is automatically installed when you install the Brother software and drivers and works on locally or network connected machines 340 ...

Page 347: ...en you turn off your computer your machine will continue to receive and store faxes in your Brother machine s memory The machine s LCD will display the number of stored faxes received When you start this application the software will transfer all received faxes to your computer at once You can enable the Backup Print option if you want the machine to print a copy of the fax before the fax is sent ...

Page 348: ...art All Programs Brother Brother Utilities Click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Receive Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click PC FAX in the left navigation bar and then click Receive 2 Confirm the message and click Yes ...

Page 349: ...AX Receive window appears 2 Click Settings 3 Configure these options as needed Preferences Configure to start PC FAX Receive automatically when you start Windows Save Configure the path to save PC FAX files and select the received document format Device Select the Brother machine that you want to receive PC FAX Lock available only for Administrators Restrict users who do not have administrator pri...

Page 350: ...tructions for a network user then the machine should already be configured for your network 1 Double click the PC FAX Receive icon in your computer task tray The PC FAX Receive window appears 2 Click Settings 3 Click Device Add 4 Select the appropriate connection method Select your machine from the automatic search results below Connected Brother machines will be displayed Select a device from the...

Page 351: ... computer name that will appear on the machine s LCD type the new name in the Enter your PC display name Max 15 Characters field 6 Click OK Related Information Run Brother s PC FAX Receive on Your Computer Windows 345 ...

Page 352: ...d Messages Windows Receiving Status Icon Indicated Status Standby mode No unread messages Receiving messages Messages received Unread messages 1 Double click the PC FAX Receive icon in your computer task tray The PC FAX Receive window appears 2 Click any faxes in the list to view them 3 When finished click in the right top corner of the window to close it 346 ...

Page 353: ...AX Receive is active and the PC FAX Receive icon will remain in your computer task tray To close PC FAX Receive click the icon in the computer task tray and click Close Related Information Receive Faxes Using PC FAX Receive Windows 347 ...

Page 354: ...intosh PC FAX for Macintosh Use Brother s PC FAX software to send faxes directly from your Macintosh without printing them This feature helps reduce your paper consumption and save time Send Faxes from Your Application Macintosh 348 ...

Page 355: ...iving fax machine supports color faxes 1 Create a document in a Macintosh application 2 From an application such as Apple TextEdit click the File menu and then select Print 3 Click the application pop up menu and then select the Send Fax option 4 Click the Output pop up menu and then select the Facsimile option 5 Type a fax number in the Input Fax Number field and then click Add The fax number is ...

Page 356: ...click the Add button after entering the first fax number and type the next fax number The destination fax numbers will be listed in the Destination Fax Numbers field 6 Click Print to send the fax Related Information PC FAX for Macintosh 350 ...

Page 357: ...lash drive When your machine is connected to a computer you can use your computer to access a memory card or USB flash drive inserted in the front of the machine Copy Photos from Media to a Computer If you would like to copy photos stored in a memory card or USB flash drive to a folder on your computer follow the steps for your connection type and Operating System Print Photos from ControlCenter4 ...

Page 358: ...ectly to a memory card or USB flash drive When your machine is connected to a computer you can use your computer to access a memory card or USB flash drive inserted in the front of the machine Compatible Memory Cards and USB Flash Drives Your Brother machine has media drives slots for use with common data storage and digital camera media Important Information about PhotoCapture Center Print Photos...

Page 359: ...meras that use the USB mass storage standard Other USB devices are not supported MFC J680DW MFC J880DW MFC J885DW Compatible Memory Cards Slot USB flash drive USB slot MFC J680DW MFC J880DW MFC J885DW Compatible Memory Cards Slot Memory Stick Duo Memory Stick PRO Duo Upper slot Memory Stick Micro M2 Adapter required SD Memory Card SDHC Memory Card SDXC Memory Card MultiMediaCard MultiMediaCard plu...

Page 360: ...lowing When printing an index or image the PhotoCapture Center will print all the valid images even if one or more images have been corrupted Corrupted images will not be printed Memory card users Your machine is designed to read memory cards that have been formatted by a digital camera When a digital camera formats a memory card it creates a special folder into which it copies image data If you m...

Page 361: ...ing Print ID Photos Select a photo stored in a memory card or USB flash drive and print ID photos for your resume passport and so on You can print four ID photos on one sheet of paper and crop large images to preset sizes Print Photos from Media in Digital Print Order Format DPOF Major digital camera manufacturers Canon Inc Eastman Kodak Company FUJIFILM Corporation Panasonic Corporation and Sony ...

Page 362: ...ile size is 2 GB or more the shooting time is about 60 minutes they are too large to be printed If the movie file for a divided scene is corrupted the part for that scene will be blank 1 Open the media slot cover 2 Put the memory card or USB flash drive in the correct slot 3 Press Photo View Photos 4 Press d or c to display the photo you want to print and then press it If you want to print all the...

Page 363: ...s that your digital camera or computer has used to identify the pictures Only file names that are 20 characters or less will be printed correctly on the index sheet File names cannot be printed correctly if they contain non alphanumeric characters but non alphanumeric characters do not affect PhotoCapture Center settings 1 Open the media slot cover 2 Put the memory card or USB flash drive in the c...

Page 364: ...he image numbers press OK Enter multiple numbers at one time using a comma or a hyphen For example enter 1 3 6 to print images No 1 No 3 and No 6 Print a range of images using a hyphen For example enter 1 5 to print images No 1 to No 5 Enter up to 12 characters including commas and hyphens for the image numbers you want to print 5 Enter the number of copies in one of the following ways Press or on...

Page 365: ...nhance and then press OK 6 Press the effect you want to add and then press OK There are 10 ways to add effects to your photo Option Description Auto Correct The machine decides the appropriate effect for your photo Enhance Skin Use for adjusting portrait photographs It adjusts skin color Press d or c to adjust the level of contrast Enhance Scenery Use for adjusting landscape photographs It highlig...

Page 366: ...rn to the list of effects If your photo is very small or has irregular proportions the Touchscreen displays Image Too Small or Image Too Long You may not be able to crop or enhance the photo 7 Enter the number of copies in one of the following ways Press or on the Touchscreen Press to display the keyboard on the Touchscreen and then enter the number of copies using the Touchscreen keyboard Press O...

Page 367: ...l pages 4 Press a photo thumbnail 5 Press Crop and then press OK 6 Adjust the red frame to surround the portion of the photo you want to print Press or to enlarge or reduce the frame size Press a b d or c to move the position of the frame Press to rotate the frame When finished press OK If your photo is very small or has irregular proportions the Touchscreen displays Image Too Small or Image Too L...

Page 368: ...a slot cover 2 Put the memory card or USB flash drive in the correct slot 3 Press Photo ID Photo Print 4 Press d or c to display the photo you want and then press it 5 Press a or b to adjust the size of the crop you want and then press it The machine crops the photo to the selected size To crop to a different size repeat these steps 6 Confirm the displayed image Rotate the image if needed by press...

Page 369: ... Memory Stick PRO Duo SD Memory Card SDHC Memory Card SDXC Memory Card MultiMediaCard or MultiMediaCard plus containing DPOF information is put into your machine you can print the selected image A DPOF File error can occur if the print order that was created on the camera has been corrupted Delete and recreate the print order using your camera to correct this problem For instructions on how to del...

Page 370: ...int the whole image change this setting to Off If you set the Cropping setting to Off set the Borderless setting to Off also Cropping On Cropping Off 1 Open the media slot cover 2 Put the memory card or USB flash drive in the correct slot 3 Press Photo View Photos 4 Press d or c to display each photo When the photo you want is displayed press it and then press OK 5 Press OK 6 Press Print Settings ...

Page 371: ...a to the edges of the paper Printing time will be slower 1 Open the media slot cover 2 Put the memory card or USB flash drive in the correct slot 3 Press Photo View Photos 4 Press d or c to display each photo When the photo you want is displayed press it and then press OK 5 Press OK 6 Press Print Settings Borderless 7 Press On or Off 8 When finished press or OK 9 Press Start Related Information Pr...

Page 372: ...e this setting the photo must include the date The Digital Print Order Format DPOF setting on your camera must be turned off to use the Print Date feature 1 Open the media slot cover 2 Put the memory card or USB flash drive in the correct slot 3 Press Photo View Photos 4 Press d or c to display each photo When the photo you want is displayed press it and then press OK 5 Press OK 6 Press Print Sett...

Page 373: ...Print is selected View Photos and Slide Show only Set the machine to decide the appropriate effect for your photo Images that are very small or very elongated may not be corrected Brightness Does not appear when Enhance is selected Adjust the brightness Contrast Does not appear when Enhance is selected Adjust the contrast Increasing the contrast will make an image look sharper and more vivid Color...

Page 374: ...nt Photos from Media Using the Photo Button on the Brother Machine Enhance Photos Using Advanced Editing Options Preview and Print Photos and Movie Files from Media Print Photos by Image Number Print Photos with Custom Cropping Print Photos from Media in Digital Print Order Format DPOF 368 ...

Page 375: ...uter follow the steps for your connection type and Operating System Before Copying Photos Copy Photos from Media Over a Local Connection You can copy photos from media to your computer when it is locally connected via USB to your machine Copy Photos from Media Over a Network Connection You can copy photos from media to your computer when it is connected to the machine using a Network connection 36...

Page 376: ...uter with a memory card or USB flash drive in the media drive of the machine You could lose your data or damage the media The PhotoCapture Center will read only the media that was put in first While the machine is printing from the PhotoCapture Center your computer cannot access the PhotoCapture Center for any other operation Related Information Copy Photos from Media to a Computer 370 ...

Page 377: ...mputer screen 4 You can edit a file and save it to another drive on your computer 5 Quit all applications that are running stored data on the memory card or USB flash drive 6 Do one of the following Windows In Windows Explorer right click the removable disk icon and select Eject Macintosh Drag the removable disk icon into the Trash icon 7 Wait until the LCD message disappears before removing the m...

Page 378: ...a using the FTP protocol and the network Host Name of the machine 4 Click the name of the file you want to copy and save it to your computer NOTE When saving files certain characters or symbols may cause a problem accessing the file We recommend using combinations of these characters in a file name 5 Close the web browser 6 Wait until the LCD message disappears before removing the media IMPORTANT ...

Page 379: ...d one extra sheet of the same photo paper in the paper tray 2 Click the ControlCenter4 icon in the task tray and then click Open 3 Do one of the following If you are using Advanced Mode click the Photo tab and then click the Photo Print button If you are using Home Mode click the Photo tab 4 Select the folder that contains the image you want to print Option Description My CC4 Folder The My CC4 Fol...

Page 380: ... Media Type and Layout options 10 Click the Properties button to configure the Print Quality Color Grayscale and Color Mode options if needed To print the image s timestamp in the lower right corner of the image select the Print Date check box 11 To change other printer settings click the Print Options button For Advanced Mode only 12 Click OK 13 Click the Preview button to view the image on scree...

Page 381: ...e The edited image reverts to its original state Fit to Window Set the zoom level so that the image fits the window Zoom In Zoom Out Enlarge or reduce the selected image Rotate Counterclockwise Rotate Clockwise Rotate the image by 90 degrees clockwise or counter clockwise Previous Next Display the previous or next image 3 Trimming This feature allows you to remove unwanted areas from your photos 4...

Page 382: ...Enhancement Nature Scene Select this option to enhance natural colors such as green and blue Night Scene Select this option to optimize the image adjustments for a night scene photo Soft Light Select this option to soften bright edges Related Information Print Photos from ControlCenter4 Windows 376 ...

Page 383: ...ork and explains some useful network features of your Brother machine Network Management Software and Utilities Configure and change your Brother machine s network settings using a management utility Additional Methods of Configuring Your Brother Machine for a Wireless Network To connect your machine to your wireless network we recommend using the Installation CD ROM Advanced Network Features Tech...

