98
RoomWizard
| SYSTEM MANAGER MANUAL
99
LOTUS DOMINO |
RoomWizard
To make changes to a password-protected reservation:
1
From any computer on the network, enter the RoomWizard address
in a web browser.
2
Navigate to the room and date of the meeting.
3
Click on your reservation in the timeline.
4
Enter the password. You can now view or change the meeting
information, including the password.
PASSWORDS FOR ROOMS
You can restrict who can reserve specific rooms by creating a
room password. Only those who know the password can reserve a
password-protected room. Your system manager can help you set
up a room password for a room.
SERVICE MENUS
Service menus allow you to request services, such as catering,
audiovisual equipment, or room setup, to support your meeting.
NOTE
This option is not available on all systems.
To request services for your meeting:
1
Select the service you would like to add to your meeting reservation.
The service menu appears in a free-text space.
2
Enter your specific requests. You may be required to enter a “Cost
center” before you can request a service.
When you save your room reservation, RoomWizard emails your
request(s) to the service provider(s). If you change your reservation
date, location, or time, or cancel your meeting, the service provider(s)
are notified.
During your reservation, the RoomWizard touch screen displays the
requested services to help service providers locate the correct room.
It does not provide all the details of what was ordered.
REPEATING A RESERVATION
If you need to schedule recurring meetings at the same time and
location in the days, weeks or months ahead, RoomWizard can copy
the information from an advanced reservation form and repeat it for
all future reservations.
To schedule recurring meetings:
1
Enter the information for the first meeting in the advanced reservation
form.
2
In the “Repeat” field, choose how you want the reservation to repeat.
You can specify a fixed frequency (“Repeat every week” or “Repeat
every two months”) or specify a set of rules such as “Repeat on the
second Thursday of every month.” Select “Repeat every” or “Repeat
on” and choose a frequency from the drop-down list.
3
Enter the duration for the repeating reservation. You can specify a
certain period, such as six weeks, or a specific cut-off date, such as
26 November 2011. Select the radio button beside “for” or “until” and
choose from the drop-down list.
4
Click “Save.”