Ricoh HL-F1, Field Service Manual

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4. Replacement and Adjustment
Transferring Received Fax Data
When the machine at the user site requires to be repaired, unplugging the power cord from the wall socket
for sending the machine for repair will lose received FAX data if unprinted and left in the machine.
To prevent such data loss, the service personnel should instruct end users (e.g., by telephone) to transfer
data to another facsimile machine using the procedure below.
• The number of files that can be transferred at a time is 99. To transfer 100 files or more, carry out the
following procedure more than one time.
Operating Procedure
1. Connect the machine to be repaired (that has received data in the memory) to the telephone line.
2. Switch the machine on.
3. Press the "Menu/Set", "Start", "Menu/Set", "0", "5" and "3" keys in this order to access user-
accessible functions of the maintenance mode.
The "FAX TRANSFER" appears on the LCD.
4. To check the number of received files, press the "1" key.
The "1.NO. OF JOBS" appears on the LCD.
Press the "Menu/Set" key, and the number of received files appears, just as "NO. OF. JOBS:10".
5. To transfer the activity report only, press the "2" key.
The "2.ACTIVITY" appears.
To transfer received files together with the activity report, press the "3" key.
The "3.DOCUMENTS" appears. Note that if there is no received file, the "NO DOCUMENTS"
appears.
6. To transfer the communication list for the latest communication, press the "4" key.
The "4.COM.LIST (NEW)" appears.
To transfer the communication list for last three errors, press the "5" key.
The "5.COM.LIST (ERR3)" appears.
7. With the "2.ACTIVITY", "3.DOCUMENTS", "4.COM.LIST (NEW)" or "5.COM.LIST (ERR3)" being
displayed, press the "Menu/Set" key.
The "ENTER NO. &SET" appears.
8. Enter the telephone number of the receiver machine and press the "Menu/Set" key again.
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