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5-12

Printing > Printing Data Saved on the Printer

Automatic Delete Setting for Temporary Documents

This setting specifies that documents, such as Private Printing, or Proof and Hold Printing, saved temporarily in the job
box are automatically deleted after they have been saved for a set time.

1

Display the screen.

2

Select the time.

Off

Temporary documents are not automatically deleted.

1 hour

Documents are deleted after 1 hour.

4 hours

Documents are deleted after 4 hours.

1 day

Documents are deleted after 1 day.

1 week

Documents are deleted after 1 week.

NOTE

This function is valid for documents saved after the function is set.

Regardless of this function setting, temporary documents are deleted when the main power switch is turned off.

System Menu/Counter.

System Menu

Send

10:10

Document Box

FAX

Favorites/Application

3/5

Document Box

10:10

System Menu/Counter.

Job Box

Polling Box

Sub Address Box

< Back

1/1

Quick Copy Job Retention

10:10

System Menu/Counter.

Deletion of Job Retention

< Back

1/1

32job(s)

Off

Document Box - Job Box

1

G

B

0054_02

G

B

0290_00

4

G

B

031

0_00

3

2

G

B

0312_00

Job Box - Deletion of Job Retention

10:10

System Menu/Counter.

1 hour

4 hours

1 day

Off

Cancel

1/2

OK

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Summary of Contents for 206ci

Page 1: ...206ci 256ci Copy Print Scan Fax A3 User manual Digital Multifunctional Colour System ...

Page 2: ...for this machine only Describes the machine installation space cautionary space and other information Be sure to read this guide before using the machine Operation Guide This Guide Describes how to load paper basic copy print and scan operations and troubleshooting FAX Operation Guide Describes how to install and use the Network FAX driver in order to use the FAX function and Network FAX transmiss...

Page 3: ...e 2 8 Preparing Necessary Cables 2 9 Connecting Cables 2 10 Connecting LAN Cable 2 10 Connecting USB Cable 2 11 Connecting the Power Cable 2 11 Power On Off 2 12 Power On 2 12 Power Off 2 12 Installing Software 2 14 Software on DVD Windows 2 14 Installing Printer Driver in Windows 2 15 Uninstalling the Software 2 17 Installing Printer Driver in Macintosh 2 18 Setting TWAIN Driver 2 20 Setting WIA ...

Page 4: ...lity 3 31 Original Size 3 32 Original Orientation 3 34 Mixed Size Originals 3 35 2 sided Book Original 3 37 Continuous Scan 3 40 Paper Selection 3 42 Paper Output 3 43 Collate Offset 3 44 Margin 3 46 Staple 3 49 Density 3 51 Scan Resolution 3 52 Original Image 3 53 Sharpness 3 54 Background Density Adjust 3 55 Prevent Bleed through 3 56 Zoom 3 57 File Format 3 58 Color Selection 3 60 Job Finish No...

Page 5: ... New PC Folder 6 21 Checking and Editing Destinations 6 25 Sending to Different Types of Destinations Multi Sending 6 26 Registering Destinations in the Address Book 6 27 Adding a Contact 6 27 Adding a Group 6 31 Editing and Deleting Address Book Entries 6 34 Adding a Destination on One Touch Key 6 36 Adding a Destination 6 36 Editing and Deleting One Touch Key 6 38 Sending Functions 6 39 Sending ...

Page 6: ...istration 9 34 First User Login Administration 9 34 User Login Settings 9 35 Enabling Disabling User Login Administration 9 36 Adding a User 9 38 Local User Authorization 9 42 My Panel 9 43 Editing and Deleting Users 9 44 Simple Login 9 47 Group Authorization 9 53 Obtain Network User Property 9 57 Job Accounting 9 59 First Job Accounting Setup 9 59 Job Accounting Settings 9 61 Enabling Disabling J...

Page 7: ...Feeder double cassette 11 3 DF 470 Document Finisher 11 3 FAX System U FAX Kit 11 3 Expansion Memory 11 3 Card Authentication Kit B 11 4 IB 50 Gigabit Ethernet Board 11 5 USB Keyboard 11 5 Optional Function 11 5 Character Entry Method 11 7 Entry Screens 11 7 Entering Characters 11 9 Paper 11 10 Basic Paper Specifications 11 11 Choosing the Appropriate Paper 11 11 Special Paper 11 14 Specifications...

Page 8: ...vi ...

Page 9: ...ore using this machine It copies It prints Copying with specific settings Printing Documents Stored in Removable USB Memory Print via a network What you want to do Setup Connecting Cables Network Setup LAN Cable Connection Install the printer driver on your computer 2 14 Loading Paper 3 2 Loading Originals 3 7 Operation Copying 4 2 Printing Documents Stored in Removable USB Memory 7 3 Printing fro...

Page 10: ...directly It sends Send as E mail Send to Folder SMB Saving Documents to USB Memory What you want to do Setup Connecting Cables Network Setup LAN Cable Connection Plug the USB memory Editing Destination Address Book Adding One Touch Keys 6 17 Loading Originals 3 7 Operation Sending 6 2 Saving Documents to USB Memory Scan to USB 7 6 Administrator tasks Create a shared folder on the destination compu...

Page 11: ...nformation on setting up and sending a FAX refer to the FAX Operation Guide It faxes Send a FAX FAX directly from a computer What you want to do Setup Connect the modular cord for the telephone line to this machine Selection of Telephone Line Inch version only Network Setup LAN Cable Connection Loading Paper 3 2 Operation FAX Operation Network FAX Operation Administrator tasks Install the Network ...

Page 12: ...er Output page 3 43 Staple page 3 49 Color Selection page 3 60 Original Image page 3 53 EcoPrint page 4 15 Hue Adjustment page 4 16 Color Balance page 4 17 Sharpness page 3 54 Background Density Adj page 3 55 Prevent Bleed through page 3 56 Saturation page 4 18 Margin page 3 46 Continuous Scan page 3 40 Auto Image Rotation page 4 19 Job Finish Notice page 3 61 File Name Entry page 3 63 Priority Ov...

Page 13: ...eparation page 6 42 Scan Resolution page 3 52 Density page 3 51 Color Selection page 3 60 Original Image page 3 53 Sharpness page 3 54 Background Density Adj page 3 55 Prevent Bleed through page 3 56 FAX TX Resolution refer to Fax Operation Guide Zoom page 3 57 Continuous Scan page 3 40 File Name Entry page 3 63 E mail Subject Body page 6 43 Job Finish Notice page 3 61 FTP Encrypted TX page 6 44 F...

Page 14: ...ity Adj page 3 55 Prevent Bleed through page 3 56 Zoom page 3 57 Continuous Scan page 3 40 Job Finish Notice page 3 61 Add Edit Shortcut page 3 22 Print Copies page 7 4 Paper Selection page 3 42 Collate Offset page 3 44 Duplex page 7 11 Functions Paper Output page 3 43 Staple page 3 49 Color Selection page 3 60 Margin page 3 46 Job Finish Notice page 3 61 Priority Override page 3 64 Encrypted PDF ...

Page 15: ... Store Job Status page 8 5 Scheduled Job page 8 5 Print Job Log page 8 6 Send Job Log page 8 6 Store Job Log page 8 6 Scanner page 8 11 Printer page 8 12 FAX page 8 12 Removable Memory page 8 12 Toner Status page 8 13 Paper Status page 8 13 Staple page 8 14 ...

Page 16: ...de Incoming FAX Report refer to Fax Operation Guide Admin Report Settings refer to Fax Operation Guide Result Report Setting page 9 6 Send Result Report page 9 6 RX Result Report refer to Fax Operation Guide Job Finish Notice Setting page 9 6 Sending Log History page 8 7 Send Log History page 8 9 Auto Sending page 8 9 Destination page 8 8 Job Log Subject page 8 10 Counter Printed Pages page 3 11 S...

Page 17: ...inish page 9 9 Ready page 9 9 Warning page 9 9 Key Confirmation USB Keyboard page 9 9 FAX Speaker Volume refer to Fax Operation Guide FAX Monitor Volume refer to Fax Operation Guide Original Settings page 9 9 Custom Original Size page 9 9 Original Auto Detect page 9 9 Paper Settings page 9 10 Custom Paper Size page 9 10 Media Type Settings page 9 10 Default Paper Source page 9 10 Paper Selection p...

Page 18: ... File Name Entry page 9 12 E mail Subject Body page 9 13 FTP Encrypted TX page 9 13 JPEG TIFF Print page 9 13 XPS Fit to Page page 9 13 Detail Settings page 9 13 Image Quality page 9 13 PDF A page 9 13 Paper Output page 9 13 Copy Document Box page 9 13 Printer page 9 13 FAX refer to Fax Operation Guide Preset Limit page 9 13 Error Handling page 9 14 Duplexing Error page 9 14 Finishing Error page 9...

Page 19: ...TIFF Compression page 9 16 Default Screen page 9 16 Document Box Sub Address Box refer to Fax Operation Guide Job Box page 5 7 Quick Copy Job Retention page 5 9 Deletion of Job Retention page 5 12 Polling Box refer to Fax Operation Guide FAX refer to Fax Operation Guide Favorites Application Default Screen page 9 16 Application page 9 16 Internet Proxy page 9 17 Address Book One Touch Address Book...

Page 20: ...inted Pages page 9 70 Scanned Pages page 9 70 FAX TX Pages page 9 70 FAX TX Time page 9 70 Counter Reset page 9 70 Each Job Accounting page 9 70 Accounting List page 9 64 Default Setting page 9 74 Apply Limit page 9 74 Copier Printer Count page 9 74 Default Counter Limit page 9 74 Count by Paper Size page 9 75 Unknown ID Job page 9 76 Printer page 9 17 Emulation page 9 17 Color Setting page 9 17 E...

Page 21: ...age 9 22 HTTP Security page 9 22 LDAP Security Ext Address Book page 9 22 LDAP Security User Property page 9 22 SMTP Security page 9 23 POP3 Security User 1 page 9 23 POP3 Security User 2 page 9 23 POP3 Security User 3 page 9 23 LAN Interface page 9 23 Interface Block Setting page 9 23 USB Host page 9 23 USB Device page 9 23 USB Storage page 9 23 Optional Interface 1 page 9 23 Optional Interface 2...

Page 22: ...ime refer to Fax Operation Guide Adjustment Maintenance page 9 26 Density Adjustment page 9 26 Copy page 9 26 Send Box page 9 26 Background Density Adj page 9 26 Copy Auto page 9 26 Send Box Auto page 9 26 Toner Save Level EcoPrint page 9 26 Copy page 9 26 Printer page 9 26 Auto Color Correction page 9 26 Correcting Black Line page 9 26 Display Brightness page 9 26 Color Registration page 9 26 Ton...

Page 23: ... Use 1 3 Legal and Safety Information 1 6 Legal Information 1 6 Energy Saving Control Function 1 9 Automatic 2 Sided Copy Function 1 9 Resource Saving Paper 1 9 Environmental benefits of Power Management 1 9 Energy Star ENERGY STAR Program 1 10 About this Operation Guide 1 11 Conventions in This Guide 1 11 Originals and Paper Sizes 1 13 ...

Page 24: ... indicated inside the symbol General warning Warning of high temperature The symbol indicates that the related section includes information on prohibited actions Specifics of the prohibited action are indicated inside the symbol Warning of prohibited action Disassembly prohibited The z symbol indicates that the related section includes information on actions which must be performed Specifics of th...

Page 25: ...e toner container or unit Dangerous sparks may cause burns Keep the toner container and unit out of the reach of children If toner happens to spill from the toner container or unit avoid inhalation and ingestion as well as contact with your eyes and skin If you do happen to inhale toner move to a place with fresh air and gargle thoroughly with a large amount of water If coughing develops contact a...

Page 26: ...operation of the product by user no radiation can leak from the machine This machine is classified as Class 1 laser product under IEC EN 60825 1 2007 Caution Performance of procedures other than those specified in this manual may result in hazardous radiation exposure These labels are attached to the laser scanner unit inside the machine and are not in a user access area The label shown below is a...

Page 27: ...er Copying Scanning the following items is prohibited and may be penalized by low It may not be limited to these items Do not knowingly copy scan the items that are not to be copied scanned Paper money Bank note Securities Stamp Passport Certificate Local laws and regulations may prohibit or restrict copying scanning of other items not mentioned above ...

Page 28: ...ype Imaging Inc Helvetica Palatino and Times are registered trademarks of Linotype GmbH ITC Avant Garde Gothic ITC Bookman ITC ZapfChancery and ITC ZapfDingbats are registered trademarks of International Typeface Corporation UFST MicroType fonts by Monotype Imaging Inc are installed in this machine This machine contains the software having modules developed by Independent JPEG Group ThinPrint is a...

Page 29: ... LOSS OF USE DATA OR PROFITS OR BUSINESS INTERRUPTION HOWEVER CAUSED AND ON ANY THEORY OF LIABILITY WHETHER IN CONTRACT STRICT LIABILITY OR TORT INCLUDING NEGLIGENCE OR OTHERWISE ARISING IN ANY WAY OUT OF THE USE OF THIS SOFTWARE EVEN IF ADVISED OF THE POSSIBILITY OF SUCH DAMAGE Original SSLeay License Copyright C 1995 1998 Eric Young eay cryptsoft com All rights reserved This package is an SSL im...

Page 30: ...tain the Software and other proprietary information concerning the Typefaces in strict confidence and to establish reasonable procedures regulating access to and use of the Software and Typefaces 4 You agree not to duplicate or copy the Software or Typefaces except that you may make one backup copy You agree that any such copy shall contain the same proprietary notices as those appearing on the or...

Page 31: ...ice includes 2 sided copying as a standard function For example by copying two 1 sided originals onto a single sheet of paper as a 2 sided copy it is possible to lower the amount of paper used For more information refer to Duplex on page 4 8 Printing in duplex mode reduces paper consumption and contributes to the conservation of forest resources Duplex mode also reduces the amount of paper that mu...

Page 32: ...h the standards laid out in the International Energy Star Program ENERGY STAR is a voluntary energy efficiency program with the goal of developing and promoting the use of products with high energy efficiency in order to help prevent global warming By purchasing ENERGY STAR qualified products customers can help reduce emissions of greenhouse gases during product use and cut energy related costs ...

Page 33: ...r and device status and how to cancel fax transmission 9 Setup Registration and User Management Explains system menu functionality related to overall machine operation job accounting and user management 10 Troubleshooting Explains how to respond to error indications such as when the machine runs out of toner and problems such as paper jams 11 Appendix Introduces the convenient optional equipment a...

Page 34: ... print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided GB0097_00 Send Send Screen Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 Scan to USB Store File Screen Ready to store in Box Store File File Format 2 sided Book Scan Resolution Density File Name Ent...

Page 35: ...following icons are used to indicate originals and paper placement directions on the touch panel Placement direction Indicated size The size of the original paper that can be used depends on the function and source tray For further details refer to the page detailing that function or source tray Vertical direction For the originals paper dimension Y is longer than X A4 B5 A5 Letter Statement Horiz...

Page 36: ...1 14 Preface About this Operation Guide ...

Page 37: ...g USB Cable 2 11 Connecting the Power Cable 2 11 Power On Off 2 12 Power On 2 12 Power Off 2 12 Installing Software 2 14 Software on DVD Windows 2 14 Installing Printer Driver in Windows 2 15 Uninstalling the Software 2 17 Installing Printer Driver in Macintosh 2 18 Setting TWAIN Driver 2 20 Setting WIA Driver 2 21 Energy Saver function 2 22 Low Power Mode and Auto Low Power Mode 2 22 Sleep and Au...

Page 38: ...Names Machine 1 Document Processor 2 Platen 3 Original Size Indicator Plates 4 Slit Glass 5 Operation Panel 6 Inner Tray 7 Front Cover 8 Cassette 1 9 USB Memory Slot A1 10 Right Cover 1 11 Handles 12 Job Separator Tray 2 3 4 5 8 11 1 6 7 9 10 12 ...

Page 39: ... Cloth Compartment 16 Original Loaded Indicator 17 Toner Container Black 18 Toner Container Magenta 19 Toner Container Cyan 20 Toner Container Yellow 21 Waste Toner Box 22 Paper Width Guide 23 Paper Length Guide 24 Multi Purpose Tray 25 Paper Width Guide 13 14 15 17 16 18 19 20 21 23 22 25 24 ...

Page 40: ...es 26 Option Interface Slot 2 27 Network Interface Connector 28 USB Interface Connector A2 29 USB Port B1 30 Option Interface Slot 1 31 Scanner Lock 32 Main Power Switch 33 Handles 34 Cassette Heater Switch 26 29 28 30 32 34 33 27 31 33 ...

Page 41: ...2 5 Preparation before Use Part Names 35 Top Cover 36 Tray Extension 37 Document Finisher Tray 38 Staple Cover 39 Staple Cartridge Holder 40 Bridge Unit Cover 35 36 37 38 39 40 ...

Page 42: ...ment Full Color Scans all documents in full color Black White Scans all documents in black white Displays the Interrupt Copy screen Ends operation logs out on the Administration screen Puts the machine into Low Power Mode Puts the machine into Sleep Mode Recovers from Sleep if in Sleep Mode Lit when the machine s main power is on Numeric keys Enter numbers and symbols Clears entered numbers and ch...

Page 43: ...ctions 10 10 Favorites Shortcut 1 Shortcut 2 Displays the status of the equipment as well as necessary operation messages Displays available functions Configures more advanced function settings Displays the time and number of copies Displays shortcuts GB0001_04 GB0002_00 Displays the status of the equipment as well as necessary operation messages Displays available functions and settings Return to...

