Toshiba 230/280 Network Fax Manual Download Page 37

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Network Fax Guide — Faxing from Applications

Specifying recipients from Address Book

Click [Select From Address Book] in the Send tab.

•

The Address Book Viewer is launched.

Browse the address book category within the Address Book
where desired recipients are programed.

Private Address Book

— This contains the contacts registered in the associ-

ated client address book on your client computer.

Public Address Book

— This contains the contacts registered in the address

book in this equipment.

MAPI Address Book

— This contains the contacts in the address book of the

default mail client in your computer.

MS Outlook Express

— This contains the contacts in the MS Outlook Express

address book in your client computer.

LDAP Address Book

— This contains the contacts in the specified LDAP server.

SUPPLEMENT:

•

For more information about the Address Book Viewer, please refer to the Address
Book Viewer Online Help.

Summary of Contents for 230/280

Page 1: ...MULTIFUNCTIONAL DIGITAL SYSTEMS Network Fax Guide ...

Page 2: ...slate reverse compile reverse assemble or reverse engineer the Software You may not use the Software except in accordance with this license No title to the intellectual property in the Software is transferred to you and full ownership is retained by TTEC or its suppliers Source code of the Software is not licensed to you You will be held legally responsible for any copyright infringement unauthori...

Page 3: ...luding any copies of the Software or any technical data contained in the Software or its media or any direct product thereof to any country or destination prohibited by the United States Government This license shall be governed by the laws of Japan or at the election of a Supplier of TTEC concerned with a dispute arising from or relating to this Agreement the laws of the Country designated from t...

Page 4: ...soft Corporation in the US and other countries Apple AppleTalk Macintosh Mac TrueType and LaserWriter are trademarks of Apple Computer Inc in the US and other countries Postscript is a trademark of Adobe Systems Incorporated Netscape is a trademark of Netscape Communications Corporation IBM AT and AIX are trademarks of International Business Machines Corporation NOVELL NetWare and NDS are trademar...

Page 5: ...m your desktop Use the Address Book Viewer installed on your workstation to manage recipient informa tion Conventions The term this equipment in this manual refers to the e STUDIO4511 Series e STUDIO450 Series or e STUDIO280 Series The term e Filing in this manual is an abbreviation of electronic filing About Other Manuals Other guides are included in the User Documentation CD ROM provided with th...

Page 6: ...Address Book Viewer 23 When Installed Using the Installer 24 When Installed Using Add Printer Wizard 28 3 Faxing from Client Computers 31 Faxing from Applications 32 How to Fax using the N W Fax Driver 32 Preparing Documents for Faxing 32 Faxing from Windows Applications 32 Setting up the N W Fax Options 34 Setting up the Send Properties 35 Specifying Recipients 36 Setting up the Cover Sheet Prope...

Page 7: ...ok 66 Configuring the MAPI Address Book 66 Managing the Microsoft Outlook Address Book 67 Managing the LDAP Address Book 67 Registering the LDAP Directory Services 67 Adding Contacts from LDAP Servers 69 Importing and Exporting the Address Book 73 Managing Contacts and Groups 75 Managing Contacts 76 Adding Contacts Manually 76 Copying Contacts from an Address Book 79 Displaying or Modifying Contac...

Page 8: ...8 Network Fax Guide Table of Contents ...

Page 9: ...Network Fax Guide 1 Overview 9 1 OVERVIEW ...

Page 10: ...e fax properties Fax properties are the attributes you can set to define sender and recip ient information for processing fax jobs such as dialing options sender information fax resolu tion and page layout Other features include an easy to use fax scheduler that allows you to set up a date and time to transmit your fax Cover page options are also provided You can include a customized cover page wi...

Page 11: ...Network Fax Guide 2 Installing Client Software 11 2 INSTALLING CLIENT SOFTWARE ...

Page 12: ...ntium 266 MHz or faster recommended Memory 64MB for Windows 98 96MB for Windows Me and Windows NT 4 0 128MB for Windows 2000 XP Server 2003 OS Windows 98 Windows 98 Second Edition Recommended Windows Me Windows NT 4 0 Service Pack 6a Windows 2000 Service Pack 3 Windows XP Service Pack 1 Windows Server 2003 Before Installing Client Software Before installing the client software confirm the followin...

