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Xerox WorkCentre 7132, System Administration Manual

The Xerox WorkCentre 7132 is a versatile, all-in-one printer, scanner, and copier designed for efficient office productivity. Users can easily access the service manual for troubleshooting and maintenance tasks, available for free download from manualshive.com. Get the manual now to ensure smooth operation of your device.

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Xerox WorkCentre 7132 System Administration Guide

7

Prerequisites for Scan to E-mail Setup............................................126
Procedure for Scan to E-mail Setup ................................................127
Scan to E-mail Troubleshooting.......................................................128

Scan to Mailbox Setup .........................................................................129

Prerequisites for Scan to Mailbox Setup..........................................129
Procedure for Scan to Mailbox Setup through 
CentreWare Internet Services .........................................................129
Procedure for Scan to Mailbox Setup through the Control Panel ....130
Workstation Setup ...........................................................................130

Network Scanning Setup......................................................................131

Prerequisites for Network Scanning Setup ......................................131
Procedures for Network Scanning Setup.........................................131
Remote Authentication Setup (If Required) .....................................132
Workstation Setup ...........................................................................134

Scan to FTP Setup ...............................................................................134

Prerequisites for Scan to FTP..........................................................134
Procedure for Scan to FTP ..............................................................135

Scan to SMB Setup ..............................................................................135

Prerequisites for Scan to SMB Setup ..............................................135
Procedure for Scan to SMB Setup...................................................136

14 Internet Fax .........................................................................................137

iFax Overview.......................................................................................137

Information Checklist .......................................................................137

iFax Environments................................................................................138

iFax Installation ....................................................................................138

Installation Procedure ......................................................................138
Network Communication Setup .......................................................139
Test iFax ..........................................................................................142

15 Problem Solving .................................................................................143

Problem Solving Procedures................................................................143

SMB......................................................................................................144

Troubleshooting ...............................................................................144
Restrictions ......................................................................................146

NetWare ...............................................................................................148

UNIX.....................................................................................................152

Troubleshooting ...............................................................................152

TCP/IP..................................................................................................154

Summary of Contents for WorkCentre 7132

Page 1: ...System Administration Guide ME3613E4 2...

Page 2: ...ch as icons screen displays looks etc Xerox The Document Company the digital X and all Xerox products mentioned in this publication are trademarks of Xerox Corporation Product names and trademarks of...

Page 3: ...ces and Features 16 Power On Off 17 Powering On 17 Powering Off 18 Cabling 18 Interface Ports 18 Modes 19 All Services 19 Features 20 Job Status 20 Machine Status 25 System Controls 32 System Settings...

Page 4: ...rvices Installation 47 Installation Procedure 47 Network Communication Setup 47 Test Access 48 Selecting Transport Protocols 49 Using CentreWare Internet Services to Configure Settings on the Machine...

Page 5: ...HP UX 81 SunOS 83 Printer Status 85 Solaris HP UX 85 SunOS 86 C Option 87 7 EtherTalk 93 Information Checklist 93 EtherTalk Environments 94 EtherTalk Installation 94 Installation Procedure 94 Network...

Page 6: ...unication Setup 111 Workstation Setup 111 Test Print 112 11 IPP Internet Printing Protocol 113 Information Checklist 113 IPP Environment 114 IPP Installation 114 Installation Procedure 114 Network Com...

Page 7: ...etwork Scanning Setup 131 Procedures for Network Scanning Setup 131 Remote Authentication Setup If Required 132 Workstation Setup 134 Scan to FTP Setup 134 Prerequisites for Scan to FTP 134 Procedure...

Page 8: ...6 Troubleshooting 166 Restrictions 168 16 Appendix 169 Xerox Standard Accounting 169 Overview 169 Installation Checklist 169 Enable Xerox Standard Accounting from Internet Services 170 Create a Group...

Page 9: ...s at the Xerox Welcome Center A local representative telephone number may have been provided when the product was installed For convenience and future reference please record the telephone number in t...

Page 10: ...e person who is responsible for hardware maintenance System Administrator refers to the person who sets up the network installs the print drivers and manages software Orientation Orientation is used t...

Page 11: ...on the power switch label For example Press the switch to the I position to switch the machine on Press the Log In Out button on the control panel Italic Typeface The Italic typeface is used to indic...

Page 12: ...e following additional sources of information are available for the machine Xerox WorkCentre 7132 Quick Network Setup Guide on the PCL Print Driver CD ROM Xerox WorkCentre 7132 Quick Use Guide Xerox W...