Page 44: ...0BASE TX or 10BASE T Administrator s PC Embedded Web Server RX Network settings Scanner default settings User and destination registration Printing Network FAX Option FAX Option MFP USB Network Network FAX Network Network Network Network Network Send E mail Sends the image data of scanned originals to the desired recipient as a file attached to an E mail message X 6 20 Send SMB Saves the scanned i...

Page 45: ...ecessary cables according to the interface you use Connection Environment Function Necessary Cable Connect a LAN cable to the machine Printer Scanner Scanner TWAIN WIA LAN 10Base T 100Base TX or 1000BASE T Shielded Connect a USB cable to the machine Printer USB2 0 compatible cable Hi Speed USB compliant Max 5 0 m Shielded ...

Page 46: ...d as a network printer or network scanner 1 Power Off 2 Connect the machine 1 Connect the LAN cable to the network interface located on left side of the body 2 Connect the other end of the cable to the hub 3 Set up the machine Configure the network settings For details refer to Machine Setup Wizard on page 2 24 Check that the indicators are off ...

Page 47: ...ower Off 2 Connect the machine 1 Connect the USB cable to the appropriate interface located on the left side of the body 2 Connect the other end of the cable to the PC Connecting the Power Cable Connect one end of the supplied power cable to the machine and the other end to a power outlet IMPORTANT Only use the power cable that comes with the machine Check that the indicators are off ...

Page 48: ...e main power switch on Power Off When not turning off the main power switch sleep Press the Power key The Power key light will go out and the Main Power indicator will light up IMPORTANT When turning off the main power switch do not turn on the main power switch again immediately Wait more than 5 seconds and then turn on the main power switch Main Power indicator Main Power indicator ...

Page 49: ...is lit up the machine is operating Turning off the main power switch while the machine is operating may cause it to malfunction CAUTION If this machine will be left unused for an extended period e g overnight turn it off at the main power switch If the machine will not be used for an even longer period of time e g vacation remove the power plug from the outlet as a safety precaution If the optiona...

Page 50: ...rosoft MiniDriver that supports PCL and KPDL There are some restrictions on the machine features and option features that can be used with this driver TWAIN driver Scan This driver enables scanning on the machine using a TWAIN compliant software application The machine has two types of TWAIN drivers one for scanning a document placed in the machine and one for reading document data stored in a use...

Page 51: ...rt the DVD 2 Display the screen NOTE Installation on Windows must be done by a user logged on with administrator privileges Plug and Play is disabled on this device when in Sleep Wake the device from Low Power Mode or Sleep before continuing Refer to Low Power Mode and Auto Low Power Mode on page 2 22 and Sleep and Auto Sleep on page 2 23 The optional Fax Kit is required in order to make use of fa...

Page 52: ...s completes the printer driver installation procedure The TWAIN driver and WIA driver can be installed if the machine and computer are connected via a network You can install the WIA driver using Custom Mode If you are installing the TWAIN driver or WIA driver continue by configuring the TWAIN driver 2 20 or WIA driver 2 21 NOTE The machine cannot be detected unless it is on If the computer fails ...

Page 53: ...fer company name of product and Uninstall Printing System Library to display the Uninstall Wizard 2 Uninstall the software Place a check in the check box of the software to be deleted 3 Finish uninstalling If a system restart message appears restart the computer by following the screen prompts This completes the software uninstallation procedure NOTE Uninstallation on Windows must be done by a use...

Page 54: ...river installation Next specify the print settings If an IP connection is used the settings below are required If a USB connection is used the machine is automatically recognized and connected NOTE Installation on MAC OS must be done by a user logged on with administrator privileges When printing from a Macintosh computer set the machine s emulation to KPDL or KPDL Auto For details about the confi...

Page 55: ...window 2 Click the IP icon for an IP connection and then enter the IP address and printer name 3 Select the options available for the machine and click Continue 4 The selected machine is added 1 2 1 2 3 The number entered in Address will automatically appear in Name Change if needed 1 2 ...

Page 56: ... contact Administrator NOTE Click Delete to delete the added machine Click Edit to change names When user login administration is enabled select the checkbox beside Authentication and enter Login User Name up to 321 characters and Password up to 64 characters When job accounting is enabled select the checkbox beside Account ID and enter the account ID as many as eight digits 6 7 When using SSL sel...

Page 57: ...e Scanners and Cameras screen appears 2 Select the same name as this machine from WIA Drivers and press the Properties 2 Configure WIA Driver 1 2 When user login administration is enabled select the checkbox beside Authentication and enter Login User Name up to 321 characters and Password up to 64 characters When job accounting is enabled select the checkbox beside Account ID and enter the account...

Page 58: ...es while the machine is in Low Power Mode when using the optional fax the machine automatically wakes up and starts printing To resume perform one of the following actions The machine will be ready to operate within 10 seconds Press any key on the operation panel Open the document processor Place originals in the document processor Note that ambient environmental conditions such as ventilation may...

Page 59: ...leep Auto Sleep automatically switches the machine into Sleep if left idle for a preset time in the Low Power Mode The default preset time is 20 minutes for 206ci and 30 minutes for 256ci For more information about configuring settings refer to Sleep Timer on page 9 25 Energy Saver This mode reduces power consumption even more than normal Sleep mode and allows Sleep Mode to be set separately for e...

Page 60: ...details about settings refer to the help information displayed on the touch panel To make changes after this initial configuration refer to Date Timer on page 9 24 and System on page 9 19 Date Time settings Time Zone Summer Time Date Time Network settings Obtain IP Address IP Address Subnet Mask Default Gateway Machine setup 10 10 This wizard will help you set up your machine To continue press Nex...

Page 61: ...ation about the machine and Embedded Web Server RX as well as their current status 2 Configure the function Select a category from the navigation bar on the left of the screen When you log in to the machine as an administrator Settings appear NOTE Here information on the FAX settings has been omitted For more information on using the FAX refer to the Fax System U Operation Guide The optional Fax K...

Page 62: ...ction Enter the correct settings in each field Item Description SMTP Protocol Enables or disables SMTP protocol To use E mail this protocol must be enabled SMTP Port Number Set the SMTP Port Number or use the SMTP default port 25 SMTP Server Name Enter the SMTP server IP address or its name The maximum length of the SMTP server name and IP address is 64 characters If entering the name a DNS server...

Page 63: ...e are correct When the Test button is pressed this machine tries to connect to the SMTP server E mail Size Limit Enter the maximum size of E mail that can be sent in kilobytes When the value is 0 no maximum size is set Sender Address Enter the E mail address of the person responsible for the machine such as the machine administrator so that a reply or non delivery report will go to a person rather...

Page 64: ...2 28 Preparation before Use Embedded Web Server RX Settings for E mail ...

Page 65: ...g Favorites 3 20 Application 3 21 Shortcuts 3 22 Registering Shortcuts 3 22 Editing and Deleting Shortcuts 3 24 Using Shortcuts 3 25 Quick Setup Wizard 3 26 Help Screen 3 28 Canceling Jobs 3 29 Using Various Functions 3 30 Original Size 3 32 Original Orientation 3 34 Mixed Size Originals 3 35 2 sided Book Original 3 37 Continuous Scan 3 40 Paper Selection 3 42 Paper Output 3 43 Collate Offset 3 44...

Page 66: ...ed straighten it before loading Paper that is curled or folded may cause a jam Avoid exposing opened paper to high temperatures and high humidity as dampness can be a cause of problems Seal any remaining paper after loading in the multi purpose tray or cassettes back in the paper storage bag If the machine will not be used for a prolonged period protect all paper from humidity by removing it from ...

Page 67: ...ould not use inkjet printer paper or any paper with a special surface coating Such paper may cause paper jams or other faults For clearer and brighter color copies use the special color paper When using media types other than plain paper such as recycled or colored paper always specify the media type setting Refer to Media Type on page 9 8 The cassettes can hold paper with weights up to 256 g m If...

Page 68: ...he loaded paper does not exceed the level indicator see the figure When loading the paper keep the side that was closest the package seal facing up The paper length and width guides must be adjusted to the paper size Loading the paper without adjusting these guides may cause skewed feeding and paper jams Be sure that the paper length and width guides rest securely against the paper If there is a g...

Page 69: ...L Envelope C5 Envelope 10 Commercial 10 Monarch Youkei 4 Youkei 2 5 sheets Heavy paper 106 to 256 g m 10 sheets when using heavy paper with a weight of 164 g m or greater only A4 Letter or smaller sheets can be loaded 1 Adjust the multi purpose tray size 1 2 When loading paper sizes from A3 to B4 and Ledger to Legal extend the support tray section of the multi purpose tray IMPORTANT When using med...

Page 70: ... in the tray from a previous job before loading the paper If there is just a small amount of paper left over in the multi purpose tray and you want to add more first remove the left over paper from the tray and include it with the new paper before loading the paper back into the tray IMPORTANT Use unfolded return postcard Oufukuhagaki How to load envelopes orientation and facing will differ depend...

Page 71: ... the original eject table may fall off when the document processor is opened Shadows may be produced around the edges and in the middle of open faced originals CAUTION Do not leave the document processor open as there is a danger of personal injury IMPORTANT Do not push the document processor forcefully when you close it Excessive pressure may crack the platen glass When placing books or magazines...

Page 72: ...cause the originals to jam Originals bound with clips or staples Remove the clips or staples and straighten curls wrinkles or creases before loading Failure to do so may cause the originals to jam How to Load Originals 1 Adjust the original table size Weight 45 to 160 g m duplex 50 to 120 g m Size Maximum A3 to Minimum A5 R Maximum Ledger to Minimum Statement R Capacity Plain paper 80 g m Colored ...

Page 73: ...originals are placed Green left indicator lit Original is placed properly IMPORTANT Ensure that loaded originals do not exceed the level indicator Exceeding the maximum level may cause the originals to jam see the figure Confirm that the original width guides exactly fit the originals If there is a gap readjust the original width guides The gap may cause the originals to jam Originals with punched...

Page 74: ...Equipment s Serial Number The equipment s serial number is printed in the location shown in the figure NOTE You ll need the equipment s serial number when contacting your Service Representative Please check the number before contacting your Service Representative 7 2 XXXXXXXXX ...

Page 75: ...eck the number of pages by paper size Scanned Pages System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 GB0054_00 1 2 Use or to scroll up and down Printed Pages 10 10 System Menu Counter Scanned Pages Back 1 1 Counter GB0584_00 Counter Printed Pages 2 10 10 System Menu Counter Copy Full Color Copy B W Printer B W Copy Total 2 0 1 3 End 0 GB0585_00 Use or to scroll ...

Page 76: ...ogin password are set as shown below You will be unable to login if you forget your login user name or login password In this event login with administrator privileges and change your login user name or login password Model Name Login User Name Login Password 206ci 2000 2000 256ci 2500 2500 Input Limit ABC Login User Name p o i t r q l u y e w k g f a j h d s v c x z 2500 Del 4 64 A a m n b Cancel...

Page 77: ...n is activated When the auto panel reset function is activated When Auto Low Power Mode is activated When the machine is placed in Low Power Mode by pressing the Energy Saver key NOTE If Network Authentication is selected as the user authentication method either Local or Network can be selected as the authentication destination NOTE If a user password is required an input screen will be displayed ...

Page 78: ...called up in order and configured as you check or change each one Program mode Settings are called up immediately when you press the key to which they are registered Transmission is explained as an example below 1 Configure the function If Program mode is selected set the copy function send function FAX function option and destinations to be registered If Wizard mode is selected go to step 2 2 Dis...

Page 79: ...Job Type 10 10 Select the job type Send FAX Copy Cancel 1 1 Next Add Function Type 10 10 Select how to recall the function Wizard Program Back Cancel 1 1 Next GB0763_00 GB0764_00 1 2 Add Functions 10 10 File Format Cancel 1 6 Next Back Original Size Original Orientation Mixed Size Originals PDF Auto Top Edge on Top Off Select the functions Add Destination Recall Method 10 10 Address Book Cancel 1 ...

Page 80: ...ant to change Job Type Number Owner Name Multi Sending Admin Back 1 2 Save Auto GB0760_00 Number 10 10 00 20 Cancel OK 3 GB0766_00 1 2 Permission 10 10 Shared Private Cancel 1 1 OK GB0305_00 Add Confirmation Private 10 10 Cancel Select the item that you want to change Destination Functions Function Type Permission Address Book Wizard Back 2 2 Save 2 GB0766_02 1 2 Destination 10 10 Address Book 1 2...

Page 81: ...Confirmation Private 10 10 Cancel Select the item that you want to change Destination Functions Function Type Permission Address Book Wizard Back 2 2 Save 2 GB0766_02 1 2 Add Confirmation Sending Job E mail 10 10 Cancel Select the item that you want to change Job Type Number Owner Name Multi Sending Admin Back 1 2 Save Auto GB0766_00 ...

Page 82: ...dress Entry Scan to E mail Address Book Application 2 GB0056_00 1 Edit 10 10 Next Cancel 1 2 01 Sending Job E mail 15 ID Card Copy 16 Paper Saving Copy 17 Scan to PC Addreess Entry Menu Add 10 10 Close Edit Delete 1 1 GB0779_00 1 GB0780_00 2 Favorites E mail TX 10 10 Cancel Job Type Number Owner Name Multi Sending 01 Back 1 2 Save Admin Sending Job E mail GB0781_00 GB0057_82 Input Limit Name p o i...

Page 83: ...n Type Permission Back 2 2 Save 2 Wizard Address Book Destination Permission 10 10 Shared Private Cancel 1 1 OK Document Box GB0305_01 GB0781_02 1 2 GB0781_02 Favorites E mail TX 10 10 Cancel Job Type Number Owner Name Multi Sending 01 Back 1 2 Save Admin Sending Job E mail GB0781_00 1 2 10 10 Delete Cancel 1 2 01 Sending Job E mail 15 ID Card Copy 16 Paper Saving Copy 17 Scan to PC Addreess Entry...

Page 84: ...rites Menu 10 10 1 1 Select the function ID Card Copy Paper Saving Copy Scan to PC Address Entry Scan to PC Address Book Scan to E mail Address Entry Scan to E mail Address Book Application Set Combine Combine Off 2 in 1 4 in 1 Others 10 10 Back Next Cancel Density 10 10 Adjust the density Lighter Normal 3 Darker 2 1 0 1 2 3 Back Next Cancel GB0008_99 GB0016_99 Input Limit Back Next Cancel File Na...

Page 85: ... authentication feature are available For details consult your sales representative or dealer For application settings refer to Favorites Application on page 9 16 1 Display the screen 2 Select the application Favorites Menu 10 10 1 1 Select the function ID Card Copy Paper Saving Copy Scan to PC Address Entry Scan to PC Address Book Scan to E mail Address Entry Scan to E mail Address Book Applicati...

Page 86: ... Shared Shortcut Shared shortcuts can be used by all machine users When using user login administration shared shortcuts can only be set by users who have logged in as administrators NOTE If you select a shortcut number already registered the currently registered shortcut can be replaced with a new one Ready to copy Full Color Functions Original Size Auto Close 10 10 Original Orientation Top Edge ...

Page 87: ...ters 6 Register the shortcut Confirm the settings and press Save 10 10 Select the functions Zoom Density Duplex Paper Selection Back Cancel 1 5 Next Add Functions GB0792_00 Input Limit Back Next Cancel Add Name p o i t r q l u y e w k g f a j h d s v c x z Shortcut 1 Del 10 24 A a m n b ABC 1 2 GB0057_04 Add Confirmation Shortcut 1 10 10 Cancel Name Functions Number Back 1 1 Save Zoom Shortcut 1 S...

Page 88: ...opies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites Shortcut 1 Shortcut 2 GB0001_04 GB0002_00 1 2 Edit 10 10 Private Shortcut 2 Private Shortcut 1 Cancel 1 1 Next Shared Shortcut 2 Shared Shortcut 1 Add Edit Shortcut Add 10 10 Edit 1 1 Close Delete GB0790_01 GB0796_00 1 2 Number 10 10 Shortcut 2 Shortcut 1 Cancel ...

Page 89: ...creen Requires the optional fax kit Edit Confirmation Shortcut 1 10 10 Cancel Name Functions Number Back 1 1 Save Zoom Shortcut 1 GB0797_00 2 1 10 10 Cancel 1 1 OK Delete Private Shortcut 2 Private Shortcut 1 Shared Shortcut 2 Shared Shortcut 1 Add Edit Shortcut Add 10 10 Edit 1 1 Close Delete GB0790_01 1 3 GB0798_00 2 Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combin...

Page 90: ... Dialing RX Mode Dialing Mode Dialing RX Mode Reception Mode Dialing RX Mode Auto DRD 2 Local FAX Info Local FAX Info Local FAX Name Local FAX Info Local FAX Number Local FAX Info Local FAX ID Local FAX Info Print Position 3 Sound Volume Sound Volume Confirmation Speaker Volume Monitor Volume 4 Rings Rings Confirmation Answering Machine FAX TEL Switch 5 Output Output Paper Output Output Reduced RX...

Page 91: ...tem Next Advances to the next screen Back Returns to the previous screen Complete Register the settings and exit the wizard FAX Setup 10 10 System Menu Counter Back 1 1 Energy Saver Setup Quick Setup Wizard Network Setup GB0840_00 FAX Setup 10 10 This wizard will help you set the basic settings to use the fax End Next 1 Dialing RX Mode 2 Local FAX Info 3 Sound Volume 4 Rings 5 Output 6 Redial Syst...