Page 13: ... the N W Fax driver in these con nections please refer to the Printing Guide PREPARATIONS Before installing the printer driver for SMB environment check with your system administrator to make sure of the following This equipment is connected to the network and turned on The TCP IP setting is correct on this equipment and your computer Installing the fax client software for SMB connection using the...

Page 14: ...Agreement screen is displayed 4 Click Yes The Choose Destination Location screen is displayed 5 Click Next If you want to change the location where the programs are installed click Browse In the dialog box appears select the folder and click OK The Setup Type screen is displayed ...

Page 15: ...N Driver and TOSHIBA e STUDIO File Downloader You can install them together in the same operation For more information about the TWAIN driver and File Downloader please see the e Filing Guide If no changes are made all four options will be installed 7 Click Next The Select Port dialog box appears 8 Click Browse The Browse for Printer dialog box appears SUPPLEMENT You can also automatically specify...

Page 16: ...k select the print queue and click OK Returns you to the Select Port dialog box 10 Click Next The Select Program Folder screen is displayed 11 Click Next If you want to change the program folder rename the folder name in the Program Folders field The Starting Copying Files screen is displayed ...

Page 17: ...e Installer may ask you to restart your computer If it does select Yes I want to restart my computer now and click Finish to restart your computer Using the Discovery Functions to Specify the SMB Port In the Select Port screen during the installation you can also obtain the network queue name automatically by searching the equipment There two ways to obtain the SMB printer port from the equipment ...

Page 18: ...ide Installing Network Fax Software Searching the equipment automatically 1 Click Discovery The TopAccessDocMon Local Discovery dialog box appears 1 Click Start Discovery It starts searching the equipment in the network ...

Page 19: ...X SPX Search Check on this to search printers which con nect to the IPX SPX network This is available only when the IPX SPX protocol and Novell Client are installed in your computer and the computer is connected to the NetWare server Network Enable TCP IP Search Check on this to search printers which con nect to the TCP IP network This is available only when the TCP IP protocol is installed in you...

Page 20: ...ed by an administrator in the Network path or queue name field in the General submenu page of the Setup menu in the TopAccess administrator mode If you can not obtain the queue name ask your administrator that the Network path or queue name field is correctly specified 4 Continue the installation from step 10 on page 16 Specifying the IP address manually 1 Click Discovery The TopAccessDocMon Local...

Page 21: ...K IP Address Enter the IP address of the printer IPX Address Enter the IPX address of the printer This is available only when the IPX SPX protocol and Novell Client are installed in your computer and the computer is connected to the NetWare server Name Enter the printer name Location Enter the location of the printer NOTE You must enter Name and either IP Address or IPX Address ...

Page 22: ...fied by an administrator in the Network path or queue name field in the General submenu page of the Setup menu in the TopAccess administrator mode If you can not obtain the queue name ask your administrator that the Network path or queue name field is correctly specified 6 Continue the installation from step 10 on page 16 Installing from TopAccess If the system administrator has uploaded the softw...

Page 23: ...p by following the prompts 4 Double click the InstallClient2 exe file that you down loaded The installer starts and the InstallShield Wizard dialog box appears 5 Follow the installation procedure using the Client2 CD ROM described in following section P 13 Installing from Client2 CD ROM Uninstalling the N W Fax Driver and Address Book Viewer The following instructions describe how to uninstall the...

Page 24: ...ams function You can uninstall all client software that have installed from the Client2 CD ROM or you can uninstall only the N W Fax driver and Address Book Viewer P 24 Uninstalling the all Client2 Software P 26 Uninstalling only N W Fax Diver and Address Book Viewer Uninstalling the all Client2 Software The following describes an installation on Windows 2000 The procedure is the same when other v...

