Xerox FaxCentre 2121, User Manual

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Directory
5-7
The file structure
The electronic file containing the data in the directory must be structured into lines or
records separated by a line break (carriage return). Each line must comprise of five
fields separated from one another by a unique character (a tab stop, a comma or a
semi-colon).
Note:
Enter at least one value in the Fax number or E-mail address fields. To
enter a blank line, key in four field separator characters in a row.
For example:
Smith;0123456789;jsmith@isp.co.uk;J;8
Jones;01987654321;@;8
O'Connor;0123469874;d.oconnor@hello.net;U;8
Note:
@ alone is the indication that no associated key is assigned to the entry.
Fields Contents
Name
A unique identifier in the directory, up to 20 characters
long. This field is mandatory; the name should not include
the field separator character.
Fax number
Your contacts’ fax number, without spaces or dots, can
be up to 30 characters long (including any * and #
characters). For contacts who only receive E-mails, this
field may be left empty.
E-mail address
Your contacts’ E-mail address. Can be up to 80
characters long, but must not include the field separator
character. Any other characters may be used in this field,
which can also be left blank.
Shortcut key
A capital letter (A to Z), unique to the directory, which is
associated with a specific contact and enables quick
selection. This field can be left blank.
Speed
The fax transmit speed over the PSTN. If you do not
specify a value, the default speed is the maximum speed.
This field may be left blank if all fax transmissions are
handled by a fax server.