Page 92: ...Plain GB0004_00 Paper Selection 10 10 Ready to copy Full Color Select the cassette or multi purpose tray with the desired paper size Auto Automatically selects the appropriate paper size Cassette 1 Selects the paper in cassette 1 Cassette 2 Selects the paper in cassette 2 Cassette 3 Selects the paper in cassette 3 1 2 Help titles Displays information about functions and machine operation Closes th...

Page 93: ...o display a dialog box for the printer 2 Click the file for which you wish to cancel printing and select Cancel from the Document menu NOTE If printing has started press the Stop key on the operation panel with the copy screen or transmission screen displayed to cancel the operation The current print job is temporarily interrupted Continues without temporarily interrupting jobs being sent You can ...

Page 94: ... press Menu and then Store File For details refer to Printing Documents Stored in Removable USB Memory on page 7 3 or Saving Documents to USB Memory Scan to USB on page 7 6 2 Select the functions Select the functions to use Press Functions to display all the functions Refer to Common Functionality on page 3 31 NOTE If the screen does not appear press the Document Box key and then Removable Memory ...

Page 95: ...gins white space Margin X page 3 46 Staple in the output documents Staple X page 3 49 Adjust the density Density X page 3 51 Set the resolution at which to scan originals Scan Resolution X page 3 52 Select original image type for best results Original Image X page 3 53 Emphasize the outline of texts or lines Blur the image outline Sharpness X page 3 54 Darken or lighten the background i e the area...

Page 96: ...ct Off for Custom Original Size this does not appear Size Entry Enter the size Inch models Horizontal 2 to 17 in 0 01 increments Vertical 2 to 11 69 in 0 01 increments Metric models Horizontal 50 to 432 mm in 1 mm increments Vertical 50 to 297 mm in 1 mm increments NOTE Be sure to always specify the original size when using custom size originals Copy Send Scan to USB Ready to copy Full Color Funct...

Page 97: ...3 10 10 A4 A4 A5 1 4 OK OK Back Cancel Ready to copy Full Color Ready to copy Full Color Original Size Auto Metric Inch Others 10 10 Cancel OK Size Entry GB0025_00 GB0026_00 Use or to scroll up and down 1 2 Original Size Size Entry 10 10 Ready to copy Full Color mm X 50 432 Back Cancel Y 50 297 mm OK Ready to copy Full Color Original Size Auto Metric Inch Others 10 10 Cancel OK Size Entry 1 GB0025...

Page 98: ...and then Original Orientation 2 Select the function Select the original orientation Copy Send Scan to USB Top Edge on Top Top Edge on Left Top Edge on Top Top Edge on Left Ready to copy Full Color Functions Original Size Auto Close 10 10 Original Orientation Top Edge on Top Inner tray Off Mixed Size Originals Paper Output 1 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Z...

Page 99: ...llowing combination Folio and A4 R make sure to set Original Auto Detect to On for Folio For more information refer to Original Auto Detect on page 9 9 Up to 30 sheets can be placed in the document processor for mixed size originals Send Scan to USB Copy Ready to copy Full Color Functions Original Size Auto Close 10 10 Original Orientation Top Edge on Top Inner tray Off Mixed Size Originals Paper ...

Page 100: ...3 36 Common Operations Using Various Functions 2 Select the function Ready to copy Full Color Mixed Size Originals Off On 10 10 Cancel OK GB0035_00 ...

Page 101: ... sheet original 2 sided Binding Left Right Set when using a 2 sided sheet original that will be bound on the left or right 2 sided Binding Top Set when using a 2 sided sheet original that will be bound at the top Book Binding Left Set when using a book original such as a magazine or book that is bound on the left Book Binding Right Set when using a book original such as a magazine or book that is ...

Page 102: ...dy to send Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 GB0081_01 2 1 Send Use or to scroll up and down Ready to store in Box Store File File Format 2 sided Book Scan Resolution Density File Name Entry Normal 0 PDF 1 sided 300x300dpi doc Functions 10 10 Cancel Scan to USB GB0096_00 2 sided Book Original 1...

Page 103: ... Cancel 1 2 OK 2 sided Book Original Others 2 sided Book Original 10 10 Cancel Back 1 1 OK 1 sided Ready to send GB0014_00 GB0011_00 2 1 Use or to scroll up and down 2 sided Book Ori Original Orientation 10 10 Top Edge on Left Top Edge on Top Cancel 1 1 OK Ready to send GB0015_00 2 sided Book Original Others 2 sided Book Original 10 10 Cancel Original Orientation Back 1 1 OK 2 sided Binding Left R...

Page 104: ...he Start key to start scanning Once the original has been scanned load the next original and press the Start key Use the same procedure to scan any remaining originals Copy Send Scan to USB Ready to copy Full Color Functions Saturation 0 Close 10 10 Margin Off On Off Continuous Scan Auto Image Rotation 4 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex C...

Page 105: ...rations Using Various Functions 4 Finish scanning Start copying sending or storing Job No 0003 10 10 Place the originals and press Start key Scanned Pages Cancel Job Name doc00000320101010101010 Finish Scan GB0222_00 ...

Page 106: ...6 R Folio or 216 340 mm Inch Select from Ledger Letter R Letter Legal Statement R Executive or Oficio II others Select from 8K 16K R 16K ISO B5 Envelope 10 Envelope 9 Envelope 6 Envelope Monarch Envelope DL Envelope C5 Envelope C4 Hagaki Oufukuhagaki Youkei 4 Youkei 2 or Custom Size Entry Enter a size not displayed in the standard sizes Inch models X 5 83 to 17 in 0 01 increments Y 3 86 to 11 69 i...

Page 107: ... document finisher tray Job Separator Tray Places pages face down in the job separator tray NOTE To change default destination refer to Paper Output on page 9 13 for details Copy Print from USB Ready to copy Full Color Functions Original Size Auto Close 10 10 Original Orientation Top Edge on Top Inner tray Off Mixed Size Originals Paper Output 1 5 Add Edit Shortcut Ready to copy Full Color Copy Co...

Page 108: ...er Option When you use offsetting printed copies are produced after rotating each set or page by 90 With Document Finisher Option When you use offsetting printed copies are segregated after each set of copies or after each page NOTE To offset without a document finisher load the same size paper into a second paper source with a different orientation The paper sizes supported in Offset are A4 B5 Le...

Page 109: ... 2 Press Collate Offset 2 Select the function GB0001_01 Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0021_00 Ready to copy Full Color Collate Offset Off Collate Only Offset Each Page Offset Each Set 10 10 Cancel OK ...

Page 110: ...ay the screen 1 Referring to Using Various Functions on page 3 30 display the screen 2 Press Functions and then Margin Input units Margin Width Inch Models 0 75 to 0 75 in 0 01 increments Metric Models 18 mm to 18 mm in 1 mm increments NOTE You can set the default margin width Refer to Margin on page 9 12 for details Copy Print from USB Ready to copy Full Color Functions Saturation 0 Close 10 10 M...

Page 111: ...GB0038_00 Margin Margin 10 10 Ready to copy Full Color mm L R 18 18 Cancel T B 18 18 mm OK Margin Settings Margin 10 10 Cancel Ready to copy Full Color Back Page Original Orientation Back 1 1 OK Left 6mm Same as Front Page Top Edge on Top GB0040_00 GB0039_00 3 2 1 GB0039_00 Margin Settings Margin 10 10 Cancel Ready to copy Full Color Back Page Original Orientation Back 1 1 OK Left 6mm Same as Fron...

Page 112: ...in Back Page 10 10 Ready to copy Full Color Manual Auto Cancel 1 1 OK Margin Back Page 10 10 Ready to copy Full Color mm L R 18 18 Back T B 18 18 mm OK Cancel 2 3 1 Margin Original Orientation 10 10 Ready to copy Full Color Top Edge on Left Top Edge on Top Cancel 1 1 OK GB0039_00 GB0015_01 Margin Settings Margin 10 10 Cancel Ready to copy Full Color Back Page Original Orientation Back 1 1 OK Left ...

Page 113: ...cument finisher Original Orientation Top Edge Back Edge Original Orientation Left Top Edge Left top corner Cassette Paper Load Direction Cassette Paper Load Direction Copy Print from USB Ready to copy Full Color Functions Staple Off Close 10 10 Original Image Text Photo 0 Off EcoPrint Sharpness 2 4 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine C...

Page 114: ...or Staple Off 1 staple 2 staples 2 staples Others 10 10 Cancel OK GB0032_00 Ready to copy Full Color Staple Staple Off 10 10 1 staple Top Left 1 staple Top Right 2 staples Left 1 2 OK OK Cancel Staple Others Staple 10 10 Cancel Ready to copy Full Color Back 1 1 OK Off GB0033_00 GB0034_00 2 Use or to scroll up and down 1 Staple Original Orientation 10 10 Ready to copy Full Color Top Edge on Left To...

Page 115: ...ady to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites Copy Scan to USB GB0001_01 GB0096_00 Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send Send GB0055_00 GB0081_02 Ready to send Functions Density Normal 0 Cl...

Page 116: ... to USB Functions 2 sided Book Original 1 sided Close 10 10 Sending Size 300x300dpi Off File Separation Scan Resolution 2 6 Same as Original Size Add Edit Shortcut Ready to send Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 GB0081_01 2 1 Send Use or to scroll up and down Ready to store in Box Store File Fi...

Page 117: ...xt for OCR This function is displayed when the color mode is Auto Color B W or Black White when sending or storing For documents to be read by OCR Copy Send Scan to USB Ready to copy Full Color Functions Original Image Text Photo Close 10 10 EcoPrint Off 0 Full Color Color Selection Hue Adjustment 2 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combin...

Page 118: ...screen 1 Referring to Using Various Functions on page 3 30 display the screen 2 Press Functions and then Sharpness 2 Adjust the sharpness Press 3 to 3 Blur Sharpen to adjust the sharpness Copy Send Scan to USB Original More Sharp Less Sharp Ready to copy Full Color Functions Color Balance Off Close 10 10 Off 0 Sharpness Background Density Adj 3 5 Add Edit Shortcut Prevent Bleed through Off Ready t...

Page 119: ...nsity automatically based on the original Manual Manually adjust the density Copy Send Scan to USB Ready to copy Full Color Functions Color Balance Off Close 10 10 Off 0 Sharpness Background Density Adj 3 5 Add Edit Shortcut Prevent Bleed through Off Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functio...

Page 120: ...ect the function Copy Send Scan to USB Ready to copy Full Color Functions Color Balance Off Close 10 10 Off 0 Sharpness Background Density Adj 3 5 Add Edit Shortcut Prevent Bleed through Off Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_02 2 1 Use or to scroll ...

Page 121: ...al size Auto Adjust the image to match the send or store size NOTE Select Sending Storing Size when you reduce or enlarge original Send Scan to USB Ready to send Functions Background Density Adj Off Close 10 10 Prevent Bleed through 100 200x100dpi Normal FAX TX Resolution Zoom 4 6 Off Add Edit Shortcut Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 1...

Page 122: ...Set the image quality from 1 to 5 Low Quality High Quality PDF A This setting is displayed only when PDF has been selected as the file format Set PDF A from PDF A 1a and PDF A 1b Send Scan to USB Ready to send Functions File Format PDF Close 10 10 Original Size Off Top Edge on Top Original Orientation Mixed Size Originals 1 6 Add Edit Shortcut Auto Send Dest Recall Check E mail One Touch Key Addre...

Page 123: ... 1 1 OK OK Cancel Ready to send File Format Others File Format 10 10 Cancel Ready to send Image Quality PDF A Back 1 1 OK PDF 1 Off GB0698_00 GB0145_00 2 1 File Format Image Quality 10 10 Low Quality Cancel 1 High Quality 2 3 4 5 OK Ready to send GB0698_00 GB0083_00 File Format Others File Format 10 10 Cancel Ready to send Image Quality PDF A Back 1 1 OK PDF 1 Off 1 2 10 10 PDF A 1a PDF A 1b Off C...

Page 124: ...ite and scan color documents in Full Color and black and white documents in Black and White Full Color Scan document in full color Grayscale Scan document in Grayscale for smoother and finer finish Black White Scan document in black and white File size is smaller than Full Color or Grayscale Copy Send Scan to USB Print from USB Ready to copy Full Color Functions Original Image Text Photo Close 10 ...

Page 125: ...ame Entry doc Off Priority Override 5 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_04 2 1 Use or to scroll up and down Ready to copy Full Color Job Finish Notice Off On 10 10 Cancel OK GB0063_00 Job Finish Notice Destination 10 10 Ready to ...

Page 126: ...administration 4 Accept the destinations Press OK GB0064_00 Ready to copy Full Color Job Finish Notice Settings Address Book 10 10 Ext Address Book Address Entry My Address 1 1 OK Next Cancel Input Limit Back Next Cancel Job Finish Notice Address Entry p o i t r q l u y e w k g f a j h d s v c x z abc def com Del 11 128 A a m n b ABC GB0064_00 GB0057_05 Ready to copy Full Color Job Finish Notice S...

Page 127: ...Close 10 10 File Name Entry doc Off Priority Override 5 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_04 2 1 Copy Send Use or to scroll up and down Ready to store in Box Store File File Format 2 sided Book Scan Resolution Density File Name E...

Page 128: ...rrent job was an override Priority override may not be available depending on the status of the current print job and memory usage Copy Print from USB Ready to copy Full Color Functions Job Finish Notice Off Close 10 10 File Name Entry doc Off Priority Override 5 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto...

Page 129: ...pter explains the following topics Basic Operation 4 2 Copying Functions 4 4 Zoom 4 5 Duplex 4 8 Combine 4 12 EcoPrint 4 15 Hue Adjustment 4 16 Color Balance 4 17 Saturation 4 18 Auto Image Rotation 4 19 Interrupt Copy 4 20 ...

Page 130: ...ge 4 4 NOTE If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up Auto Color Automatically recognizes whether a document is color or black white and then scans the document Full Color Scans all documents in full color Black White Scans all documents in black white Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Com...

Page 131: ...4 3 Copying Basic Operation 5 Entering the copy quantity 6 Start copying Press the Start key to start copying NOTE Press the Clear key to change the copy quantity ...

Page 132: ...t results Original Image X page 3 53 Save toner when printing EcoPrint X page 4 15 Make a copy after changing the appearance of the original s colors Hue Adjustment X page 4 16 Adjust colors for example by strengthening cyan or magenta tones Color Balance X page 4 17 Emphasize the outline of texts or lines Blur the image outline Sharpness X page 3 54 Darken or lighten the background i e the area w...

Page 133: ... Auto 400 Max 200 STMT Ledger 154 STMT Legal 129 Letter Ledger 121 Legal Ledger 100 78 Legal Letter 77 Ledger Legal 64 Ledger Letter 50 Ledger STMT 25 Min Metric Models Auto 400 Max 200 A5 A3 141 A4 A3 A5 A4 127 Folio A3 106 11 15 A3 100 90 Folio A4 75 11 15 A4 70 A3 A4 A4 A5 50 25 Min Metric Models Asia Pacific Auto 400 Max 200 A5 A3 141 A4 A3 B5 B4 122 A4 B4 A5 B5 115 B4 A3 B5 A4 100 86 A3 B4 A4...

Page 134: ...pies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 Ready to copy Full Color Zoom 100 Auto Standard Zoom Zoom Entry 10 10 Cancel Next GB0005_00 Zoom Standard Zoom 10 10 Ready to copy Full Color 100 86 A3 B4 A4 B5 81 B4 A4 B5 A5 115 B4 A3 B5 A4 Back Cancel 2 3 OK Ready to copy Full Color Zoom 100 Auto Stan...

Page 135: ...Functions Zoom Entry Enter the magnification Zoom Zoom Entry 10 10 Ready to copy Full Color 25 400 Back OK Cancel GB0007_00 Ready to copy Full Color Zoom 100 Auto Standard Zoom Zoom Entry 10 10 Cancel Next 1 GB0005_00 3 2 ...

Page 136: ...ided to 2 sided 2 sided 1 sided Prints 2 sided to 1 sided 2 sided 2 sided Prints 2 sided to 2 sided Book 1 sided Prints open book originals to 1 sided Book 2 sided Prints open book originals to 2 sided Binding in Original If you choose a 2 sided sheet original select the binding edge of the originals Binding in Finishing If you choose a 2 sided copy select the binding edge of the finished copies I...

Page 137: ...8K Paper Letter A4 and B5 The following sizes of originals and paper are supported in 2 sided to 1 sided and Book to 1 sided Original Ledger Letter R A3 A4 R A5 R B4 B5 R and 8K Paper Letter A4 B5 and 16K You may change paper size and reduce or enlarge copy to match that size Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 No...

Page 138: ...nding in Original Left Right 10 10 Top 1 1 OK OK Cancel Duplex Duplex Duplex 10 10 Cancel Binding in Original Back 1 1 OK 2 sided 2 sided Left Right Binding in Finishing Left Right Original Orientation Top Edge on Top Ready to copy Full Color GB0010_01 GB0181_00 1 2 Duplex Binding in Finishing 10 10 Top Left Right Cancel 1 1 OK Ready to copy Full Color Duplex Duplex Duplex 10 10 Cancel Binding in ...

Page 139: ... all originals press Finish Scan to start copying Duplex Original Orientation 10 10 Ready to copy Full Color Top Edge on Left Top Edge on Top Cancel 1 1 OK Duplex Duplex Duplex 10 10 Cancel Binding in Original Back 1 1 OK 2 sided 2 sided Left Right Binding in Finishing Left Right Original Orientation Top Edge on Top Ready to copy Full Color GB0010_01 GB0015_03 1 2 ...