Page 13: ...s page 16 Power On Off page 17 Cabling page 18 Modes page 19 System Controls page 32 System Settings page 33 Resident Fonts page 37 Machine Components The following diagrams show the standard and opti...

Page 14: ...the machine This port is used to connect to a PC for software update downloads USB 2 0 Device Port Located at the back of the machine This port is used to connect to a local client computer and is use...

Page 15: ...20 sheets of 20 lb bond or 80 g m2 paper Tandem Tray Module Can be added to the standard 1 tray configuration to provide high volume paper sources Tray 2 can hold a maximum of 900 sheets of 20 lb bond...

Page 16: ...Scan E mail chapter of the User Guide Internet Fax Allows you to send and receive faxes over the Internet or intranet Internet Fax provides reduced cost of transmissions compared to the use of a conv...

Page 17: ...ts in a mailbox It also allows you to change or release linkage with a job flow sheet and execute the linked job flow sheets For more information refer to the Check Mailbox chapter of the User Guide P...

Page 18: ...diagram Telephone socket Located at the back of the machine The telephone socket is used to connect to the fax kit USB 1 1 Host Port Located at the back of the machine This port is used to connect to...

Page 19: ...lied transmission protocol NOTE EtherTalk will function when the optional PostScript Kit is installed Modes Use the mode buttons to access the screens which allow you to select features monitor the st...

Page 20: ...layed at the top of the list You can also check delete or print documents stored in the public mailbox of the machine Use the scroll buttons to switch between screens For more information on each feat...

Page 21: ...t to be processed immediately after the one being processed The promoted job will be marked with an arrow in the job list on the Current and Pending Jobs screen Last Original Indicates the current sca...

Page 22: ...ob history report for both parent and child jobs NOTE The Job History Report feature is enabled by setting the Print Report Button setting to Enabled in the Common Settings Reports feature For more in...

Page 23: ...all documents in the list Delete Deletes a document Print Prints a document selected in the list Select whether or not to delete the stored documents after printing NOTE If you have forgotten the pass...

Page 24: ...entifies each document by name Print Time Displays the time the document will be printed Pages Displays the number of pages Refresh Refreshes the displayed information Print Prints a document selected...

Page 25: ...his Document Deletes the selected document A confirmation screen is displayed before the document is deleted Change Recipients Displays the Resend Fax screen where you can specify a new fax recipient...

Page 26: ...ge 26 Paper Tray page 27 Overwrite Hard Disk page 27 Print Mode page 27 Fax Receiving Mode page 28 1 Press the Machine Status button on the control panel 2 Select the Machine Status tab 3 Select the r...

Page 27: ...d Disk on the Machine Status screen Print Mode This feature allows you to change the default printer mode and emulation parameter settings For the lists of emulation parameters and their values refer...

Page 28: ...Receiving Mode This feature allows you to set the fax reception mode Manual Receive or Auto Receive 1 Select Fax Receiving Mode on the Machine Status screen 2 Select the required option Manual Receiv...

Page 29: ...Jobs Auto Transfer Jobs and Print Jobs You can also specify Associated Jobs when you select All Jobs Activity Report Lists activity results of incoming and outgoing communications Error History Report...

Page 30: ...mon settings such as hardware configuration network information and print and copy feature settings Box Selector List Lists the settings for sorting into mailboxes Extended Features Settings List List...

Page 31: ...the Setups chapter of the User Guide Job History Report Lists all jobs logged on the machine Activity Report Lists activity results of incoming and outgoing communications Transmission Report Undelive...

Page 32: ...he Authentication feature is enabled DO NOT press this button again after you have logged in This will log you out immediately 2 Help This button is non functional on this machine 3 Language Changes t...

Page 33: ...Dial Enters speed dial codes 10 C Deletes a numeric value or the last digit entered and replaces the current value with a default value Also cancels suspended jobs 11 Dial Pause Inserts a pause while...

Page 34: ...int the System Settings List 1 Press the Machine Status button on the control panel 2 Select the Billing Meter Print Report tab 3 Select the Print Report List 4 Select the Print Mode Settings 5 Select...

Page 35: ...Select System Settings 4 Select System Settings 5 Select the required option and customize to meet your needs 6 Select Save NOTE The appearance of the touch screens may differ slightly depending on th...

Page 36: ...7 Select Save Auto 10BASE T 100BASE TX Detects the transmission speed automatically at power on and adjusts itself accordingly 100BASE TX Full Duplex Sets the transmission speed to 100 Mbps Full Duple...