Page 384: ...mation on network connection types introduces various methods to manage your network and explains some useful network features of your Brother machine Supported Basic Network Features The print server supports various features depending on the operating system Use this chart to see what network features and connections are supported by each operating system 378 ...

Page 385: ...ly for certain models Yes Photo Capture available only for certain models Yes Yes BRAdmin Light 1 Yes Yes Yes BRAdmin Professional 3 2 Yes Yes Remote Setup available only for certain models Yes Yes Status Monitor Yes Yes Driver Deployment Wizard Yes Yes Vertical Pairing Windows 7 and Windows 8 only Yes Go to your model s Downloads page on the Brother Solutions Center at http support brother com to...

Page 386: ...nd Utilities Network Management Software and Utilities Configure and change your Brother machine s network settings using a management utility Learn about Network Management Software and Utilities Change Machine Settings from Your Computer 380 ...

Page 387: ...irmware from a Windows computer on your LAN BRAdmin Professional 3 can also log activity of Brother devices on your network and export the log data in an HTML CSV TXT or SQL format Go to your model s Downloads page on the Brother Solutions Center at http support brother com to download the latest version of Brother s BRAdmin Professional 3 utility Node name The node name appears in the current BRA...

Page 388: ... for a Wireless Network Configure Your Machine for a Wireless Network Using the One Push Method of Wi Fi Protected Setup WPS or AOSS Configure Your Machine for a Wireless Network Using the PIN Method of Wi Fi Protected Setup WPS Configure Your Machine for a Wireless Network in Ad Hoc Mode Using a New SSID You must connect to a new SSID from your computer when it is configured for Ad Hoc mode Confi...

Page 389: ...reless may not be the best method of connection for all types of documents and applications If you are printing large files such as multi page documents with mixed text and large graphics you may want to consider selecting wired Ethernet for faster data transfer supported models only or USB for the fastest throughput speed Although the Brother machine can be used in both a wired and wireless netwo...

Page 390: ... or b to select the following a Select Network Press OK b Select WLAN Press OK c Select WPS AOSS Press OK 3 When Enable WLAN appears press OK This will start the wireless setup wizard To cancel press Stop Exit 4 When the LCD instructs you to start WPS or AOSS press the WPS or AOSS button on your wireless access point router Then press OK on your machine Your machine will automatically detect which...

Page 391: ...ur wireless access point router uses and try to connect to your wireless network If your wireless device is connected successfully the LCD displays Connected For Windows You have completed the wireless network setup Use the Brother Installation CD ROM to install drivers and software necessary for operating your device For Macintosh You have completed the wireless network setup Go to your model s D...

Page 392: ...mitting a PIN created by an Enrollee your machine to the Registrar a device that manages the wireless LAN you can set up the wireless network and security settings For more information on how to access WPS mode see the instructions provided with your wireless access point router Type A Connection when the wireless LAN access point router 1 doubles as Registrar 1 Type B Connection when another devi...

Page 393: ...s 8 computer as a Registrar you must register it to your network in advance For more information see the instructions supplied with your wireless LAN access point router If you use Windows 7 or Windows 8 as a Registrar you can install the printer driver after the wireless configuration by following the on screen instructions To install the full driver and software package use the Brother Installat...

Page 394: ... computer as a Registrar you must register it to your network in advance For more information see the instructions supplied with your wireless LAN access point router If you use Windows 7 or Windows 8 as a Registrar you can install the printer driver after the wireless configuration by following the on screen instructions To install the full driver and software package use the Brother Installation...

Page 395: ...e None or WEP and then press OK 8 If you selected the WEP option for Encryption type enter the WEP key and then press OK Your Brother machine supports the use of the first WEP key only 9 To apply the settings press 1 to select Yes To cancel press 2 10 The machine will attempt to connect to the wireless device you have selected If your wireless device is connected successfully the machine s LCD dis...

Page 396: ...f your wireless device is connected successfully the LCD displays Connected For Windows You have completed the wireless network setup Use the Brother Installation CD ROM to install drivers and software necessary for operating your device For Macintosh You have completed the wireless network setup Go to your model s Downloads page on the Brother Solutions Center at http support brother com to insta...

Page 397: ...SK AES TKIP TKIP is supported for WPA PSK only For example Network Name SSID HELLO Communication Mode Authentication Method Encryption Mode Network Key Infrastructure WPA2 PSK AES 12345678 If your router uses WEP encryption enter the key used as the first WEP key Your Brother machine supports the use of the first WEP key only 2 Press Settings 3 Press a or b to select the following a Select Network...

Page 398: ...ation CD ROM to install drivers and software necessary for operating your device For Macintosh You have completed the wireless network setup Go to your model s Downloads page on the Brother Solutions Center at http support brother com to install drivers and software necessary for operating your device MFC J680DW MFC J880DW MFC J885DW Before configuring your machine we recommend writing down your w...

Page 399: ... option press either TKIP AES or AES Enter the WPA key and then press OK For more information about how to enter text see the Appendix Your Brother machine supports the use of the first WEP key only 10 To apply the settings press Yes To cancel press No 11 The machine will attempt to connect to the wireless device you have selected If your wireless device is connected successfully the LCD displays ...

Page 400: ...ess Network Use Wi Fi Direct Use Wi Fi Direct Print or Scan from Your Mobile Device Using Wi Fi Direct Configure Your Wi Fi Direct Network Configure your Wi Fi Direct network settings from your machine s control panel I Cannot Complete the Wireless Network Setup Configuration 394 ...

Page 401: ... iPrint Scan from Google Play Store app Android Market or the App Store For more information see the Mobile Print Scan Guide for Brother iPrint Scan Go to your model s Manuals page on the Brother Solutions Center at http support brother com to download the guide 1 2 1 Mobile device 2 Your Brother machine Although the Brother machine can be used in both a wired supported models only and wireless ne...

Page 402: ...following instructions offer five methods for configuring your Brother machine in a wireless network environment Select the method you prefer for your environment Configure Your Wi Fi Direct Network Using the One Push Method Configure Your Wi Fi Direct Network Using the One Push Method and Wi Fi Protected Setup WPS Configure Your Wi Fi Direct Network Using the PIN Method Configure Your Wi Fi Direc...

Page 403: ... Yes Go to Step 4 No See Related Information Configure Your Wi Fi Direct Network Manually 4 Does your mobile device support one push configuration for Wi Fi Protected Setup WPS Option Description Yes See Related Information Configure Your Wi Fi Direct Network Using the One Push Method and Wi Fi Protected Setup WPS No See Related Information Configure Your Wi Fi Direct Network Using the PIN Method ...

Page 404: ...ly When your Brother machine is not the G O it will display available device names with which to configure a Wi Fi Direct network Select the mobile device to which you want to connect and press OK Search for available devices again by selecting Rescan 6 If your mobile device connects successfully the machine displays Connected You have completed the Wi Fi Direct network setup For more information ...

Page 405: ...ile device connects successfully the machine displays Connected You have completed the Wi Fi Direct network setup For more information on printing from or scanning to your mobile device download the Mobile Print Scan Guide for Brother iPrint Scan or the AirPrint Guide from your model s Manuals page on the Brother Solutions Center at http support brother com Related Information Configure Your Wi Fi...

Page 406: ... for instructions when Activate Wi Fi Direct on other device Then press OK appears Press OK on your Brother machine This will start the Wi Fi Direct setup 5 If your mobile device connects successfully the machine displays Connected You have completed the Wi Fi Direct network setup For more information on printing from or scanning to your mobile device download the Mobile Print Scan Guide for Broth...

Page 407: ...nformation on printing from or scanning to your mobile device download the Mobile Print Scan Guide for Brother iPrint Scan or the AirPrint Guide from your model s Manuals page on the Brother Solutions Center at http support brother com Related Information Configure Your Wi Fi Direct Network Wi Fi Direct Network Configuration Overview 401 ...

Page 408: ...d on your mobile device in the machine Press OK Follow the instructions and go to next step If the PIN is displayed on your Brother machine enter the PIN in your mobile device When your Brother machine is not the G O Group Owner it will display available device names with which to configure a Wi Fi Direct network Select the mobile device to which you want to connect and press OK Search for availab...

Page 409: ... Direct network Select the mobile device to which you want to connect and press OK Search for available devices again by pressing Rescan Do one of the following Press Display PIN Code to display the PIN on your machine and enter the PIN in your mobile device Follow the instructions and then go to next step Press Input PIN Code to enter a PIN shown on your mobile device in the machine and then pres...

Page 410: ...Press OK on your Brother machine This will start the Wi Fi Direct setup 5 The machine will wait for a connection request from your mobile device When PIN Code appears enter the PIN displayed on your mobile device in the machine Press OK 6 If your mobile device connects successfully the machine displays Connected You have completed the Wi Fi Direct network setup For more information on printing fro...

Page 411: ...ne displays Connected You have completed the Wi Fi Direct network setup For more information on printing from or scanning to your mobile device download the Mobile Print Scan Guide for Brother iPrint Scan or the AirPrint Guide from your model s Manuals page on the Brother Solutions Center at http support brother com Related Information Configure Your Wi Fi Direct Network Wi Fi Direct Network Confi...

Page 412: ...tup For more information on printing from or scanning to your mobile device download the Mobile Print Scan Guide for Brother iPrint Scan or the AirPrint Guide from your model s Manuals page on the Brother Solutions Center at http support brother com MFC J680DW MFC J880DW MFC J885DW If your mobile device does not support Wi Fi Direct or WPS you must configure a Wi Fi Direct network manually 1 Press...

Page 413: ...twork Advanced Network Features Advanced Network Features Print the Network Configuration Report The Network Configuration Report lists the network configuration including the network print server settings 407 ...

Page 414: ...for example IP address 192 168 0 5 Subnet mask 255 255 255 0 Node name BRN000ca0000499 MAC Address 00 0c a0 00 04 99 MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Print Reports Press OK b Select Network Config Press OK 3 Press the Black Start or Color Start button The machine print...

Page 415: ...ry Default You can use your machine s control panel to reset the print server to its default factory settings This resets all information such as the password and IP address Print the WLAN Report The WLAN Report reflects your machine s wireless status If the wireless connection fails check the error code on the printed report 409 ...

Page 416: ...s all wired supported models only and wireless network settings to the factory settings You can also reset the print server to its factory default settings using BRAdmin Light or BRAdmin Professional 3 MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Network Press OK b Select Network ...

Page 417: ...e WLAN Report If the WLAN Report does not print check your machine for errors If there are no visible errors wait for one minute and then start from the first step to try printing the report again MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Print Reports WLAN Report OK The machine will print the WLAN Report If the WLAN Report does not print check your machine for errors If there...

Page 418: ...ntication methods WPA Personal TKIP or AES WPA2 Personal AES Open WEP or None without encryption Shared key WEP If your problem is not solved the SSID or network settings you entered may be incorrect Confirm the wireless network settings For Ad Hoc Mode change the authentication and encryption methods of your computer for the wireless setting Your machine supports Open authentication only with opt...

Page 419: ...e has the WPS or AOSS method active and try again Try starting again after a few minutes to avoid interference from other access points Related Information Print the WLAN Report My Brother Machine Cannot Print Scan or PC FAX Receive over the Network I Want to Check that My Network Devices are Working Correctly Configure Your Machine for a Wireless Network in Ad Hoc Mode Using a New SSID 413 ...

Page 420: ...e Settings Before turning on the machine s access lock feature make a careful note of your password If you forget the password you must reset all passwords stored in the machine by calling your administrator or Brother Customer Service 414 ...

Page 421: ...ess lock feature make a careful note of your password If you forget the password you must reset all passwords stored in the machine by calling your administrator or Brother Customer Service About Using Memory Security About Using TX Lock Block unauthorized data transmission to and from the machine 415 ...

Page 422: ...lowing operations are available Receiving faxes into memory limited by memory capacity Fax Forwarding if Fax Forwarding was already On Paging if Paging was already On Remote Retrieval if Fax Storage was already On While Memory Security is On the following operations are NOT available Operation from the control panel Printing received faxes PC printing PC Fax Receive Printing with NFC Scanning with...

