Sony PCS-VCS, Operating Instructions Manual

Page: 7 / 99

7
Meetings
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Meetings
A “Meeting” that takes place within the HD VISUAL COMMUNICATION
SERVER system is a virtual space or location for conducting communications.
This is the equivalent of a conference room in traditional video conferencing
systems.
Meeting types can either be “Normal” or “Presentation”. Users can select
which type of meeting they wish, according to their requirements.
Online communication provided by HD VISUAL COMMUNICATION
SERVER enables meetings to be held among several individuals or person-to-
person (one-on-one).
Meetings involving several members must first be registered by the system
administrator.
Person-to-person meetings can be undertaken using direct communications via
an H.323 Alias or E.164 Number.
Type Explanation
Normal The standard HD VISUAL COMMUNICATION SERVER meeting
type.
No User serves as the meeting administrator. All meeting participants
have the same privileges.
Presentation The general term for meetings with controlled audio communications.
Access VC ONLINE via a web browser, and permit speaking by using
the [Control Panel].
There are two types of participants in this meeting type, each having
different privileges. The meeting [Chairman] operates the meeting on
behalf of the “General Users.”
The meeting Chairman can change the meeting mode by granting
General Users permission to speak.
Open Forum: Participants can hear the Chairman and those the
Chairman has granted permission to speak.
Side Meeting: Only the Chairman and those the Chairman has
granted permission to speak can hear each other. Conversations cannot
be heard by participants who have not been granted permission to
speak.
Presenting: Only the Chairman can be heard by all participants.
Lecture: Under default conditions, only the Chairman can be heard
by all participants. In such cases, the video of the Chairman and those
specified by the Chairman appear on the General Users’ screens, while
video of each General User appears on the Chairman’s screen in a
multiple video screen layout.
If the Chairman grants a General User permission to speak, the
Chairman and this General User will be heard by all participants. In
such cases, the screens of each of the General Users will switch to a
multiple video screen layout displaying the Chairman and the user the
Chairman has granted permission to speak.
You can not change modes while a meeting conducted in [Lecture] mode is
in progress.
Note