Page 25: ...lient2 TOSHIBA e STUDIO450 Series Client2 or TOSHIBA e STUDIO280 Series Client2 and click Change Remove The InstallShield Wizard dialog box appears 3 Select Remove and click Next The Confirm Uninstall dialog box appears 4 Click OK 5 Click Yes to delete the setting files Deleting files starts ...

Page 26: ...elect Yes I want to restart my computer now and click Finish to restart your computer Some files may be deleted after restarting the computer Uninstalling only N W Fax Diver and Address Book Viewer The following describes an installation on Windows 2000 The procedure is the same when other versions of Windows are used 1 Open Control Panel and double click the Add Remove Programs icon The Add Remov...

Page 27: ...4511 Series Client2 TOSHIBA e STUDIO450 Series Client2 or TOSHIBA e STUDIO280 Series Client2 and click Change Remove The InstallShield Wizard dialog box appears 3 Select Modify and click Next 4 Uncheck the components that you want to uninstall and click Next Deleting files starts ...

Page 28: ...zard you can uninstall them by delet ing the printer icons in the Printers folder Deleting the N W Fax driver 1 Open Printers folder select the printer icon that you want to delete and press the Delete key When using Windows 98 Me or Windows NT 4 0 uninstallation has finished When using Windows 2000 XP Server 2003 continue to the next step 2 Click the File menu and select Server Properties The Pri...

Page 29: ...ork Fax Guide Installing Network Fax Software 29 3 Display the Drivers tab Select the N W Fax driver and click Remove The confirmation dialog box appears 4 Click OK The N W Fax driver is completely deleted ...

Page 30: ...30 Network Fax Guide Installing Network Fax Software ...

Page 31: ...Network Fax Guide 3 Faxing from Client Computers 31 3 FAXING FROM CLIENT COMPUTERS ...

Page 32: ...eparing Documents for Faxing To see how objects such as headers footers or drawing objects will be positioned on a fax page switch to your applications page layout view If the software application you are using provides a Print Preview option you can use it to view your fax before it is sent Faxing from Windows Applications Once you have installed the N W Fax driver you can send the document direc...

Page 33: ...s SUPPLEMENT The procedures for displaying the properties dialog for the printer driver may be dif ferent depending on an application that you are using See your application s man ual about displaying the printer properties dialog box 3 Display the Send tab and specify the recipients and other options P 35 Setting up the Send Properties ...

Page 34: ...ou want to appear the message on the fax cover sheet P 43 Setting up the Sender Information Properties 6 Click OK to save the settings 7 Click OK or Print to send a document SUPPLEMENT You can monitor and manage the fax job that is sent from your computer using TopAccessDocMon and TopAccess P 47 Managing Faxes Setting up the N W Fax Options N W Fax options are the attributes you set to define the ...

Page 35: ...ecified recipients list 2 Select From Address Book Click to launch the Address Book Viewer You can select recipients from the Address Book P 37 Specifying recipients from Address Book 3 New Click to add new recipient by entering manually The Direct Dial dialog box appears P 40 Entering a recipient manually 4 Remove Select a recipient in the To list and click this to remove the recipient from the l...

Page 36: ...e orientation of your document 9 Save as File Check this to save the fax as file as well as sending a fax and Internet Fax to the recipients The fax will be saved in the TXFAX folder in the FILE_SHARE folder in this equip ment P 43 Saving a Fax as File 10 File Format Select the file format of the document that will be saved This option can be selected only when the Save as File box is checked 11 D...

Page 37: ...d client address book on your client computer Public Address Book This contains the contacts registered in the address book in this equipment MAPI Address Book This contains the contacts in the address book of the default mail client in your computer MS Outlook Express This contains the contacts in the MS Outlook Express address book in your client computer LDAP Address Book This contains the cont...

Page 38: ...ntact will be changed to the checked fax icon When you select the e mail address as a destination the e mail icon in front of the name of the contact will be changed to the checked e mail icon SUPPLEMENTS You can cancel selecting the fax number or e mail by selecting the contact and re clicking the Fax or Mail icon in the tool bar You can also select the recipient s fax number by right click the c...