Page 423: ...MFC J880DW MFC J885DW Make a careful note of your password 1 Press Settings All Settings Fax Miscellaneous Memory Security 2 Enter a four digit number for the password using the Touchscreen Press OK 3 When the Touchscreen displays Verify re enter the password using the Touchscreen Press OK 4 Press Related Information About Using Memory Security 417 ...

Page 424: ...gs All Settings Fax Miscellaneous Memory Security Set Password 2 Enter the registered four digit number for the current password using the Touchscreen Press OK 3 Enter a four digit number for a new password using the Touchscreen Press OK 4 When the Touchscreen displays Verify re enter the new password using the Touchscreen Press OK 5 Press Related Information About Using Memory Security 418 ...

Page 425: ...red four digit password using the keyboard on the Touchscreen Press OK The machine goes offline and the Touchscreen displays Memory Security Turning off Memory Security a Press Unlock b Enter the current four digit password and then press OK If you enter the wrong password the Touchscreen displays Wrong Password and stays offline The machine will stay in Secure Mode until the correct password is e...

Page 426: ...g was already On MFC J680DW USA and Canada only Fax Storage If Fax Storage was already On MFC J680DW Remote Retrieval If Fax Storage was already On MFC J680DW PC Fax Receive If PC Fax Receive was already On While the TX Lock feature is turned on your machine will receive faxes and store them in its memory Then when TX Lock is turned off the faxes will be sent to your chosen PC While TX Lock is On ...

Page 427: ...g a Select Fax Press OK b Select Miscellaneous Press OK c Select TX Lock Press OK 3 Enter a four digit number for the password Press OK 4 When the LCD displays Verify re enter the password Press OK 5 Press Stop Exit MFC J680DW 1 Press Settings All Settings Fax Miscellaneous TX Lock 2 Enter a four digit number for the password using the Touchscreen Press OK 3 When the Touchscreen displays Verify re...

Page 428: ...rd Press OK 3 Enter the four digit number of the current password Press OK 4 Enter a four digit number for the new password Press OK 5 When the LCD displays Verify re enter the new password Press OK 6 Press Stop Exit MFC J680DW 1 Press Settings All Settings Fax Miscellaneous TX Lock Set Password 2 Enter the four digit number of the current password using the Touchscreen Press OK 3 Enter a four dig...

Page 429: ...Settings b Enter the current four digit password and then press OK If you enter the wrong password the LCD displays Wrong Password and stays offline The machine will stay in TX Lock Mode until the correct password is entered MFC J680DW 1 Press Settings All Settings Fax Miscellaneous TX Lock Set TX Lock 2 Enter the registered four digit password using the Touchscreen Press OK The machine goes offli...

Page 430: ...eb Services also manage cloud servers so you can transfer received faxes Print with Google Cloud Print Print with AirPrint Print with Mopria Print and Scan from a Mobile Device Use Brother iPrint Scan to print and scan from various mobile devices Print and Scan Using Near Field Communication NFC Near Field Communication NFC allows for simple transactions data exchange and wireless connections betw...

Page 431: ...m and print images that are already uploaded to these services 1 2 4 3 1 Printing 2 Scanning 3 Photos images documents and other files 4 Web Service The following services can be accessed from your Brother machine Picasa Web Albums Google Drive Flickr Facebook Evernote Dropbox OneNote OneDrive and Box For more information see the Web Connect Guide Go to your model s Manuals page on the Brother Sol...

Page 432: ...rvice 1 Web Service Copy Outlined Area Use a red pen to outline sections of your document and then scan the document The red outlined areas are extracted and printed together Cut Outlined Area Use a red pen to outline sections of your document and then scan the document The red outlined areas are deleted and the remaining information is printed NotePrint and NoteScan Print different types of note ...

Page 433: ...Related Information Mobile Web Connect 427 ...

Page 434: ...unt using a network compatible device such as a mobile phone or computer without installing the printer driver on the device 1 2 3 4 1 Print request 2 Internet 3 Google Cloud Print 4 Printing For more information see the Google Cloud Print Guide Go to your model s Manuals page on the Brother Solutions Center at http support brother com to download the guide Related Information Mobile Web Connect 4...

Page 435: ...rPrint also lets you send faxes directly from your Macintosh computer without printing them 1 2 3 1 Wired or wireless network 2 Telephone line 3 Your Brother machine AirPrint also lets you scan documents to your Macintosh computer without installing a driver on the device requires OS X 10 9 or later For more information see the AirPrint Guide Go to your model s Manuals page on the Brother Solution...

Page 436: ...to the same network as the printer and print without additional setup Many native Android apps including Google Chrome Gmail and Gallery support printing 1 2 3 1 Android 4 4 or later 2 Wi Fi Connection 3 Your Brother machine You must download the Mopria Plug in from the Google Play Store app and install it on your Android device Be sure to turn the service on before using this feature Related Info...

Page 437: ... use features of your Brother machine directly from your iPhone iPod touch iPad and iPad mini Download and install Brother iPrint Scan from the App Store For Windows Phone Devices Brother iPrint Scan allows you to use features of your Brother machine directly from your Windows Phone without using a computer Download and install Brother iPrint Scan from the Windows Phone Store Windows Phone Marketp...

Page 438: ...abled you can print data photos PDF files text files web pages and email messages from the device or scan photos and documents to the device by touching it to the NFC logo on the machine s control panel You must download and install Brother iPrint Scan to your Android device to use this feature For more information see the Mobile Print Scan Guide for Brother iPrint Scan Go to your model s Manuals ...

Page 439: ...olCenter Use Brother s ControlCenter software utility to quickly access your frequently used applications Using ControlCenter gives you direct access to specific applications ControlCenter4 Windows ControlCenter2 Macintosh 433 ...

Page 440: ...er the details of your machine s features and allows you to customize one button scan actions Set Up the Brother Machine Using ControlCenter4 Windows Create a Custom Tab Using ControlCenter4 Advanced Mode Windows You can create up to three customized tabs each including up to five customized buttons with your preferred settings Set Up the Brother Machine from Your Computer Windows Set Up Your Brot...

Page 441: ...enter4 Windows Change the Operation Mode in ControlCenter4 Windows ControlCenter4 has two operation modes Home Mode and Advanced Mode You can change modes at any time Home Mode Advanced Mode Home Mode ControlCenter4 Home Mode lets you access your machine s main features easily 435 ...

Page 442: ...ion mode 1 Click the ControlCenter4 icon in the task tray and then select Open 2 Click the Configuration button and then select Mode Select 3 The mode selection dialog box appears Select either the Home Mode or Advanced Mode option 4 Click OK Related Information ControlCenter4 Windows Scan Using ControlCenter4 Home Mode Windows Scan Using ControlCenter4 Advanced Mode Windows 436 ...

Page 443: ...e Mode Windows Use ControlCenter4 Home Mode to access your machine s main features Scan Using ControlCenter4 Home Mode Windows Save Scanned Data to a Folder as a PDF File Using ControlCenter4 Home Mode Windows Scan Settings for ControlCenter4 Home Mode Windows Change the Operation Mode in ControlCenter4 Windows 437 ...

Page 444: ...computer as PDF files Scan Both Sides of an ID Card Using ControlCenter4 Advanced Mode Windows Scan to E mail Attachment Using ControlCenter4 Advanced Mode Windows Send a scanned document as an email attachment Scan to an Editable Text File OCR Using ControlCenter4 Advanced Mode Windows Your machine can convert characters in a scanned document to text data using optical character recognition OCR t...

Page 445: ...gs tab 3 Click the Remote Setup button 4 Configure the settings as needed Export Click to save the current configuration settings to a file Click Export to save your address book or all settings for your machine Import Click to read the settings from a file Print Click to print the selected items on the machine You cannot print the data until it is uploaded to the machine Click Apply to upload the...

Page 446: ...ata to the machine without exiting the Remote Setup Program 5 Click OK If your computer is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port numbers 137 and 161 If you are using Windows Firewall and you installed the Brother software and drivers from the CD ROM the necessary firewall settings have already b...

Page 447: ...nd then click Open 2 Click the Configuration button and then select Create custom tab A custom tab is created 3 To change the name of a custom tab right click the custom tab and then select Rename custom tab 4 Click the Configuration button select Create custom button and then select the button you want to create The settings dialog box appears 5 Type the button name and then change the settings i...

Page 448: ...Related Information ControlCenter4 Windows 442 ...

Page 449: ...s PDFs or other file formats Set Up the Brother Machine Using ControlCenter2 Macintosh Turn On the AutoLoad Feature Macintosh Turn on AutoLoad to launch ControlCenter2 automatically each time you start your Macintosh Set Up Your Brother Address Book Using ControlCenter2 Macintosh Use Remote Setup through ControlCenter2 to add or change Address Book numbers on your computer 443 ...

Page 450: ...es of an ID Card Using ControlCenter2 Macintosh Scan to E mail Attachment Using ControlCenter2 Macintosh Send a scanned document as an email attachment Scan to an Editable Text File OCR Using ControlCenter2 Macintosh Your machine can convert characters in a scanned document to text data using optical character recognition OCR technology You can edit this text using your preferred text editing appl...

Page 451: ...her Machine Using ControlCenter2 Macintosh 1 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 2 Click the DEVICE SETTINGS tab 3 Click the Remote Setup button The Remote Setup Program screen appears 4 Configure the settings as needed 445 ...

Page 452: ...ne Click Apply to upload the new data to the machine and then click Print OK Click to start uploading data to the machine and then exit the Remote Setup Program If an error message appears enter the correct data again and then click OK Cancel Click to exit the Remote Setup Program without uploading data to the machine Apply Click to upload data to the machine without exiting the Remote Setup Progr...

Page 453: ...automatically each time you start your Macintosh 1 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 2 Click the Configuration button and then select Preferences 3 Select the Start ControlCenter on computer startup check box 4 Click OK Related Information ControlCenter2 Macintosh 447 ...

Page 454: ... installed correctly The Scanner Cover and the Jam Clear Cover are fully closed Paper is inserted correctly in the paper tray The interface cables are securely connected to the machine and the computer or the wireless connection is set up on both the machine and your computer For network models The access point for wireless router or hub is turned on and its link button is blinking The machine s L...

Page 455: ...confirm the connection status by printing the Network Configuration Report Absorber NearFull The ink absorber box or flushing box is nearly full The ink absorber box or flushing box must be replaced soon Call Brother Customer Service or a Brother Authorized Service Center to have your machine serviced B W Print Only Replace Ink One or more of the color ink cartridges have reached the end of their ...

Page 456: ...the memory If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black white If the sending machine has the ability to convert it the color fax will be stored in the memory as a black white fax Replace the ink cartridges See Related Information Replace the Ink Cartridges You can still scan even if the ink is low or needs to be replaced Comm Error Poor teleph...

Page 457: ... need to replace these items and the time period before replacement is dependent on the number of purges and flushes required to clean the ink system These boxes acquire amounts of ink during the different purging and flushing operations The number of times a machine purges and flushes for cleaning varies depending on different situations For example frequently powering the machine on and off will...

Page 458: ...Rear Make sure the paper length guide is set to the correct paper size DO NOT extend the paper tray when you load A5 or smaller size paper Paper dust has accumulated on the surface of the paper pick up rollers Clean the paper pick up rollers See Related Information Clean the Paper Pick up Rollers Low Temperature The room temperature is too low After warming the room allow the machine to warm up to...

Page 459: ...n Clean the Paper Pick up Rollers No Response Busy The number you dialed does not answer or is busy Verify the number and try again Not Registered You tried to access a Speed Dial number that has not been stored in the machine Set up the Speed Dial number Out of Fax Memory The fax memory is full Do one of the following Clear the data from the memory To gain extra memory you can turn off Memory Rec...

