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RoomWizard
| SYSTEM MANAGER MANUAL
95
LOTUS DOMINO |
RoomWizard
To learn the name of the room administrator:
•
Press “Details” on the touch screen, then press “Room.”
•
Press the One-Click Publishing icon on the touch screen.
NOTE
You can adjust your reservation using the RoomWizard touch screen,
so captured whiteboard notes continue to be emailed to the host and
invitees. See “Changing or Deleting a Reservation” on page 103.
COST CENTER
Your company may track the use of rooms so reservations can
be charged back to your department, or your facility use may be
tracked. A cost center may be required in your company.
START AND END TIMES
The “Start time” and “End time” fields enable you to enter your
room reservation in 15-minute increments. You can adjust the start
and end times by selecting an option from the drop-down list that
appears when you click the field.
•
To make reservations for up to one day in length, enter the “Start
time” and “End time” using the simple reservation form.
•
To reserve a room for more than one day or to schedule recurring
meetings, enter the “Start time” and “End time” using the advanced
reservation form. See “Repeating a Reservation” on page 99.
SEND RESERVATION DETAILS TO ATTENDEES
If a meeting room is reserved but not being used, RoomWizard can
email the “Host” and “Invited people” a link to the reservation web
page where they can view the reservation details.
To have RoomWizard automatically email a reminder that includes
reservation details to invitees and the host, check the box “Send
reservation details to attendees.”
NOTE
This reminder email may be required on your system.
SEND CAPTURED WHITEBOARD NOTES TO ATTENDEES
CopyCam enables you to capture meeting notes written on a
whiteboard. RoomWizard can email them to the meeting host and
invitees.
When a meeting room is equipped with a CopyCam whiteboard
system and the One-Click Publishing option is enabled, the
RoomWizard’s touch-screen includes this icon:
Press the icon at any time to view information about One-Click
Publishing.
Captured whiteboard notes may be sent in two ways:
•
You can send captured whiteboard notes as they are captured: one
email with one attachment is sent for each capture. No email is sent
at the end of the meeting.
•
You can send all captured images at the end of the meeting: one
email with all the notes captured for the duration of the reservation
is sent at the end of the meeting.
If your meeting continues beyond your reservation and you continue
to capture images, those images are saved, but they are not emailed
to the host or attendees. These notes are emailed to the room
administrator.