Page 39: ...the menu dis played The Destinations dialog box appears SUPPLEMENT You can also display the Destinations dialog box by clicking the Selection icon in the tool bar 5 Confirm the destinations that you select in the dialog box If you remove the destination from the recipients list select a contact and click Remove 6 After you confirm the destinations click OK ...

Page 40: ...s closed and selected recipients are added to the To list Entering a recipient manually 1 Click New The Direct Dial dialog box appears 2 To add an Internet Fax address as a recipient select Internet Fax Address and enter the e mail address of the recipient in the right field ...

Page 41: ...TE You can send to a fax number only when the optional Fax unit is installed 4 Click OK Entered recipient is added to the To list Removing recipients 1 Select a recipient that you want to delete from the To list 2 Click Remove The selected recipient is deleted from the To list For e STUDIO450 Series and e STUDIO280 Series The Internet Fax transmission using the N W Fax driver is available only whe...

Page 42: ...r up to 500 characters 5 Sender Information Check this to print sender information on the cover sheet When this is enabled specify the sender information in the Sender Information tab P 43 Setting up the Sender Information Properties 6 Recipient Information Check this to have recipient information appear on the cover sheet Select one or more of the following options to determine what information w...

Page 43: ...ield in the Sender Information tab you can enter the up to 500 characters Displaying the Version Information In the About tab of the N W Fax properties dialog box you can display the version information of the N W Fax driver Sending with Extended Fax Functionality Saving a Fax as File You can save a document in the TXFAX folder in the FILE_SHARE folder in this equip ment as well as sending the doc...

Page 44: ...led Time dialog box appears 3 Select the date and time and click OK You can click the Date arrow to display a calendar then allows you to select an date Enter the time to commence the fax transmission You can use the up and down arrows to assist with setting the time with the proper format NOTE The scheduled date cannot be more then one month from the current date If the current month does not hav...

Page 45: ...t type in the Cover Sheet drop down box For samples of the cover sheets see the Appendix at the end of this guide P 100 Cover Sheet Samples 2 Select the font in the Font Name drop down box The selected font applies to the text contents in the cover sheet 3 Enter the subject to appear on the cover sheet in the Sub ject field You can enter up to 40 characters for the subject 4 Enter the message to a...

Page 46: ...he department name of the recipient appear on the cover sheet Fax Number Check this to have the fax number or Internet Fax address of the recipient appear on the cover sheet NOTES Recipients information is obtained from the address book If the recipient is added manually this information does not appear on the cover sheet except for the fax number or Internet Fax address The recipients information...

Page 47: ...lly submitted from your computer For further information on TopAccessDocMon instal lation and configuration refer to the Printing Guide Displaying and deleting the fax jobs using TopAccessDocMon 1 Right click the TopAccessDocMon icon in the task bar and select TopAccessDocMon The TopAccessDocMon window appears and displays the Device tab that shows the device information of the default printer 2 I...

Page 48: ... display the fax jobs that are currently on this equipment The Fax Internet Fax menu page in the Jobs tab allows the users to display and delete fax jobs that are currently stored in the queue Displaying and deleting the fax jobs using TopAccess 1 Access TopAccess using the browser For the instruction to access TopAccess please refer to the Network Operator s Guide 2 Click the Job Status tab and F...

Page 49: ...Network Fax Guide Managing Faxes 49 3 If you want to delete a fax job select a option box of the fax job in the list and click Delete The selected fax job is deleted ...

Page 50: ...50 Network Fax Guide Managing Faxes ...

Page 51: ...Network Fax Guide 4 Managing Address Book 51 4 MANAGING ADDRESS BOOK ...

Page 52: ...indow of the N W Fax driver limited accessibility Access Using Program Group From the Program Group you can access the Address Book Viewer to create and edit your pri vate address book Accessing the Address Book Viewer from the Programs group 1 Click the Start menu select Programs TOSHIBA e STU DIO Client and select TOSHIBA e STUDIO Address Book The Address Book Viewer window appears Access Using ...