Page 460: ...per Jam Tray Removed This message is displayed when the setting to confirm the paper type and size is enabled To not display this confirmation message change the setting to Off See Related Information Change the Check Paper Size Setting Unable to Clean XX Unable to Init XX Unable to Print XX The machine has a mechanical problem OR A foreign object such as a paper clip or a piece of ripped paper is...

Page 461: ...his message appears Copying If the paper type is set to Plain Paper you can make copies in black white 2 sided copy is not available when this message appears Faxing If the paper type is set to Plain Paper or Inkjet Paper the machine will receive and print the faxes in black white If a sending machine has a color fax the machine s handshake will ask that the fax be sent as black white Replace the ...

Page 462: ...ur telephone line Connection Error Wi Fi Direct Other devices are trying to connect to the Wi Fi Direct network at the same time Make sure there are no other devices trying to connect to the Wi Fi Direct network and then try to configure the Wi Fi Direct settings again Connection Failed You tried to poll a fax machine that is not in Polled Waiting mode Check the other fax machine s polling setup C...

Page 463: ...a period of time to ensure optimum performance from your Brother machine Because these components are periodic maintenance items the replacement is not covered under the warranty The need to replace these items and the time period before replacement is dependent on the number of purges and flushes required to clean the ink system These boxes acquire amounts of ink during the different purging and ...

Page 464: ... in the manual feed slot before the Touchscreen displayed Where to Place the Paper Do not put more than one sheet of paper in the manual feed slot at any one time Wait until the Touchscreen displays Where to Place the Paper before you feed the next sheet of paper in the manual feed slot Remove the jammed paper See Related Information Paper is Jammed Inside and in the Front of the Machine Jam A Ins...

Page 465: ...ct When configuring the Wi Fi Direct network the Brother machine cannot find your mobile device Make sure your machine and mobile device are in the Wi Fi Direct mode Move the mobile device closer to your Brother machine Move your Brother machine and the mobile device to an obstruction free area If you are manually configuring the Wi Fi Direct network make sure you have entered the correct password...

Page 466: ...the Machine s Memory Out of Memory The machine s memory is full If a fax sending or copy operation is in progress Press or Quit or Close and wait until the other operations that are in progress finish and then try again Press Send Now to send the pages scanned so far Press Partial Print to copy the pages scanned so far Clear the data in the memory To gain extra memory you can turn off Memory Recei...

Page 467: ...h out the debris Tray removed This message is displayed when the setting to confirm the paper type and size is enabled To not display this confirmation message change the setting to Off See Related Information Change the Check Paper Size Setting Unable to Clean XX Unable to Initialize XX Unable to Print XX The machine has a mechanical problem OR A foreign object such as a paper clip or a piece of ...

Page 468: ... wrong position Check which ink cartridges are not matched by color to their ink cartridge positions and move them to their correct positions Related Information Troubleshooting Transfer Your Faxes or Fax Journal Report LCD Overview Print the Network Configuration Report Replace the Ink Cartridges Supply Specifications Change the Check Paper Size Setting Telephone Line Interference VoIP Load Docum...

Page 469: ...nal report to see if there are any faxes you must transfer See Related Information Transfer the Fax Journal Report to Another Fax Machine Related Information Error and Maintenance Messages Transfer Faxes to Another Fax Machine Transfer Faxes to Your Computer Transfer the Fax Journal Report to Another Fax Machine Use PC Fax Receive to Transfer Received Faxes to Your Computer Windows only Reset the ...

Page 470: ...Select Data Transfer Press OK c Select Fax Transfer Press OK 4 Do one of the following If the LCD displays No Data there are no faxes left in the machine s memory Press Stop Exit Enter the fax number where faxes will be forwarded 5 Press Black Start MFC J680DW MFC J880DW MFC J885DW 1 Press to interrupt the error temporarily 2 Press Settings All Settings Service Data Transfer Fax Transfer 3 Do one ...

Page 471: ...achine s memory will be sent to your computer automatically When faxes in the machine s memory are not sent to your computer Make sure you have set PC Fax Receive on the machine If faxes are in the machine s memory when you set up PC Fax Receive the LCD will ask if you want to transfer the faxes to your computer Press 1 to transfer all faxes in the memory to your computer Press a or b to select Ba...

Page 472: ... Touchscreen will ask if you want to transfer the faxes to your computer Press Yes to transfer all faxes in the memory to your computer If Fax Preview 1 is set to Off you will be asked if you want to print backup copies Related Information Transfer Your Faxes or Fax Journal Report Use PC Fax Receive to Transfer Received Faxes to Your Computer Windows only 1 MFC J880DW MFC J885DW only 466 ...

Page 473: ...p Exit to interrupt the error temporarily 2 Press Settings 3 Press a or b to select the following a Select Service Press OK b Select Data Transfer Press OK c Select Report Trans Press OK 4 Enter the fax number where Fax Journal report will be forwarded 5 Press Black Start MFC J680DW MFC J880DW MFC J885DW 1 Press to interrupt the error temporarily 2 Press Settings All Settings Service Data Transfer...

Page 474: ...me Troubleshooting Document Jams Document Jams Document is Jammed in the Top of the ADF Unit Document is Jammed inside the ADF Unit Remove Paper Scraps Jammed in the ADF Error and Maintenance Messages 468 ...

Page 475: ... ADF Unit 1 Take out any paper from the ADF that is not jammed 2 Open the ADF cover 3 Remove the jammed document by pulling it upward 4 Close the ADF cover 5 Press Stop Exit or IMPORTANT To avoid future document jams close the ADF cover correctly by pressing it down in the center Related Information Document Jams 469 ...

Page 476: ...de the ADF Unit Document is Jammed inside the ADF Unit 1 Take any paper that is not jammed out of the ADF 2 Lift the document cover 3 Pull the jammed document out to the left 4 Close the document cover 5 Press Stop Exit or Related Information Document Jams 470 ...

Page 477: ... in the ADF Remove Paper Scraps Jammed in the ADF 1 Lift the document cover 2 Insert a piece of stiff paper such as cardstock into the ADF to push any small paper scraps through 3 Close the document cover 4 Press Stop Exit or Related Information Document Jams 471 ...

Page 478: ...d remove the jammed paper Paper is Jammed Inside and in the Front of the Machine Jam A Inside Front Paper is Jammed in the Front of the Machine Jam B Front Paper is Jammed in the Back of the Machine Jam C Rear Error and Maintenance Messages Paper Handling and Printing Problems 472 ...

Page 479: ... MFC J480DW MFC J485DW MFC J680DW Before you unplug the machine from the power source you can transfer your faxes that are stored in the machine s memory to your computer or another fax machine so you will not lose any important messages 2 Pull the paper tray 1 completely out of the machine 1 3 Pull the two green levers inside the machine to release the jammed paper 4 Place both hands under the pl...

Page 480: ...f the print head is in the right corner as shown in the illustration 2 you cannot move the print head Close the scanner cover and then reconnect the power cord Open the scanner cover again and then hold down Stop Exit or until the print head moves to the center Then unplug the machine from the power source and take out the paper If the paper is jammed under the print head unplug the machine from t...

Page 481: ...he scanner cover using both hands 8 Slowly pull the jammed paper 1 out of the machine 1 If the LCD displays Repeat Jam A Inside Front do the following a Make sure you look carefully inside 1 for any scraps of paper 1 b Squeeze both levers 1 and then open the Jam Clear Cover at the back of the machine 475 ...

Page 482: ...aper tray firmly back in the machine 10 While holding the paper tray in the machine pull out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 11 Reconnect the power cord Related Information Printer Jam or Paper Jam Transfer Your Faxes or Fax Journal Report Error and Maintenance Messages 476 ...

Page 483: ...J485DW MFC J680DW Before you unplug the machine from the power source you can transfer your faxes that are stored in the machine s memory to your computer or another fax machine so you will not lose any important messages 2 Pull the paper tray 1 completely out of the machine 1 3 Pull the two green levers inside the machine to release the jammed paper 4 Slowly pull out the jammed paper 1 1 If the L...

Page 484: ... then open the Jam Clear Cover at the back of the machine 1 c Slowly pull the jammed paper out of the machine d Close the Jam Clear Cover Make sure the cover is closed completely 5 Put the paper tray firmly back in the machine 478 ...

Page 485: ...pull out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 7 Reconnect the power cord Related Information Printer Jam or Paper Jam Transfer Your Faxes or Fax Journal Report Error and Maintenance Messages 479 ...

Page 486: ...u can transfer your faxes that are stored in the machine s memory to your computer or another fax machine so you will not lose any important messages 2 Pull the paper tray 1 completely out of the machine 1 3 Pull the two green levers inside the machine to release the jammed paper Depending on the paper size it is easier to remove the jammed paper from the front of the machine rather than from the ...

Page 487: ...the machine 8 While holding the paper tray in the machine pull out the paper support 1 until it locks into place and then unfold the paper support flap 2 2 1 9 Reconnect the power cord Related Information Printer Jam or Paper Jam Transfer Your Faxes or Fax Journal Report Error and Maintenance Messages 481 ...

Page 488: ...u need additional help the Brother Solutions Center offers the latest FAQs and troubleshooting tips Visit http support brother com Using non Brother supplies may affect the print quality hardware performance and machine reliability Paper Handling and Printing Problems Telephone and Fax problems Other Problems Network Problems You can resolve most errors yourself If after reading this guide you are...

Page 489: ...ware and Sound group click View devices and printers Right click the Brother MFC XXXX Printer where XXXX is your model name Click See what s printing If printer driver options appear select your printer driver Click Printer in the menu bar and make sure Use Printer Offline is not selected Windows Server 2012 Move your mouse to the lower right corner of your desktop When the menu bar appears click ...

Page 490: ...is too slow Try changing the printer driver setting The highest resolution needs longer data processing sending and printing time Try the other quality settings in the printer driver as follows Windows In the printer driver clear the Color Enhancement True2Life check box on the Advanced tab Macintosh In the printer driver choose Color Settings click Advanced Color Settings and make sure you clear ...

Page 491: ...do not recommend frequently unplugging the machine and or leaving the machine unplugged for extended periods of time We recommend using to power down the machine Using allows minimal power to the machine resulting in periodic but less frequent cleaning of the print head Characters and lines are blurred Check the printing alignment See Related Information Check the Print Alignment from Your Brother...

Page 492: ...o the Normal printing position when you use cut sheet paper See Related Information Load Photo or Photo L Paper in Photo Bypass Tray If the machine s LCD displays a Paper Jam message and you still have a problem see Related Information Error and Maintenance Messages If the paper tray is empty load a new stack of paper into the paper tray If there is paper in the paper tray make sure it is straight...

Page 493: ...a bad connection with static or interference on the telephone line Ask the other party to send the fax again Vertical black lines when receiving The sender s scanner may be dirty Ask the sender to make a copy to see if the problem is with the sending machine Try receiving from another fax machine Left and right margins are cut off or a single page is printed on two pages If the received faxes are ...

Page 494: ...n Both Sides of the Paper 1 sided to 2 sided 2 sided to 2 sided Shrink Page Size of an Oversized Incoming Fax Paper Weight and Thickness Print Settings Windows Print Options Macintosh Print a Photo Macintosh Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper Windows Prevent Smudged Printouts and Paper Jams When Printing on Both Sides of the Paper Macintosh 488 ...

Page 495: ...the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Make sure your machine has a dial tone by pressing the Hook button in Fax mode If there is no ringing when you call your machine ask your telephone company to check the line Handling Incoming Calls Difficulties Suggestions The machine Hears a voice as a CNG Tone If Easy Receive is set to On your machin...

Page 496: ...ubscriber service see Related Information Voice Mail If your Brother machine is on a line with the Distinctive Ring subscriber service see Related Information Distinctive Ring If your Brother machine shares a line with other telephones and you want it to automatically answer all incoming faxes you should select the Fax Tel mode In Fax Tel mode your Brother machine will receive faxes automatically ...