Page 37: ...s New Bold Italic 2 CG Times Bold 43 Symbol 3 CG Times Bold Italic 44 Wingdings 4 Univers Medium 45 Line Printer 5 Univers Medium Italic 46 Times Roman 6 Univers Bold 47 Times Italic 7 Univers Bold It...

Page 38: ...que 30 Albertus Medium 71 New Century Schoolbook Roman 31 Albertus Extra Bold 72 New Century Schoolbook Italic 32 Clarendon Condensed 73 New Century Schoolbook Bold 33 Coronet 74 New Century Schoolboo...

Page 39: ...t 12J 394 MC TEXT MC Text 6J 202 MS PUB Microsoft Publishing 8M 269 MATH 8 Math 8 5M 173 PS MATH PS Math 15U 501 PI FONT Pi Font 1U 53 LEGAL Legal 1E 37 ISO 4 ISO 4 United Kingdom 0U 21 ISO 6 ISO 6 AS...

Page 40: ...2 Product Overview 40 Xerox WorkCentre 7132 System Administration Guide...

Page 41: ...nction device defaults to DHCP to obtain its network configurations A DHCP server delivers an IP address as well as other configuration settings to the machine If you use a DHCP server to allocate an...

Page 42: ...rtup the WorkCentre multifunction machine defaults to DHCP to obtain its network configurations so DHCP must be turned off by manually entering a static IP address Before installing record the followi...

Page 43: ...ngs 12 Using the same method as in step 8 enter the Gateway Address NOTE If you do not wish to set the Gateway Address enter 0 0 0 0 13 Select TCP IP IP Filter then Change Settings 14 Select On to fil...

Page 44: ...3 Windows TCP IP 44 Xerox WorkCentre 7132 System Administration Guide...

Page 45: ...ge 50 Information Checklist Before enabling the CentreWare Internet Services feature make sure that the following items are available or have been performed If problems are encountered during the inst...

Page 46: ...e and password The default user name is 11111 and the default password is x admin This ID and Password can be changed by the System Administrator A user will only be prompted for an admin name and pas...

Page 47: ...to the network 2 Display the System Settings screen NOTE For more information about how to display the System Settings screen refer to the Setups chapter of the User Guide 3 Select Network Settings 4...

Page 48: ...TE If you do not wish to set the Gateway Address enter 0 0 0 0 12 Select TCP IP IP Filter then Change Settings 13 Select On to filter access to the machine NOTE If you do not wish to use the IP filter...

Page 49: ...access to CentreWare Internet Services is encrypted enter https followed by the internet address instead of http Selecting Transport Protocols When using the NetWare SMB or SNMP port change the trans...

Page 50: ...atus and then the required port Proxy Server Settings page 50 Ethernet page 51 USB page 52 EtherTalk page 53 SMB page 53 NetWare page 54 TCP IP page 55 LPD page 56 SNMP page 57 IPP page 58 Port9100 pa...

Page 51: ...umber Authentication Select whether to enable HTTPS proxy server authentication Login Name Enter the HTTPS proxy server login name Password Enter the HTTPS proxy server password Enter a password and t...

Page 52: ...l only be available after you restart CentreWare Internet Services or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab...

Page 53: ...user ID is 11111 and the default password is x admin 7 When the reboot message appears select Reboot Machine NOTE For more information about the contents of items refer to the CentreWare Internet Serv...

Page 54: ...and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 In the Properties frame select the plus symbol to the left of the Protocol Settings folder 3 Select N...

Page 55: ...es or after the machine is switched off and on 1 At the CentreWare Internet Services home page for the machine select the Properties tab 2 In the Properties frame select the plus symbol to the left of...

Page 56: ...data when TCP IP is enabled IP Filter Allows you to enable or disable IP filtering No Displays the entry number of the IP address list from 1 to 10 Permitted IP Address Enter the IP address for receiv...

Page 57: ...s you to configure the SNMP settings for the following options NOTE Some settings on this page will only be available after you restart CentreWare Internet Services or after the machine is switched of...

Page 58: ...roperties tab 2 In the Properties frame select the plus symbol to the left of the Protocol Settings folder 3 Select IPP 4 Set up the following options to be displayed in the frame Port Number The defa...

Page 59: ...Connection Time Out Allows you to specify the connection time out period when transmission fails 5 Select Apply to reflect the new setting 6 Enter the user ID and password then select OK NOTE The defa...