Page 140: ...ht then Down Copies 4 originals onto each page 4 in 1 Left then Down 4 in 1 Down then Right 4 in 1 Down then Left Border Line Sets the boundary line type to a solid line dotted line or positioning mark Original Orientation Select the orientation of the original document top edge to scan correct direction NOTE Combine mode is available for the copy paper sizes of A3 A4 R A4 A5 R B4 B5 R B5 Folio 21...

Page 141: ... 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0016_00 Ready to copy Full Color Combine Off 2 in 1 4 in 1 Others 10 10 Cancel OK GB0016_00 Ready to copy Full Color Combine Off 2 in 1 4 in 1 Others 10 10 Cancel OK Ready to copy Full Color Combine Combine Off 10 10 2 in 1 L to R T to B 2 in 1 R to L B to T 4 in 1 Right then Down 1 2 OK OK Cancel Combine Others Combine 1...

Page 142: ...id Line Dotted Line Positioning Mark 1 1 OK OK Cancel Combine Others Combine 10 10 Cancel Border Line Back 1 1 OK 2 in 1 L to R T to B None Original Orientation Top Edge on Top Ready to copy Full Color GB0017_01 GB0019_00 1 2 Combine Others Combine 10 10 Cancel Border Line Back 1 1 OK 2 in 1 L to R T to B None Original Orientation Top Edge on Top Ready to copy Full Color GB0017_01 GB0015_04 1 Comb...

Page 143: ... 2 Select the function Ready to copy Full Color Functions Original Image Text Photo Close 10 10 EcoPrint Off 0 Full Color Color Selection Hue Adjustment 2 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_01 2 1 Use or to scroll up and down GB00...

Page 144: ...cially useful on rich color images Adjust yellow to more green adjust blue to more magenta Original Adjust yellowish red to more yellow adjust bluish cyan to more blue Ready to copy Full Color Functions Original Image Text Photo Close 10 10 EcoPrint Off 0 Full Color Color Selection Hue Adjustment 2 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine...

Page 145: ...ta Original Less Magenta Ready to copy Full Color Functions Color Balance Off Close 10 10 Off 0 Sharpness Background Density Adj 3 5 Add Edit Shortcut Prevent Bleed through Off Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_02 2 1 Use or to scroll up and down GB...

Page 146: ...ginal Grayish Vivid Results in paler color Results in more vivid color Ready to copy Full Color Functions Saturation 0 Close 10 10 Margin Off On Off Continuous Scan Auto Image Rotation 4 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_03 2 1 U...

Page 147: ...ect the function Ready to copy Full Color Functions Saturation 0 Close 10 10 Margin Off On Off Continuous Scan Auto Image Rotation 4 5 Add Edit Shortcut Ready to copy Full Color Copy Copies Paper Selection Zoom Density Duplex Combine Collate Offset 1 sided 1 sided Auto 100 Normal 0 Collate Off Functions 10 10 Favorites GB0001_01 GB0002_03 1 2 Use or to scroll up and down GB0044_00 Ready to copy Fu...

Page 148: ...ng ends press the Interrupt key The machine resumes the paused print jobs NOTE If the machine is left unused for 60 seconds in interrupt copy mode interrupt copying is automatically cancelled and printing resumes You can change the delay until interrupt copying is cancelled Change the delay as required For more information refer to Interrupt Clear Timer on page 9 25 The interrupt copy function may...

Page 149: ...inting This chapter explains the following topics Printing from Applications 5 2 Printing Data Saved on the Printer 5 7 Private Print 5 7 Proof and Hold 5 9 Automatic Delete Setting for Temporary Documents 5 12 ...

Page 150: ...ted on your computer once you install the printer driver from the included DVD Product Library Refer to Installing Software on page 2 14 For more information about how to configure advanced printer driver settings and print documents refer to the Printing System Driver User Guide on the DVD 1 Display the window Click File and select Print in the application 2 Configure the printer 1 Select the pri...

Page 151: ...ument data 5 Click Print size and select the paper size to use for printing 6 Click OK button to return to the Print dialog box 3 Start printing Click OK button NOTE Click the tabs on the print settings screen and configure the print settings as necessary For more information refer to the Printing System Driver User Guide 3 6 4 5 ...

Page 152: ...t steps when printing The procedure is as follows 1 Click the start button and then click Devices and Printers 2 Right click the printer driver icon of the machine and click the Printer properties menu of the printer driver 3 Click the Printing Preferences button on the General tab 4 Select the default settings and click the OK button For the settings refer to Printing System Driver User Guide ...

Page 153: ...ings related to finishing of printed media including binding and stapling Imaging This tab lets you configure settings related to the quality and color mode of the print results Publishing This tab lets you create cover sheets and insert and add OHP film for print jobs Job This tab lets you configure settings for saving print data from the computer to the machine Regularly used documents and other...

Page 154: ...ut print settings display the printer driver print settings screen and display Help using either of the methods explained below Click the button in the upper right corner of the screen and then click the item you want to know about Click the item you want to know about and press the F1 key on your keyboard 1 2 ...

Page 155: ...details refer to RAM Disk Setting on page 9 23 1 Display the screen 2 Select the creator of the document to print 3 Select the document NOTE RAM disk mode must be enabled Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 GB0051_00 GB0650_00 Job Box 10 10 Document Box Proof and Hold Private Print Cancel 1 1 Next 3 1 2 Document Box Job Box Private Print user 1 10 10 1 1...

Page 156: ...eleted To delete NOTE The password entry screen will be displayed Enter the password using the numeric keys NOTE The password entry screen will be displayed Enter the password using the numeric keys Job Box Private Print 10 10 Document Box doc 0100908134821 doc 4100908135138 Back Print Menu 1 1 Cancel GB0653_01 Copies 10 10 Document Box 1 999 Cancel copy s OK GB0003_00 1 2 Job Box Private Print 10...

Page 157: ...of stored jobs 1 Display the screen 2 Enter the maximum number of stored jobs You can enter any number between 0 and 50 NOTE RAM disk mode must be enabled NOTE If you enter a value of 0 zero you cannot use the Proof and Hold function System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Document Box 10 10 System Menu Counter Job Box Polling Box Sub Address Box Back ...

Page 158: ...Box Job Box Removable Memory Polling Box 10 10 1 1 GB0051_00 GB0650_00 Job Box 10 10 Document Box Proof and Hold Private Print Cancel 1 1 Next 3 1 2 GB0652_00 Job Box Proof and Hold 10 10 Document Box user 1 Back Cancel 1 1 Next Job Box Proof and Hold 10 10 Document Box doc 100831170814 doc 100831170850 Back Print Menu 1 1 Cancel doc 100831170659 doc 100831170519 GB0654_00 Displays details for ind...

Page 159: ... Printing Printing Data Saved on the Printer To delete Job Box Proof and Hold 10 10 Document Box doc 100831170814 doc 100831170850 Back Print Menu 1 1 Cancel doc 100831170659 doc 100831170519 GB0654_00 2 1 ...

Page 160: ...r 1 day 1 week Documents are deleted after 1 week NOTE This function is valid for documents saved after the function is set Regardless of this function setting temporary documents are deleted when the main power switch is turned off System Menu Counter System Menu Send 10 10 Document Box FAX Favorites Application 3 5 Document Box 10 10 System Menu Counter Job Box Polling Box Sub Address Box Back 1...

Page 161: ...hoosing from the Address Book 6 17 Choosing by One Touch Key 6 19 Entering a New E mail Address 6 20 Specifying a New PC Folder 6 21 Checking and Editing Destinations 6 25 Sending to Different Types of Destinations Multi Sending 6 26 Registering Destinations in the Address Book 6 27 Adding a Contact 6 27 Adding a Group 6 31 Editing and Deleting Address Book Entries 6 34 Adding a Destination on One...

Page 162: ...ecipient Register the destination in the Address Book or One Touch keys Create a share folder in the destination computer when a folder SMB FTP is selected as the destination Consult your network administrator concerning destination folder sharing settings Basic Sending Send as E mail Sends a scanned original image as an E mail attachment page 6 20 Send to Folder SMB Stores a scanned original imag...

Page 163: ... refer to Specifying Destination on page 6 17 NOTE If the touch panel is turned off press the Energy Saver key or the Power key and wait for the machine to warm up Auto Color Automatically recognizes whether a document is color or black white and then scans the document Full Color Scans all documents in full color Black White Scans all documents in black white Send Dest Recall Check E mail One Tou...

Page 164: ... the sending functions to use For details refer to Sending Functions on page 6 39 6 Start sending Press the Start key to start sending Ready to send Send Dest BBB bbb abc com Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites GB0055_02 ...

Page 165: ...Properties dialog box appears Click the Computer Name tab in the window that appears 2 Check the computer name Check the computer name and full computer name Screen example Computer name PC001 Full computer name PC001 abcdnet com Windows XP If the full computer name does not have a dot the full computer name and the computer name are the same If the full computer name has a dot the text string in ...

Page 166: ...Windows 1 Display the window From the Start menu select All Programs or Programs Accessories and then Command Prompt The Command Prompt window appears 2 Check the domain name and user name At the Command Prompt enter net config workstation and then press Enter Check the user name and domain name Screen example user name james smith and domain name ABCDNET ...

Page 167: ... is a workgroup in System Properties configure the settings below to limit folder access to a specific user or group 1 From the Start menu select Control Panel Appearance and Personalization and then Folder Options Windows XP click My Computer and select Folder Options in Tools 2 Remove the checkmark from Use Sharing Wizard Recommended in Advanced settings In Windows XP click the View tab and remo...

Page 168: ...indows XP right click the scannerdata folder and select Sharing and Security or Sharing 2 Configures permission settings 1 Select the Share this folder checkbox and click the Permissions button In Windows XP select Share this folder and click the Permissions button 2 Click the Add button Make sure that the Sharing tab is selected 1 2 1 2 Make a note of the Share name ...

Page 169: ...note of on page 6 5 is the same as the domain name If the computer name is not shown in From this location click the Locations button select the computer name and click the OK button Example PC001 If the computer name that you made a note of on page 6 5 is not the same as the domain name If the text after the first dot in the full computer name that you made a note of does not appear in From this ...

Page 170: ...ing Windows Firewall for Windows 7 Permit sharing of files and printers and set the port used for SMB transmission 1 Check file and printer sharing 1 From the Start menu select Control Panel System and Security and Allow a program through Windows Firewall NOTE Log on to Windows with administrator privileges NOTE If the User Account Control dialog box appears click the Continue button 1 2 Select Se...

Page 171: ...nding Preparation for Sending a Document to a PC 2 Select the File and Printer Sharing checkbox 2 Add a port 1 From the Start menu select Control Panel System and Security and Check firewall status 2 3 1 1 2 3 ...

Page 172: ...6 12 Sending Preparation for Sending a Document to a PC 4 5 6 Select Specific local ports and enter 139 7 1 2 2 3 1 1 2 ...

Page 173: ...curity or Security Center and then Check Firewall Status or Windows Firewall If the User Account Control dialog box appears click the Continue button 2 Click the Exceptions tab and then the Add port button 3 Specify Add a Port settings Enter any name in Name example Scan to SMB This will be the name of the new port Enter 139 in Port Number Select TCP for Protocol 4 Click the OK button to close the...

Page 174: ...t Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send Address Book All 10 10 1 1 001 001 001 001 Back OK Menu Cancel Sales department 1 123456 Support department Sales department 1 Support department 123 456789 co 12345 com 11111 com 1 GB0426_01 GB0055_00 3 2 GB0396_01 Menu Sort No 10 10 Close Add Edit Delete 2 2 Use or to scroll up and down GB0419_01 Add Address Type 10 10 Select ...

Page 175: ... computer name and domain name that you made a note of are the same The user name that you made a note of For example james smith If the computer name and domain name that you made a note of are different Domain name that you made a note of User name that you made a note of For example abcdnet james smith Up to 64 characters Login Password Windows logon password Not case sensitive Up to 64 charact...

Page 176: ... number 7 Register the destination Menu 10 10 Close 1 1 Connection Test Search Folder from Network Search Folder by Host Name SMB 10 10 Menu Path Port Login User Name Host Name 139 Cancel 1 2 OK PC001 pc001 scannerdata abcdnet james smith GB0705_03 GB0696_00 2 1 3 SMB 10 10 Menu Path Port Login User Name Host Name 139 Cancel 1 2 OK PC001 pc001 scannerdata abcdnet james smith GB0705_03 Address Numb...

Page 177: ...ted destinations are indicated by a checkmark in the check box NOTE When the optional fax kit has been installed you can specify the fax destination Enter the other party s number using the numeric keypad NOTE For more information about how to register destinations in the Address Book refer to Registering Destinations in the Address Book on page 6 27 For details on the External Address Book refer ...

Page 178: ...to clear the check mark GB0426_00 Address Book All 10 10 002 Sales department 1 Back OK Cancel Menu 123456 Support department Sales department 1 Support department 1 1 003 004 001 123 456789 co 12345 com 11111 com Displays details for individual destinations Searches by destination name Advanced search by type of registered destination E mail Folder SMB FTP FAX or Group Address Book All 10 10 002 ...

Page 179: ...changed later Refer to Checking and Editing Destinations on page 6 25 NOTE For more information on adding One Touch keys refer to Adding a Destination on One Touch Key on page 6 36 GB0055_00 Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0095_00 One Touch Key 10 10 None None None 123456 Cancel None None None None N...

Page 180: ...an also replace the information for a previously registered destination 3 Accept the destinations Destinations can be changed later Refer to Checking and Editing Destinations on page 6 25 NOTE Access the Embedded Web Server RX beforehand and specify the settings required for sending e mail For details refer to Embedded Web Server RX Settings for E mail on page 2 25 GB0055_00 Send Dest Recall Check...

Page 181: ...elected FTP go to step 4 NOTE Refer to Creating a Shared Folder Making a Note of a Shared Folder on page 6 7 for details on how to share a folder Be sure that SMB Protocol or FTP in the Embedded Web Server RX is On For details refer to the Embedded Web Server RX User Guide GB0055_00 Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites R...

Page 182: ...rs and press Next The login user name and login password entry screen appears After you enter the login user name and login password name of the destination PC the shared folders appear Select the folder that you want to specify and press Next The address of the selected shared folder is set Select the folder from the Search Results list and go to step 6 If you selected Enter Folder Path go to ste...

Page 183: ...9 is not used set to 445 1 65535 Login User Name User name to access the PC Domain name User name For example abcdnet james smith User name Domain name For example james smith abcdnet Up to 64 characters Login Password Password to access the PC Up to 64 characters Item Data to be entered Max characters Host Name Host name or IP address of FTP server Up to 64 characters Path Path to the receiving f...

Page 184: ...on folders You can register the entered information in the Address Book by pressing Menu and then Add to Address Book 6 Accept the destinations Destinations can be changed later Refer to Checking and Editing Destinations on page 6 25 GB0128_00 Folder Confirmation PC001 10 10 Cancel Ready to send Path Port Login User Name Host Name pc001 scannerdata 139 Back 1 2 OK abcdnet james smith Menu Use or t...

Page 185: ...est BBB bbb abc com Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Check 10 10 Ready to send BBB AAA Menu 1 1 End bbb abc com abcdefg Deletes the selected destination Adds a new destination Displays details for the destinations New E mail addresses and PC folders can be edited if they have been specified GB0105_00 Scrolls up and down when the list...

Page 186: ...quires the optional fax kit No of broadcast items E mail Up to 100 Folders SMP FTP Total of 5 SMB and FTP FAX Up to 100 Also depending on the settings you can send and print at the same time Procedures are the same as used in specifying the destinations of respective types Continue to enter E mail address or folder path so that they appear in the destination list Press the Start key to launch tran...

Page 187: ...ation 3 Select the registration method NOTE If user login administration is enabled you can only edit destinations in the Address Book by logging in with administrator privileges Contact addresses can also be registered in the system menu Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send Address Book All 10 10 1 1 001 0...

Page 188: ...Folder on page 6 21 GB0057_11 Input Limit Back Next Cancel Add Name p o i t r q l u y e w k g f a j h d s v c x z Sales department 1 Del 18 32 A a m n b ABC 1 2 Add Confirmation 10 10 Cancel Select the item that you want to change FTP Back 2 2 Save Address Number Auto GB0078_02 Add Confirmation Sales department 1 10 10 Cancel Select the item that you want to change FAX Name Back 1 2 Save E mail Ad...

Page 189: ...tion Test Search Folder from Network Search Folder by Host Name SMB 10 10 Menu Path Port Login User Name Host Name 139 Cancel 1 2 OK PC001 pc001 scannerdata abcdnet james smith GB0705_03 GB0696_00 2 1 3 SMB 10 10 Menu Path Port Login User Name Host Name 139 Cancel 1 2 OK PC001 pc001 scannerdata abcdnet james smith GB0705_03 FTP 10 10 Menu Path Port Login User Name Host Name 21 Cancel 1 2 OK GB0709...

Page 190: ...he address number the address is registered under the lowest available number 7 Register the destination FTP 10 10 Menu Path Port Login User Name Host Name 21 Cancel 1 2 OK abc abc abc GB0709_03 Address Number 10 10 000 250 Cancel OK Add Confirmation 10 10 Cancel Select the item that you want to change FTP Back 2 2 Save Address Number Auto GB0078_03 GB0217_01 1 3 2 GB0078_02 Add Confirmation Sales...

