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RoomWizard
| SYSTEM MANAGER MANUAL
91
LOTUS DOMINO |
RoomWizard
INVITE PEOPLE
Enter meeting participants in the “Invite people” field. Invitees
will receive:
•
An automatic reminder email, including a link to the reservation
form. See “Send Reservation Details to Attendees” on page 94.
•
Meeting notes captured on CopyCam whiteboards, if the One-Click
Publishing option is enabled. See “Send Captured Whiteboard
Notes to Attendees” on page 94.
During a room reservation, you can view a list of meeting invitees on
the RoomWizard touch screen by pressing “Details” then “Invitees.”
NOTE
Invitees are not displayed on the RoomWizard touch screen if a
meeting is marked confidential.
If RoomWizard is integrated with your company email database,
you can enter multiple invitees separated by semicolons. You can
enter partial names (e.g. “John” for “John Smith”), or portions of an
email address (for example “jsmit” for “[email protected]”).
RoomWizard can complete and validate the addresses based on
your corporate email database, when you click “Check Names” or
save the reservation.
If RoomWizard is not integrated with your company email database,
enter each person’s full name or complete email address.
CHECK NAMES
If RoomWizard is integrated with your company email database, the
“Check Names” button confirms the names and email addresses you
entered. If there is only one name in your company email database that
partially or fully matches the name you entered, that name is used.
HOST EMAIL
Enter an email address in the “Host email” field to send the host:
•
An automatic reminder email about the pending reservation,
including a link to the RoomWizard reservation web page. See
“Send Reservation Details to Attendees” on page 94.
•
Meeting notes captured on CopyCam whiteboards, if the One-Click
Publishing option is enabled. See “Send Captured Whiteboard
Notes to Attendees” on page 94.
NOTE
If RoomWizard is integrated with your company email database,
RoomWizard automatically checks the name you enter in the Host
field and enters the host’s email address in the “Host email” field.
CONFIDENTIAL MEETINGS
To schedule a confidential meeting, check the “Confidential” box. Only
the host name will be displayed on the RoomWizard. Any meeting
details included on the reservation form, such as invitees or the meeting
purpose, will not be displayed on the RoomWizard touch screen.