Page 60: ...ail when Domain Filtering is enabled From Field Security Options Allow Authenticated Users to Edit From Field when Specify whether users can edit the From field in an e mail message Allow Guest Users...

Page 61: ...llows you to set the size of outgoing e mail in pages POP3 Server Settings Server Address Enter the POP3 server address Up to 128 characters can be entered including periods and hyphens Port Number Sp...

Page 62: ...ct Apply to reflect the new setting 6 Enter the user ID and password then select OK NOTE The default user ID is 11111 and the default password is x admin 7 When the reboot message appears select Reboo...

Page 63: ...ct SSDP 4 Set up the following option to be displayed in the frame Valid Advertising Period Specify the time during which the advertising period remains valid Maximum TTL Specify the maximum TTL time...

Page 64: ...rnet Services home page for the machine select the Properties tab 2 In the Properties frame select the plus symbol to the left of the Protocol Settings folder 3 Select Web DAV 4 Set up the following o...

Page 65: ...ost Name Enter the host name Printer Name Enter the printer name 5 Select Apply to reflect the new setting 6 Enter the user ID and password then select OK NOTE The default user ID is 11111 and the def...

Page 66: ...4 CentreWare Internet Services 66 Xerox WorkCentre 7132 System Administration Guide...

Page 67: ...been performed If problems arise during the machine installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machine until instructed to do so...

Page 68: ...r Windows Server 2003 NOTE When using the LPD port by Novell Distributed Print Services NDPS activate the LPD port on the machine and set the IP address IPX SPX frame types The machine supports the fo...

Page 69: ...ernet Services For more information refer to Network Communication Setup on page 69 NetWare Setup For more information refer to NetWare Setup on page 71 Workstation Setup For more information refer to...

Page 70: ...nual and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected Manual in step 5 then complete step 6 to 11 to enter the Protocol Settings...

Page 71: ...as follows Printer server name Use the same device name as the target printer Printer location Set as Auto Load Printer Type Set as Parallel Parallel Setting Set as Auto Load For NetWare 5 only NWADMI...

Page 72: ...5 NetWare 72 Xerox WorkCentre 7132 System Administration Guide...

Page 73: ...S page 86 C Option page 87 Information Checklist Before installing the UNIX TCP IP features on the machine make sure that the following items are available or have been performed Item By An existing o...

Page 74: ...mode this is where print jobs are output sequentially without spooling Target computers The target computers are as follows Workstation or personal computer with RFC 1179 Line Printer Daemon Protocol...

Page 75: ...rom DHCP BOOTP RARP DHCP Autonet or Manual and then select Save NOTE Use the DHCP server together with the Windows Internet Name Server WINS server If you selected Manual in step 6 then complete steps...

Page 76: ...the Logical Printer Number which was registered through CentreWare Internet Services Requires PostScript Option Kit You can also add output parameters to the above printer name The parameters are the...

Page 77: ...refer to C Option on page 87 NOTE Lowercase characters can also be used for a printer name NOTE Up to 64 characters can be used for a printer name NOTE Output parameters in the print data take priorit...

Page 78: ...mple ping PrinterName PrinterName is alive 3 Edit the etc printcap file to contain an entry for the machine queue using the following example PrinterName lp rm PrinterName mx 0 sd var spool lpd Printe...

Page 79: ...4 PrinterName HP UX Follow the steps below to set up an HP UX workstation to communicate with the machine 1 Log in as root at a client and add the machine to the etc hosts file For example Ip address...

Page 80: ...e that has been created 5 Type exit to exit the Bourne shell 6 Type exit to exit superuser mode 7 Type exit to close the command window 8 Continue with Test Print on page 81 Using the System Administr...

Page 81: ...int To make sure that the machine has been installed on the UNIX TCP IP network correctly a test print should be submitted from a client workstation Perform the following steps 1 Start the Open Window...

Page 82: ...d Example To print a file named file1 to a printer named fxPS enter the following command lp dfxPS file1 To output three copies of file1 and then three copies of file 2 to fxPS enter the following com...

Page 83: ...llowing command cancel fxPS 27 To delete all the print data from printer fxPS enter the following command cancel fxPS e SunOS This section describes printing from a workstation running SunOS See the m...

Page 84: ...lpr PfxPS file1 To print three copies of file1 and three copies of file 2 to fxPS enter the following lpr PfxPS 3 file1 file2 To print a file named file1 to a printer named fxPS as an A4 sized 210 29...

Page 85: ...is received the file will be deleted even if it is in the process of being printed Any unprinted data will be cancelled after the file has been deleted Example To delete the print data from printer f...

