108
RoomWizard
| SYSTEM MANAGER MANUAL
109
LOTUS DOMINO |
RoomWizard
NOTE
To generate a report on multiple RoomWizard groups at once,
upload additional files by clicking on the “To upload additional files
click here.” link.
3
Select the data to report on in the Graph Options section.
4
Select the desired Graph Style.
5
Select a date range from the available dates. Selecting “Custom
dates” allows you to select only from the range of dates available in
the downloaded usage report.
6
Select the group name or room for the report. If more than one group
is loaded, you can compare the groups.
7
You can create graphs using the RoomWizard Reporting Tool or
another graphing application like Microsoft Excel.
•
Click “Graph it” to generate a graph using the Reporting Tool.
Select and configure the desired graphing options, and the
Reporting Tool will create a graph according to the options you
specified. Once the graphs have been created, you have three
options:
-
Click the “Print” button to print the graph.
-
Copy the graph to your clipboard for use in other applications.
-
Click the “Back” button to go back and change your graph
options.
•
Click “Export it” to have the Reporting Tool export the reservation
data for use by another graphing application. The data will be
exported as a CSV file.
GRAPHING OPTIONS
•
Available Dates shows the range of available dates represented in
the usage file(s).
•
Date Range allows you to choose what dates to graph. Select all
dates or choose custom dates.
•
Graph Style displays data in a bar graph, pie chart, or line graph,
either monthly or quarterly.
•
Groups and Rooms to Graph allow you to graph by group or by
room.
•
Number of Meetings shows the total number of meetings for all
rooms in the usage file(s).
•
Number of RoomWizards shows the number of RoomWizards
represented in the usage file(s).
•
Graph Options
-
Advance Reservations vs. Impromptu Meetings shows the
number of hours a room was occupied by a meeting that had
been scheduled in advance versus the amount of time a room
was occupied by an impromptu meeting.
-
Amount of time remaining when reservations are ended early
shows the amount of time the room was made available by using
the “End” button.
-
Average Meeting Length calculates the average length of all
meetings.
-
Average number of attendees calculates the average number of
attendees per meeting. It does not include invitees who declined
to attend the meeting.
-
Intended vs. Actual Room Usage compares how rooms were
reserved with how they were actually used. Intended usage is
the total time of all meetings scheduled on the web page, not
including local reservations, front-panel adjustments, or meetings
ending early. Actual usage is the total time of all meetings,
including impromptu reservations, front-panel adjustments, and
meetings ending early.
-
Number of Meetings shows the total number of meetings for that
room or group.
-
Number of Repeat Meetings shows the number of scheduled
recurring meetings.
-
Occupied vs. Available shows the number of hours the room was
occupied versus the amount of time the room was available.
-
Peak Usage Times shows which hours of the day are the peak
usage times for that room or group.
-
Percent of available time taken up with repeat meetings shows the
percentage of total available time per room per month that is used
by recurring meetings.
-
Percent of meetings adjusted shows the percentage of meeting
rooms that were not used as scheduled. These meetings were
extended, shortened, or finished early by use of the “End” button.
-
Summary of room usage provides cumulative meeting time by
host and cost center, if available. To print a continuous list, use
the “Export it” button on the graph options page. See “Exporting
