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EPD/MHB/61063/000

Access Control Workstation

Thermo Fisher Scentific

A Guide to Using DCS4

January 2012

Summary of Contents for DCS4

Page 1: ...EPD MHB 61063 000 Access Control Workstation Thermo Fisher Scentific A Guide to Using DCS4 January 2012...

Page 2: ...ANUAL IS CONFIDENTIAL TO THERMO FISHER SCIENTIFIC AND IS SUPPLIED FOR USE ONLY IN CONNECTION WITH THE OPERATION AND OR MAINTENANCE OF THE EQUIPMENT TO WHICH IT RELATES AS SUPPLIED BY THERMO FISHER SCI...

Page 3: ...Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation iii This manual was produced using ComponentOne Doc To Help...

Page 4: ......

Page 5: ...4 Using the ACW for RCA Entry 4 1 Introduction to the RCA Entry Process 4 1 The RCA Entry Process 4 1 Note regarding the display of Worker details at the ACW 4 2 Selecting the Entry Process 4 3 EPD Pr...

Page 6: ...1 Note regarding the display of Worker details at the ACW 7 1 Selecting the Dose Display Process 7 2 Identifying the Worker 7 2 Dose Display in On Line Mode 7 3 Dose Display in Local Mode 7 4 Notes r...

Page 7: ...Issue 1 78 Contents Thermo Fisher Scientific A Guide to Using DCS4 Access Control Workstation vii...

Page 8: ......

Page 9: ...nistrative activities including Database Synchronisation Data Management and Reporting EPD MHB 61066 000 details the use of the forms and reports at a Manager Workstation to manage the information use...

Page 10: ...rker is able to load additional tasks into the EPD for use with other hardware Other Manuals For details about other manuals for DCS4 see DCS4 Manuals page 1 1 Other manuals for the EPD System and sof...

Page 11: ...to specific actions Use this section as a reference if you encounter difficulties in the manual s terminology These terms indicate specific keypad actions Press means to press a specific key on your...

Page 12: ......

Page 13: ...out The system loads the EPD with the permissible levels for radiation dose and dosage rate for the task It also checks the worker s records to ensure that they are authorised to receive such a dose b...

Page 14: ...Process Insert EPD into Access Control Workstation Green screen There is a problem follow the instructions on screen Return EPD to rack Yes No Green screen There is a problem follow the instructions...

Page 15: ...Radiologically Controlled Area They register their personal identity and the task they have to do The ACT loads the EPD with the Alarm Thresholds appropriate to the task When they leave the area they...

Page 16: ...hnical Handbooks However you should note that the EPD is configurable for many different applications and some irrelevant features may have been switched off The EPD Mk2 communicates with the Reader i...

Page 17: ...Alarm Thresholds in their EPD and records the start of their visit to the RCA Refer to A Guide to Using DCS4 System Modes Ref No EPD MHB 61067 000 for Using the ACW for RCA Entry in Exercise or Emerg...

Page 18: ...nal Tasks see Using the ACW for Loading Tasks into the EPD page 9 1 enables the Worker to load Additional Tasks into the EPD Scratchpad for use with a Thermo ACT6 See Access Control Terminal ACT6 Hand...

Page 19: ...shown on the display screen Screen buttons are pressed activated by selecting them with the keypad arrow keys then pressing the keypad ENT key CLR 7 8 9 4 5 6 1 2 3 0 ENT When an ACW has been configu...

Page 20: ...splays the following Software Name Current time Text Location of the ACW The type of options selected for the ACW either Entry Exit and or Transfer Modes or Auto Entry Exit Mode or Dose Display Mode D...

Page 21: ...all display a continuous error message and shall not permit workers to commence any process as follows ACW Colour The colour of the outside edge of the ACW changes colour depending on whether the ACW...

Page 22: ...E If the ACW is working in Normal Mode the ACW screen shall be outlined in WHITE See A Guide to Using DCS4 System Modes Ref No EPD MHB 61067 000 for more information regarding Operational Modes If the...

Page 23: ...A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 for more information regarding Local and On Line Modes Inserting the EPD Insert the EPD into the Reader Head with the display window towards...

Page 24: ......