Page 191: ...led you can only edit destinations in the Address Book by logging in with administrator privileges Designations in the group can also be registered in the system menu Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send Address Book All 10 10 1 1 001 001 001 001 Back OK Menu Cancel Sales department 1 123456 Support departm...

Page 192: ...57_16 Input Limit Back Next Cancel Add Name Support department Del 18 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M 1 2 Member 10 10 Menu 1 1 End Add Confirmation Support department 10 10 Cancel Select the item that you want to change Name Back 1 1 Save Address Number Auto Member Member 0 GB0420_02 GB0114_03 1 2 Address Book All 10 10 1 2 001 Sales department 1 0123456 001 Sales...

Page 193: ...ss the corresponding checkbox to clear the check mark Menu Narrow Down 10 10 Close Search Name Search No Sort Name 1 2 GB0396_00 Address Book All 10 10 1 2 001 Sales department 1 0123456 001 Sales department 1 abc 002 Support department 0234567 Cancel OK Menu 002 Support department BOX GB0428_01 Use or to scroll up and down 1 2 Member 10 10 Sales department 1 Menu 1 1 End 0123456 Support departmen...

Page 194: ...il One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send Address Book All 10 10 1 1 001 001 001 001 Back OK Menu Cancel Sales department 1 123456 Support department Sales department 1 Support department 123 456789 co 12345 com 11111 com 1 GB0426_01 GB0055_00 3 2 GB0396_01 Menu Sort No 10 10 Close Add Edit Delete 2 2 Use or to scroll up and down GB0785_0...

Page 195: ...nd 0123456 Support department 0234567 Support department 10 10 Cancel Address Number Member Name Back 1 1 Save Auto Address Support department Member 2 GB0787_00 GB0114_04 1 3 2 4 Support department 10 10 Cancel Address Number Member Name Back 1 1 Save Auto Address Support department Member 1 Member 10 10 Menu 1 1 End Support department 0234567 5 6 GB0114_05 GB0787_01 7 GB0396_01 Menu Sort No 10 1...

Page 196: ...No Search key System Menu Counter System Menu Internet 10 10 Address Book One Touch User Login Job Accounting Printer 4 5 Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch GB0411_00 GB0054_03 2 3 1 Use or to scroll up and down Address Book One Touch One Touch Key 10 10 System Menu Counter None None None None None None None None No...

Page 197: ...Sales department 1 Menu 1 2 Next 0123456 Sales department 1 abc Support department 0234567 Support department BOX Cancel Back 001 002 003 004 Menu Narrow Down 10 10 Close Search Name Search No Sort Name 1 2 GB0396_00 GB0429_00 Use or to scroll up and down 1 2 GB0057_18 Input Limit Back Next Cancel Add Name Sales department 1 Del 18 24 A a ABC Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M 2...

Page 198: ...Job Accounting Printer 4 5 Address Book 10 10 System Menu Counter One Touch Key Back 1 1 Address Book Defaults Print List Address Book One Touch GB0411_00 GB0054_03 2 3 1 Use or to scroll up and down 10 10 Edit Close 1 1 Delete Menu Address Book One Touch One Touch Key 10 10 System Menu Counter None None None Sales department 1 Menu None None None None None None None None 1 9 End 001 004 007 010 0...

Page 199: ...eing sent Color Selection X page 3 60 Select original image type for best results Original Image X page 3 53 Emphasize the outline of texts or lines Blur the image outline Sharpness X page 3 54 Darken or lighten the background i e the area with no text or images of originals Background Density Adjust X page 3 55 Prevent bleed through for 2 sided originals Prevent Bleed through X page 3 56 Enlarge ...

Page 200: ...agaki Original Size and the size you wish to send as are the same different Original Size Specify as necessary Specify as necessary Sending Size Select Same as Original Select the required size Zoom Select 100 or Auto Select Auto NOTE When you select Sending Size that is different from Original Size and select the Zoom 100 you can send the image as the actual size No Zoom Functions 2 sided Book Or...

Page 201: ...h or Others Select the desired size Sending Size Metric 10 10 Ready to send A4 A5 A6 A3 Back Cancel 1 3 OK Ready to send Sending Size Same as Original Size Metric Inch Others 10 10 Cancel OK GB0071_00 GB0072_00 1 2 Use or to scroll up and down ...

Page 202: ...c_001 pdf abc_002 pdf is attached to the end of the file name Functions 2 sided Book Original 1 sided Close 10 10 Sending Size 300x300dpi Off File Separation Scan Resolution 2 6 Same as Original Size Add Edit Shortcut Ready to send Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 GB0081_01 2 1 Use or to scrol...

Page 203: ...f Off E mail Subject Body Job Finish Notice 5 6 doc Add Edit Shortcut Ready to send Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 GB0081_04 2 1 Use or to scroll up and down Input Limit Subject Meeting Del 7 60 A a ABC Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Cancel OK E mail Subject Body 10 10...

Page 204: ...e Secure Protocol settings For details refer to Secure Protocol on page 9 22 Functions FTP Encrypted TX Close 10 10 FAX Delayed Transmission Off Off FAX Direct Transmission FAX Polling RX 6 6 Off Add Edit Shortcut Ready to send Off Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 GB0081_05 2 1 Use or to scrol...

Page 205: ...ware Installation screen When Your devices are ready to use is displayed on the screen the installation is completed Using WSD 1 Press the Send key 2 Place the originals For details refer to Loading Originals on page 3 7 NOTE To use WSD Scan confirm that the computer used for WSD scanning and the machine is network connected and WSD Scan page 9 22 is set to On in the network settings For informati...

Page 206: ...D Scan Functions 10 10 2 2 Favorites Ready to send GB0055_01 Send Dest Recall Check E mail One Touch Key Address Book Ext Address Book FAX Folder Functions 10 10 1 2 Favorites Ready to send GB0055_00 1 2 GB0648_00 WSD Scan 10 10 Ready to send From Operation Panel From Computer Cancel 1 1 OK GB0649_00 WSD Scan PC 10 10 PC 2 PC 3 PC 1 Back 1 1 OK Cancel Reload Ready to send Displays information for ...

Page 207: ... 47 Sending WSD Scan Procedure from Your Computer 1 2 Use the software installed on the computer to send the images GB0648_00 WSD Scan 10 10 Ready to send From Operation Panel From Computer Cancel 1 1 OK ...

Page 208: ...the TWAIN dialog box 2 Configure the function Select scanning settings in the TWAIN dialog box that opens The settings that appear in the TWAIN dialog box are as follows NOTE For selecting the machine see the Operation Guide or Help for each application software Item Detail Basic Original Size This setting sets the size of the scan area Feed Method This setting specifies the feed method of the ori...

Page 209: ... exposure level is automatically set to the default setting Contrast This setting specifies the contrast between light and dark areas of the image This feature cannot be used when Black White is selected in the Color Settings Advanced Reverse Image This setting prints images like a photo negative reversing the black and white areas of the image Prevent Bleed through This setting prevents the image...

Page 210: ...6 50 Sending Scanning using TWAIN ...

Page 211: ...ocument Box 7 2 Printing Documents Stored in Removable USB Memory 7 3 Saving Documents to USB Memory Scan to USB 7 6 Removing USB Memory 7 9 Functions for Document Box 7 10 Duplex 7 11 Encrypted PDF Password 7 12 JPEG TIFF Print 7 13 XPS Fit to Page 7 14 Storing Size 7 15 ...

Page 212: ...DF data directly from the USB memory without a PC Image files scanned using this machine can also be saved to USB memory in the PDF TIFF JPEG or XPS format Scan to USB Refer to Printing Documents Stored in Removable USB Memory on page 7 3 Refer to Saving Documents to USB Memory Scan to USB on page 7 6 Job Box A print job can be saved in a job box in the machine and printed when needed Refer to Pri...

Page 213: ...ension pdf Files to be printed should be saved no further down than the top 3 folder levels Use USB memory properly formatted by this machine Plug the USB memory directly into the USB memory slot A1 We do not guarantee that USB memory printing is error free if a USB hub is used 1 Plug the USB memory Plug the USB memory into the USB memory slot A1 When the message Removable Memory is recognized Dis...

Page 214: ...inted and press Print 4 Enter the quantity NOTE If the screen does not appear press the Document Box key and then Removable Memory NOTE Press the Clear key to change the copy quantity GB0089_00 Removable Memory 10 10 Document Box DEF GHI JKL ABC Cancel Print Menu 1 25 Removable Memory 10 10 Document Box 7 9 2 JPG 11 3 3 JPG Menu 1 1 Cancel Print GB0089_03 Removable Memory 10 10 Document Box 7 9 2 ...

Page 215: ...ons to display other functions For details refer to Functions for Document Box on page 7 10 6 Start printing Press the Start key to start printing Remove the USB memory For details refer to Removing USB Memory on page 7 9 GB0097_00 Ready to print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided ...

Page 216: ...at 1 Place the originals For details refer to Loading Originals on page 3 7 2 Plug the USB memory Plug the USB memory into the USB memory slot A1 When the message Removable Memory is recognized Displaying files Are you sure is displayed press Yes Refer to Check of Device Status on page 8 11 IMPORTANT Use USB memory formatted by this machine If a USB memory formatted by any other device is used The...

Page 217: ...n does not appear press the Document Box key and then Removable Memory NOTE Up to 100 documents and folders can be displayed for each directory If the number of documents and folders in a directory exceeds 100 you will be unable to save additional documents GB0089_00 Removable Memory 10 10 Document Box DEF GHI JKL ABC Cancel Print Menu 1 25 Menu Store File 10 10 Close Document Box Print Delete Sel...

Page 218: ...7 8 Document Box Saving Documents to USB Memory Scan to USB 6 Start storing Press the Start key to start storing Remove the USB memory For details refer to Removing USB Memory on page 7 9 ...

Page 219: ...fer to Check of Device Status on page 8 11 IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory NOTE USB memory can also be removed after checking the status of the device Document Box Box Sub Address Box Job Box Removable Memory Polling Box 10 10 1 1 GB0051_00 1 2 Menu Clear All 10 10 Document Box Remove Memory Sort Name Sort Date and Time 2 3 Close Removable ...

Page 220: ...ze XPS Fit to Page X page 7 14 What do you want to do Reference Page Select the file format for images being stored File Format X page 3 58 Automatically scan 2 sided originals 2 sided Book Original X page 3 37 Set the resolution at which to scan originals Scan Resolution X page 3 52 Adjust the density Density X page 3 51 Add a file name to the scanned images File Name Entry X page 3 63 Specify th...

Page 221: ...ge 7 3 display the screen 2 2 Select the function 2 sided Print a 2 sided document so that the sheets are aligned properly for binding on the left or right 2 sided Print a 2 sided document so that the sheets are aligned properly for binding on the top Ready to print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided GB0097_00 Ready to print from B...

Page 222: ...aracter Entry Method on page 11 7 for details on entering characters Ready to print from Box Functions Encrypted PDF Password Off Close 10 10 JPEG TIFF Print Paper Size Off XPS Fit to Page 2 2 Add Edit Shortcut Ready to print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided GB0097_00 GB0099_01 1 Use or to scroll up and down 2 GB0057_21 Input Lim...

Page 223: ...tion Print at resolution of the actual image Print Resolution Fit the image size to the print resolution Ready to print from Box Functions Encrypted PDF Password Off Close 10 10 JPEG TIFF Print Paper Size Off XPS Fit to Page 2 2 Add Edit Shortcut Ready to print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided 1 2 Use or to scroll up and down GB0...

Page 224: ... on page 7 3 display the screen 2 2 Select the function Ready to print from Box Functions Encrypted PDF Password Off Close 10 10 JPEG TIFF Print Paper Size Off XPS Fit to Page 2 2 Add Edit Shortcut Ready to print from Box Print Copies Paper Selection Collate Offset Duplex A4 Functions 10 10 Cancel Collate 1 sided 1 2 Use or to scroll up and down GB0097_00 GB0099_01 GB0102_00 Ready to print from Bo...

Page 225: ...Original Size and the size you wish to store as are the same different Original Size Specify as necessary Specify as necessary Storing Size Select Same as Original Select the required size Zoom Select 100 or Auto Select Auto NOTE When you select Storing Size that is different from Original Size and select the Zoom 100 you can store the image as the actual size No Zoom Ready to store in Box Functio...

Page 226: ... or Others Select the desired size Storing Size Metric 10 10 Ready to store in Box A4 A5 A6 A3 Back Cancel 1 3 OK Ready to store in Box Storing Size Same as Original Size Metric Inch Others 10 10 Cancel OK GB0132_01 GB0133_00 1 2 Use or to scroll up and down ...

Page 227: ...ails of the Status Screens 8 3 Checking Job History 8 6 Sending the Log History 8 7 Setting the Destination 8 8 Automatic Log History Transmission 8 9 Manual Log History Transmission 8 9 Setting E mail Subject 8 10 Check of Device Status 8 11 Checking the Remaining Amount of Toner and Paper 8 13 ...

Page 228: ...ob Status Screen on page 8 3 Send Job Status screen on page 8 4 Store Job Status screen on page 8 5 and Scheduled Job screen on page 8 5 Print Job Status Copy Printer Printing from Document Box FAX reception E mail reception Job Report List Printing data from removable memory Send Job Status FAX transmission Folder SMB FTP transmission E mail Application Mixed Multiple destination Store Job Status...

Page 229: ...y pressing this key again the printing jobs will be resumed 5 Status of job Printing Printing priority override Printing interrupt copying Print Waiting Print Waiting priority override Print Waiting interrupt copying Pausing print job or error Canceling the job The status before starting to print The status before starting to print priority override The status before starting to print interrupt co...

Page 230: ... fax job you wish to send immediately and then press Menu followed by Priority Override 3 Cancel Select the job you want to cancel from the list and press this key 4 Press for the job for which you wish to display detailed information 5 Status of job Sending Sending Waiting A job for which immediate transmission was specified is waiting for transmission to start Pausing the job or error Canceling ...

Page 231: ...ginals 5 Close Closes the Store Job Status screen No Display Key Details 1 Icons that indicate the job type Sending Job FAX 2 Menu Pressing this key displays Start Now Select the job you wish to send immediately and then press Menu followed by Start Now 3 Cancel Select the job you want to cancel from the list and press this key 4 Press for the job for which you wish to display detailed information...

Page 232: ...ry on page 8 7 Print Job Log Copy Printer FAX reception E mail reception Printing from Document Box Job Report List Printing data from removable memory Send Job Log FAX Folder SMB FTP E mail Application Mixed Multiple destination Store Job Log Scan FAX Printer NOTE The job history can be sent by E mail Status Job Cancel Status Print Job Log 10 10 Send Job Log Store Job Log Scanner Pause All Print ...

Page 233: ...Subject on page 8 10 NOTE If user login administration is enabled you can only change the settings by logging in with administrator privileges System Menu Counter System Menu Quick Setup Wizard 10 10 Language Report Counter 1 5 Report Print 10 10 System Menu Counter Admin Report Settings Back 1 1 Result Report Setting Sending Log History Report 1 2 3 GB0054_00 GB0560_00 10 10 Keyboard Login Passwo...

Page 234: ...ack 1 1 Off Destination E mail Report Sending Log History Job Log Subject 1 2 Add Address Book 10 10 System Menu Counter AAA Menu 1 1 OK aaa abc com BBB bbb abc com CCC ccc abc com DDD ddd abc com Cancel Back GB0398_01 GB0583_00 Add 10 10 System Menu Counter Ext Address Book Address Entry Address Book Cancel 1 1 Next Displays details for individual destinations Allows you to search for and sort de...

Page 235: ...ion You can also send the log history to the specified destinations manually 1 Display the screen Referring to Sending the Log History on page 8 7 display the screen 2 Send the log history GB0578_00 Send Log History 10 10 System Menu Counter Auto Sending Back 1 1 Off Destination E mail Report Sending Log History Job Log Subject Sending Log History Auto Sending 10 10 System Menu Counter On Off Canc...

Page 236: ...creen 2 2 Enter an E mail subject Up to 60 characters can be entered Refer to Character Entry Method on page 11 7 for details on entering characters GB0578_01 Send Log History 10 10 System Menu Counter Auto Sending Back 1 1 Off Destination abc def com Report Sending Log History Job Log Subject E mail Input Limit Job Log Subject printer Del 8 60 Cancel OK ABC A a Q W E R T Y U I O P A S D F G H J K...

Page 237: ...ument processor or the error information paper jam opened cover etc is displayed Status Job Cancel Status Print Job Log 10 10 Send Job Log Store Job Log Scanner Pause All Print Jobs 2 4 GB0052_01 2 Status Job Cancel Status Printer 10 10 FAX Toner Status Paper Status Pause All Print Jobs 3 4 No Paper OK Waiting Running GB0052_02 2 Status Job Cancel Status Removable Memory 10 10 USB Keyboard Staple ...

Page 238: ...Removable Memory The usage and capacity of the external media connected to this machine are displayed Press Menu and then Format to format external media Press Remove Memory to safely remove the external media This operation is the same as that for Removing USB Memory on page 7 9 Printer 10 10 Status Job Cancel 1 1 End Ready GB0190_00 GB0191_00 FAX 10 10 Status Job Cancel 1 1 End Receiving Menu Li...

Page 239: ...he paper in the multi purpose tray is shown by two levels as 100 and 0 If there is no paper in either cassette the paper status will be shown as No Paper Status Job Cancel Status Printer 10 10 FAX Toner Status Paper Status Pause All Print Jobs 3 4 No Paper OK Waiting Running 2 Status Job Cancel Status Removable Memory 10 10 USB Keyboard Staple Pause All Print Jobs 4 4 OK Attached Invalid 2 GB0052_...