Page 497: ...you are using a VoIP system try changing the Compatibility setting to Basic for VoIP See Related Information Telephone Line Interference VoIP Sending Faxes Difficulties Suggestions Cannot send a fax Check all line cord connections Make sure the telephone line cord is plugged into the telephone wall jack and the LINE jack of the machine Make sure your machine has a dial tone by pressing the Hook bu...

Page 498: ...al black lines when sending Black vertical lines on faxes you send are typically caused by dirt or correction fluid on the glass strip Clean the glass strip See Related Information Clean the Scanner Related Information If You Are Having Difficulty with Your Machine Set Dial Tone Detection Telephone Line Interference VoIP Troubleshooting Set Tone or Pulse Dialing Mode Choose the Correct Receive Mod...

Page 499: ...0DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Initial Setup Press OK b Select Dial Tone Press OK c Select Detection or No Detection Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Initial Setup Dial Tone 2 Press Detection or No Detection 3 Press Related Info...

Page 500: ...prove compatibility with most VoIP services Brother recommends changing the compatibility setting to Basic for VoIP Normal sets the modem speed at 14 400 bps 3 Press Stop Exit VoIP Voice over IP is a type of phone system that uses an Internet connection rather than a traditional phone line MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Initial Setup Compatibility 2 Press Normal or ...

Page 501: ... as the primary source in your scanning application For example in Nuance PaperPort 14SE click Desktop Scan Settings Select to choose the Brother TWAIN WIA driver TWAIN or ICA errors appear when starting to scan Macintosh Make sure the Brother TWAIN driver is selected as the primary source In PageManager click File Select Source and choose the Brother TWAIN driver You can also scan documents using...

Page 502: ...ation Print Photos with Auto Cropping Software Difficulties Difficulties Suggestions Cannot print Uninstall and reinstall the Brother driver Device Busy appears on the computer screen Make sure the machine is not showing an error message on the machine s display Related Information If You Are Having Difficulty with Your Machine Troubleshooting Clean the Scanner Load Documents in the Automatic Docu...

Page 503: ...indows Use the Network Connection Repair Tool to fix the Brother machine s network settings It will assign the correct IP address and Subnet Mask Where Can I Find My Brother Machine s Network Settings I Cannot Complete the Wireless Network Setup Configuration My Brother Machine Cannot Print Scan or PC FAX Receive over the Network I Want to Check that My Network Devices are Working Correctly Troubl...

Page 504: ...e For 64 bit OS users double click XXX C where XXX is the name of your local disk drive Program Files x86 Browny02 Brother BrotherNetTool exe If the User Account Control screen appears do one of the following Windows Vista Click Allow Windows 7 Windows 8 Click Yes 3 Follow the on screen instructions 4 Check the diagnosis by printing the Network Configuration Report The Network Connection Repair To...

Page 505: ... I Find My Brother Machine s Network Settings Where Can I Find My Brother Machine s Network Settings Change Machine Settings from Your Computer Print the Network Configuration Report The Network Configuration Report lists the network configuration including the network print server settings 499 ...

Page 506: ...n find the MAC Address in your Brother machine s control panel Wireless Your wireless LAN access point router is in stealth mode not broadcasting the SSID Enter the correct SSID name or Network Key manually Check the SSID name or the Network Key in the instructions supplied with your wireless LAN access point router and reconfigure the wireless network setup Wireless Your security settings SSID pa...

Page 507: ...rother machine as a client confirm how many devices are allowed in the current Wi Fi Direct network and then check how many devices are connected Wi Fi Direct For Windows If your wireless connection has been interrupted and you have checked and tried all of the above we recommend using the Network Connection Repair Tool Related Information Network Problems Configure Your Machine for a Wireless Net...

Page 508: ...any description for example Brother PC FAX Rx In Port number Type 54926 In Protocol UDP is selected See the instruction manual that came with your third party Security Firewall Software or contact the software manufacturer Wired Wireless Your security software blocks your machine s access to the network Some security software might block access without showing a security alert dialog box even afte...

Page 509: ... click View devices and printers Printers Windows Server 2012 R2 Click Control Panel on the Start screen In the Hardware group click View devices and printers OS X v10 8 5 Click System Preferences Print Scan OS X v10 9 x 10 10 x Click System Preferences Printers Scanners Your Brother machine is not connected to the wireless network Print the WLAN Report to check the error code on the printed repor...

Page 510: ...e Windows command prompt or Macintosh Terminal application ping ipaddress or nodename Successful Your Brother machine is working correctly and connected to the same network as your computer Unsuccessful Your Brother machine is not connected to the same network as your computer Windows Ask the network administrator and use the Network Connection Repair Tool to fix the IP address and the subnet mask...

Page 511: ...or the IPv4 address and subnet mask 4 Type exit and then press the Enter key on your keyboard Configure the IP Address on your computer Macintosh 1 Select System Preferences from the Apple Menu 2 Click Network Advanced TCP IP 3 Confirm the values for the IPv4 address and subnet mask Configure the IP Address on your Brother machine Print the Network Configuration Report and confirm the values for t...

Page 512: ... your machine s serial number Version Check your machine s firmware version Firmware Update Update your machine to the latest firmware FirmwareAutoCheck View firmware information on the Home screen 4 Press OK 5 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Machine Info 2 Press one of the following options Option Description Serial No Check your machine s serial num...

Page 513: ...J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Initial Setup Press OK b Select Reset Press OK c Select the reset option you want to use Press OK 3 Press 1 for Yes to confirm 4 Press 1 for Yes to reboot the machine MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Initial Setup Reset 2 Press the reset optio...

Page 514: ...s such as the password and IP address information 3 Address Book Fax Address book Fax resets the following settings Address Book Address Book and Setup Groups Programmed fax jobs in the memory MFC J680DW MFC J880DW MFC J885DW Polled Transmit Delayed Fax and Delayed Batch Transmission Station ID Name and Number Remote Fax Options MFC J680DW MFC J880DW MFC J885DW Fax Forwarding and Paging USA and Ca...

Page 515: ... the Ink Cartridges Clean Your Brother Machine Check Your Brother Machine Correct the Paper Feed to Clear Vertical Lines Adjust the paper feed to reduce vertical lines This feature is available only for Plain paper Pack and Ship Your Brother Machine 509 ...

Page 516: ...recommends that you do not refill the ink cartridges provided with your machine We also strongly recommend that you continue to use only Genuine Brother Brand replacement ink cartridges Use or attempted use of potentially incompatible ink and or cartridges in the Brother machine may cause damage to the machine and or may result in unsatisfactory print quality Our warranty coverage does not apply t...

Page 517: ... packing as shown IMPORTANT DO NOT shake the ink cartridges If ink stains your skin or clothing wash with soap or detergent at once DO NOT touch the cartridge in the area indicated 2 this can prevent the machine from detecting the cartridge 5 Insert the ink cartridge in the direction of the arrow on the label Each color has its own correct position 6 Gently push the area marked PUSH until the ink ...

Page 518: ...ou do not need to replace them the machine will not know the quantity of ink left in the cartridge DO NOT touch the cartridge insertion slots the ink may stain your skin If you mix the colors by installing an ink cartridge in the wrong position the LCD shows Wrong Ink Color Check which ink cartridges are not matched by color to their ink cartridge positions and move them to their proper positions ...

Page 519: ...e is a print quality problem start the cleaning process manually Clean the Print Head from Your Computer Macintosh To maintain good print quality the machine automatically cleans the print head when needed If there is a print quality problem start the cleaning process manually Clean the Machine s LCD Clean the Outside of the Machine Clean the Machine s Printer Platen Clean the Paper Feed Rollers I...

Page 520: ... a non flammable glass cleaner ADF models only 2 1 ADF models only In addition to cleaning the scanner glass and glass strip with a non flammable glass cleaner run your fingertip over the glass to see if you can feel anything on it If you feel dirt or debris clean the glass again concentrating on that area You may need to repeat the cleaning process three or four times To test make a copy after ea...

Page 521: ...Related Information Clean Your Brother Machine Telephone and Fax problems Other Problems 515 ...

Page 522: ...the following a Select Ink Maintenance Press OK b Select PrintHead Cleaning Press OK c Select Black only Color only or All Press OK d Select Normal Strong or Strongest Press OK 3 Press Black Start or Color Start The machine cleans the print head If you clean the print head and the print has not improved try installing a new Genuine Brother Brand replacement ink cartridge for each problem color Try...

Page 523: ...Related Information Clean Your Brother Machine Paper Handling and Printing Problems Clean the Print Head from Your Computer Windows Clean the Print Head from Your Computer Macintosh 517 ...

Page 524: ...ces and printers For Windows Server 2012 R2 Click Control Panel on the Start screen In the Hardware group click View devices and printers 2 Right click the Brother MFC XXXX Printer icon where XXXX is your model name and then select Printing preferences If printer driver options appear select your printer driver The printer driver dialog box appears 3 Click the Maintenance tab 4 Select one of the f...

Page 525: ...n appears 5 Click the Control menu and then select Maintenance 6 Select one of the following options Option Description Check Print Quality Use to print the test page and check the print quality Print Head Cleaning Use to start the cleaning process manually Select if a line or blank spaces appear in text or graphics on the test page 7 Do one of the following If you selected the Check Print Quality...

Page 526: ...Machine s LCD IMPORTANT DO NOT use liquid cleaners including ethanol 1 Press and hold down to turn off the machine The LCD displays Shutting Down for a few seconds before the power goes off 2 Clean the LCD with a dry soft lint free cloth Related Information Clean Your Brother Machine 520 ...

Page 527: ...emove dirt from the control panel It may crack the panel 1 If the paper support flap is open close it and then close the paper support 2 Pull the paper tray 1 completely out of the machine 1 3 Wipe the outside of the machine with a dry lint free cloth to remove dust 4 Lift the output paper tray cover and remove anything that is stuck inside the paper tray 5 Wipe the inside and the outside of the p...

Page 528: ...Related Information Clean Your Brother Machine 522 ...

Page 529: ... the machine to lift the scanner cover into the open position 2 Clean the machine s printer platen 1 and the area around it wiping off scattered ink with a dry soft lint free cloth 1 2 IMPORTANT DO NOT touch the encoder strip the thin strip of plastic that stretches across the width of the machine 2 Doing this may cause damage to the machine 3 Gently close the scanner cover using both hands 4 Reco...

Page 530: ...of the Paper Feed Rollers 1 with a soft lint free cloth moistened with water using a side to side motion After cleaning wipe the rollers with a dry soft lint free cloth to remove all moisture 1 5 Lift the Jam Clear Flap 2 and then clean the back side of the Paper Feed Rollers 1 with a soft lint free cloth moistened with water After cleaning wipe the rollers with a dry soft lint free cloth to remov...

Page 531: ...Related Information Clean Your Brother Machine Paper Handling and Printing Problems 525 ...

Page 532: ...ree cloth moistened with water For MFC J680DW MFC J880DW MFC J885DW also clean the Base Pad 2 for the photo bypass tray with a soft lint free cloth moistened with water After cleaning wipe the pad with a dry soft lint free cloth to remove all moisture 2 1 In Canada the photo bypass tray is called the photo paper tray 4 Clean the Paper Pick up Rollers 1 with a soft lint free cloth moistened with wa...

Page 533: ...e machine adjust the print alignment Check the Ink Volume Although an ink volume icon appears on the machine s LCD you can use the ink menu to see a large graph showing the ink left in each cartridge Monitor Machine Status from Your Computer Windows The Status Monitor utility is a configurable software tool for monitoring the status of one or more devices it allows you to get immediate notificatio...

Page 534: ... press d to select Yes and then press OK OK Poor 6 The LCD asks you to check the print quality of each color Press d or c to select the pattern 1 4 that most closely matches the printing result and then press OK 7 Do one of the following If print head cleaning is needed press OK to start the cleaning procedure If print head cleaning is not needed the Maintenance screen reappears on the LCD Press S...