Page 25: ...nsert a Task ID The System Administrator is also able to configure the ACWs or individually to suit different environments and requirements e g Select different Processes Hide PIN which masks the Work...

Page 26: ...he Legal Badge page 4 11 7 Entering the Task details see Identifying the Task page 4 11 8 If the Confirm Task Accept option is enabled in the System Setup see A Guide to Using DCS4 Data Management and...

Page 27: ...ws 1 If the EPD is issued the system assumes that the EPD needs to be returned and commences the Exit Process see The RCA Exit Process page 5 2 2 If the EPD is not issued the system assumes that the E...

Page 28: ...mary ID is entered through the keypad the following screen will appear echoing the characters as they are typed in Note The System Administrator can disable the keypad entry of the Primary ID See A Gu...

Page 29: ...is displayed as follows If the Primary ID is invalid or inactive you will be informed that the Primary ID is not recognised and the system will advise you to contact Health Physics If the Secondary ID...

Page 30: ...disable the keypad entry of the Second ID See A Guide to Using DCS4 System Administrator Ref No EPD MHB 61065 000 for more information The System Administrator sets the Hide PIN in the Configuration...

Page 31: ...tup the Worker enters their Primary ID directly Note that this option is only useable is there is a qwerty keyboard attached to the ACW For further information contact Thermo Electron Corporation Soft...

Page 32: ...Administrator Ref No EPD MHB 61065 000 for more information If the Display Dose on Issue option is enabled the worker s Dose Details will be displayed as follows The System Administrator sets the Hide...

Page 33: ...4 8 If the Escort s Primary ID is entered through the keypad the following screen will appear echoing the characters as they are typed in Note The System Administrator can disable the keypad entry of...

Page 34: ...r more information The System Administrator sets the Hide PIN in the Configuration program see A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above displays the Escor...

Page 35: ...meter The Worker enters their Legal Badge according to the System Setup see Notes regarding Worker ID input page 4 8 Note that if the Legal Badge does not match their Personal ID the following error m...

Page 36: ...rker s PIN as the Hide PIN is selected If the Hide PIN is not selected the Worker s PIN is displayed as follows The System Administrator sets the Hide PIN in the Configuration program see A Guide to U...

Page 37: ...e System Setup the Worker enters their Task ID directly If the Task Prompt is set to List in the System Setup the Worker must enter 0 in the Enter Task Number field to enter the List Tasks Selection s...

Page 38: ...either using the keypad or by using a COTAG badge reader or by swiping a Security Badge through the bar code scanner on the ACW These options are selected in the System setup see A Guide to Using DCS...

Page 39: ...W Manager Ref No EPD MHB 61064 000 Note that the picture above does not show the Worker s PIN as the Hide PIN is selected If the Hide PIN is not selected the Worker s PIN is displayed as follows If th...

Page 40: ...Worker is ticked in the ACW Message tab the following message is displayed In this case the Entry Process will be terminated and the worker shall not be allowed to re enter the RCA until his entry ri...

Page 41: ...the EPD has been successfully issued the following Issue message is displayed indicating that the user may proceed For details regarding the System Setup see A Guide to Using DCS4 Data Management and...

Page 42: ...ecks are not satisfied then access to the RCA will be denied and an error message will be displayed The error message consists of an Error Code Number and some descriptive text The System Administrato...

Page 43: ...identify themselves or their data is automatically read from the EPD Note The System Administrator is also able to configure the type of Worker prompt see A Guide to Using DCS4 ACW Manager Ref No EPD...

Page 44: ...066 000 the Escort Details are checked see Escort Details page 5 5 5 If enabled the Dose Profile is collected from the EPD see Reading Dose Profile page 5 6 6 The EPD is cleared see Clearing the EPD p...

Page 45: ...is initiated by inserting an EPD into the ACW If the EPD cannot be read an error message is displayed If the No Primary ID required on Exit is enabled as a Configuration option see A Guide to Using D...

Page 46: ...he System Administrator can disable the keypad entry of the Primary ID See A Guide to Using DCS4 System Administrator Ref No EPD MHB 61065 000 for more information The System Administrator sets the Hi...