Page 240: ...8 14 Status Job Cancel Checking the Remaining Amount of Toner and Paper Staple Status You can check the status of staples GB0195_00 Staple OK 10 10 Status Job Cancel Staple 1 1 End ...

Page 241: ...inistration 9 34 User Login Settings 9 35 Enabling Disabling User Login Administration 9 36 Adding a User 9 38 Local User Authorization 9 42 My Panel 9 43 Editing and Deleting Users 9 44 Simple Login 9 47 Group Authorization 9 53 Obtain Network User Property 9 57 Job Accounting 9 59 First Job Accounting Setup 9 59 Job Accounting Settings 9 61 Enabling Disabling Job Accounting 9 62 Login Logout 9 6...

Page 242: ...oordinated Time 11 10 00 Hawaii 1 24 Cancel OK System Menu Counter Date Timer Date Time 10 10 2012 10 10 10 10 Date Format DD MM YY On 09 00 Osaka Sapporo Tokyo Time Zone Auto Panel Reset 1 4 Back GB0614_00 Selecting a value it to be accepted Returns to the original screen without making any changes Accepts the settings and exits Displays available functions GB0610_00 Return to the previous screen...

Page 243: ... such as copying and sending Setting the frequently used values as defaults makes subsequent jobs easier IMPORTANT If you want to enable the changed defaults immediately move to the function screen and press the Reset key 9 12 Paper Output Select output tray respectively for copy jobs print jobs from Custom Box computers and FAX RX data 9 13 Preset Limit Restrict the number of copies that can be m...

Page 244: ...ults to customize the machine 9 17 System Configures machine system settings 9 19 Network Configures network settings 9 19 Interface Block Setting This allows you to protect this machine by blocking the interface with external devices such as USB hosts or optional interfaces 9 23 Security Level The Security Level setting is primarily a menu option used by service personnel for maintenance work The...

Page 245: ...s Español Italiano Nederlands Русский Português Item Description Status Page Prints the status page allowing you to check the information including current settings available memory space and optional equipment installed Font List Prints the font list allowing you to check the font samples installed in the machine Network Status Prints the network status allowing you to check the information inclu...

Page 246: ...maintenance purpose Accounting Report Prints the accounting report allowing you to check the accounts that have been registered on the machine Item Description Send Result Report Automatically print a report of transmission result when a transmission is complete E mail Folder Automatically print a report of transmission result when E mail or SMB FTP transmission is complete Value Off On Error Only...

Page 247: ...d that is entered at login Up to 64 characters can be entered Access Level Displays the user s access level Account Name Displays the account to which the user belongs E mail Address Changes the user s e mail address Up to 128 characters can be entered Simple Login When simple login is enabled changes associated settings My Panel Registers settings for individual users Settings registered here can...

Page 248: ...ht settings shown below are selected the media indicated for each setting cannot be selected Rough Heavy 3 Bond Heavy 3 Thick Extra Heavy Custom 1 to 8 Heavy3 or Extra Heavy Refer to Media Type Setting on page 9 10 for selecting Custom 1 8 Item Description Paper Size Set the paper size for multi purpose tray Value Metric Select from A3 A4 R A4 A5 R A6 R B4 B5 R B5 B6 R Folio or 216 340 mm Inch Sel...

Page 249: ... a sound when the warm up is completed Value Off On Warning Emit a sound when errors occur Value Off On Key Confirmation USB Keyboard Emit a sound when a key on the optional USB keyboard is pressed Value Off On Item Description Custom Original Size Set up frequently used custom original size To register a custom paper size press On and enter the desired size The custom size option is displayed on ...

Page 250: ...in the same size as originals Default Paper Source Select paper source set by Default Paper Source Media for Auto Color Select a default media type for auto paper selection when Auto is selected of Paper Selection If Plain is selected the paper source with plain paper loaded in the specific size is selected Select All Media Types for the paper source with any kind of paper loaded in the specific s...

Page 251: ...ssettes Y Y Y default Rough Y Y Y Y default Y Y Y N Vellum Y default Y Y Y N N N N Labels Y Y Y Y Y default Y Y Y Recycled Y Y Y default Y N N N N Preprinted Y Y Y default Y N N N N Bond Y Y Y Y default Y Y Y N Cardstock N N N N Y Y default Y Y Color Y Y Y default Y N N N N Prepunched Y Y Y default Y N N N N Letterhead Y Y Y default Y N N N N Envelope N N N N Y Y default Y Y Thick N N N N Y Y defa...

Page 252: ...r Grayscale Black White Original Image Set the default original document type Value Text Photo Photo Text Graphic Map Text for OCR Printer Output Background Density Adj Select the default value for background density adjustment Value Off Auto Manual Darker 5 EcoPrint Select the EcoPrint default Value Off On Prevent Bleed through Set the default value for preventing bleed through Value Off On Zoom ...

Page 253: ...Fit to Page Set the default value for the XPS fit to page function Value Off On Detail Settings Image Quality Set the default value for the image quality adjustment range when selecting the file format with which to send and store images Value 1 Low High Comp 2 3 4 5 High Low Comp PDF A Set the default value for PDF A when selecting the file format with which to send and store images Value Off PDF...

Page 254: ... during printing Value Ignore Printing continues without stapling Display Error Message to cancel printing is displayed NOTE This function requires the optional document finisher Paper Mismatch Error Select what to do when the selected paper size or type does not match paper size or type loaded in the specified paper source while printing from the computer by specifying the cassette or multi purpo...

Page 255: ...he current zoom and the size of the original Same as Original Size Select paper that matches the size of the original regardless the zoom If you want to enable the changed defaults immediately move to the function screen and press the Reset key Auto Priority When a paper source of different size from the original is selected select whether automatic zoom reduce zoom is performed Value Off On Reser...

Page 256: ...s displayed when the optional FAX kit is installed Destination Set the destination to use when storing originals Select the destination using either of the following methods Address Book Ext Address Book Address Entry E mail Address Entry Folder Color TIFF Compression Select the compression method for TIFF images handled on this machine Value TIFF V6 TTN2 Default Screen Use this procedure to set t...

Page 257: ...f time Deactivate Deactivates the application selected on the list Print Report Prints information on the installed applications The Application Name ID Application ID Version and other information can be checked Delete Deletes the application selected on the list Item Description Proxy Specify the proxy settings Value Off On Use Same Proxy Set whether or not the same proxy server is used for all ...

Page 258: ...aling that the last page does not have any more data to be printed When the preset timeout passes the machine automatically prints paper The options are between 5 and 495 seconds Value 5 to 495 seconds LF Action Set the line feed action when the machine receives the line feed code character code 0AH Value LF Only LF and CR Ignore LF CR Action Set the character return action when the machine receiv...

Page 259: ...hanging the setting restart the system or turn the machine OFF and then ON IPv4 Settings Set up TCP IP IPv4 to connect to the network The IPv4 setting is available when selecting On for TCP IP DHCP Select whether or not to use the DHCP IPv4 server Value Off On Bonjour Select whether or not to use Bonjour Value Off On Auto IP Select whether or not to use Auto IP Value Off On IP Address Set the IP a...

Page 260: ... TCP IP IPv6 The manual setting is available when selecting On for IPv6 Value IP Address Manual numbers 128 bit in total separated by colons Prefix Length 0 to 128 Default Gateway NOTE Default Gateway is displayed when selecting Off for RA Stateless RA Stateless Select whether or not to use RA Stateless The RA Stateless settings are available when selecting On for IPv6 When selecting On IP Address...

Page 261: ... using SMB When selecting On set the SMB default Port Number Use the SMB default port 139 For Windows Vista 7 use 445 Value Off On Port 1 65535 LDAP Select whether or not to use LDAP Value Off On SNMP Select whether or not to communicate using SNMP Value Off On SNMPv3 Select whether or not to communicate using SNMPv3 Value Off On HTTP Select whether or not to communicate using HTTP Value Off On HT...

Page 262: ...t to Off Value Off On After changing the setting restart the system or turn the machine OFF and then ON Item Description Enhanced WSD SSL Set whether to use our proprietary web services over SSL Value Off On After changing the setting restart the system or turn the machine OFF and then ON Item Description IPSec Make this setting when you use IPSec Value Off On After changing the setting restart th...

Page 263: ... be used Value Auto 10Base Half 10Base Full 100Base Half 100Base Full 1000BASE T After changing the setting restart the system or turn the machine OFF and then ON Item Description USB Host This locks and protects the USB memory slot A1 or USB port A2 USB host Value Unblock Block After changing the setting restart the system or turn the machine OFF and then ON USB Device This locks and protects the...

Page 264: ...onth Year Year Month Day Time Zone Set the time difference from GMT Choose the nearest listed location from the list Auto Panel Reset If no jobs are run for a certain period of time automatically reset settings and return to the default setting Select to use Auto Panel Reset or not Value Off On NOTE The time allowed to elapse before the panel is reset is set with the Panel Reset Timer Panel Reset ...

Page 265: ...nized Sleep Timer Set amount of time before entering Sleep Value 1 to 240 minutes 1 minute increments NOTE If you select Off for Auto Sleep the time display does not appear Auto Error Clear If an error occurs during processing processing stops to wait for the next step to be taken by the user In the Auto Error Clear mode automatically clear the error after a set amount of time elapses For details ...

Page 266: ...ner saving level during printing Adjustment can be made in 5 levels Value 1 to 5 Auto Color Correction This setting allows you to adjust the detection level used by the machine to determine whether the original is color or black and white during Auto Color Mode Setting a lower value will result in more originals being identified as color while a larger value will tend to increase the number of ori...

Page 267: ...reaking with white lines Takes about 120 seconds Press Start to perform Drum Refresh NOTE Drum Refresh cannot be performed while printing Execute Drum Refresh after the printing is done Calibration Adjust color drift or hue of printed image in the most appropriate color Press Start to perform Calibration Press OK after Calibration is complete NOTE Perform Color Registration when the color drift is...

Page 268: ... loaded into a cassette IMPORTANT Before performing color registration be sure to perform Calibration see page 9 27 If color drift remains perform color registration By performing color registration without performing Calibration the color drift will be resolved once however it may cause the serious color drift later 1 System Menu Counter System Menu 10 10 System 5 5 Adjustment Maintenance Date Ti...

Page 269: ...5 6 7 8 9 MH F MV 9 8 6 4 2 0 B D F H 7 5 3 1 A C E G I I H G F E D C B A 0 1 2 3 4 5 6 7 8 9 MH R I H G F E D C B A 0 1 2 3 4 5 6 7 8 9 CH F CV 9 8 6 4 2 0 B D F H 7 5 3 1 A C E G I I H G F E D C B A 0 1 2 3 4 5 6 7 8 9 CH R I H G F E D C B A 0 1 2 3 4 5 6 7 8 9 YH F YV 9 8 6 4 2 0 B D F H 7 5 3 1 A C E G I I H G F E D C B A 0 1 2 3 4 5 6 7 8 9 YH R GB0641_00 Normal 10 10 System Menu Counter Deta...

Page 270: ...You cannot use the numeric keys to enter these values 5 Repeat steps 3 and 4 to enter the registration values for each chart 6 Press Start after all values have been entered Color registration begins 7 Press OK after color registration is complete GB0643_00 0 10 10 System Menu Counter MV MH R CH F MH F 0 0 Cancel 1 3 Start 0 Normal Registration GB0644_00 Registration MH 1 10 10 System Menu Counter...

Page 271: ...stem Menu 10 10 System 5 5 Adjustment Maintenance Date Timer 2 Correcting Black Line 10 10 System Menu Counter Display Brightness Back 2 4 Off Adjustment Maintenance Color Registration Tone Curve Adjustment 3 3 GB0629_01 Use or to scroll up and down GB0054_04 Normal 10 10 System Menu Counter Detail Back 1 1 Adjustment Maintenance Color Registration 4 GB0641_00 GB0642_01 Color Registration Detail 1...

Page 272: ...s is the 0 position registration for that color is not required For the illustration B is the appropriate value From charts V 1 to V 5 read only the values from V 3 center 2 GB0641_00 Normal 10 10 System Menu Counter Detail Back 1 1 Adjustment Maintenance Color Registration GB0642_01 Color Registration Detail 10 10 System Menu Counter Registration Print Chart 1 1 Back 1 2 ...

Page 273: ...u cannot use the numeric keys to enter these values 5 Repeat steps 3 and 4 to enter the registration values for each chart 6 Press Start after all values have been entered Color registration begins 7 Press OK after color registration is complete GB0643_01 0 10 10 System Menu Counter MH 2 MH 3 MH 4 MH 1 0 0 Cancel 1 6 Start 0 Detail Registration GB0644_01 Registration MH 1 10 10 System Menu Counter...

Page 274: ... these steps for the first user login administration For details about the configuration method refer to User Login Settings on page 9 35 1 Enable user login administration 2 Add a user 3 Log out 4 The registered user logs in for operations GB0435_00 User Login 10 10 System Menu Counter Local User List Back 1 1 Local Authentication Simple login settings User Login Job Acco User Login Setting Local...

Page 275: ...eges The factory default login user name and login password are set as shown below 1 GB0054_03 System Menu Counter System Menu Internet 10 10 Address Book One Touch User Login Job Accounting Printer 4 5 2 User Login Settings 10 10 System Menu Counter Job Accounting Settings Back 1 1 Reject Unknown ID Job User Login Job Accounting 3 GB0434_00 Use or to scroll up and down 10 10 Keyboard Login Passwo...

Page 276: ... on Authentication Server Use a user property stored in Authentication Server to access the network authentication login page System Menu Counter User Login Job Acco User Login Setting User Login Off Back 10 10 Local User List 1 1 GB0435_02 User Login Setting User Login 10 10 System Menu Counter Local Authentication Network Authentication Off Cancel 1 1 OK GB0436_00 Network Authentication Server T...

Page 277: ...dministrator registered in the local user list and correct the settings If the server type is Kerberos only domain names entered in uppercase will be recognized Input Limit p o i t r q l u y e w k g f a j h d s v c x z abc Del 3 256 A a m n b Cancel OK ABC Network Authentication Domain Name User Login Network Authentication Kerberos 10 10 Cancel System Menu Counter Host Name Domain Name Server Typ...

Page 278: ...be enabled to use this function see page 9 42 The following restriction items are available Printer Select whether or not to reject usage of print functions for the printer Printer Full Color Select whether or not to reject usage of full color print functions for the printer Copy Select whether or not to reject usage of copy functions Copy Full Color Select whether or not to reject usage of full c...

Page 279: ...ttings User Login Job Acco User Login Setting Local User Authorization Off GB0435_00 10 10 System Menu Counter Admin Menu 1 1 End Admin DeviceAdmin 2500 User Login S Local User List GB0440_00 1 2 GB0057_51 Input Limit Next Cancel Add User Name User A Del 6 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M 1 2 GB0057_53 Input Limit Back Next Cancel Add Login User Name p o i t r q l u...

Page 280: ...e Select the item that you want to change Login Password Account Name Others 1 Input Limit p o i t r q l u y e w k g f a j h d s v c x z User A Del 6 64 A a m n b Cancel OK ABC Login User Name 2 3 GB0446_00 GB0057_29 Add Confirmation User A 10 10 Cancel Login User Name User Name user A Back 1 2 Save Select the item that you want to change Login Password Account Name Others 1 Input Limit Login Pass...

Page 281: ...l Address Access Level My Panel User Back 2 2 Save Select the item that you want to change Local Authorization 1 2 Add Confirmation 10 10 Cancel E mail Address Access Level My Panel User Back 2 2 Save Select the item that you want to change Local Authorization GB0446_01 GB0749_00 1 My Panel Language 10 10 System Menu Counter Default Screen Shortcut 1 1 End English Copy Shared Shortcut 2 Local Auth...

Page 282: ...User Login Settings on page 9 35 display the screen 2 Select Local Authentication for the authentication method as explained in Enabling Disabling User Login Administration on page 9 36 3 2 Select On User Login 10 10 System Menu Counter Local User List Back 1 1 Local Authentication Simple login settings User Login Job Acco User Login Setting Local User Authorization Off GB0435_00 User Login S Loca...

Page 283: ...uts on page 3 22 My Panel Language 10 10 System Menu Counter Default Screen Shortcut 1 1 End English Copy Shared Shortcut GB0749_00 GB0744_00 My Panel Language 10 10 System Menu Counter Deutsch English Cancel 1 3 OK Français Español 1 2 Use or to scroll up and down My Panel Language 10 10 System Menu Counter Default Screen Shortcut 1 1 End English Copy Shared Shortcut GB0749_00 My Panel Default Sc...

Page 284: ...tings User Login Job Acco User Login Setting Local User Authorization Off GB0435_00 10 10 System Menu Counter Admin Menu 1 1 End Admin DeviceAdmin 2500 User A User A User Login S Local User List GB0440_01 Searches by user name User User A User A 10 10 System Menu Counter Login User Name Login Password User Name User A Cancel 1 2 Save Account Name Others GB0441_00 GB0057_54 1 Input Limit User Name ...

Page 285: ...e User A Cancel 1 2 Save Account Name Others GB0441_00 GB0603_00 1 Account Name 10 10 System Menu Counter Others Menu 1 1 OK Cancel 2 Displays details for individual account names Allows you to search for an account name and sorts results Searches by account name User User A 10 10 System Menu Counter E mail Address Access Level My Panel Administrator Cancel 2 2 Save Local Authorization Input Limit...