Page 86: ...iry command lpstat is issued Example To inquire about the print data received by a printer named fxPS enter the following command lpstat ofxPS SunOS The lpq command is used to inquire about the status...

Page 87: ...g command lpq PfxPS l C Option On SunOS the C option can be used to specify the print format if the machine prints with the PostScript language in spool mode This section explains the functions which...

Page 88: ...ay The following parameters can be specified INTRAY3 intray3 Selects Tray 3 optional INTRAY5 intray5 Selects Tray 5 manual feed INMF inmf Selects Tray 5 manual feed A3 a3 Selects the tray which has A3...

Page 89: ...y C option Specifying paper size and double sided printing Select a paper size and a binding option The following parameters can be specified Parameter Description PTS pts Selects plain paper PT1 pt1...

Page 90: ...ing on A4 210 297 mm 8 3 11 7 inches paper and long edge binding A4T a4t Double sided printing on A4 210 297 mm 8 3 11 7 inches paper and short edge binding B4D b4d Double sided printing on B4 257 364...

Page 91: ...7 inches on printer fxPS enter the following command lpr PfxPS C DUP A4 file1 CB cb Selects color for color mode and speed priority for print mode GC gc Selects monochrome for color mode and quality p...

Page 92: ...6 UNIX TCP IP 92 Xerox WorkCentre 7132 System Administration Guide NOTE If the parameter string of the C option exceeds 64 characters the operation may not function correctly...

Page 93: ...owing items are available or have been performed If problems are encountered during the machine installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cabl...

Page 94: ...re three stages required to install the machine on an EtherTalk network Network Communication Setup This requires the machine to be set up for EtherTalk Workstation Setup Install the print driver Adob...

Page 95: ...ll the screen font if necessary Refer to the PostScript User Guide Test Print To make sure that the machine has been installed on the network correctly a test print should be submitted from a client w...

Page 96: ...7 EtherTalk 96 Xerox WorkCentre 7132 System Administration Guide...

Page 97: ...items are available or have been performed If problems are encountered during the installation refer to the Problem Solving chapter for assistance CAUTION Do not connect the network cable to the machi...

Page 98: ...the IP address on the machine and the computer if you are using TCP IP NOTE Windows XP Windows Server 2003 does not support NetBEUI NOTE You can make SMB settings through CentreWare Internet Services...

Page 99: ...all the print driver on the computer Test Print A print job should be submitted to make sure that the machine has been installed and configured correctly Network Communication Setup This procedure is...

Page 100: ...therwise complete step 14 6 Select TCP IP IP Address and then Change Settings 7 Use the keypad on the screen to enter the IP Address for the machine in the format xxx xxx xxx xxx Enter relevant value...

Page 101: ...rom a client workstation Perform the following steps 1 Open a document on a client workstation 2 Select the machine as the printer 3 Print the document on the machine and verify that it prints correct...

Page 102: ...8 Microsoft Networking 102 Xerox WorkCentre 7132 System Administration Guide...

Page 103: ...ake sure that the following items are available or have been performed If problems are encountered during machine setup refer to the Problem Solving chapter for assistance CAUTION Do not connect the n...

Page 104: ...uters The transport protocol for LPD and Port9100 can be TCP IP You will also need to set up the IP address on the machine and the Windows computers NOTE Windows NT 4 0 does not support printing throu...

Page 105: ...ine At the machine perform these steps NOTE Keep the SNMP port enabled while you use the machine on the TCP IP network NOTE Some of the configuration options for this protocol are only available from...

Page 106: ...and select Next The next 3 digits are highlighted When you have finished entering all values select Save 8 Select TCP IP Subnet Mask then Change Settings 9 Using the same method as in step 7 enter the...

Page 107: ...t on a client workstation 2 Select the machine as the printer to which the selected document will be sent 3 Print the document on the machine and verify that it prints correctly 4 Make sure that the d...

Page 108: ...9 TCP IP LPD or Port9100 108 Xerox WorkCentre 7132 System Administration Guide...

Page 109: ...ort installation procedures make sure that the following items are available or have been performed NOTE The installation procedures will install the machine on the USB port of the host workstation Th...

Page 110: ...e queue in the machine to be printed Target computers The following computers support printing through the USB port Windows 2000 Windows XP Windows Server 2003 Mac OS X 10 x NOTE The optional PostScri...