Page 47: ...D is invalid or inactive you will be informed that the Primary ID is not recognised and the system will advise you to contact Health Physics The Worker must exit before the Escort If the Escort attemp...

Page 48: ...D MHB 61066 000 Always Collect Dose Profile is enabled for the Task only in On Line Mode see To setup Task Alarm data for a specified Task in A Guide to Using DCS4 Data Management and Reporting Ref No...

Page 49: ...e EPD has been successfully cleared the following Return message is displayed indicating that the user may proceed For details regarding the System Setup see A Guide to Using DCS4 Data Management and...

Page 50: ...layed The error message consists of an Error Code Number and some descriptive text The System Administrator may change the text but the error Code Number will be the same see A Guide to Using DCS4 Sys...

Page 51: ...Manager Ref No EPD MHB 61064 000 and A Guide to Using DCS4 System Administrator Ref No EPD MHB 61065 000 for further information If an error occurs or a Transfer fails the ACW will display an error m...

Page 52: ...see Mailbox Message page 6 9 9 If enabled the Dose Profile is collected from the EPD see Reading Dose Profile page 6 10 10 The EPD is cleared and re issued see Clearing and Re issuing the EPD page 6 1...

Page 53: ...to the one below is displayed on the screen The Transfer Process is initiated by inserting an EPD into the ACW Note You may abort the process by selecting CLR on the ACW keypad this reinstates you un...

Page 54: ...d in Note The System Administrator can disable the keypad entry of the Primary ID See A Guide to Using DCS4 System Administrator Ref No EPD MHB 61065 000 for more information The System Administrator...

Page 55: ...ayed as follows The System Administrator sets the Hide PIN in the Configuration program see A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above does not show the Wor...

Page 56: ...llowing error message will be displayed If Same Task for Escort Escortee is disabled the system will prompt for the Escort s details as follows The Escort enters their Primary ID according to the Syst...

Page 57: ...t shall be asked to confirm their identity by entering their Secondary ID If the Escort s Secondary ID is entered through the keypad the following screen will appear echoing the characters as they are...

Page 58: ...how the Worker s PIN as the Hide PIN is selected If the Hide PIN is not selected the Worker s PIN is displayed as follows The System Administrator sets the Hide PIN in the Configuration program see A...

Page 59: ...guration program see A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above does not show the Worker s PIN as the Hide PIN is selected If the Hide PIN is not selected t...

Page 60: ...the RCA until his entry rights have been returned See A Guide to Using DCS4 Data Management and Reporting Ref No EPD MHB 61066 000 for instructions on how to restore a workers entry rights The Dose Pr...

Page 61: ...eing cleared and re issued The System Administrator sets the Hide PIN in the Configuration program see A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above does not s...

Page 62: ...Manager Ref No EPD MHB 61064 000 for further information about setting up the audio messages During the Transfer the ACW will perform checks on worker authorization Task ID validity workers Dose Margi...

Page 63: ...Visit Dose The Dose Display Process The Dose Display Process involves the following steps 1 Selecting the Dose Display Process from the main ACW menu see Selecting the Dose Display Process page 7 2 2...

Page 64: ...ker details The Worker identifies themselves by entering their Primary ID see Notes regarding Worker Prompt Types page 4 7 The Worker enters their Primary ID according to the System Setup see Notes re...

Page 65: ...ar The System Administrator sets the Hide PIN in the Configuration program see A Guide to Using DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above does not show the Worker s PIN as...

Page 66: ...played as follows This screen remains displayed for a few seconds and then reverts to the Request for Primary ID screen To clear it sooner press the CLR button During the Dose Display Process the ACW...

Page 67: ...e 8 2 2 Entering the Worker Details see Identifying the Worker page 8 2 4 Entering Current PIN details see Entering Current PIN page 8 3 5 Entering New PIN details see Entering New PIN page 8 3 If Dis...

Page 68: ...see Notes regarding Worker ID Input page 4 8 If the Primary ID is entered through the keypad the following screen will appear echoing the characters as they are typed in The System Administrator can...

Page 69: ...layed as asterisks and not as characters If the entered PIN does not match the Workers Primary ID the system will advise that the PIN is incorrect and the process shall be aborted The Worker is now pr...