Page 286: ...and then Delete User User A 10 10 System Menu Counter E mail Address Access Level My Panel Administrator Cancel 2 2 Save Local Authorization Local Authorization Off 10 10 System Menu Counter Printer Full Color Copy Copy Full Color Printer Off Off Cancel 1 2 OK Off GB0839_00 1 GB0441_01 2 Use or to scroll up and down User User A User A 10 10 System Menu Counter Login User Name Login Password User N...

Page 287: ...he table below explains the user information to be registered 1 Display the screen 1 Referring to User Login Settings on page 9 35 display the screen Name Set the user name to display on the Simple Login screen User Select which registered users can use simple login Password Login Set whether to require entry of a login password at login Icon Select the icon to display on the Simple Login screen G...

Page 288: ...n 10 10 System Menu Counter Simple Login Setup Back 1 1 On User Login Job Acc Simple Login Settings 2 GB0710_01 10 10 Menu System Menu Counter 01 04 07 02 05 08 03 06 09 1 3 Simple login settings Simple Login Setup End None None None None None None None None None 4 GB0712_00 1 3 GB0640_00 Add 10 10 Network User Local User Cancel 1 1 Next Select the user type GB0726_00 Add Local User 10 10 DeviceAd...

Page 289: ...d Login User Name Back Next Cancel abc System Menu Counter Input Limit Login Password p o i t r q l u y e w k g f a j h d s v c x z Del 3 64 A a m n b Cancel OK ABC GB0704_00 GB0057_31 2 3 1 GB0704_01 GB0057_61 4 5 6 Add Network User 10 10 Keyboard Login Password Keyboard Login User Name Back Next Cancel abc System Menu Counter 7 GB0704_02 Input Limit Back Next Cancel Add Name User A Del 6 32 ABC ...

Page 290: ...le 1 Select the item that you want to change 1 2 Password Login 10 10 System Menu Counter On Off Cancel 1 1 OK GB0645_00 GB0736_00 Add Confirmation User A 10 10 Cancel User Password Login Icon Name User A Off Back 1 1 Save Male 1 Select the item that you want to change 1 2 Icon 10 10 System Menu Counter Female 2 Basket Trumpet Male 1 Cancel Soccer Piano Car Male 2 Tennis Guitar Bicycle Female 1 1 ...

Page 291: ...10 Menu System Menu Counter 01 04 02 05 08 03 06 09 1 1 Simple login settings Simple Login Setup End User A User D User B User E User C 07 None None None None GB0738_00 Menu Add 10 10 Close Edit Delete 1 1 2 3 1 Input Limit Name User A Del 6 32 A a ABC Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Cancel OK Edit Name 10 10 System Menu Counter User Password Login Icon 1 1 Cancel Save User A...

Page 292: ...n Icon 1 1 Cancel Save User A User A Off Male 1 Icon 10 10 System Menu Counter Female 2 Basket Trumpet Male 1 Cancel Soccer Piano Car Male 2 Tennis Guitar Bicycle Female 1 1 2 OK GB0739_00 GB0828_01 1 2 Use or to scroll up and down Edit Name 10 10 System Menu Counter User Password Login Icon 1 1 Cancel Save User A User A Off Male 1 GB0739_00 2 1 10 10 Menu System Menu Counter 01 04 02 05 08 03 06 ...

Page 293: ...295 Group Name Enter the name displayed on the group list up to 32 characters Access Level Select Administrator or User for group access privileges Printer Select whether or not to reject usage of print functions for the printer Printer Full Color Select whether or not to reject usage of full color print functions for the printer Copy Select whether or not to reject usage of copy functions Copy Fu...

Page 294: ...check ADSIEdit ADSIEdit is a support tool in cluded on the installation CD or DVD for Windows Server OS under SUPPORT TOOLS This item is displayed when the optional fax is installed GB0435_03 System Menu Counter User Login Job Acco User Login Setting User Login Network Authentication Back 10 10 Local User List Simple login settings Group Authorization Set 1 2 Group Authorization 10 10 System Menu ...

Page 295: ... Cancel GB0460_00 Group ID 10 10 1 4294967295 Cancel OK System Menu Counter 2 3 1 GB0454_00 Input Limit Group Name p o i t r q l u y e w k g f a j h d s v c x z Group01 Del 7 128 A a m n b Cancel OK ABC Add Confirmation 1234567890 10 10 Select the item that you want to change Group Name Access Level Printer Group ID Group 01 Administrator Back 1 3 Save Off Cancel GB0460_00 GB0057_63 1 2 3 Access L...

Page 296: ...enu Counter Reject Usage Off Cancel 1 1 OK Add Confirmation 1234567890 10 10 Select the item that you want to change Group Name Access Level Printer Group ID Group 01 Administrator Back 1 3 Save Off Cancel GB0460_00 GB0456_00 1 2 GB0460_01 Use or to scroll up and down Add Confirmation Off 10 10 Storing in Memory Back 3 3 Save Cancel Off Off Storing in Box FAX Transmission Select the item that you ...

Page 297: ... of Attribute may be used as Name 1 Enter the LDAP Attribute to obtain the user name to be displayed from the LDAP server up to 32 characters Name 2 Name 2 can be left out When you assign displayName in Name 1 and department in Name 2 and if the value of displayName is Mike Smith and the value of department is Sales in Active Directory of Windows the user name appears as Mike Smith Sales E mail Ad...

Page 298: ... P A S D F G H J K L _ Z X C V B N M Cancel OK Obtain NW User LDAP Server Information 10 10 Cancel System Menu Counter Port Name 1 Name 2 Server Name 389 displayName Back 1 2 OK abc GB0692_02 GB0057_35 1 2 3 Obtain NW User LDAP Server Information 10 10 Cancel System Menu Counter Search Timeout E mail Address 60sec mail Back 2 2 OK Input Limit E mail Address p o i t r q l u y e w k g f a j h d s v ...

Page 299: ...se of an identical account ID Tracking the print volume for each account and for all accounts combined Restricting the print counter in one page increments up to 9 999 999 copies Resetting the print counter for each account or for all accounts combined First Job Accounting Setup Follow these steps for the first job accounting setup For details about the configuration method refer to Job Accounting...

Page 300: ...9 60 Setup Registration and User Management Job Accounting 4 Other users login for operations GB0725_00 10 10 Login Check Counter Enter the account ID Enter the account ID ...

Page 301: ...th administrator privileges The factory default login user name and login password are set as shown below GB0054_03 System Menu Counter System Menu Internet 10 10 Address Book One Touch User Login Job Accounting Printer 4 5 2 User Login Settings 10 10 System Menu Counter Job Accounting Settings Back 1 1 Reject Unknown ID Job User Login Job Accounting 3 GB0434_00 1 Use or to scroll up and down 10 1...

Page 302: ...the display returns to the System Menu default screen logout is automatically executed and the screen to enter the Account ID appears To continue the operation enter the Account ID GB0461_00 Job Accounting 10 10 System Menu Counter Print Accounting Report Back 1 2 Off Total Job Accounting Each Job Accounting User Login Job Job Accounting Settings GB0462_00 Job Accounting Settings Job Accounting 10...

Page 303: ...12 If the user has already registered the account information the account ID entry would be skipped Refer to Adding a User on page 9 38 Logout When the operations are complete press the Logout key to return to the account ID entry screen NOTE If you entered a wrong character press the Clear key and enter the account ID again If the entered account ID does not match the registered ID a warning beep...

Page 304: ...rohibits printing scanning or restricts the number of sheets to load Refer to Restricting the Use of the Machine on page 9 68 NOTE Any account ID that has already registered cannot be used Enter any other account ID Accounting List 10 10 System Menu Counter Default Setting Back 2 2 User Login Job Job Accounting Settings Job Accounti Accounting List 10 10 System Menu Counter End Menu 1 1 GB0461_01 ...

Page 305: ...Account ID 10 10 System Menu Counter 0 99999999 Cancel OK Add Confirmation Section 01 10 10 Account ID Print Total Account Name 00000001 1 2 Off Print Full Color Off Select the item that you want to change Cancel Back Save GB0480_00 1 3 2 GB0476_00 Print Total 10 10 System Menu Counter Counter Limit Reject Usage Off Cancel 1 1 OK GB0480_00 GB0474_00 Add Confirmation Section 01 10 10 Account ID Pri...

Page 306: ...ob Accounting Settings GB0461_01 Use or to scroll up and down Job Accounti Accounting List 10 10 System Menu Counter Sales department End Menu 1 1 00000001 GB0473_00 Searches by account name Allows you to search for an account name and sorts results Account Section 01 Section 01 10 10 System Menu Counter Account ID Print Full Color Account Name 00000001 Cancel 1 2 Save Off Print Total Off Input Li...

Page 307: ...01 Section 01 10 10 System Menu Counter Account ID Print Full Color Account Name 00000001 Cancel 1 2 Save Off Print Total Off GB0478_00 GB0474_00 1 2 GB0478_01 Account Section 01 Off 10 10 System Menu Counter Cancel 2 2 Save FAX Transmission Scan Others Off Use or to scroll up and down Account Section 01 Section 01 10 10 System Menu Counter Account ID Print Full Color Account Name 00000001 Cancel ...

Page 308: ...ull color and black and white copying Copy Full Color Limits the number of pages used for full color copying Printer Total Limits the total number of pages used for color and black and white printing Printer Full Color Limits the number of pages used for color printing Scan Others Limits the number of pages scanned excludes copying FAX Transmission This item is displayed when the optional fax kit ...

Page 309: ...ion 01 10 10 Account ID Print Total Account Name 00000001 1 2 Off Print Full Color Off Select the item that you want to change Cancel Back Save GB0480_01 Use or to scroll up and down Add Confirmation 10 10 Cancel FAX Transmission Off Back 2 2 Save Scan Others Off Printer Total Printer Full Color Off Off Select the item that you want to change GB0480_02 Add Confirmation Section 01 10 10 Cancel Acco...

Page 310: ...the pages used for black and white and full color printing as well as the total pages used You can use by Paper Size to check the number of pages used in the paper size set in Count by Paper Size on page 9 75 as well as the number of pages used in other paper sizes You can use by Duplex to check the number of pages used in Duplex 1 sided mode Duplex 2 sided mode and the total for both You can use ...

Page 311: ...inter B W Copy B W 222 333 1 3 End 111 Job Accounting Set Total Job Accounting 10 10 System Menu Counter Scanned Pages FAX TX Pages FAX TX Time Printed Pages 0 1 1 End 0 00 00 Counter Reset GB0463_00 GB0464_00 Use or to scroll up and down GB0463_00 Job Accounting Set Total Job Accounting 10 10 System Menu Counter Scanned Pages FAX TX Pages FAX TX Time Printed Pages 0 1 1 End 0 00 00 Counter Reset ...

Page 312: ...r copying and printing Total number of pages used for black and white copying and printing When Individual is selected for Copier Printer Count Copy Total number of pages used for copying Total number of pages used for full color copying Total number of pages used for black and white copying Print Total number of pages used for printing Total number of pages used for full color printing Total numb...

Page 313: ...n and User Management Job Accounting 3 Print reports GB0461_02 Job Accounting 10 10 System Menu Counter Print Accounting Report Back 1 2 On Total Job Accounting Each Job Accounting User Login Job Job Accounting Settings 2 1 ...

Page 314: ...her the total of both or each of copying and printing individually The selection may influence restriction on the count and count method Refer to Restricting the Use of the Machine on page 9 68 Counting the Number of Pages Printed on page 9 70 and Printing an Accounting Report on page 9 72 for details Value Total Individual Default Counter Limit When you add a new account you can change the defaul...

Page 315: ...70 and Printing an Accounting Report on page 9 72 You can also count page use by specifying paper size and media type for example count the number of pages printed in color using A4 paper If All Media Types is specified the number of pages printed using the specified paper size is counted regardless of media type Value Paper Size 1 to 5 Paper size A3 A4 A5 B4 B5 Folio Ledger Legal Letter Statement...

Page 316: ...e procedure when the Account ID is unknown 1 Display the screen 2 Select the function GB0054_03 System Menu Counter System Menu Internet 10 10 Address Book One Touch User Login Job Accounting Printer 4 5 2 User Login Settings 10 10 System Menu Counter Job Accounting Settings Back 1 1 Reject Unknown ID Job User Login Job Accounting 3 GB0434_00 1 Use or to scroll up and down User Login Job Accountin...

Page 317: ...10 6 Document Processor 10 6 Solving Malfunctions 10 8 Responding to Messages 10 14 Clearing Paper Jams 10 26 Jam Location Indicators 10 26 Multi Purpose Tray 10 27 Inside the Right Cover 1 10 27 Cassette 1 10 28 Inside the Right Cover 3 10 28 Cassette 2 or 3 10 29 Optional Document Finisher 10 29 Optional Document Finisher Staple Jam 10 30 Bridge Unit 10 30 Document Processor 10 31 ...

Page 318: ... 1 2 3 CAUTION Do not attempt to incinerate the toner container or the waste toner box Dangerous sparks may cause burns NOTE For the toner container always use a genuine toner container Using a toner container that is not genuine may cause image defects and product failure Return the exhausted toner container and waste toner box to your dealer or service representative The collected toner containe...

Page 319: ...10 3 Troubleshooting Toner Container Replacement 2 Prepare the new toner container 1 2 3 3 Install the new toner container 1 2 CLICK ...

Page 320: ...ng Waste Toner Box Replacement Waste Toner Box Replacement When the touch panel displays Check waste toner box replace the waste toner box 1 Remove the old waste toner box 1 2 2 Install the new waste toner box 1 2 CLICK ...

Page 321: ... the original position open the staple cover and remove the cartridge holder 2 Remove the empty staple cartridge 3 Insert the new staple cartridge 4 Re install the staple cartridge holder The staple cartridge holder will click into place when it has been inserted correctly NOTE If the Staple Unit runs out of staples contact your service representative or the place of purchase NOTE The staple cartr...

Page 322: ...ol or mild detergent Document Processor If black streaks or dirt appears in copies when using the document processor clean the slit glass with the supplied cleaning cloth 1 Wipe the slit glass Caution For safety always unplug the power cord before cleaning the machine NOTE Do not use organic solvents or other strong chemicals NOTE Wipe the slit glasses with the dry accessory cloth Do not use water...

Page 323: ...10 7 Troubleshooting Cleaning 2 Wipe the white guide ...

Page 324: ... loaded correctly When placing originals on the platen place them face down and align them with the original size indicator plates 3 7 When placing originals in the document processor place them face up 3 9 Check that the settings of the application software Printouts are totally too light Is the paper damp Replace the paper with new paper 3 2 If you experience frequent problems turn the cassette ...

Page 325: ...aten 10 6 Printouts are fuzzy Is the machine being used in conditions of very humid or humidity or temperature rapidly changes Use in an environment that has suitable humidity 1 3 If you experience frequent problems turn the cassette heater switch on 2 4 Run Drum Refresh 9 27 Images are skewed Are the originals placed correctly When placing originals on the platen align them with the original size...

Page 326: ...Is the paper damp Replace the paper with new paper 3 2 If you experience frequent problems turn the cassette heater switch on 2 4 Cannot print Is the machine plugged in Plug the power cord into an AC outlet 2 11 Is the machine powered on Turn on the main power switch 2 12 Are the printer cable and network cable connected Connect the correct printer cable and network cable securely 2 10 Was the mac...

Page 327: ...nt value If there is no improvement after the value is decreased by 1 level decrease by 1 level again If there is still no improvement return the setting to the original value Run Drum Refresh 9 27 If you experience frequent problems turn the cassette heater switch on 2 4 Print on the back of the sheet is visible on the front Set Prevent Bleed through to On 3 56 Skewed color printout Run Calibrati...

Page 328: ...lar horizontal white lines appear in the image Press the System Menu Counter key Adjustment Maintenance Service Setting Altitude Adjustment and change the adjustment value Increase the adjustment value 1 level at a time from the current value If there is no improvement after the value is increased by 1 level increase by 1 level again The altitude is 1500 m or higher and dots appear in the image Pr...

Page 329: ...B protocol setting to On 2 25 Has the Host Name been entered properly Check the name of the computer to which data is being sent 6 5 Has the Path been entered properly Check the share name for the shared folder 6 8 Has the Login User Name been entered properly Check the domain name and login user name 6 21 Has the same domain name been used for the Host Name and Login User Name Delete the domain n...

Page 330: ... in the currently selected paper source 3 3 Add the following paper in the multi purpose tray Is the paper of the selected size loaded in the multi purpose tray Load paper Press Paper Selection to select the other paper source Press Continue to print on the paper in the currently selected paper source 3 5 Does the paper size set for the paper source matches the paper size that was actually loaded ...

Page 331: ...ecified number of copies Only one copy is available Press Continue to continue printing Press Cancel to cancel the job The machine may reproduce the same originals by arranging the following settings Uncheck RAM Disk in the Device Settings tab of the printer s properties NOTE If you unchecked the RAM Disk check the RAM Disk again after the printing is completed If not print speed may be reduced Do...

Page 332: ...cument processor Check waste toner box Is the waste toner box full Replace the waste toner box 10 4 The waste toner box is not installed correctly Set it correctly 10 4 Cleaning the laser scanner The machine is under the adjustment to maintain its quality Please wait When Auto Error Clear is set to On processing resumes automatically after a set amount of time elapses Message Checkpoints Correctiv...

