Scanning
130
ColorQube 9301/9302/9303 Multifunction Printer
System Administrator Guide
1.
Edit the Default Template on the Default Template page, or create a template on the Scan tab.
2.
Add file destinations and edit settings as needed.
3.
Under Document Management Fields, click
Add
.
4.
Next to Field Name, type
xrx_pdf_pswd
.
5.
Next to User Editable, select
Not Editable
to set the password, or select
Editable
to allow users to
create a password.
6.
If you selected Not Editable, type the password in the Default Value field.
7.
If you selected Editable, do the following, if necessary:
a.
Type a password in the Default Value field to suggest a default password.
b.
Type text in the Field Label field to prompt users to enter a password. For example, type
Please
type a password to protect your PDF file
.
c.
Select
Require User Input
to require users to provide a password.
d.
Select
Mask User Input
to hide characters that a user types at the control panel. If you do not
select this option, the printer saves the password in the Job Log. To disable the Job Log, see
below.
e.
If you do not want the PDF password to appear in the Job Log, which can compromise security,
ensure that the
Record User Input to Job Log
check box is cleared.
8.
Click
Apply
.
9.
Under Filing options, click
Edit
.
10.
Next to File Format, select
.
Note:
Do not select PDF/A. If you select PDF/A, a password-protected PDF is not created.
11.
Click
Apply
.
12.
If you allowed users to create a password, but did not select Mask User Input, disable the Job Log.
Under Report Options, click
Edit
, then next to the Job Log, clear the
Enabled
check box.
13.
Click
Apply
.
Configuring Workflow Scanning General Settings
1.
In CentreWare Internet Services, click
Properties
>
Services
.
2.
Click
Workflow Scanning
>
General
.
3.
Under Confirmation Sheet, select when you want a confirmation sheet to print.
4.
A template pool repository can store templates on the network and update the printer list of
available templates. You can type the time you want this update to happen in the Refresh Start Time
field. To update the template list now, click
Refresh Template List Now
.
5.
If you are using a template pool repository, the printer must access the repository to access the
network templates. Under Login Source, select
None
to allow the printer to access the repository
without authenticating, or select one of the following:
Authenticated User
: The printer uses the user name and password of the authenticated user to
access the server.
Prompt at User Interface
: Users type the login name and password at the control panel. Select
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