Page 111: ...ps chapter of the User Guide 2 Select Network Settings 3 Select Port Settings 4 Select USB and Change Settings 5 Select the item to be set and then select Change Settings 6 Select the required value t...

Page 112: ...st print from a client workstation Perform the following steps 1 Open a document on a workstation 2 Select the machine as the printer 3 Print the document on the machine and verify that it prints corr...

Page 113: ...hat the following items are available or have been performed If problems are encountered during the installation of the machine refer to the Problem Solving chapter for assistance CAUTION Do not conne...

Page 114: ...The following computers support IPP NOTE For Internet printing from a Windows Me computer the IPP port should be installed For the IPP port installation see the Windows Me documentation IPP Installat...

Page 115: ...screen refer to the Setups chapter of the User Guide 3 Select Network Settings 4 Select Port Settings 5 Select IPP then Change Settings 6 Select Port Status then Change Settings 7 Select Enabled then...

Page 116: ...you have finished establishing TCP IP select Close from the Protocol Settings screen Workstation Setup Install print drivers on each client workstation that will be sending print jobs to the machine a...

Page 117: ...mail Scan to E mail If the optional Scan To E mail Kit is installed in the machine you can send the scanned documents as an E mail attachment to one or more E mail address destinations You can select...

Page 118: ...sh to acquire an E mail account through ISP If problems are encountered during machine setup refer to the Problem Solving chapter of the User Guide Item By An existing operational network utilizing TC...

Page 119: ...5 5 6 0 or Netscape 7 as an E mail software E mail Installation This section describes how to enable the E mail feature Installation Procedure To use the E mail feature configure the following setting...

Page 120: ...e 3 Select Network Settings 4 Select Port Settings 5 Select the required port and then Change Settings Scan to E mail Send E mail E mail Print Receive E mail Mail Notice Service Notify Job End by E ma...

Page 121: ...the IP addresses which are not allowed to access the machine Refer to the CentreWare Internet Services chapter of the User Guide 14 When you have finished establishing TCP IP select Close from the Pro...

Page 122: ...n SMTP AUTH Login Name SMTP login name used for SMTP Authentication SMTP AUTH Password SMTP password used for SMTP Authentication Outgoing Incoming E mail Settings Domain Filter if required Domain Fil...

Page 123: ...tion Guide 123 E mail Print 1 Use your E mail software to create an E mail and then attach a TIFF or PDF document 2 Enter the E mail address of the receiving machine 3 Send the E mail 4 After the mach...

Page 124: ...12 E mail 124 Xerox WorkCentre 7132 System Administration Guide...

Page 125: ...s a network solution for all scanning requirements Scanning features can be programmed and documents can then be scanned and transferred to a file server You can access those documents from your works...

Page 126: ...Confirm that DNS and the Domain Name have been correctly setup for the multifunction machine 3 Confirm that the following ports are enabled Scan to E mail Send E mail E mail Print Receive E mail Mail...

Page 127: ...or IP address and Port number the default is port 25 5 Click on the Apply 3 Set up the Machine E mail address 1 Click the Properties tab 2 Click on Machine Details 3 Enter the information for the Mach...

Page 128: ...field The E mail address must match what the ISP s mail server is expecting ISP requires SMTP authentication to their mail server Check with your ISP to determine if this is a requirement If so enable...

Page 129: ...xx xxx xxx xxx the xxx s represent the device s IP address If connected properly you should see a CentreWare Internet Services web page for your machine 2 Create mailboxes 1 Click the Properties tab 2...

Page 130: ...ilbox no one else can access that mailbox before entering the password 5 From the All Services menu select Scan to Mailbox 1 Select the mailbox number to which you want to scan the document 2 Load the...

Page 131: ...is used Procedures for Network Scanning Setup 1 Create templates and repositories via CentreWare Internet Services 2 On the control panel select Network Scanning 3 Select a template from the list You...

Page 132: ...Scan to e mail Kerberos authentication has the following effect on the feature 1 Selects Scan to Mailbox 2 A login password popup is displayed requiring the user to provide a username and password to...

Page 133: ...for FTP SMB servers This may or may not be the user login password rather it is a login password that is accepted by the FTP SMB server Public templates are accessible to any user Private templates re...

Page 134: ...d on the server to hold the scanned documents Prerequisites for Scan to FTP 1 Confirm that an existing operational network utilizing TCP IP is available 2 FTP Server Client exists and is running 3 Rep...

Page 135: ...Scan to SMB Setup Files can be scanned on the multifunction machine and routed on to a server or a client using SMB protocol Directory structures repositories need to be created on the server to hold...