Page 535: ...isible press No and then press to finish the Print Quality check If lines are missing see Poor below press Yes OK Poor 5 The Touchscreen asks you to check the print quality of each color Press the number of the pattern 1 4 that most closely matches the printing result 6 Do one of the following If print head cleaning is needed press Start to start the cleaning procedure If print head cleaning is no...

Page 536: ... not improved contact Brother Customer Service IMPORTANT DO NOT touch the print head Touching the print head may cause permanent damage and may void the print head s warranty When a print head nozzle is clogged the printed sample looks like this After the print head nozzle is cleaned the horizontal lines are gone Related Information Check Your Brother Machine Paper Handling and Printing Problems 5...

Page 537: ...K c Select Alignment Press OK 3 Press OK 4 Press Black Start or Color Start The machine starts printing the Alignment Check Sheet A 5 For the A pattern press d or c to select the number of the test print that has the fewest visible vertical stripes 1 9 and then press OK In the example above row number 6 is the best choice Repeat this step for the rest of the patterns When the print alignment is no...

Page 538: ...al stripes 1 9 and then press it in the example above row number 6 is the best choice Press OK Repeat this step for the rest of the patterns When the print alignment is not adjusted correctly text looks blurry or crooked like this After the print alignment is adjusted correctly text looks like this 4 Press Related Information Check Your Brother Machine Paper Handling and Printing Problems 532 ...

Page 539: ...e ink cartridge To check or print the model numbers of the ink cartridges press Clear to go back to the Ink Maintenance menu screen and then select InkCartridge Model Press OK and follow the instruction on the LCD 3 Press Stop Exit You can also check the ink volume from your computer MFC J680DW MFC J880DW MFC J885DW 1 Press Ink Ink Volume The Touchscreen displays the ink volume You can also press ...

Page 540: ...Related Information Check Your Brother Machine LCD Overview Settings Screen Overview Print a Document Windows Print a Document Macintosh Monitor Machine Status from Your Computer Windows 534 ...

Page 541: ...ady selected Click Tools in the left navigation bar and then click Status Monitor Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click Tools in the left navigation bar and then click Status Monitor Troubleshooting Click the Troubleshooting button to access the troubleshooting website Visit the Genuine Supplies website Click th...

Page 542: ... Turn Off the Show Status Monitor Feature Windows Turn Off the Status Monitor Windows Cancel a Print Job Windows Check the Ink Volume 536 ...

Page 543: ...dicators and What They Mean Windows When you start up your computer the Brother Status Monitor icon appears on the task tray A green icon indicates the normal stand by condition A yellow icon indicates a warning A red icon indicates an error has occurred A gray icon indicates the machine is offline Related Information Monitor Machine Status from Your Computer Windows 537 ...

Page 544: ... default setting is Only when printing from this PC To turn it off follow these steps 1 Right click the Brother Status Monitor icon or window select the Status Monitor Settings option and then click Options The Options window appears 2 Select the Basic tab and then select Off for Show Status Monitor 3 Click OK Even if the Show Status Monitor feature is turned off you can check the machine s status...

Page 545: ... Status from Your Computer Windows Turn Off the Status Monitor Windows Turn Off the Status Monitor Windows 1 Right click the Brother Status Monitor icon or window and then select Exit 2 Click OK Related Information Monitor Machine Status from Your Computer Windows 539 ...

Page 546: ...nd then select the machine 3 Click the Options Supplies button 4 Click the Utility tab and then click the Open Printer Utility button The Status Monitor screen appears Troubleshooting Click the Troubleshooting button to access the Brother Solutions Center offering FAQs and troubleshooting tips Visit the Genuine Supplies website Click the Visit the Genuine Supplies website button for more informati...

Page 547: ...Error icons Icon Description The ink level is low The ink cartridge is at the end of its life There is a problem with the ink cartridge Related Information Check Your Brother Machine 541 ...

Page 548: ...85DW 1 Press Settings 2 Press a or b to select the following a Select Ink Maintenance Press OK b Select Impr PrintQuality Press OK c Select Correct Paper Feed Press OK 3 Press OK and then follow the instructions on the LCD MFC J680DW MFC J880DW MFC J885DW 1 Press Ink Improve Print Quality Correct Paper Feed You can also press Settings Maintenance Improve Print Quality Correct Paper Feed 2 Press th...

Page 549: ...arking process may lead to print problems and possible damage to the print head 1 Unplug the machine from the AC power outlet 2 Unplug the machine from the telephone wall jack and take the telephone line cord out of the machine 3 Place both hands under the plastic tabs on both sides of the machine to lift the scanner cover into the open position Then unplug the interface cable from the machine if ...

Page 550: ... 9 Pack the machine and the printed materials in the original carton with the original packing material as shown below If you are returning your machine to Brother as part of the Exchange Service pack only the machine Keep all separate parts and printed materials to use with your Exchange machine 10 Close the carton and tape it shut Related Information Routine Maintenance 544 ...

Page 551: ... Replace the Ink Cartridges 545 ...

Page 552: ...mize settings and features create shortcuts and work with options displayed on the machine s LCD to make your Brother machine a more efficient work tool Change Machine Settings from the Control Panel Change Machine Settings from Your Computer 546 ...

Page 553: ...hine Settings from the Control Panel Change Machine Settings from the Control Panel In the Event of Power Failure Memory Storage General Settings Save Your Favorite Settings as a Shortcut Print Reports Settings and Features Tables 547 ...

Page 554: ...ll be lost The date and time must be re entered Programmed fax timer jobs and other fax jobs in the machine s memory will be lost MFC J880DW MFC J885DW Your menu settings are stored permanently and will not be lost Temporary settings for example Contrast and Overseas Mode will be lost The date and time and programmed fax timer jobs for example Delayed Fax will be retained for approximately 24 hour...

Page 555: ...uto Power Off feature can save power consumption Set the amount of time that the machine will be in Sleep Mode before it automatically powers off When this feature is set to Off you must power off the machine manually Set the Date Time Adjust the LCD Backlight Brightness If you are having difficulty reading the LCD try changing the brightness setting Change How Long the LCD Backlight Stays On You ...

Page 556: ...amount of time after the last Fax Scan Copy or Web operation before the machine returns to Ready Mode If you choose Off the machine stays in the mode you used last 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select Mode Timer Press OK c Select Off 0Sec 30Secs 1Min 2Mins or 5Mins Press OK 3 Press Stop Exit Related Information General Settings 550 ...

Page 557: ...or after you send or receive a fax Speaker Adjust the speaker volume 4 Press OK 5 Press a or b to select the Off Low Med or High option Press OK 6 Press Stop Exit You can also adjust the speaker volume by pressing Hook Press d or c Each button press decreases or increases the volume When finished press Hook again MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings General Setup Volume 2...

Page 558: ...ress or on the Touchscreen Each press decreases or increases the volume e When finished press Hook again Related Information General Settings 1 MFC J880DW MFC J885DW only When Fax Preview is set to On press Sending Faxes 2 MFC J880DW MFC J885DW only When Fax Preview is set to On press this icon twice 552 ...

Page 559: ... have set the correct date and time in the Date Time setting This feature is available only in the USA and Canada MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Initial Setup Press OK b Select Date Time Press OK c Select Auto Daylight Press OK d Select On or Off Press OK 3 Press Sto...

Page 560: ...ng a fax or a print job The factory setting is five minutes When the machine goes into Sleep Mode the LCD backlight turns off MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select Sleep Mode Press OK c Select 1Min 2Mins 3Mins 5Mins 10Mins 30Mins or 60Mins Pr...

Page 561: ...port from printing MFC J460DW MFC J480DW MFC J485DW MFC J680DW The machine is connected to a wired network MFC J880DW MFC J885DW The machine is connected to a wireless network WLAN Enable is set to On or WLAN is selected in the Network I F setting MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the followi...

Page 562: ...lock and then press OK 7 To enter the time do one of the following If you selected 12h Clock enter the time in 12 hour format using the dial pad and then press OK Select AM or PM and then press OK If you selected 24h Clock enter the time in 24 hour format using the dial pad and then press OK 8 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings 2 Press Date Time 3 Press Date 4 Enter ...

Page 563: ... Set Your Station ID 557 ...

Page 564: ...MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select LCD Settings Press OK c Select Backlight Press OK d Select Light Med or Dark Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings General Setup LCD Settings Backlight 2 Press the Light Med ...

Page 565: ... MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select LCD Settings Press OK c Select Dim Timer Press OK d Select Off 10Secs 20Secs or 30Secs Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings General Setup LCD Settings Dim Timer 2 Press a or b to display the Off 10Secs 20S...

Page 566: ...device to send any message via a telephone fax machine unless such messages clearly contain in a margin at the top or bottom of each transmitted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or indi...

Page 567: ...tted page or on the first page of the transmission the date and time it is sent and an identification of the business or other entity or other individual sending the message and the telephone number of the sending machines or such business other entity or individual Related Information General Settings Transfer Faxes to Another Fax Machine Transfer the Fax Journal Report to Another Fax Machine Ent...

Page 568: ...ure is not available in some countries MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Initial Setup Press OK b Select Tone Pulse Press OK c Select Tone or Pulse Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Initial Setup Tone Pulse 2 Press...

Page 569: ... displayed on the Home screen MFC J680DW MFC J885DW in USA only will not be displayed when Demo is displayed MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select General Setup Press OK b Select Quiet Mode Press OK c Select On or Off Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J88...

Page 570: ...countries MFC J460DW MFC J480DW MFC J485DW MFC J680DW MFC J880DW MFC J885DW MFC J460DW MFC J480DW MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Initial Setup Press OK b Select Local Language Press OK c Select your language Press OK 3 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Initial Setup Local Language 2 Press your language 3 Pres...

Page 571: ...s Change the Keyboard Setting Change the Keyboard Setting Related Models MFC J680DW MFC J880DW MFC J885DW You can choose the type of keyboard for the LCD 1 Press Settings All Settings General Setup Keyboard Settings 2 Press QWERTY or ABC 3 Press Related Information General Settings 565 ...

Page 572: ...ave Your Favorite Settings as a Shortcut Add Shortcuts You can add the fax copy scan and Web Connect settings you use most frequently by saving them as your Shortcuts Later you can recall and apply these settings instead of re entering them Change or Delete Shortcuts You can change the settings in a Shortcut 566 ...

Page 573: ...tcuts 2 Press where you have not added a Shortcut 3 Press a or b to display Copy 4 Press Copy 5 Read the information on the Touchscreen and then confirm it by pressing OK 6 Press a or b to display the available settings and then press the setting you want to change 7 Press a or b to display the available options for the setting and then press the option you want Repeat the previous and this steps ...

Page 574: ...ed are displayed To delete the Shortcut or edit the name press and hold the Shortcut until the options appear and then follow the on screen menus 4 Press Options 5 Change the settings for the Shortcut you selected 6 Press Save as Shortcut when you are finished changing the settings 7 Press OK to confirm 8 Do one of the following If you want to overwrite the Shortcut press Yes Press OK to finish If...

Page 575: ...Home Machine Settings Change Machine Settings from the Control Panel Print Reports Print Reports Reports Print a Report Fax Reports Telephone and Fax problems 569 ...

Page 576: ...e Fax Journal prints a list of information about your last 200 incoming and outgoing faxes TX means Transmit RX means Receive User Settings The User Settings report prints a list of your current settings Network Configuration The Network Configuration report prints a list of your current network settings WLAN Report The WLAN Report prints the wireless LAN connectivity diagnosis Caller ID history T...

Page 577: ... MFC J485DW 1 Press Settings 2 Press a or b to select the following a Select Print Reports Press OK b Select the report you want to print Press OK 3 Press Black Start 4 Press Stop Exit MFC J680DW MFC J880DW MFC J885DW 1 Press Settings All Settings Print Reports 2 Press a or b to display the report you want to print and then press it 3 Press OK 4 Press Related Information Print Reports Caller ID 57...

