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Reserving a Meeting
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Reserving a Meeting
Methods for general Users to reserve a Meeting will now be explained.
1
Login to VC ONLINE “http://[HD VISUAL COMMUNICATION
SERVER address]:8080/” with a general user account.
2
Click on the [Reservation] menu.
The [Reservation] screen will be displayed.
3
Select the desired template, and click the grey icon inside the date box for
the date you wish to reserve the Meeting.
The Reservation input screen will be displayed.
4
Set the [Meeting Name], [Start Time] and [End Time], and select the
required User or Group from the Access List.
Set other items as necessary.
For information about Meeting Reservation settings, please refer to
“[Reservation] Screen” (p. 64).
5
Click the [Add] button.
When the Meeting Reservation is complete, the e-mail confirmation
configuration screen will be displayed.
• Set Reservation System in advance to enable e-mail confirmation.
• If a user or group that you specified is already scheduled to participate in another
meeting that coincides with the specified reservation time, a warning message
appears. However, you can click the [OK] button in the warning message and still
reserve the meeting.
6
Confirm the details of the [Subject] and [Mail Text] fields.
Check [Mail As Schedule] if you want to attach an iCalendar-format file to
an e-mail.
7
To send an e-mail, select the recipients from the User list, and click the
[Send Mail] button. If you do not wish to send a notification e-mail, click
the [Don’t Send Mail] button.
By clicking on the [Send Mail] button, a mail will be sent to the required
recipients.
• The e-mail address used is the address configured in the recipient’s User Information.
This e-mail address must be configured in User Information prior to configuring the
Meeting in order to send mail to the selected users.
• The reserved Meeting will not appear on the [Monitor (Meeting)] Meeting list until
the scheduled start time.
Notes
Notes
Summary of Contents for PCS-VCS
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