Page 136: ...on the server Your scanned document can be found in the specified directory NOTE If Kerberos authentication remote authentication has been enabled a separate login screen appears when the Scan to SMB...

Page 137: ...attachments via an intranet or the Internet This differs from a facsimile that transmits the data via a telephone line Information Checklist Before enabling this feature make sure that the following i...

Page 138: ...llation Procedure To use the iFax feature configure the following settings on the machine Network Communication Setup Use the touch screen to set the following ports to Enabled Receive E mail Send E m...

Page 139: ...he System Settings screen NOTE For more information about how to display the System Settings screen refer to the Setups chapter of the User Guide 3 Select Network Settings 4 Select Port Settings 5 Sel...

Page 140: ...en Change Settings 11 Using the same method as in step 7 enter the Gateway Address NOTE If you do not wish to set the Gateway Address enter 0 0 0 0 12 Select TCP IP IP Filter then Change Settings 13 S...

Page 141: ...P Server IP Address SMTP Server Name SMTP Server Port Number E mail Send Authentication SMTP AUTH Login Name SMTP AUTH Password Outgoing Incoming E mail Settings Domain Filter if required Domain Filte...

Page 142: ...the document 2 Select Internet Fax on the All Services screen 3 Select Internet Fax 4 Select the required features for the job 5 Enter the E mail address of the recipient 6 Press the Start button The...

Page 143: ...roblem is not network related refer to the User Guide for corrective action 1 Resolve any local copier or fax problems first Perform the corrective action that is recommended by the User Guide Do not...

Page 144: ...ol between the machine and each client The network subnet is invalid When selecting Searching as another computer Start Find Computer on the client the machine can be found When opening the network co...

Page 145: ...hine and displays any write error dialogs Wait for a while send a print request again Cause Confirmation Method Action An attempt is made to delete all documents displayed in the printer window Only t...

Page 146: ...nd other parameters from a host running NIS When the machine is switched off The following actions take place when the machine is switch off When Receiving Buffer SMB Spool is set to Memory All print...

Page 147: ...print data NOTE Stopping printing or forced deleting of print data in the machine receiving buffer can be performed using the control panel For information refer to the Job Status chapter of the User...

Page 148: ...e client and the machine The user name or group name of the print job is not registered in the print queue Use NWADMIN or PCONSOLE to check whether the user name or group name of the job has been regi...

Page 149: ...pe Use PCONSOLE to specify Remote Parallel LPT1 Then reboot the machine The setting for the slave file server is incorrect bindery mode Use PCONSOLE to check the setting Use PCONSOLE to specify the co...

Page 150: ...Windows to search for the file server Activate the file server A printer having the same machine name exists on the network Switch off the machine and then use NWADMIN to check that the printer objec...

Page 151: ...thod Action The specified print language of the print job is different from one specified in the machine Check the print language of the machine Specify the same print language of the print job as tha...

Page 152: ...ntry setting on the client Check the etc printcap file of the client or use the lpstat command to troubleshoot Define the correct printer entry setting The system is in offline Check if the online lam...

Page 153: ...The data format of the print job does not match the print environment of the client print data sent from the client is in the binary notation Set the logical printer name to PSBIN to print a binary fi...

Page 154: ...ter and the machine connection failed Check that printer disabled status network error is displayed Check the network fault An invalid IP address is specified for the machine Print disabled status Net...

Page 155: ...for the machine When LPD Spool is set to Memory the size of print data sent in one print request exceeds the maximum size specified Check the maximum receiving data size on the touch screen of the ma...

Page 156: ...to the operating environment If the memory allocation is too small it may prevent receiving messages Client settings The IP address is a unique address administered system wide Consult with the networ...

Page 157: ...rn When Receiving Buffer LPD Spool is set to Off All print data in the receiving buffer including the data currently being printed is deleted There is no print data on the machine when the machine is...

Page 158: ...job was printed on a different machine than the assigned machine If there are multiple machines on the network with the same name the machine names are changed automatically depending on the power on...

Page 159: ...eral is incremented If the Protocol Settings in the Properties tab of CentreWare Internet Services is accessed after the machine is initialized with a changed name the old machine name is displayed Ho...

Page 160: ...ion is enabled on the same subnet Machine Name If the machine name or host name settings are changed print jobs may be printed on printers other than the specified printer If there are multiple machin...

Page 161: ...address is correctly entered Check the internet address If Services cannot be accessed enter the IP address to make the connection Check if the proxy server being used Depending on the proxy server co...

