Xerox FaxCentre 2121, User Manual

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Operation
6-23
Department code
Control Use of the machine to authorized personnel only within each department by
setting up a master department code and individual department codes. Assign one
master code and up to 98 department codes. The machine can monitor the usage for
each department. The master department code is used to setup and modify the
department code information.
During the setup procedure, enter a 4-digit master department code. This code is the
supervisory master key required to perform any modifications. The master code
department number is preset to
00 by the machine.
Individual department codes are used to access and operate the machine. During the
setup procedure, assign department numbers from 1-98. Enter a 4-digit department
code for each department. As each department enters their assigned department code
to access and operate the machine, the usage for each department is recorded on the
department code report.
Function management by the administrator
By default, the "Department Code" function is deactivated when the machine is first put
into service.
Activating the department code
M 881 OK - ADVANCED FUNCTIONS / DEPT. CODES / ACTIVATION
¾
Using the browser or keys, select WITH .
¾ Press OK to confirm; the function is activated.
Deactivating the department code
M 881 OK - ADVANCED FUNCTIONS / DEPT. CODES / ACTIVATION
¾ Using the browser or keys, select WITHOUT .
¾ Press OK to confirm; the function is deactivated.
Setting the department codes
The administrator must enter the department number to be created, between 01 and
98; the number 00 is reserved for the administrator to enter his or her own department
code and department name before being able to record other codes for different users.