Page 53: ...the Send tab The Address Book Viewer window appears Selecting Contacts for N W Fax When you access the Address Book Viewer from the N W Fax driver it allows you to select the contacts from the Address Book Viewer After you select contacts that you want to add as recipients right click on a recipient name in the right pane and select Selection in the context sensitive menu SUPPLEMENT You can also s...

Page 54: ...tions list OK Click this to add these contacts as the destinations Cancel Click this to cancel the selection Help Click this to display the online Help About Address Book Viewer Interface The Address Book Viewer main window consists of following items 1 Menu Bar You can perform various functions by selecting a command from the menus P 55 Menu Bar 1 2 3 4 5 ...

Page 55: ...iewer allows you to perform a wide variety of functions You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the Address Book Viewer window You can also choose commands from con text sensitive menus by right clicking the browse pane and contents pane Menu Bar The menu bar contains five menus of commands that allow you to perform various fun...

Page 56: ...hen selecting a group or contacts in any address book Paste Select this to paste the contacts or a group copied in the clipboard in the private address book If the group has been copied this item is available only when selecting the Group folder If the contacts have been copied this item is available only when selecting a group or the Location People folder in the private address book Select All S...

Page 57: ... add new group in the private address book This icon is available only when selecting the Group folder in the private address book Copy Click this to copy the selected contacts or a group in the clipboard The con tacts or a group copied in the clipboard can be pasted in the private address book This icon is available only when selecting a group or contacts in any address book Paste Click this to p...

Page 58: ...e clipboard The group copied in the clipboard can be pasted in the private address book This item is available only when select ing a group in any address book Paste Select this to paste the contacts copied in the clipboard in the private address book This item is available only when selecting a group or the Location People folder in the pri vate address book Properties Select this to edit or disp...

Page 59: ...properties dialog box and selecting contacts Select EMail Select this to add the e mail addresses of selected contacts as destinations to be sent using the N W Fax driver This item is available only when accessing the Address Book Viewer from the N W Fax driver properties dialog box and selecting contacts Selection Select this to display the Destinations dialog box to confirm the destinations to b...

Page 60: ...UDIO4511 Series e STUDIO450 Series e STUDIO280 Series and GL 1010 controller for the e STUDIO35 45 P 61 Managing the Public Address Book MAPI Address Book allows you to display the address book data of the default e mail appli cation in your computer P 66 Configuring the MAPI Address Book MS Outlook Address Book allows you to display the address book data of Microsoft Out look Express in your comp...

Page 61: ...iguring the Connection by Manual Selection After configuring the connection to the device the address book data of the device is obtained in the public address book You can display the address book data and copy them in the private address book For the instruction to download the public address book data into the Address Book Viewer please refer to the following section P 66 Downloading the Public...

Page 62: ... a long time it is because the too many network clients are in the network In this case you can configure the discovery settings from Advanced button P 63 Configuring Discovery Settings 3 When the process completes found printers are listed in the list 4 Select the device that you want to access from the list and click OK The Address Book Viewer connects to selected device and obtains the address ...

Page 63: ...upport the IPX SPX connec tion 3 Network Enable TCP IP Search Check on this to search devices that connect to the TCP IP network This is available only when the TCP IP protocol is installed in your computer When this is enabled select how it searches printers in the TCP IP network Search local subnet Select this to search devices in local subnet Specify a range Select this to search devices in spe...

Page 64: ...ou can configure the connection by entering the IP or IPX address of the device manually Configuring the connection manually 1 Click the Tools menu and select Device Setting The TopAccessDocMon Local Discovery dialog box appears 2 Click Manual Selection The Manual Selection dialog box appears ...

Page 65: ...ort the IPX SPX connection Name Enter the printer name Location Enter the location of the printer NOTE You must enter Name and either IP Address or IPX Address 4 Click OK Entered device is added to the list in the TopAccessDocMon Local Discovery dialog box 5 Select the entered device name and click OK The Address Book Viewer connects to entered device and obtains the address book data in the Publi...

Page 66: ... The Address Book Viewer automatically access to the address book application of the default e mail client software using the Messaging API MAPI If the Address Book Viewer prompts an error message when selecting the MAPI Address Book the default e mail client software has not been defined in your computer or the default e mail software does not support MAPI In this case set the MAPI compliant e ma...