Page 578: ...hine Settings from the Control Panel Settings and Features Tables Settings and Features Tables Settings Tables 1 8 Color LCD Features Tables 1 8 Color LCD Settings Tables 2 7 Touchpanel models Features Tables 2 7 Touchpanel models 572 ...

Page 579: ... in the paper tray Check Paper Check the paper type and paper size when you pull the tray out of the machine Quiet Mode Decrease printing noise Volume Ring Adjust the ring volume Beeper Adjust the beeper volume Speaker Adjust the speaker volume LCD Settings Backlight Adjust the brightness of the LCD backlight Dim Timer Set how long the LCD backlight stays on after the last finger press Sleep Mode ...

Page 580: ...he memory Remaining Jobs Check which scheduled jobs are in the memory and cancel selected jobs Miscellaneous TX Lock Prohibit most functions except receiving faxes Distinctive USA and Canada only Distinctive Turn on the telephone company s Distinctive Ring subscriber service to register your new ring pattern on the machine Ring Pattern Caller ID USA only Area Code Set your 3 digit area code only i...

Page 581: ...ce Info Device Name View your machine s device name SSID View the Group Owner s SSID When the machine is not connected the LCD displays Not Connected IP Address View your machine s current IP Address Status Info Status View the current Wi Fi Direct network status Signal View the current Wi Fi Direct network signal strength When your machine acts as Group Owner the LCD always indicate a strong sign...

Page 582: ...to change automatically for Daylight Saving Time Station ID Enter your name and fax number to appear on each page you fax Tone Pulse Available only for some countries Select the dialing mode Dial Tone Shorten the dial tone detect pause Compatibility Adjust the equalization for transmission difficulties VoIP service providers offer fax support using various standards If you regularly experience fax...

Page 583: ... then send a fax to it add it to the Address Book or delete it Add to AddressBook Delete Advanced Settings Broadcasting Add Number Send the same fax message to more than one fax number Address Book Complete Real Time TX Send a fax without using the memory Overseas Mode Set to On if you have difficulty sending faxes overseas Glass ScanSize Adjust the scan area of the scanner glass to the size of th...

Page 584: ...D or Poster copies 2 sided Copy Turn off or turn on 2 sided copying and select flip on long edge or flip on short edge Advanced Settings Change the amount of background color that is removed Set New Default Save your settings as the default Factory Reset Restore all settings back to the factory settings WEB Level 1 Descriptions OneNote OneDrive Box Google Drive Evernote Dropbox Facebook Picasa Web...

Page 585: ... history and then send a fax to it add it to the Address Book or delete it Add to AddressBook Delete WiFi You can configure the wireless settings by pressing on the control panel Level 1 Descriptions Setup Wizard Configure your internal print server manually WPS AOSS Configure your wireless network settings using the one button push method WLAN Assistant Configure your wireless network settings us...

Page 586: ...to the on screen instructions Ink Volume Check the available ink volume Ink Cartridge Model Check your ink cartridge numbers Wi Fi TCP IP Set TCP IP protocol WLAN Assistant Configure your wireless network settings using the Brother CD ROM Setup Wizard Configure your internal print server manually WPS AOSS Configure your wireless network settings using the one button push method WPS w PIN Code Conf...

Page 587: ...D backlight stays on after the last finger press Keyboard Settings Select the type of keyboard for the LCD Sleep Mode Select how long the machine must be idle before it goes into Sleep Mode Auto Power Off Select how long the machine must wait before it automatically turns itself off after entering Sleep Mode When set to Off the machine will not power off automatically Settings All Settings Shortcu...

Page 588: ...you select Every 7 Days you can set the day of the week Print Fax Print received faxes stored in the memory Remote Access Set your own code for Remote Retrieval Remaining Jobs Check which scheduled jobs are in the memory and cancel selected jobs Miscellaneous Memory Security MFC J880DW MFC J885DW Prohibit most functions except receiving faxes into memory TX Lock MFC J680DW Prohibit most functions ...

Page 589: ...NS Server Specify the IP address of the primary or secondary DNS server APIPA Set the machine to allocate the IP address from the link local address range automatically IPv6 Turn the IPv6 protocol on or off for a wireless LAN To use the IPv6 protocol go to the Brother Solutions Center at http support brother com for more information WLAN Assistant Configure your wireless network settings using the...

Page 590: ...net Status Receive status notifications about available web services Web Connect Settings Proxy Settings Proxy Connection Change the Web connection settings Address Port User Name Password Network I F MFC J880DW MFC J885DW Select the network connection type WLAN Enable MFC J680DW Turn wireless network connection On or Off Network Reset Restore all network settings back to the factory settings Sett...

Page 591: ...r name and fax number to appear on each page you fax Name Tone Pulse Available only for some countries Select the dialing mode Dial Tone Shorten the dial tone detect pause Compatibility Adjust the equalization for transmission difficulties VoIP service providers offer fax support using various standards If you regularly experience fax transmission errors select Basic for VoIP Reset Machine Reset R...

Page 592: ...olution for outgoing faxes Contrast Adjust the contrast Broadcasting Add Number Send the same fax message to more than one fax number Preview MFC J880DW MFC J885DW Preview a fax message before you send it Color Setting Set whether faxes are sent in black and white or color Delayed Fax Delayed Fax Set the time of day the delayed faxes will be sent Set Time Batch TX Combine delayed faxes to the same...

Page 593: ...and then send a fax to it add it to the Address Book or delete it Edit Caller ID history Apply Select a number from the Caller ID history and then send a fax to it add it to the Address Book or delete it Edit Options Fax Resolution Set the resolution for outgoing faxes Contrast Adjust the contrast Broadcasting Add Number Send the same fax message to more than one fax number Preview Preview a fax m...

Page 594: ...ved faxes Delete All New Faxes Delete the new received faxes Delete All Old Faxes Delete the old received faxes Address Book Search Search within the Address Book Edit Store Address Book numbers set up Group numbers for Broadcasting and change and delete Address Book numbers Apply Start sending a fax using the Address Book Call History Redial Redial the last number you dialed Outgoing Call Apply S...

Page 595: ... shortcut Scan Level 1 Level 2 Level 3 Descriptions to OCR Available after Presto PageManager is downloaded and installed for Macintosh PC Select Options Convert your scanned document to an editable text file Save as Shortcut to File PC Select Options Scan documents and save them to a folder on your computer Save as Shortcut to Image PC Select Options Scan photos or graphics into your graphics app...

Page 596: ...a part of the image ID Photo Print Select ID Photo Size Print Settings Print ID photos for your resume passport and so on Slide Show Show Each Photo for Set the time each photo in the Slide Show is shown before the machine switches to the next photo Start Start a Slide Show of your photos Select a photo during the Slide show and change the print settings Web Level 1 Descriptions OneNote OneDrive B...

Page 597: ...s overseas Glass Scan Size Adjust the scan area of the scanner glass to the size of the document Call History Redial Redial the last number you dialed Outgoing Call Select a number from the Outgoing Call history and then send a fax to it add it to the Address Book or delete it Caller ID history Select a number from the Caller ID history and then send a fax to it add it to the Address Book or delet...

Page 598: ... shortcut Edit Delete Select shortcut button Edit Shortcut Name Change the shortcut name Delete Delete the shortcut Ink Level 1 Descriptions Ink Volume Check the available ink volume Ink Cartridge Model Check your ink cartridge numbers Improve Print Quality Check and correct the print quality alignment and paper feeding according to the on screen instructions Print Head Cleaning Clean the print he...

Page 599: ...Level 1 Descriptions DPOF View the DPOF setting screen Related Information Settings and Features Tables 593 ...

Page 600: ...ne settings from your computer When you start Remote Setup the settings on your Brother machine will be downloaded to your computer and displayed on your screen If you change the settings on your computer you can upload them directly to the machine Where Can I Find My Brother Machine s Network Settings Network Management Software and Utilities Configure and change your Brother machine s network se...

Page 601: ...te Setup program lets you configure many of your Brother machine s machine settings from your computer When you start Remote Setup the settings on your Brother machine will be downloaded to your computer and displayed on your screen If you change the settings on your computer you can upload them directly to the machine Remote Setup Windows Remote Setup Macintosh 595 ...

Page 602: ...Setup Remote Setup Windows Remote Setup Windows Set Up the Brother Machine from Your Computer Windows Set Up the Brother Machine Using ControlCenter4 Windows Set Up Your Brother Address Book Using ControlCenter4 Windows Use Remote Setup through CC4 to add or change Address Book numbers on your computer 596 ...

Page 603: ...ll Programs Brother Brother Utilities Click the drop down list and select your model name if not already selected Click Tools in the left navigation bar and then click Remote Setup Windows 8 Click Brother Utilities and then click the drop down list and select your model name if not already selected Click Tools in the left navigation bar and then click Remote Setup The Remote Setup Program window a...

Page 604: ...f an error message appears confirm that your data is correct and then click OK Cancel Click to exit the Remote Setup Program without uploading data to the machine Apply Click to upload data to the machine without exiting the Remote Setup Program 3 Click OK If your computer is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communic...

Page 605: ... Brother Machine Using ControlCenter4 Windows 1 Click the ControlCenter4 icon in the task tray and then click Open 2 Click the Device Settings tab 3 Click the Remote Setup button 4 Configure the settings as needed Export Click to save the current configuration settings to a file Click Export to save your address book or all settings for your machine Import Click to read the settings from a file 59...

Page 606: ...to exit the Remote Setup Program without uploading data to the machine Apply Click to upload data to the machine without exiting the Remote Setup Program 5 Click OK If your computer is protected by a firewall and is unable to use Remote Setup you may need to configure the firewall settings to allow communication through port numbers 137 and 161 If you are using Windows Firewall and you installed t...

Page 607: ... Using ControlCenter4 Windows Use Remote Setup through CC4 to add or change Address Book numbers on your computer 1 Click the ControlCenter4 icon in the task tray and then click Open 2 Click the Device Settings tab 3 Click the Address Book button The Address Book opens in a Remote Setup window 4 Add or update the Address Book information as needed 5 Click OK Related Information Remote Setup Window...

Page 608: ...ings Using Remote Setup Remote Setup Macintosh Remote Setup Macintosh Set Up the Brother Machine Using ControlCenter2 Macintosh Set Up Your Brother Address Book Using ControlCenter2 Macintosh Use Remote Setup through ControlCenter2 to add or change Address Book numbers on your computer 602 ...

Page 609: ...sing ControlCenter2 Macintosh Set Up the Brother Machine Using ControlCenter2 Macintosh 1 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 2 Click the DEVICE SETTINGS tab 3 Click the Remote Setup button The Remote Setup Program screen appears 4 Configure the settings as needed 603 ...

Page 610: ...ne Click Apply to upload the new data to the machine and then click Print OK Click to start uploading data to the machine and then exit the Remote Setup Program If an error message appears enter the correct data again and then click OK Cancel Click to exit the Remote Setup Program without uploading data to the machine Apply Click to upload data to the machine without exiting the Remote Setup Progr...

Page 611: ...up through ControlCenter2 to add or change Address Book numbers on your computer 1 In the Finder menu bar click Go Applications Brother and then double click the ControlCenter icon The ControlCenter2 screen appears 2 Click the DEVICE SETTINGS tab 3 Click the Address Book button The Address Book opens in a Remote Setup window 4 Add or update the Address Book information as needed 5 When finished cl...

Page 612: ...Home Appendix Appendix Specifications Enter Text on Your Brother Machine Supply Specifications 606 ...

Page 613: ...LCD MFC J680DW MFC J880DW MFC J885DW 2 7 in 67 5 mm TFT Color Touchscreen LCD and Touchpanel Power Source AC 100 to 120 V 50 60 Hz Power Consumption 2 MFC J460DW MFC J480DW MFC J485DW MFC J680DW Copying 3 Approx 20 W Ready 4 Approx 3 5 W Sleep 4 Approx 1 2 W Power Off 4 5 Approx 0 2 W MFC J880DW MFC J885DW Copying 3 Approx 20 W Ready 4 Approx 3 5 W Sleep 4 Approx 1 3 W Power Off 4 5 Approx 0 2 W D...