Page 162: ...ecognizable response or no data Check if the user ID and password are correct Enter the correct user ID and password Reboot the machine Cannot delete the job Wait for a while and then click the Refres...

Page 163: ...s retrieved and displayed on a system with display mode with fewer colors the image will not be displayed using the correct colors The display mode must display more colors than the image for correct...

Page 164: ...rgest standard sizes are A3 or 11 17 inch Number of stored document pages mailbox The maximum number of document pages that can be written to a mailbox in a single write operation is 999 pages The max...

Page 165: ...t Set the E mail address of the machine Check if Receive E mail is activated Activate Receive E mail Check if the SMTP Server IP Address or POP3 Server IP Address is set correctly Set the SMTP Server...

Page 166: ...SMTP Server IP Address or POP3 Server IP Address Use CentreWare Internet Services to check if the Mail Notice settings are set correctly Set the Mail Notice settings Use CentreWare Internet Services...

Page 167: ...P address for the bypass proxy address the registered server does not become an excluded object Therefore an FDQN format can be used as the bypass proxy address The connected server or proxy server ar...

Page 168: ...TTP 1 1 RFC2818 HTTP Over TLS HTTP HTTPS scheme compatibility GET CONNECT HOST method compatibility A certificate is not registered for using the iFlow service The iFlow service cannot be used without...

Page 169: ...The XSA feature is mutually exclusive from any other accounting feature If XSA is enabled at the device You cannot enable Foreign Device Interface Auditron or Network Accounting Each device supports u...

Page 170: ...On the Properties tab of Internet Services click the Xerox Standard Accounting folder in the directory tree 2 Click the Group Accounts link to create a new group account 3 In the Group Accounts Accou...

Page 171: ...ll not continue If the user performs a scan job at the machine and midway through the job their limit is exceeded the job will be cancelled If the user s limit is reached before a print job is complet...

Page 172: ...Location field Press Enter 2 Click the Properties tab 3 Click the Xerox Standard Accounting folder in the directory tree 4 Click Report and Reset 5 To reset all usage data to zero click the Reset Usa...

Page 173: ...chine 4 Click the Xerox Standard Accounting folder in the directory tree 5 From the display of available hot links verify that Cloning is among them To make a Back up file 1 At your workstation open y...

Page 174: ...older in the directory tree 4 Select Cloning 5 In the Import Clone File portion of the displayed dialog click Browse 6 Locate the dat clone file 7 Click Import Now NOTE It may be necessary for you to...

Page 175: ...xceed 100 meters in length Based on the IEEE 802 3 standard See also Ethernet and IEEE 1000Base TX 1000Base T uses all four cable pairs for simultaneous transmission in both directions through the use...

Page 176: ...use to access devices on other subnets HTTP An abbreviation of Hyper Text Transfer Protocol This is the Internet standard that supports the exchange of information on the World Wide Web WWW HTTP lays...

Page 177: ...L that is the first version of PCL to support bi directional communication between printer and computer PCL6 A Hewlett Packard Printer Control Language PCL It is an interpreted language similar to but...

Page 178: ...directs network packets to the segment of the network for which the packet is intended and excludes packets that are not intended for a segment Routers reduce unnecessary network traffic and control...

Page 179: ...of the data The IP Address is a unique address that identifies a device in a network The IP Address has to be set in the machine by the System Administrator The IP Address consists of four bytes of in...

Page 180: ...17 Glossary 180 Xerox WorkCentre 7132 System Administration Guide...

Page 181: ...n 32 Comments List 30 Common Items 29 completed jobs 21 consumables 31 Control Panel 13 conventions 10 Copy 16 Copy Mode Settings 29 current and pending Jobs 20 D Delayed Print 24 DHCP 41 Dial Pause b...

Page 182: ...entions 10 information 26 languages 10 serial number 9 status 25 26 Machine Components 13 Machine Configuration 26 machine status 25 paper tray 27 Machine Status button 33 Mailbox List 30 Meter Report...

Page 183: ...p 135 Procedure for Scan to SMB Setup 136 Scanning Services 125 problem solving 162 Secure Print 22 serial number 9 26 28 Services and Features 16 Setting List 29 Short Edge Feed SEF 10 Side Tray 13 S...

Page 184: ...ronment 110 Workstation Setup 111 W Web DAV 64 Windows SMB 97 Information Checklist 97 Network Communication Setup 99 problem solving 144 SMB Environments 98 SMB Installation 99 Test Print 101 Worksta...

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