Page 67: ...ook data in the LDAP servers first you must register the LDAP directory services that you want to access P 67 Registering the LDAP Directory Services Then search contacts in the LDAP server and add the contacts to the LDAP Address Book P 69 Adding Contacts from LDAP Servers You can use the LDAP address book to copy the contacts to the private address book P 79 Copying Contacts from an Address Book...

Page 68: ...ssword Authentication Check this to use secure password to log on the LDAP server Character code setting Select the character code for the LDAP server 3 In the Advanced tab enter the items as described below Server Port Number Directory service LDAP Enter the port number to access the LDAP server It shows 389 as a default Change this number if you are sure the LDAP port number is changed from the ...

Page 69: ...rvices are added Adding Contacts from LDAP Servers After you register the LDAP directory services you can search contacts in the LDAP servers and add preferred contacts to the LDAP Address Book You can search contacts by the name fax number and e mail address Also you can search con tacts by specifying the detailed search conditions Searching contacts by name fax number and e mail address 1 Click ...

Page 70: ...ing to search by the contact e mail address NOTE You must enter data into one of the fields to search contacts It will search the con tacts that contain the entered search strings SUPPLEMENT If you want to clear entered values click Clear All 4 Click Search It begins searching contacts in the LDAP server When it completes searching found contacts appears in the list at the bottom of the dia log bo...

Page 71: ...irectory service in the Data Source drop down box 3 Display the Detail Setting tab and select a field to search in the Field Select drop down box 4 Select how it searches contacts in the Condition of search string drop down box Contains Select this to search contacts that contain the search string Is Select this to search contacts that completely match the search string Start with Select this to s...

Page 72: ... All 7 Repeat the procedure from Step 3 to Step 6 to add all required conditions SUPPLEMENT You can remove the search conditions you have added To do this select the condi tion and click Delete 8 Click Search It begins searching contacts in the LDAP server When it completes searching found contacts appear in the list at the bottom of the dialog box SUPPLEMENT If you want to stop searching click St...

Page 73: ...Address Book Viewer Once you modify the CSV file it cannot be imported to the Address Book Viewer Importing and Exporting a vCard file is available only when Microsoft Office XP is installed on your computer Also you can use the import address book to copy the contacts and groups to the private address book P 79 Copying Contacts from an Address Book Importing the address book from a CSV file or vC...

Page 74: ...en 3 The address book data is imported and Import Address Book is added in the left pane If you have already been import an address book before contacts information is added to the existing import address book SUPPLEMENT If one or more records have been skipped during the import process it may be due to one of following reasons Record already exists Group name contains an invalid character Fax num...

Page 75: ...select the file type CSV or vCard in the Save as type drop down box Then enter the file name and click Save The private address book is exported as a CSV file or vCard file Managing Contacts and Groups Users can create contact and group entries to the private address book that can be accessed from your desktop Under the Private Address Book folder there are two containers Group and Location Peo pl...

Page 76: ... 83 Removing Contacts Adding Contacts Manually You can add new contacts to the Location People folder in the private address book Also you can add new contacts to groups created in the private address book Adding a new contact manually 1 Select the folder that you want to add new contact in the left pane If you want to add new individual contact in the private address book select the Location Peop...

Page 77: ...ix for the contact First Name Enter the first name of the contact You can enter up to 32 char acters Last Name Enter the last name of the contact You can enter up to 32 charac ters Suffix Select the suffix for the contact Display Name The display name is automatically entered as Prefix First Name Last Name Suffix You can also edit the name as you prefer You can enter up to 100 characters Company E...

Page 78: ...he contact You can enter up to 256 characters NOTE You must enter Last Name and either First Tel or E mail Address 4 In the Sending Options tab enter items as described below as required Use Sub Address and sender information Check this to enable subaddress transmission for this contact When this is checked documents will be always sent using the specified sub address and SID Also you can use this...