Page 70: ...cal checks include worker checks If any of these checks are not satisfied then the process will be aborted and an error message will be displayed The error message consists of an Error Code Number and...

Page 71: ...involves the following steps 1 Selecting the Load Tasks Process from the main ACW menu see Selecting the Load Tasks Process page 9 2 2 Inserting the EPD into the Reader see EPD Prompt page 9 2 3 Enter...

Page 72: ...n tab of the System Setup screen the Worker s name will be displayed as follows Throughout this manual the Initials option has been set See A Guide to Using DCS4 Data Management and Reporting Ref No E...

Page 73: ...tes regarding Worker Prompt Types page 4 7 The Worker enters their Primary ID according to the System Setup see Notes regarding Worker ID input page 4 8 If the Primary ID is entered through the keypad...

Page 74: ...shall be disallowed If the Primary ID is invalid or inactive you will be informed that the Primary ID is not recognised and the system will advise you to contact Health Physics The Worker is now prom...

Page 75: ...PIN as the Hide PIN is selected If the Hide PIN is not selected the Worker s PIN is displayed as follows If the Task ID is entered through the keypad the following screen will appear echoing the chara...

Page 76: ...DCS4 ACW Manager Ref No EPD MHB 61064 000 Note that the picture above does not show the Worker s PIN as the Hide PIN is selected If the Hide PIN is not selected the Worker s PIN is displayed as follo...

Page 77: ...e the Entry Process will be terminated and the worker shall not be allowed to re enter the RCA until his entry rights have been returned See A Guide to Using DCS4 Data Management and Reporting Ref No...

Page 78: ...will not prevent other Tasks in the Scratchpad from being used If the Task ID cannot be loaded as the Scratchpad is full the following error message will be displayed This will not prevent other Tasks...

Page 79: ...ecks are not satisfied then the process will be aborted and an error message will be displayed The error message consists of an Error Code Number and some descriptive text The System Administrator may...

Page 80: ......

Page 81: ...o is covered by statutory requirements for dose monitoring Communication port RS232 serial interface of PC A requirement such as a training course for working in the Radiologically Controlled Area Eac...

Page 82: ...stem supplied by Thermo For measuring and recording radiation doses and controlling access to the Radiologically Controlled Area A consistent set of limits for the maximum total Penetrating Dose that...

Page 83: ...er has sufficient Dose in Hand for the task and then loads the EPD with the appropriate Alarm Thresholds and records in the database the worker s entry to the RCA Electronic Personal Dosemeter Thermo...

Page 84: ...Hp or HP 10 or Body or Deep dose Health Physicist Health Physics Foreman The Gamma component of a penetrating dose measured by a Neutron EPD The Neutron component of a penetrating dose measured by a N...

Page 85: ...umber Neutron Badge Number This is one of a pair of calibration factors see NGainTime used to configure a Neutron EPD for a specific Neutron field Increasing NGainResn sets a coarser resolution of neu...

Page 86: ...rmit that provides access to areas within the RCA and Generally to low dose rate areas Relational Database Management System Real Time Exposure Management System Radiological Permit to Work Radiation...

Page 87: ...ation dose measurement Visual Display Unit The complete cycle of an Entry Process on entering the Radiologically Controlled Area to perform a Task and an Exit Process on leaving it a Transfer Process...

Page 88: ...1 78 10 8 A Guide to Using DCS4 Access Control Workstation Thermo Fisher Scientific Year 2000 See Dose Credit Year To Date NOTE The system reports use milli Sieverts but EPDs display micro Sieverts uS...

Page 89: ...5 Exercise Mode 3 6 G Group Mode 4 13 H Has Worker been Briefed 4 14 6 9 9 5 I Identifying the new Task 6 8 Identifying the Task 4 11 9 4 Identifying the Worker 4 4 5 3 6 3 7 2 8 1 8 2 9 3 Issuing the...

Page 90: ...Messages 8 4 Present the Legal Badge 4 11 Primary ID Error Messages 4 5 5 5 6 5 7 3 8 2 9 4 Prompt Mode 4 7 4 13 R Read EPD Error Messages 4 3 Read Error Messages 5 3 6 3 9 3 Reading Dose Profile 5 6...

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