Page 614: ...rn itself off Noise Level Sound Pressure Operating 50 dB A Approx 1 Temperature Operating 50 to 95 F 10 to 35 C Best Print Quality 68 to 91 F 20 to 33 C Humidity Operating 20 to 80 without condensation Best Print Quality 20 to 80 without condensation ADF automatic document feeder 2 Up to 20 pages Paper 20 lb 80 g m 1 Noise depends on printing conditions 2 ADF models only Document Size Specificatio...

Page 615: ...L C5 Monarch Photo 4 x 6 10 x 15 cm Photo L 3 5 x 5 89 x 127 mm Photo 2L 5 x 7 13 x 18 cm and Index Card 5 x 8 127 x 203 mm Maximum Paper Capacity Up to 1 sheet Paper Output Up to 50 sheets of 20 lb 80 g m Plain Paper face up print delivery to the output paper tray 1 1 For glossy paper remove printed pages from the output paper tray immediately after they exit the machine to avoid smudging Fax Spe...

Page 616: ...tiple Copies Stacks Sorts up to 99 pages Enlarge Reduce 25 to 400 in increments of 1 Resolution Prints up to 1200 2400 dpi 2 sided Paper Type Plain Paper Recycled Paper Paper Size Letter A4 A5 Executive 1 When copying on Letter size paper PhotoCapture Center Specifications This function is available for MFC J680DW MFC J880DW MFC J885DW Compatible Media 1 MFC J680DW MFC J880DW MFC J885DW Memory Sti...

Page 617: ...ers and USB Flash drives are not included 2 Full Speed USB 2 0 USB Mass Storage standard up to 256 GB Supported formats FAT12 FAT16 FAT32 exFAT PictBridge Specifications This function is available for MFC J680DW MFC J880DW MFC J885DW Compatibility Supports the Camera Imaging Products Association PictBridge standard CIPA DC 001 Visit http www cipa jp pictbridge for more information Interface USB di...

Page 618: ... longer than 6 feet 2 m LAN MFC J880DW MFC J885DW Use an Ethernet UTP cable category 5 or greater Wireless LAN IEEE 802 11b g n Infrastructure Ad hoc Mode IEEE 802 11g n Wi Fi Direct NFC MFC J880DW MFC J885DW Yes 1 Your machine has a USB 2 0 Hi Speed interface The machine can also be connected to a computer that has a USB 1 1 interface 2 Third party USB ports are not supported Network Specificatio...

Page 619: ...R2 Windows Server 2008 N A Printing 50 MB N A Windows Server 2008 R2 Windows Server 2012 Windows Server 2012 R2 64 bit x64 processor Macin tosh Oper ating Syste m OS X v10 8 5 OS X v10 9 x OS X v10 10 x Printing PC Fax Send 5 Scanning Removable Disk USB or Memory card 6 Network Media Access LAN 6 Intel Processor 80 MB 550 MB 1 Third party USB ports are not supported 2 MFC J880DW MFC J885DW only 3 ...

Page 620: ...latest driver updates visit http support brother com and go to your model s Downloads page All trademarks brand and product names are the property of their respective companies Related Information Appendix 614 ...

Page 621: ... one time two times three times four times five times 2 A B C 2 A 3 D E F 3 D 4 G H I 4 G 5 J K L 5 J 6 M N O 6 M 7 P Q R S 7 8 T U V 8 T 9 W X Y Z 9 To move the cursor to the left or right press d or c Inserting spaces To enter a space in a fax number press c once To enter a space in a name press c twice Making corrections If you entered an incorrect character and want to change it press d or c t...

Page 622: ... If you entered an incorrect character and want to change it press d or c to highlight the incorrect character Press and then enter the correct character To insert a character press d or c to move the cursor to the correct place and then enter the character Press for each character you want to erase or press and hold to erase all the characters Related Information Appendix Send the Same Fax to Mor...

Page 623: ...yan LC201C Standard Yield Magenta LC201M Black Yellow Cyan and Magenta Approximately 260 pages 1 High Yield Black LC203BK High Yield Yellow LC203Y High Yield Cyan LC203C High Yield Magenta LC203M Black Yellow Cyan and Magenta Approximately 550 pages 1 For more information about replacement supplies visit us at http www brother com pageyield What is Innobella Innobella is a range of genuine supplie...

Page 624: ...Book Address Book List ADF Automatic Document Feeder AES AOSS APIPA ARP ASCII Authentication Auto Reduction Automatic Fax Transmission Automatic Redial B Backup Print Batch Transmission Beeper Volume BOOTP BRAdmin Light BRAdmin Professional 3 Windows Broadcasting C Caller ID Channels CNG Tones Coding Method Color Enhancement Communication Error or Comm Error Compatibility Group Contrast Custom Raw...

Page 625: ...or Correction Mode Encryption Extension Telephone External Telephone F F T Ring Time Fax Forwarding Fax Journal Fax Receive Code Fax Tel Mode Only Fax Storage Fax Tones Fax Tel Fine Resolution G Gateway Gray Scale Group Number I IEEE 802 11b g n Infrastructure Mode Innobella IP Address IPv6 J Journal Period Home Glossary 619 ...

Page 626: ...port Network Connection Repair Tool Network Key Network PC FAX Network PhotoCapture Center Network Remote Setup Network Shared Printing Node Name O OCR Optical Character Recognition Open System Overseas Mode P Paging Pause Peer to Peer Photo resolution B W only PhotoCapture Center PictBridge Ping Polling Protocols Pulse Home Glossary 620 ...

Page 627: ...ettings Tables SNMP SSID Standard resolution Station ID Status Monitor Subnet Mask Super Fine resolution B W only Switching Hub T TAD Telephone Answering Device TCP IP Telephone Answer Code Fax Tel Mode only Temporary Settings TKIP Tone Transmission Transmission Verification Report U User Settings List V Vertical Pairing W Web Services Home Glossary 621 ...

Page 628: ... WEP Wi Fi Direct WINS WINS Server Wireless LAN Access Point Router WLAN Report WPA PSK WPA2 PSK Authentication Method WPS X Xmit Report Transmission Verification Report Home Glossary 622 ...

Page 629: ...te IP Addressing APIPA protocol will automatically assign an IP address from the range 169 254 1 0 to 169 254 254 255 ARP Address Resolution Protocol ARP performs mapping of an IP address to a MAC address in a TCP IP network ASCII The acronym for American Standard Code for Information Interchange ASCII codes were established by the American National Standards Institute to serve as numerical repres...

Page 630: ...es the size of incoming faxes Automatic Fax Transmission Sending a fax without picking up the handset of the external telephone or pressing Hook Automatic Redial A feature that enables your machine to redial the last fax number after five minutes if the fax did not go through because the line was busy Backup Print Your machine prints a copy of every fax that is received and stored in memory This i...

Page 631: ...vailable only for Windows Go to your model s Downloads page on the Brother Solutions Center at http support brother com to download the latest version of Brother s BRAdmin Professional 3 utility Node name The node name appears in the current BRAdmin Professional 3 window The default node name is BRNxxxxxxxxxxxx for a wired network or BRWxxxxxxxxxxxx for a wireless network where xxxxxxxxxxxx is you...

Page 632: ...sate for dark or light documents by making faxes or copies of dark documents lighter and light documents darker Custom Raw Port Custom raw port is a commonly used printing protocol on a TCP IP network that enables interactive data transmission Default is Port 9100 Delayed Fax Sends your fax at a specified later time that day Density Changing the Density makes the whole image lighter or darker DHCP...

Page 633: ...hine to respond to CNG tones if you interrupt a fax call by answering it ECM Error Correction Mode Detects errors during fax transmission and resends the pages of the fax that had an error Encryption Most wireless networks use some kind of security settings These security settings define the authentication how the device identifies itself to the network and encryption how the data is encrypted as ...

Page 634: ...that it answered Fax Forwarding Sends a fax received into the memory to another pre programmed fax number Fax Journal Lists information about the last 200 incoming and outgoing faxes TX means Transmit RX means Receive Fax Receive Code Fax Tel Mode Only Press this code 51 when you answer a fax call on an extension or external telephone Fax Storage You can store faxes in the memory Fax Tones The sig...

Page 635: ... 100 Mbit sec or higher for IEEE802 11n The wireless LAN features of this product comply with the IEEE802 11b IEEE802 11g and IEEE802 11n standards Infrastructure Mode The mode of operation in a wireless network in which all devices machines and computers are connected via an access point router Innobella Innobella is a range of genuine supplies offered by Brother For best quality results Brother ...

Page 636: ...er The LLMNR Responder feature works in both the IPv4 or IPv6 environment when using Windows Vista or greater LPD Line Printer Daemon LPD or LPR protocol is a commonly used printing protocol on a TCP IP network mainly for UNIX based operating systems LPR Line Printer Daemon LPR or LPD protocol is a commonly used printing protocol on a TCP IP network MAC Address The MAC Address Ethernet Address is ...

Page 637: ...rs of the key to use for each setting Open system Shared key with WEP This key is a 64 bit or a 128 bit value that must be entered in an ASCII or hexadecimal format ASCII Hexadecimal 64 40 bit Uses five text characters For example WSLAN case sensitive Uses 10 digits of hexadecimal data For example 71f2234aba not case sensitive 128 104 bit Uses 13 text characters For example Wirelesscomms case sens...

Page 638: ...racter Recognition Nuance PaperPort or Presto PageManager software application converts an image of text to text you can edit Open System Open System is one of the network authentication methods Under open system authentication any wireless devices are allowed to access the network without requiring a WEP key Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on...

Page 639: ...other fax machine to retrieve waiting fax messages Protocols Protocols are the standardized sets of rules for transmitting data on a network Protocols allow users to gain access to network connected resources The print server used on your Brother machine supports the Transmission Control Protocol Internet Protocol TCP IP protocol Pulse This feature is not available in some countries A form of rota...

Page 640: ...setting for the machine s ring Scanning The process of sending an electronic image of a paper document into your computer Search An alphabetical electronic listing of stored Address Book and Group numbers Settings Tables At a glance instructions that show all the settings and options that are available for setting up your machine SNMP The Simple Network Management Protocol SNMP is used to manage n...

Page 641: ... the host address and the first three segments are the network address Example Computer 1 can talk to Computer 2 Computer 1 IP Address 192 168 1 2 Subnet Mask 255 255 255 0 Computer 2 IP Address 192 168 1 3 Subnet Mask 255 255 255 0 0 denotes that there is no limit to communication at this part of the address Super Fine resolution B W only 203 392 dpi Best for very small print and line art Switchi...

Page 642: ...encryption methods adopted by WPA to be used in a wireless network TKIP provides per packet key mixing a message integrity check and rekeying mechanism Tone This feature is not available in some countries A form of dialing on the telephone line used for Touch Tone telephones Transmission The process of sending faxes over the telephone lines from your machine to the receiving fax machine Transmissi...

Page 643: ...es an IP address and a NetBIOS name that is in the local network WINS Server Windows Internet Name Service WINS Server maps IP addresses to computer names NetBIOS names in a Windows network Wireless LAN Access Point Router A central device in a network that allows individual wireless LAN devices to connect to the network to communicate In addition the wireless LAN access point router also manages ...

Page 644: ...Xmit Report Transmission Verification Report A listing for each transmission that shows its date time and number Home Glossary 638 ...

Page 645: ...0 Crossing Boulevard P O Box 6911 Bridgewater NJ 08807 0911 USA Brother International Corporation Canada Ltd 1 rue Hôtel de Ville Dollard des Ormeaux QC Canada H9B 3H6 Visit us on the World Wide Web http www brother com USA CAN Version 0 ...

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