Page 79: ...ied in the clipboard 3 Select a folder that you want to add the copied contacts in the left pane If you want to copy individual contacts in the private address book select the Location People folder under Private Address Book folder If you want to copy contacts to the group in the private address book select a group that you want to add contacts in the Group folder under Private Address Book folde...

Page 80: ...s in the private address book Displaying or modifying the contact properties 1 Browse to the folder that contains the contacts you want to display or modify and select the contact in the right pane 2 Click the File menu and select Properties The Properties dialog box appears In the Properties dialog box you can modify the settings of the contacts in the private address book only When you display t...

Page 81: ...odify all items One Touch ID Display the one touch ID number for the contact Prefix Display the prefix for the contact First Name Display the first name of the contact Last Name Display the last name of the contact Suffix Display the suffix for the contact Display Name Display the display name of the contact Company Display the company name of the contact Department Display the department name of ...

Page 82: ... remote facsimile where a document will be sent Sender Identification Display the security password for the sub address if required Selective Polling Display the mailbox number of remote facsimile where a document will be retrieved Password Display the password for the selective polling if required Overseas Calls This is checked when calling the contact fax number will be oversea call Error Correc...

Page 83: ...on for the Internet Fax transmission Receiver Capability Display the receiver capabilities settings such as resolution com pression and page width These are applied to the transmissions only when Custom is selected in the Setting Value option Security Tab In the Security tab following items are displayed Owner Display the owner name of this contact Password Display the password of this contact Edi...

Page 84: ...mission P 84 Creating Groups Also you can modify or delete contacts in the private address book P 85 Modifying Groups Properties P 86 Removing Groups After you create a group you can add or delete contacts in the group For the instruction to add contacts in a group please refer to the following section P 76 Managing Contacts Creating Groups You can create groups in the Group folder in the private ...

Page 85: ... Group ID field displays the Group ID number automatically detected 4 Click OK The group is created in the selected Group folder 5 Continue to add contacts to the group P 76 Managing Contacts Modifying Groups Properties You can change the group name of the groups in the private address book You can also display the properties of a group in the public address book ...

Page 86: ... File menu and select Properties The Group dialog box appears 3 When you display the properties of the group in the private address book modify the group name in the Group Name field and click OK The group name of selected group is modified NOTE You cannot modify the group of the public address book Removing Groups You can delete groups in the private address book NOTE When you delete a group cont...

Page 87: ...Address Book Viewer will search for any entry that contains the specified string For example you can type Smit and select the address book to be searched and all contacts entries in the selected address book that match the search string Smit will be displayed Including names like Smit Smith Smiths The search is not limited to names only You can search contacts by the name fax number and e mail add...

Page 88: ...ress book to search contacts in the Data Source drop down box 3 Display the Person tab and enter search text in the following fields that you require Name Enter the search characters or string to search by the first name Fax Number Enter the search characters or string to search by the contact fax number E Mail Enter the search characters or string to search by the contact e mail address ...

Page 89: ...hing found contacts appear in the list at the bottom of the dialog box If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched con tacts as recipients for N W Fax P 91 Adding contacts as recipients for N W Fax SUPPLEMENT If you want to stop searching click Stop Searching contacts by detailed search conditions 1 Click the Edit menu ...

Page 90: ...ng Start with Select this to search contacts that start with the search string End with Select this to search contacts that end with the search string 5 Enter the search string in the next field to the Condition of search string drop down box 6 Click Add Specified search condition is added to the condition list SUPPLEMENT If you want to clear entered values click Clear All 7 Repeat the procedure f...

Page 91: ... SUPPLEMENT If you want to stop searching click Stop Adding contacts as recipients for N W Fax If the Address Book Viewer is launched by clicking Select From Address Book in the N W Fax driver you can add the searched contacts as recipients for N W Fax 1 Select the searched contacts and click Address The Type Selection dialog box appears 2 Check the Email Address check box if you want to add the E...

Page 92: ...80 Series The Address Book Converter can convert the two kinds of the address book file that is created from the GL 1010 or GL 1020 address book one is the Address Book Converter file abc that can be created using the backup function of the TopAccess and the other is the CSV file that is created using the export function of the TopAccess P 93 Converting from an address book converter file P 95 Con...