Page 333: ...rd Folder share permissions of the recipient Failed to specify Job Accounting When Auto Error Clear is set to On processing resumes automatically after a set amount of time elapses Failed to specify Job Accounting when processing the job externally The job is canceled Press End Failed to store job retention data The job is canceled Press End Insufficient free space in the Job Box Try to perform th...

Page 334: ...en placing originals on the platen place them face down and align them with the original size indicator plates When placing originals in the optional document processor place them face up 3 7 Message Checkpoints Corrective Actions Reference Page Job Accounting restriction exceeded When Auto Error Clear is set to On processing resumes automatically after a set amount of time elapses Is the acceptab...

Page 335: ...rmed due to insufficient memory If only End is available press End The job will be canceled The machine may reproduce the same originals by arranging the following settings Decrease Image Quality of File Format Furthermore the machine may reproduce the same originals by arranging the following settings Select Normal of Main Memory in System Menu NOTE Before changing the Main Memory setting contact...

Page 336: ...tem or turn the power OFF ON If the error still occurs divide the file into smaller files 04 Insufficient space on the RAM disk Increase the RAM disk size by changing RAM Disk Setting in System Menu NOTE The range of RAM disk size can be increased by selecting Printer Priority in Main Memory 9 23 Removable memory error Is writing to a removable memory prohibited An error occurred in the removable ...

Page 337: ... Actions Reference Page Scanner memory is full Scanning cannot be performed due to insufficient memory of scanner Only one copy of the scanned pages is available Press Continue to print send or store the scanned pages Press Cancel to cancel the printing job The machine may reproduce the same originals by arranging the following settings Reduce the number of originals to be scannned at once Further...

Page 338: ... damage caused by a non genuine toner Is the installed toner container our own brand We will not be liable for any damage caused by the use of third party supplies in this machine If you want to continue press Next The phone receiver is off the hook Put down the receiver The print system connected to the current port is not supported by the printer driver Use a printer driver for this port that ma...

Page 339: ...to send via FTP Check the host name of FTP 6 23 Failed to send via SMB Check the host name of SMB 6 23 1102 Failed to send via SMB Check the SMB settings Login user name and login password NOTE If the sender is a domain user specify the domain name Host name Path 6 24 Failed to send the e mail Check the followings on the Embedded Web Server RX SMTP login user name and login password POP3 login use...

Page 340: ...operating properly Host name and IP address Port number 2 26 Failed to send via FTP Check the network and FTP settings The network cable is connected The hub is not operating properly The server is not operating properly Host name and IP address Port number Failed to send the e mail Check the network and Embedded Web Server RX The network cable is connected The hub is not operating properly POP3 s...

Page 341: ...erating properly 3201 Failed to send the e mail Check the SMTP user authentication method of the recipient 0007 4201 4701 5101 5102 5103 5104 7101 7102 7103 720f Turn the main power switch off and back on If this error occurs several times make a note of the displayed error code and contact your service representative 2 12 9181 The scanned original exceeds the acceptable number of pages of 999 Sen...

Page 342: ...er Jam Message Reference Page 1 Clear the paper jammed in the multi purpose tray 10 27 2 Clear the paper jammed in right cover 1 10 27 3 Clear the paper jammed in cassette 1 10 28 4 Clear the paper jammed in right cover 3 10 28 5 Clear the paper jammed in cassette 2 10 29 6 Clear the paper jammed in cassette 3 7 Clear the paper jammed in the finisher 10 29 8 Clear the staple jammed in the finisher...

Page 343: ...s below to clear paper jams in the multi purpose tray Inside the Right Cover 1 Follow the steps below to clear paper jams inside the right cover 1 1 2 Caution The fixing unit is extremely hot Take sufficient care when working in this area as there is a danger of getting burned ...

Page 344: ...28 Troubleshooting Clearing Paper Jams 3 Cassette 1 Follow the steps below to clear paper jams in cassette 1 Inside the Right Cover 3 Follow the steps below to clear paper jams inside the right cover 3 1 2 ...

Page 345: ...shooting Clearing Paper Jams Cassette 2 or 3 Follow the steps below to clear paper jams in cassette 2 or 3 Optional Document Finisher Follow the steps below to clear paper jams in the optional document finisher 1 2 ...

Page 346: ...ing Clearing Paper Jams Optional Document Finisher Staple Jam Follow the steps below to clear staple jams in the optional document finisher 1 2 3 Bridge Unit Follow the steps below to clear paper jams in the bridge unit ...

Page 347: ...10 31 Troubleshooting Clearing Paper Jams Document Processor Follow the steps below to clear paper jams in the document processor 1 2 3 ...

Page 348: ...10 32 Troubleshooting Clearing Paper Jams ...

Page 349: ... B 11 4 IB 50 Gigabit Ethernet Board 11 5 USB Keyboard 11 5 Optional Function 11 5 Character Entry Method 11 7 Paper 11 10 Basic Paper Specifications 11 11 Choosing the Appropriate Paper 11 11 Special Paper 11 14 Specifications 11 18 Common functions 11 18 Copy functions 11 19 Printer functions 11 20 Scanner 11 20 Document Processor 11 21 Paper Feeder single cassette option 11 21 Paper Feeder doub...

Page 350: ...tional Equipment The following optional equipment is available for the machine Expansion Memory DF 470 Document Finisher PF 471 Paper Feeder double cassette PF 470 Paper Feeder single cassette FAX System U FAX Kit IB 50 Gigabit Ethernet Board Card Authentication Kit B ...

Page 351: ...s enabled Also it is possible to use it as a network fax by using it with a computer For further details refer to Fax Kit Operation Guide Expansion Memory To expand the printer memory for more complex print jobs and faster print speed you can plug in optional memory module dual in line memory module in the memory slot provided on the main controller board You can select additional memory module fr...

Page 352: ...cover from the machine Then carefully push out the two socket clamps Ease the memory module out of the socket to remove Verifying the Expanded Memory If not correctly installed the error message Machine failure will appear Re install To verify that the memory module is working properly test it by printing a status page Refer to Report on page 9 5 Card Authentication Kit B User login administration...

Page 353: ...basis UG 33 ThinPrint This application can only be activated in Europe This application allows print data to be printed directly without a print driver Starting Application Use Use the procedure below to start using an application 1 Display the screen NOTE Restrictions such as the number of times the application can be used during the trial period differ depending on the application NOTE If user l...

Page 354: ...on as a trial select Trial IMPORTANT If you change the date time while using the trial version of an application you will no longer be able to use the application System Optional Function 10 10 System Menu Counter IC CARD AUTHENTI Activate 1 1 End GB0557_00 1 2 Displays details for individual applications Activate 10 10 System Menu Counter Trial Official Cancel 1 1 Next GB0608_00 Activate License ...

Page 355: ... 3 ABC Symbol Select the characters that are entered To enter symbols or numbers select Symbol 4 A a Press to switch between upper case and lower case 5 Cursor Key Press to move the cursor on the display 6 Input Limit Display Displays maximum number of characters and the number of characters entered 7 Delete Key Press to delete a character to the left of the cursor 8 Space Key Press to insert a sp...

Page 356: ...umber or symbol not shown in the keyboard press the cursor key and scroll the screen to view other numbers or symbols to enter Input Limit Back Next Cancel AB Del 2 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name GB0057_E02 Input Limit Symbol Del 3 32 Back Next Cancel Add Name 1 2 3 4 5 6 7 8 9 0 123 䯹 13 GB0057_E03 ...

Page 357: ...istered Input Limit Back Next Cancel L Del 1 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Back Next Cancel Add Name p o i t r q l u y e w k g f a j h d s v c x z List Del 5 32 A a m n b ABC 1 3 2 4 5 6 8 7 GB0057_E11 GB0057_E12 Input Limit Back Next Cancel List A Del 6 32 ABC A a Q W E R T Y U I O P A S D F G H J K L _ Z X C V B N M Add Name Input Limit Sym...

Page 358: ...ent R Oficio II A3 A4 R A4 A5 R B4 B5 R B5 Folio 216 340 mm 8K 16K R 16K 500 80 g m Supported paper sizes No of sheets Letter R Letter Statement R Executive A4 R A4 A5 R A6 R B5 R B5 B6 R Folio 16K R 16K A4 Letter or smaller paper 100 80 g m Ledger Legal Oficio II A3 B4 216 340 mm 8K Paper lager than A4 Letter 25 80 g m Postcards 100 148 mm 20 Envelope DL Envelope C5 Envelope C4 Envelope 10 Commer...

Page 359: ...cially delicate Use of paper in any of these conditions will not only deliver poor copies but may also cause jams and shorten the useful life of the machine Choose paper with a smooth and even surface however avoid coated paper or paper with a treated surface as it may damage the drum or fusing unit Ingredient Do not use paper such as paper that has been coated or surface treated or paper that con...

Page 360: ...s to be supplied at once accidentally and may also cause blurring or other printing problems if the toner fails to adhere correctly Thickness Avoid using paper that is too thick or thin Signs that paper may be thin include frequent problems with paper jams or with several sheets being supplied at once Paper jams may also indicate that the paper is too thick The proper thickness is between 0 086 an...

Page 361: ...ore paper where it is exposed to heat sunlight or dampness Other Paper Specifications Porosity The density of the paper fibers Stiffness Paper must be stiff enough or it may buckle in the machine causing jams Curl Most paper naturally tends to curl after the package is opened When paper passes through the fixing unit it curls upward slightly To deliver flat printouts load the paper so that the cur...

Page 362: ...ion and quality of special paper Thus special paper is more likely than regular paper to cause printing problems Before purchasing special paper in volume try testing a sample to ensure the print quality is satisfactory General precautions when printing onto special paper are given below Note that we are not responsible for any harm to the user or damage to the machine caused by moisture or specif...

Page 363: ...d by the force applied in the machine The carrier sheet bears the top sheet until the label is used This composition of labels may cause more problems The label surface must be covered completely with the top sheet Gaps between labels may cause peeling of labels resulting in a serious failure Some label paper has large margins on the top sheet When using such paper do not peel these margins from t...

Page 364: ...damage may be caused if the paper covering the adhesive comes off in the machine Do not use envelopes with certain special features For example do not use envelopes with a grommet for winding a string to close the flap or envelopes with an open or film covered window If paper jams occur load fewer envelopes at once Thick Paper Before loading thick paper in the multi purpose tray fan it and align t...

Page 365: ...ty or medium quality paper is coated with special agents that improve ink adhesion by making the paper surface smoother These agents are used either to coat both sides of the paper or just one side The coated side appears slightly glossy NOTE Before purchasing recycled paper in volume try testing a sample to ensure that the print quality IMPORTANT When printing on coated paper in very humid enviro...

Page 366: ... to 8 Paper Size Cassette Ledger Letter R Letter Legal Statement R Oficio II A3 A4 R A4 A5 R B4 B5 R B5 Folio 216 340 mm 8K 16K R 16K Multi Purpose Tray Maximum Ledger A3 Minimum Statement R A6 R Paper Capacity Cassette 500 sheets 80 g m Multi Purpose Tray 100 sheets 80 g m Letter A4 or less 25 sheets 80 g m more than Letter A4 Output Tray Capacity Inner Tray 250 sheets 80 g m Job Separator Tray 3...

Page 367: ... 25 sheets min 25 sheets min Letter R A4 R 14 sheets min 14 sheets min 17 sheets min 17 sheets min Ledger A3 8 sheets min 10 sheets min 9 sheets min 13 sheets min Legal B4 9 sheets min 10 sheets min 10 sheets min 13 sheets min B5 20 sheets min 20 sheets min 25 sheets min 25 sheets min B5 R 14 sheets min 14 sheets min 17 sheets min 17 sheets min A5 R 10 sheets min 10 sheets min 13 sheets min 13 she...

Page 368: ...ess Resolution 600 600 dpi Operating System Windows XP Windows Server 2003 Windows Vista Windows 7 Windows Server 2008 Apple Macintosh OS X Page Description Language PRESCRIBE Emulations PCL6 PCL5c PCL XL KPDL3 PostScript 3 compatible Item Description System requirements CPU 600 Mhz or higher RAM 128 MB or more Resolution 600 dpi 400 dpi 300 dpi 200 dpi 200 100 dpi 200 400 dpi Resolution in FAX mo...

Page 369: ...Letter R Letter Legal Statement R Oficio II A3 A4 R A4 A5 R B4 B5 R B5 Folio 216 340 mm 8K 16K R 16K Supported Paper Paper weight 52 256 g m Media types Plain Rough Vellum Recycled Preprinted Bond Color Prepunched Letterhead Thick High Quality Custom 1 to 8 Duplex Same as Simplex Dimensions W D H 23 1 4 23 3 16 13 7 8 590 589 352 mm Weight Approx 46 lb Approx 21 kg Item Description Paper Supply Me...

Page 370: ...I A3 B4 Folio 216 340 mm 8K 250 sheets Letter Letter R Executive R Statement R A4 A4 R B5 B5 R A5 R 16K 500 sheets Supported Paper Weight 45 to 256 g m Stapling 90 g m or less Maximum Sheets for Stapling Ledger Legal Oficio II A3 B4 216 340 mm 8K 25 sheets Letter Letter R A4 A4 R B5 B5 R 16K 50 sheets Paper weight 90 g m or less Dimensions W D H 16 3 8 20 1 2 10 7 8 416 521 275 5 mm Weight Approx ...

Page 371: ...l run correctly Some firewalls are set up so as to reject only certain Bonjour packets If Bonjour does not run stably check the firewall settings and ensure that Bonjour is registered on the exceptions list and that Bonjour packets are accepted If you install Bonjour on Windows XP Service Pack 2 or later the Windows firewall will be set up correctly for Bonjour Default Gateway This indicates the d...

Page 372: ...8 bits and 65 536 gray levels for 16 bits Help A Help key is provided on this machine s operation panel If you are unsure of how to operate the machine would like more information on its functions or are having problems getting the machine to work properly press the Help key to view a detailed explanation on the touch panel IP Address An Internet protocol address is a unique number that represents...

Page 373: ...e font functions and highly functional graphics allowing higher quality printing The first version called Level 1 was launched in 1985 followed by Level 2 that enabled color printing and two byte languages e g Japanese in 1990 In 1996 Level 3 was released as an update for the Internet access and PDF format as well as gradual improvements in implementation technologies PPM prints per minute This in...

Page 374: ...define the way computers and other devices communicate with each other over a network TCP IP IPv6 TCP IP IPv6 is based on the current Internet protocol TCP IP IPv4 IPv6 is the next generation Internet protocol and expands the available address space which resolves the problem of the lack of addresses under IPv4 while also introducing other improvements such as additional security functionality and...

Page 375: ... Selection 3 60 Color Toner Empty Action 9 14 Combine 4 12 2 in 1 4 12 4 in 1 4 12 Border Line 4 12 Connecting LAN Cable 2 10 Power Cable 2 11 USB Cable 2 11 Connection Method 2 8 Continuous Scan 3 40 Conventions in This Guide 1 11 Copying 4 1 Copying Settings Auto Priority 9 15 Auto Paper Selection 9 15 Reserve Next Priority 9 15 D Date Timer 2 24 9 24 Auto Error Clear 9 25 Auto Panel Reset 9 24 ...

Page 376: ...FTP Client Transmission Protocol Detail 9 21 FTP Encrypted TX 6 44 FTP Server Reception Protocol Detail 9 21 G Glossary 11 23 GPL LGPL 1 6 Grayscale 3 60 11 24 H Handles 2 2 2 4 Help 11 24 Help Screen 3 28 Host Name 9 19 HTTP Protocol Detail 9 21 HTTPS Protocol Detail 9 21 HTTP Security 9 22 Hue Adjustment 4 16 I Inner Tray 2 2 Interface Block 9 23 Interrupt Copy 4 20 IP Address 11 24 Setup 9 19 I...

Page 377: ...ional Function 11 5 Option Interface 2 4 Original Image 3 53 Original Loaded Indicator 2 3 Original Orientation 3 34 Originals Custom Original Size 9 9 Loading Originals 3 7 Original Auto Detect 9 9 Original Size 3 32 Original Size 3 32 Original Size Indicator Plates 2 2 Original SSLeay License 1 7 Original Table 2 3 Original Width Guides 2 3 P Paper Appropriate Paper 11 11 Before Loading 3 2 Cass...

Page 378: ...tings Color TIFF Compression 9 16 Default Screen 9 16 Dest Check before Send 9 16 Entry Check for New Dest 9 16 Send and Forward 9 16 Sharpness 3 54 Shortcuts Editing and Deleting 3 24 Registering 3 22 Using 3 25 Sleep 2 23 Slit Glass 2 2 SMB Client Transmission Protocol Detail 9 21 SMTP 11 25 SMTP E mail TX Protocol Detail 9 21 SNMP Protocol Detail 9 21 SNMPv3 Protocol Detail 9 21 Solving Malfunc...

Page 379: ...dding a User 9 38 Editing and Deleting 9 44 Enabling Disabling 9 36 Group Authorization 9 53 Local User Authorization 9 42 My Panel 9 43 Obtain Network User Property 9 57 Simple Login 9 47 User Property 9 7 W Waste Toner Box 2 3 Replacement 10 4 WIA 11 26 Setting WIA Driver 2 21 WSD Print Setup 9 22 WSD Scan Setup 9 22 X XPS Fit to Page 7 14 Z Zoom Copy 4 5 Send Store 3 57 ...

Page 380: ...Index 6 ...

Page 381: ......

Page 382: ...First edition 2012 4 2MYGEEN000 TA Triumph Adler GmbH Betriebsstätte Norderstedt Ohechaussee 235 22848 Norderstedt Germany ...

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