Page 93: ...Tools menu and select Converting The Converting AddressBook dialog box appears 2 Click Browse at the next of the Input file field 3 Locate the folder that contains the address book converter file abc Select ABC Address Book Converter abc in the Files of type drop down box select the file and click Open ...

Page 94: ...next of the Output File field 6 Locate the folder where you want to save a converted file Select TBF Restore tbf in the Save as type drop down box and click Save NOTE When you selected an Address Book Converter file for the input file do not specify CSV Comma Separated Values csv in the Save as type drop down box The Address Book Converter file cannot convert to a CSV file ...

Page 95: ...After you convert the file you can restore or import the address book into the equip ment using the restore or import function of the TopAccess For instructions on how to restore or import the address book refer to the Network Administrator s Guide Converting from a CSV file 1 Click the Tools menu and select Converting The Converting AddressBook dialog box appears ...

Page 96: ... the folder that contains the CSV file Select CSV Comma Separated Values csv in the Files of type drop down box select the file and click Open 4 Select the model name that the selected file is originally cre ated from in the Machine Type drop down box 5 Click Browse at the next of the Output File field ...

Page 97: ...ile do not specify TBF Restore tbf in the Save as type drop down box The CSV file cannot convert to a Restore file 7 Click Convert It starts converting a file 8 Click OK The file is converted and saved in the selected folder SUPPLEMENT After you convert the file you can restore or import the address book into the equip ment using the restore or import function of the TopAccess For instructions on ...

Page 98: ...98 Network Fax Guide Managing Address Book ...

Page 99: ...Network Fax Guide 5 Appendix 99 5 APPENDIX ...

Page 100: ... Network Fax Guide Cover Sheet Samples Cover Sheet Samples Standard Cover Page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 101: ...Network Fax Guide Cover Sheet Samples 101 Business Cover Page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 102: ...102 Network Fax Guide Cover Sheet Samples Professional Cover Page Reference Number 0000000000000000 To 00000000001 From MFP 00C67861 Subject N W Fax Document Message This is a N W Fax Document ...

Page 103: ...Network Fax Guide 6 INDEX 103 6 INDEX ...

Page 104: ...rver Address or IP 68 Directory service LDAP 68 Discovery Settings 63 Display Name 77 81 Download 55 66 E Edit menu 56 Editing Date 83 E Mail 70 88 E mail Address 78 81 Enable IPX SPX Search 63 Enable TCP IP Search 63 Error Correction Mode 82 Exit 56 Export 75 Export CSV File 56 Export vCard File 56 F Fax 78 81 Fax Number 41 70 88 Fax Internet Fax 48 Faxing 32 Features and Functions 10 Field Selec...

Page 105: ...ce Number 42 46 Remove 35 41 Resolution 35 S Save as File 36 43 Search 70 72 89 91 Search Base 69 Search local subnet 63 Search timeout 68 Second Fax 78 81 Select EMail 59 Select Fax Number 59 Select All 56 Select From Address Book 35 37 Selection 39 53 59 Selective Polling 82 Send Fax Later 44 Send Properties 35 Sender Identification 78 82 Sender Information 42 45 Sender Information Properties 43...

Page 106: ...DEX TopAccess 48 TopAccessDocMon 47 TopAccessDocMon Local Discovery 61 Transmission Type 82 U Uninstalling 23 USB printing 13 Use Device Settings 82 Use Sub Address and sender information 78 82 V Version Information 43 View menu 56 ...

Page 107: ...FC 3511 4511 DP 3520 4520 DP 2320 2820 OME030039C0 ...

Page 108: ...2003 TOSHIBA TEC CORPORATION All rights reserved 1 1 KANDA NISHIKI CHO CHIYODA KU TOKYO 101 8442 JAPAN R03072038103 TTEC Ver03 2004 09 MULTIFUNCTIONAL DIGITAL SYSTEMS Network FAX Guide ...

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Toshiba 230/280, Network Fax Manual

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